Town Council Meeting

Town Council Meeting Agenda Pursuant to A.R.S. § 38-431.02 notice is hereby given to the public that the Sahuarita Town Council will hold a meeting at the date and time specified below at the Sahuarita Council Chambers, 375 West Sahuarita Center Way, Sahuarita, AZ. Members of the Town of Sahuarita Council will attend either in person or by telephone conference call. To better serve our community, the Sahuarita Council Chambers is wheelchair accessible. Persons with a disability may request a reasonable accommodation, such as a sign language interpreter, by contacting the Town Clerk’s Office at 520-822-8801. Requests should be made no later than three working days prior to the meeting to arrange the accommodation. December 11, 2017 REGULAR MEETING AT OR AFTER 6:30 P.M. 1. Call to Order 2. Invocation The Invocation will be given by Father Juan Carlos Aguirre from San Martin De Porres Roman Catholic Church. Our invocations are provided by volunteers, and presenters will be accepted and welcomed regardless of religious affiliation. Interested parties may contact the Town Clerk. 3. Pledge of Allegiance The Pledge of Allegiance will be led by Anthony J. Ruiz, a 1st grade student at Copper View Elementary School. 4. Roll Call 5. Presentations A. Ambulance Service Overview. B. Presentation of the Arizona Association for Economic Development (AAED) Golden Prospector Awards. C. Presentation of the Government Finance Officers Association (GFOA) Distinguished Budget Award and Certificate of Achievement for Excellence in Financial Reporting Program (CAFR Program). 6. Approval of Agenda Action recommended: approve the agenda. 7. Call to the Public At this time, any member of the public is invited to address the Town Council on any issue which is on tonight’s Consent Agenda or on any issue which the Town Council can lawfully act upon at a future meeting. Written comments regarding any item on the agenda or on any issue which the Town Regular Meeting Agenda- December 11, 2017 Page 1 of 3  TOWN COUNCIL MEETING AGENDA Council can lawfully act upon may be submitted prior to the beginning of the council meeting for distribution to the Town Council. Pursuant to the Arizona Open Meeting Laws, the Council may not discuss the items, but individual members of the Council may respond to criticism made by those who have addressed the Council, may ask staff to review the matter, or may ask that the matter be placed on a future agenda. 8. Consent Agenda Action recommended: approve the consent agenda recommendations. A. Approval of the November 13, 2017 Regular Meeting Minutes. B. Approval of Amendments No. Four (4) to Contract Nos. CO13-0054 with Borderland Construction Company, Inc.; CO13-0055 with Day’s Excavating, Inc.; and CO13-0057 with KE&G Construction; for as needed roadway construction and maintenance, extending the contracts for one year, beginning October 29, 2017, and ending October 28, 2018, in an amount not to exceed $750,000.00 each. C. Approval of Amendments No. Four (4) to Contract Nos. CO13-0071 with Sellers and Sons, Inc.; CO13-0072 with Durazo Construction Corporation; and CO13-0075 with Kittle Design and Construction, LLC; for as needed services for facility modifications, repair and maintenance, extending the contracts for one year, beginning December 10, 2017 and ending December 9, 2018, in an amount not to exceed $500,000.00 each. D. Approval of Amendment No. One (1) to Contract No. 160050, with P.A.C.E Electrical Construction Inc, for as needed traffic signal and street light construction services, extending the contract for the period of November 1, 2017 through June 30, 2018, in an amount not to exceed $200,000.00. E. Approval of Amendments No. One (1) to Contract Nos. 170019 with Underwood Bros. Inc. dba AAA Landscape; 170021 with Northwest Landscaping, LLC; and 170022 with Santa Rita Landscaping, Inc.; for as needed landscaping services, extending the contracts for one year, beginning October 1, 2017 and ending September 30, 2018, in an amount not to exceed $100,000.00 each. F. Approval of Amendments No. One (1) to Contract Nos. 170028 with Psomas, Inc., and 170029 with Kimley-Horn and Associates, Inc., for as needed traffic engineering services, extending the contract for one year, beginning October 11, 2017 and ending October 10, 2018, in an amount not to exceed $150,000.00 each. G. Approval of Contract No. 180031 with HDR Engineering, Inc., for Roadway and Intersection Prioritization planning and design concepts, beginning December 12, 2017 and ending June 30, 2018, in an amount not to exceed $100,000.00. H. Approval of Contract No. 180038, with Day's Excavating, Inc., for the construction of the Anamax Maintenance Facility site work, in an amount not to exceed $253,914.07. Action recommended: presentation. 9. Presentation of the Sahuarita District and Phase 1 Master Plan. 10. Council and Town Manager Reports and Requests 11. Adjournment Regular Meeting Agenda- December 11, 2017 Page 2 of 3  TOWN COUNCIL MEETING AGENDA Action may be taken by the Town Council on any item listed on this agenda. The Town Council may vote to go into executive session pursuant to A.R.S. § 38-431.03 (A) (3) for discussion or consultation for legal advice with the Town Attorney concerning any matter listed on this agenda. Regular Meeting Agenda- December 11, 2017 Page 3 of 3