Parks and Recreation Meeting

Parks & Recreation Commission Meeting Minutes Regular Meeting Minutes December 2, 2020 6:30 PM The Parks and Recreation Commission of the Town of Sahuarita met in the Sahuarita Council Chambers, 375 West Sahuarita Center Way, Sahuarita, AZ 85629 on Wednesday, December 2, 2020. I. ROLL CALL Attendee Name Title Status Arrived Jeff Allen Commissioner Present Jeff Ahern Commissioner Absent Diane Huckins Chairperson Present Erin Thomas Vice Chairperson Present Michele Ahern Commissioner Absent Gina Anderson Commissioner Absent Shel Zatkin Commissioner Present II. CALL TO THE PUBLIC No members of the public spoke. III. APPROVAL OF MEETING MINUTES 1. Approval of the November 4, 2020 Commission Meeting Minutes RESULT: APPROVED [UNANIMOUS] MOVER: Jeff Allen, Commissioner SECONDER: Erin Thomas, Vice Chairperson AYES: Jeff Allen, Diane Huckins, Erin Thomas, Shel Zatkin ABSENT: Jeff Ahern, Michele Ahern, Gina Anderson Regular Meeting Minutes- December 2, 2020 Page 1 of 3  Parks & Recreation Commission Meeting Minutes IV. BUSINESS 1. Discussion of Capital Improvement Projects (CIP) Draft Plan for Fiscal Year 2022 Parks and Recreation Director Nanette Smejkal presented a Capital Improvement Projects (CIP) Draft Plan for fiscal year 22. Projects included in the CIP have a cost of at least $50,000. Proposals for fiscal year 22 include the sewer line extension at Anamax Park which is an important milestone project. Additional shade in parks is something the public consistently requests, as are walking and hiking paths. Trailhead design and implementation on the Twin Buttes land is included as a recommendation for fiscal year 22. Discussion ensued. Commissioner Zatkin asked when the last survey regarding park facilities occurred. The last comprehensive survey was in conjunction with the Parks, Recreation, Trails and Open Space Master Plan in 2008. In addition, the Town conducts a citizen survey every 2-3 years which includes questions regarding recreation programs and park facilities. Staff understanding is that the next survey will be in 2021. Zatkin stated that he thought the list of CIP projects was comprehensive, and perhaps pickleball courts at other parks be considered a priority. Zatkin wondered if COVID-19 has changed the type of facilities residents may want. Chairperson Huckins recalled seeing the parks and recreation results from the last citizen survey and asked if copies could be provided at the next meeting. Vice Chair Thomas inquired about the bocce ball, horseshoe, and table tennis project. Smejkal stated these amenities were added to Quail Creek - Veterans Municipal Park in fiscal year 20, and additional funding within the next five years would add game elements to other Town parks. Chairperson Huckins asked about timing for demolition of the current maintenance building. Smejkal explained that a new maintenance office will need to be built first. Commissioner Allen asked whether the sewer line extension project should be in the Parks and Recreation Department budget. Smejkal explained that the sewer line extension is within the Anamax Park boundaries and will facilitate connecting various park facilities to sanitary sewer over time. Allen questioned the need for another baseball diamond at Anamax Park. Smejkal stated that the Anamax Park master plan reflects this addition; the current ball diamonds in the park do not accommodate adults and a new full sized diamond would be flexible across age and skill levels. Commissioners discussed expansion of North Santa Cruz Park which would require acquisition of more land adjacent to the existing Town property. Commissioner Zatkin moved to recommend the Town complete a park facilities survey, Allen seconded. Motion carried 3 - 1. Regular Meeting Minutes- December 2, 2020 Page 2 of 3  Parks & Recreation Commission Meeting Minutes RESULT: DISCUSSION ONLY V. COMMISSIONER AND DIRECTOR REPORT ON CURRENT EVENTS 1. Director and Commissioner Reports Smejkal reported that park murals are complete except for the installation at Parque Los Arroyos which is expected by end of December. Tree inventory in Town parks is complete, with 1,067 trees counted. In December, volunteers will continue to collect data on Town trees along streets. Staff continues to install new picnic tables, benches, and waste receptacles at Anamax Park. On January 9 a grease, electronics, and Christmas tree recycling event is scheduled. Parks and Recreation is partnering with Public Works, and invited the Food Bank to participate and accept food donations. The Drive-Thru Holiday Lights Parade is December 12, and the Holiday Artisan Market in partnership with the Southern Arizona Arts and Cultural Alliance is December 19-20. Both at Town Hall. Commissioner Zatkin complimented the presentation provided by Ken James, Recreation Manager at the November meeting. Chairperson Huckins reminded everyone that the meeting time change to 6 p.m. will start with the February 2021 meeting. Zatkin asked about grading at Quail Creek - Veterans Municipal Park. Millings were placed to create temporary parking, used for the Drive Up Movie events. More millings are being added this week to manage dust. RESULT: DISCUSSION ONLY VI. FUTURE AGENDA ITEMS 1. Future Agenda Items No meeting in January, next meeting is February 3. Chairperson Huckins requested to review the parks and recreation results of the most recent citizen survey at the next meeting. RESULT: DISCUSSION ONLY VII. ADJOURNMENT Regular Meeting Minutes- December 2, 2020 Page 3 of 3