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Scholarship & Education Committee

Regular Meeting

Salem, MA · September 12, 2022

AgendaMinutes

Minutes

Scholarship & Education Committee Meeting – Draft Minutes Monday, September 12, 2022, 6:30 P.M., meeting held remotely Members Present: Cynthia Nina-Soto (Vice Chair), Amy Stewart, Liz McGovern, Lynne Mullen, Brian Eiermann (non-voting) Staff Present: Dominick Pangallo 1. Call to Order: 6:32 p.m. 2. Approval of August 1, 2022 minutes: Approved unanimously 3. Financial Updates: Education Fund Scholarship Fund August receipts: $242.00 August receipts: $288.34 September 12 balance: $8,826.00 September 12 balance: $4,851.00 4. Old Business a. Fundraising Updates: Dominick shared that the recent change in the state’s cannabis laws regarding host agreements means cannabis companies will likely no longer be making charitable donations. The committee asked if Tyler would be busking at Haunted Happenings this year. Dominick will make up fliers and signage again for the City’s October shuttles sharing the text-to-donate information. b. Logo: Only one student submitted two designs, so Lynne will reopen the contest and publicize it to the schools. Liz asked about expanding it to all students in Salem grades 5- 12, whether or not they are in SPS, and offering a prize of some kind. The committee approved opening it up more broadly and set a submission deadline of December 11 th at midnight, for the submissions to be considered at the December committee meeting. Prize will be a basket of art supplies and art supply store gift card that committee members offered to donate. c. Thank you letters: The committee unanimously approved a policy to have thank you letters mailed annually at the conclusion of the fiscal year to any donor to either fund who gave in excess of $50. Dominick will draft the letters with Tyler and work to send them out. 5. New Business - Set October meeting date due to holiday. Committee selected October 17 th. 6. Adjourned: 7:00 p.m. Next Regular Meeting: Monday, October 17, 2022, 6:30 p.m.

Agenda

CITY OF SALEM, MASSACHUSETTS Kimberley Driscoll Mayor Scholarship & Education Committee Monday, September 12, 2022 6:30 p.m. Pursuant to Chapter 107 of the Acts of 2022, this meeting of the Salem Scholarship & Education Committee will be conducted via remote participation to the greatest extent possible. Specific information and the general guidelines for remote participation by members of the public and/or parties with a right and/or requirement to attend this meeting can be found on the city’s website, at www.salemma.gov. For this meeting, members of the public who wish to watch, listen or provide comment during the meeting may do so in the following manner:  Follow this link or enter it into your browser to join the meeting: https://us02web.zoom.us/j/87817151779?pwd=Q2FoaHoyOGFHcndMVVpRRDdmREx Ndz09  Follow this link or enter it into your web browser to open the Zoom website at https://zoom.us/join. Enter meeting ID 878 1715 1779 directed on the webpage and click “Join”. Follow the on-screen instructions to join the meeting. Enter password 228911.  Participants can dial the toll-free phone number 877-853-5257 to join the meeting. When prompted, enter meeting ID 878 1715 1779 and the follow the instructions to join the meeting. Password is 228911. If any public comment is permitted, members of the public who have “raised their hand” in Zoom will be called on by the chair to offer comment. In order to raise a hand, member of the public using the Zoom computer or phone application may click the “Raise Hand” button; members of the public dialing in may press “*9” to raise their hand to speak. No in-person attendance of members of the public will be permitted, but every effort will be made to ensure that the public can adequately access the proceedings in real time, via technological means. In the event that we are unable to do so, despite best efforts, we will post on the city’s website an audio or video recording, transcript, or other comprehensive record of proceedings as soon as possible after the meeting. Meeting Agenda I. Call to Order II. Approval of August 1, 2022 meeting minutes III. Financial update IV. Old business a. Fundraising updates b. Logo c. Thank you letters policy V. New business a. Set October meeting date due to holiday VI. Adjournment Next meeting TBD Know your rights under the Open Meeting Law M.G.L. c. 30A §§18-25 and City Ordinance Sections 2-2028 through 2-2033. Persons requiring auxiliary aids and services for effective communication such as sign language interpreter, an assistive listening device, or print material in digital format or a reasonable modification in programs, services, policies, or activities, may contact the City of Salem ADA Coordinator as soon as possible and no less than 2 business days before the meeting, program, or event.

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