Town Council Meeting

Town Council Meeting Agenda Pursuant to A.R.S. § 38-431.02 notice is hereby given to the public that the Sahuarita Town Council will hold a meeting at the date and time specified below at the Sahuarita Council Chambers, 375 West Sahuarita Center Way, Sahuarita, AZ. Members of the Town of Sahuarita Council will attend either in person or by telephone conference call. To better serve our community, the Sahuarita Council Chambers is wheelchair accessible. Persons with a disability may request a reasonable accommodation, such as a sign language interpreter, by contacting the Town Clerk’s Office at 520-822-8801. Requests should be made no later than three working days prior to the meeting to arrange the accommodation. May 13, 2019 REGULAR, STUDY & EXECUTIVE SESSION MEETING AT OR AFTER 6:30 P.M. 1. Call to Order 2. Invocation The invocation will be given by Vice Mayor Kara Egbert. 3. Pledge of Allegiance The pledge of allegiance will be led by Hudson Kibbey, a homeschooled fourth grade student. 4. Roll Call 5. Presentations A. Presentation of the 2018 Sons of the American Revolution Award. B. Presentation of the 2019 American Public Works Association Award of Merit and Project of the Year. C. Proclamation declaring May 19-25, 2019 as National Public Works Week. D. Presentation of the Government Finance Officers Association (GFOA) Distinguished Budget Award. 6. Approval of Agenda Action recommended: approve the agenda as published. 7. Call to the Public At this time, any member of the public is invited to address the Town Council on any issue which is on tonight’s Consent Agenda or on any issue which the Town Council can lawfully act upon at a future meeting. Written comments regarding any item on the agenda or on any issue which the Town Council can lawfully act upon may be submitted prior to the beginning of the council meeting for distribution to the Town Council. Pursuant to the Arizona Open Meeting Laws, the Council may not discuss the items, but individual members of the Council may respond to criticism made by those who Regular, Study & Executive Session Meeting Agenda- May 13, 2019 Page 1 of 4  TOWN COUNCIL MEETING AGENDA have addressed the Council, may ask staff to review the matter, or may ask that the matter be placed on a future agenda. 8. Consent Agenda Action recommended: approve the constent agenda recommendations. A. Approval of the April 22, 2019 Regular and Executive (Public Portion) Meeting Minutes. B. Adoption of Resolution No. 2019-0590, authorizing the Town to enter into Town of Sahuarita Contract No. 190045, an Intergovernmental Agreement with the Sahuarita Unified School District No. 30, to coordinate the summer 2019 Sahuarita's Youth Art Program, utilizing funds awarded to the Town by the Pima Association of Governments, in an amount not to exceed $25,000, for the purpose of incorporating youth art in Town development projects. C. Adoption of Resolution No. 2019-0592, approving a lot split of Lot 162 of the Final Plat of La Posada II, Pima County, Arizona (Tax Parcel No. 304-22-2430). D. Adoption of Resolution No. 2019-0593, vacating certain portions of public right-of-way, ingress-egress easement and public utility easements on Sahuarita Center Way, adjacent to Lots 13, 26, 27, 28 and 29 of Rancho Sahuarita Block 36B, a subdivision of Pima County, Arizona, as recorded at Sequence No. 20133460004, records of Pima County, and vesting title thereto in the adjacent landowner. E. Approval of the amended Final Plat for Rancho Sahuarita Block 36B. F. Approval of Amendment No. Five (5) to Contract No. CO14-0023 with Diggins and Sons Power Sweeping, Inc., DBA Diggins Environmental Services for roadway sweeping services, commencing July 1, 2019 and terminating June 30, 2020; in an amount not to exceed $70,000. G. Approval of Amendment No. Five (5) to Contract No. 150072 with Enterprise FM Trust for fleet leasing and management services, commencing April 14, 2019 and terminating April 13, 2020 at an annual cost not to exceed $360,220 for administrative vehicles, $340,920 for police vehicles and $3,360 for maintenance management services of police patrol vehicles. Total annual contract amount not to exceed $704,500. H. Approval of Amendment No. Four (4) to Contract No. 160015 with Western Refining Southwest, Inc., for fleet card services, commencing July 9, 2019 and terminating July 8, 2020; in an amount not to exceed $182,800. I. Approval of Amendment No. Three (3) to Contract No. 160050 with P.A.C.E. Electrical Construction, Inc., for traffic signal and streetlight construction services, commencing July 1, 2019 and terminating June 30, 2020; in an amount not to exceed $200,000. J. Approval of Amendments No. Two (2) to Contract No. 180002 with Tucson Asphalt Contractors, Inc.; Contract No. 180003 with Granite Construction Company; Contract No. 180004 with Southern Arizona Paving and Construction Company; Contract No. 180005 with Ashton Company, Inc., Contractors and Engineers; and Contract No. 180006 with Sunland Asphalt & Construction, Inc., for as-needed miscellaneous street repair and maintenance, commencing July 1, 2019 and terminating June 30, 2020; in an amount not to exceed $1,500,000. Regular, Study & Executive Session Meeting Agenda- May 13, 2019 Page 2 of 4  TOWN COUNCIL MEETING AGENDA K. Approval of Amendment No. One (1) to Contract No. 180029, with Burns Wald-Hopkins Shambach Architects, Inc., dba BWS Architects, for Sahuarita Advanced Manufacturing and Technology Center additional design services, increasing the contract by an amount not to exceed $99,037, for a total contract amount not to exceed $555,160. L. Approval of medical, dental, vision, life insurance, and flexible spending account (FSA) policies for fiscal year 2020. M. Adoption of Resolution No. 2019-0594, endorsing and authorizing the Green Valley Fire District's annexation of property in the Stone House planned community located in the Town of Sahuarita, pursuant to A.R.S. §48-262. 9. Presentation by the Sahuarita Teen Advisory Council on their activities during the 2018-2019 term. Action recommended: Presentation only. 10. Discussion and possible adoption of Resolution No. 2019-0587, repealing Resolution No. 2005-018, and adopting the "Parks and Recreation Area Design and Development Standards Manual Revised May, 2019" for residential recreation areas and trail corridors located within the Town of Sahuarita, with an effective date of July 1, 2019. Action recommended: adopt Resolution No. 2019-0587. 11. Public hearing, discussion and possible adoption of Ordinance No. 2019-139, relating to the Fee Schedule in Chapter 3.10, Title 3, of the Sahuarita Town Code, adopting amendments to Chapter 3.10.030 (Development Review Fees) and Chapter 3.10.130 (Administrative Fees), for purposes of adding an optional recreation area/park in-lieu fee in Chapter 3.10.030, and updating the recording fees in Chapter 3.10.130, and repealing all resolutions, ordinances, and rules of the Town of Sahuarita in conflict therewith. Action recommended: adopt Ordinance No. 2019-139. 12. Council and Town Manager Brief Summary of Current Events. STUDY SESSION 13. Presentation and discussion on the Sahuarita Town Center District Branding and Land Planning Framework. Action recommended: pleasure of the Council. EXECUTIVE SESSION 14. Executive Session pursuant to A.R.S. 38-431.03 (A) (1) for the regular annual performance and contract review of the Town Manager, L. Kelly Udall. CONTINUATION OF REGULAR MEETING 15. Discussion and possible action regarding adoption of the Sixth Amendment to the Employment Agreement with Town Manager, L. Kelly Udall. Action recommended: pleasure of the Council. Regular, Study & Executive Session Meeting Agenda- May 13, 2019 Page 3 of 4  TOWN COUNCIL MEETING AGENDA 16. Adjournment Action may be taken by the Town Council on any item listed on this agenda. The Town Council may vote to go into executive session pursuant to A.R.S. § 38-431.03 (A) (3) for discussion or consultation for legal advice with the Town Attorney concerning any matter listed on this agenda. Notice to parents: Meetings of the Mayor and Council are audio and video recorded. If you permit your child to participate in the Council Meeting, a recording will be made. You may exercise your right not to consent by not permitting your child to participate. You and your child may also leave the Council Meeting at any time. Regular, Study & Executive Session Meeting Agenda- May 13, 2019 Page 4 of 4