Parks and Recreation Meeting

Parks & Recreation Commission Meeting Minutes Regular Meeting Minutes February 3, 2021 6:00 PM The Parks and Recreation Commission of the Town of Sahuarita met in the Sahuarita Council Chambers, 375 West Sahuarita Center Way, Sahuarita, AZ 85629 on Wednesday, February 3, 2021. I. ROLL CALL Attendee Name Title Status Arrived Jeff Allen Commissioner Absent Jeff Ahern Commissioner Late 6:28 PM Diane Huckins Chairperson Present Erin Thomas Vice Chairperson Present Michele Ahern Commissioner Late 6:28 PM Gina Anderson Commissioner Present Shel Zatkin Commissioner Present II. CALL TO THE PUBLIC No members of the public spoke. III. APPROVAL OF MEETING MINUTES 1. Approval of the December 2, 2020 Commission Meeting Minutes RESULT: APPROVED [UNANIMOUS] MOVER: Shel Zatkin, Commissioner SECONDER: Gina Anderson, Commissioner AYES: Diane Huckins, Erin Thomas, Gina Anderson, Shel Zatkin ABSENT: Jeff Allen, Jeff Ahern, Michele Ahern Regular Meeting Minutes- February 3, 2021 Page 1 of 3  Parks & Recreation Commission Meeting Minutes IV. BUSINESS 1. 1. Past Citizen Survey Results and Future Facility Needs Survey Parks, Recreation & Community Services Director Nanette Smejkal presented commissioners with excerpted results from the 2015 and 2018 Town Citizen Survey. A draft facility interest survey was also presented per request of commissioners at the December meeting. This survey will be administered online and seeks information from citizens on the importance of various park amenities. Discussion ensued. Chairperson Huckins clarified that previous Citizen Surveys had been administered per household and questioned if this would be the case with the facility survey. Smejkal stated that the survey would be available to any individual online who wanted to provide feedback. Commissioner Anderson stated that in her line of work, they had found that in person surveys were more effective than mail-in surveys and wondered if staff might administer surveys to people using park facilities. Smejkal explained that with COVID 19 precautions still in place, the department will focus on online participation. Commissioner Zatkin suggested encouraging program participants at Anamax Recreation Center to take the survey when it is available and to talk with the school district about distribution. Smejkal noted that we would work with the Sahuarita Teen Advisory Committee to encourage local teens to respond as well. Vice Chairperson Thomas suggested including facility amenities like changing tables in restrooms, green space, and adaptive equipment in the list of potential amenities. Chairperson Huckins recommended a section for additional comments and feedback. RESULT: DISCUSSION ONLY V. COMMISSIONER AND DIRECTOR REPORT ON CURRENT EVENTS 1. Director and Commissioner Reports Commissioners Jeff Ahern and Michele Ahern arrived at 6:28 p.m. Director Smejkal noted that the department has reorganized and has a new title: "Parks, Recreation & Community Services". New focus areas will include non-profit organizations and connections to resources, neighborhood services and events, community wide programs and information on Town history, heritage, culture, health and wellness among other topics. No change is anticipated for the commission. Regular Meeting Minutes- February 3, 2021 Page 2 of 3  Parks & Recreation Commission Meeting Minutes The tree inventory and assessment are close to completion; staff is waiting for the consultant's final report. The Town's Tree City USA status was renewed. Newest murals in town parks are complete and staff is updating the web page with photos. In January at the One Stop Recycle Drop, staff recycled 155 Christmas trees and spread the wood chips as mulch in Town parks. Construction of a pump track at Parque Los Arroyos is nearing completion. Parks Maintenance staff will begin work on the disc golf course, nature trail, and pollinator garden at Anamax Park next. Construction of the pedestrian bridge at Sahuarita Lake Park will begin in late February. The Holiday Lights Parade and Artisan Market were both successful December events. Virtual programs including Virtual Murder Mystery and Pet-A-Rama both went well. The department will continue to provide modified household style family workshops; bubble lawn dance in February and piñata bash in March. Fiesta Sahuarita is postponed. New Special Events Coordinator Mike Iorio is scheduled to begin February 8. RESULT: DISCUSSION ONLY VI. FUTURE AGENDA ITEMS 1. Future Agenda Items None identified. RESULT: DISCUSSION ONLY VII. ADJOURNMENT Regular Meeting Minutes- February 3, 2021 Page 3 of 3