Parks and Recreation Meeting

Parks & Recreation Commission Meeting Minutes Regular Meeting Minutes November 4, 2020 6:30 PM The Parks and Recreation Commission of the Town of Sahuarita met in the Sahuarita Council Chambers, 375 West Sahuarita Center Way, Sahuarita, AZ 85629 on Wednesday, November 4, 2020. I. ROLL CALL Attendee Name Title Status Arrived Jeff Allen Commissioner Present Jeff Ahern Commissioner Absent Diane Huckins Chairperson Present Erin Thomas Vice Chairperson Present Michele Ahern Commissioner Present Gina Anderson Commissioner Present Shel Zatkin Commissioner Present II. CALL TO THE PUBLIC No members of the public spoke. III. APPROVAL OF MEETING MINUTES 1. Approval of the September 2, 2020 Commission Meeting Minutes RESULT: APPROVED [UNANIMOUS] MOVER: Jeff Allen, Commissioner SECONDER: Erin Thomas, Vice Chairperson AYES: Allen, Huckins, Thomas, Ahern, Anderson, Zatkin ABSENT: Jeff Ahern Regular Meeting Minutes- November 4, 2020 Page 1 of 3  Parks & Recreation Commission Meeting Minutes IV. BUSINESS 1. Park Tree Inventory Parks & Facilities Manager Laura Hester presented tree inventory data collected from Town parks. Anamax Park is the only park unfinished. Staff, volunteers, and arborist consultant will also inventory trees along roadways. Once all data is collected, the consultant will write a report with recommendations to achieve future tree diversification. Volunteers have included families, Boy Scouts, at risk youth groups, Commissioner Jeff Allen, and others. Discussion ensued. Commissioner Allen commented on the great work done by younger volunteers on dates he attended and offered a correction for terminology used on the PowerPoint. Vice Chair Thomas inquired about future volunteer dates to complete the inventory. A tentative date for November 14th has been set with available volunteer groups. RESULT: DISCUSSION ONLY 2. Recreation Program and Event Highlights Recreation Manager Ken James provided highlights and updates on recreation programs and events since March 2020. Staff facilitated virtual programs and events and modified in person programs for social distancing. An example of a modified event was the Drive-Thru Trunk or Treat; 3709 people attended in vehicles, 500 pumpkins, and 3,000 candy bags were distributed. The Holiday Lights Parade in December will follow a similar drive-thru model. Discussion ensued. Commissioner Zatkin congratulated staff on their work since March and suggested that articles should be sent to the local newspaper. Chairperson Huckins thanked staff for their work. RESULT: DISCUSSION ONLY 3. 2021 Parks and Recreation Commission Meeting Calendar Commissioners reviewed the 2021 Commission meeting calendar. Chairperson Huckins inquired about changing meeting time to 6 p.m. starting in calendar year 2021. All commissioners present agreed to the change. RESULT: DISCUSSION ONLY V. COMMISSIONER AND DIRECTOR REPORT ON CURRENT EVENTS Regular Meeting Minutes- November 4, 2020 Page 2 of 3  Parks & Recreation Commission Meeting Minutes 1. Director and Commissioner Reports Parks and Recreation Director Nanette Smejkal informed commissioners that the Department is looking for entries for the Holiday Lights Parade. Stationary floats, displays, musical entertainment, dance and theatrical groups are all welcome to participate. New Parks Foreman Dylan Pruitt started work with the Department in September and Maintenance Worker Alex Roman began November 2nd. Parks staff completed overseeding to prepare turf for the winter months. Furnishings (trash cans, picnic tables, and benches) are being installed at Anamax Park. A bottle filler drinking fountain has been installed at North Santa Cruz Park, six total will be installed this year. Staff added bleachers to Wrightson Ridge ball fields. Park murals are in progress; Anamax concession stand is complete, the artist group painted all sides and the public is enjoying it. Remaining murals are expected to be complete by end of November. Town events will be featured on the cover page of the November/December Chamber of Commerce activity guide. The Holiday Lights Parade, Holiday Artisan Market, and decorations at the Municipal Complex are mentioned. Discussion ensued. Commissioner Zatkin inquired about choral groups performing at the Holiday Lights Parade. They are welcome to participate and send in an application. Vice Chair Thomas asked about the viewing route. A revised traffic route is in progress for parade planning. Commissioner Allen reported he attended the Drive-Thru Trunk or Treat and commented on the success. RESULT: DISCUSSION ONLY VI. FUTURE AGENDA ITEMS 1. Future Agenda Items None identified. RESULT: DISCUSSION ONLY VII. ADJOURNMENT Regular Meeting Minutes- November 4, 2020 Page 3 of 3