City Council

MINUTES Sand Springs City Council Regular Meeting September 9, 2013 - 7:00 p.m. Sand Springs Municipal Building 100 East Broadway - Room #203 Sand Springs, Oklahoma 74063 MEMBERS PRESENT: Mayor Mike Burdge (9-0) Vice Mayor Harold G. Neal (8-1) Councilman Michael Phillips (8-1) Councilman Dean Nichols (7-2) Councilman Brian M. Jackson (9-0) Councilman James D. Rankin (9-0) ALSO PRESENT: City Manager Rocky D. Rogers City Attorney David Weatherford City Clerk Janice L Almy ABSENT: Councilman Jesse Honn (8-1) The Sand Springs City Council met in regular session on September 9, 2013 in Room #203 of the Sand Springs Municipal Building pursuant to the agenda filed with the City Clerk's office and posted at 4:20 pm on September 5, 2013, on the electronic board located in the first floor lobby of the Sand Springs Municipal Building, 100 East Broadway, Sand Springs, Oklahoma 74063. 1. Call to Order Mayor Burdge called the meeting to order at the noted time of 7:00 p.m. 2. Roll Call Mayor Burdge called for an individual roll call with members replying in the following manner: Councilman Nichols, here; Councilman Honn, no response; Councilman Jackson, here; Vice Mayor Neal, here; Councilman Phillips, here; Mayor Burdge, here; Councilman Rankin, here. It was noted that Councilman Honn was absent for said meeting.  CITY COUNCIL MINUTES SEPTEMBER 9, 2013 PAGE 2 3. Invocation Following Roll Call, Councilman Nichols led the invocation. 4. Pledge of Allegiance Following the Invocation, Councilman Rankin led the Pledge of Allegiance. 5. Tobacco Settlement Endowment Trust Presentation George Foster, Oklahoma Tobacco Settlement Endowment Trust, presented a check in the amount of $8,000.00 to Mayor Burdge and the City of Sand Springs for the City achieving the successful designation of a Certified Healthy Community. Rocky D. Rogers, City Manager, recognized Susan Pitts, Interim Planner, and the members of the H.E.A.L. Committee for preparing and submitting the application for the designation. Susan Pitts, Interim Planner, also acknowledge the Tulsa City-County Health Department for their support and assistance in the process. 6. Consent Agenda f A-G) Mayor Burdge informed Council that all matters listed under the Consent Agenda to be considered by Council are to be routine and will be enacted by one motion. Mayor Burdge noted that questions or clarification on any consent agenda items could be addressed prior to taking action. Mayor Burdge noted that Consent Agenda Item No. 6-C would be considered separately by Council. Councilman Phillips questioned if Consent Agenda Item No. 6-B should also be considered separately since it relates to Item No. 6-C. Rocky D. Rogers, City Manager, indicated that staff will provide a presentation regarding Item No. 6-C and that 6-B could be considered on the Consent Agenda. Mayor Burdge requested if Council had questions or needed clarification on any consent agenda item or whether any item needed to be considered separate. There being none, Mayor Burdge moved to Consent Agenda Item No. 6-C. Derek Campbell, Public Works Director, provided an overview of Consent Item No. 6-C, including the issues with the Stricts' back haul equipment.  CITY COUNCIL MINUTES SEPTEMBER 9, 2013 PAGE 3 Derek Campbell, Public Works Director, requested Council's approval of an Agreement with Schuermann Enterprises, Inc. for the replacement of the AMR Radio Network in the amount of $100,000.00. Following discussion, a motion was made by Councilman Phillips and seconded by Vice Mayor Neal that the requested approval of an Agreement with Schuermann Enterprises, Inc. for the replacement of the AMR Radio Network in the amount of $100,000.00, as presented, be approved. Mayor Burdge called for the vote recorded as follows: Councilman Rankin, aye; Councilman Jackson, aye; Mayor Burdge, aye; Vice Mayor Neal, aye; Councilman Phillips, aye; Councilman Nichols, aye. The motion carried 6-0-0. There being no other questions or comments, Mayor Burdge requested a motion regarding Consent Agenda Items 6A through 6B and 6D through 6G. A motion was made by Vice Mayor Neal and seconded by Councilman Jackson to approve the Consent Agenda Items 6A through 6B and 6D through 6G, as follows: A) The minutes of the August 26, 2013 regular City Council meeting, B) A supplemental appropriation in the Capital Improvement Fund for an increase to the Expenditures - AMR Radio Network Replacement (new project) line item in the amount of $100,000.00 and an increase to the Transfers from Other Funds - Municipal Authority Water Utility Fund line item in the amount of $100,000.00 and in the Municipal Authority Water Utility Fund for an increase to the Transfers to Other Funds - Capital Improvement Fund line item in the amount of $100,000.00 and a decrease to the Ending Unrestricted Net Assets line item in the amount of $100,000. D) Resolution No. 14-06 related to Change Order No. Two (2), acceptance of the constructed improvements; engineering agreement amendment; OAC grant amendment request; and signature authorization for the Sand Springs-Pogue Airport Runway Improvements project. E) The Floodplain Management Plan Annual Report. F) The award of the Water Booster Pump Station Flow Meters project - Bid No. 1007 to Ron Welcher Construction, Inc. in the amount of $91,310.00 and authorization for the Mayor to sign the agreement. G) The receipt and file of the General Bond Obligation Update.  CITY COUNCIL MINUTES SEPTEMBER 9, 2013 PAGE 4 Mayor Burdge called for the vote recorded as follows: Councilman Nichols, aye; Councilman Phillips, aye; Vice Mayor Neal, aye; Mayor Burdge, aye; Councilman Jackson, aye; Councilman Rankin, aye. The motion carried 6-0-0. 7. Multi-Jurisdictional Hazard Mitigation Plan A) INCOG Agreement Greg Fisher, Emergency Management Director, requested Council's approval of an Agreement between INCOG and the City of Sand Springs outlining the duties of INCOG to provide professional and technical services to prepare, rewrite and update the City of Sand Springs Multi-Hazard Mitigation Plan. A motion was made by Councilman Jackson and seconded by Councilman Rankin that the requested approval of an Agreement between INCOG and the City of Sand Springs outlining the duties of INCOG to provide professional and technical services to prepare, rewrite and update the City of Sand Springs Multi-Hazard Mitigation Plan, as presented, be approve. Mayor Burdge called for the vote recorded as follows: Councilman Rankin, aye; Councilman Jackson, aye; Mayor Burdge, aye; Vice Mayor Neal, aye; Councilman Phillips, aye; Councilman Nichols, aye. The motion carried 6-0-0. B) State of Oklahoma Agreement Greg Fisher, Emergency Management Director, requested Council's approval of an Agreement between the State of Oklahoma and the City of Sand Springs outlining responsibilities concerning FEMA Grant No. FEMA-4117-DR-OK (HMGP) Project No. 007. A motion was made by Vice Mayor Neal and seconded by Councilman Phillips that the requested approval of an Agreement between the State of Oklahoma and the City of Sand Springs outlining responsibilities concerning FEMA Grant No. FEMA- 4117-DR-OK (HMGP) Project No. 007, as presented, be approved. Mayor Burdge called for the vote recorded as follows: Councilman Nichols, aye; Councilman Phillips, aye; Vice Mayor Neal, aye; Mayor Burdge, aye; Councilman Jackson, aye; Councilman Rankin, aye.  CITY COUNCIL MINUTES SEPTEMBER 9, 2013 PAGE 5 The motion carried 6-0-0. C) Authorization to Sign Agreements Greg Fisher, Emergency Management Director, requested Council's authorization for the Mayor or his designee to sign said Agreements. A motion was made by Vice Mayor Neal and seconded by Councilman Jackson that the requested authorization for the Mayor or his designee to sign said Agreements, as presented, be approved. Mayor Burdge called for the vote recorded as follows: Councilman Rankin, aye; Councilman Jackson, aye; Mayor Burdge, aye; Vice Mayor Neal, aye; Councilman Phillips, aye; Councilman Nichols, aye. The motion carried 6-0-0. D) Supplemental Appropriation Greg Fisher, Emergency Management Director, requested Council's approval of a supplemental appropriation in the General Fund for an increase to the Revenues- FEMA line item in the amount of $46,953.00 and an increase to the Expenditures- Emergency Management Department line item in the amount of $46,953.00. A motion was made by Councilman Jackson and seconded by Vice Mayor Neal that the requested approval of a supplemental appropriation in the General Fund for an increase to the Revenues-FEMA line item in the amount of $46,953.00 and an increase to the Expenditures-Emergency Management Department line item in the amount of $46,953.00, as presented, be approved. Mayor Burdge called for the vote recorded as follows: Councilman Nichols, aye; Councilman Phillips, aye; Vice Mayor Neal, aye; Mayor Burdge, aye; Councilman Jackson, aye; Councilman Rankin, aye. The motion carried 6-0-0. 8. Correspondence The following correspondence was provided to Council for their review and information. No correspondence was provided.  CITY COUNCIL MINUTES SEPTEMBER 9, 2013 PAGE 6 9. City Manager's and Council Members Report The City Manager and Council members provided updates regarding recent and upcoming events and projects, including events of interest and the general operations of the City. For informational purposes only with no action taken. A) Rocky D. Rogers expressed appreciation of the thoughts, prayers and plant from Council and staff for the loss of his brother. B) OML Conference is scheduled for next Tuesday through Thursday at the Tulsa Convention Center. C) City Manager Rocky D. Rogers will be attending the ICMA Conference the week of September 23, 2014. Following Agenda Item No. 9, a motion was made by Vice Mayor Neal and seconded by Councilman Nichols to recess the City Council Meeting, to be reconvened following the Municipal Authority Meeting. Mayor Burdge called for the vote recorded as follows: Councilman Rankin, aye; Councilman Jackson, aye; Mayor Burdge, aye; Vice Mayor Neal, aye; Councilman Phillips, aye; Councilman Nichols, aye. The motion carried 6-0-0. The City Council meeting recessed at the noted time of 7:25 pm. Following the Municipal Authority Meeting, a motion was made by Councilman Nichols and seconded by Vice Mayor Neal to reconvene the City Council Meeting. Mayor Burdge Called for the vote recorded as follows: Councilman Nichols, aye; Councilman Phillips, aye; Vice Mayor Neal, aye; Mayor Burdge, aye; Councilman Jackson, aye; Councilman Rankin, aye. The City Council meeting reconvened at the noted time of 7:28 pm. 10. Executive Session A) Mayor Burdge informed Council of the request to retire into Executive Session for the purpose of conferring on matters pertaining to the acquisition of properties 200 and 204 North McKinley Avenue, in accordance with O.S. Title 25, Section 307(B)(3).  CITY COUNCIL MINUTES SEPTEMBER 9, 2013 PAGE 7 B) A motion was made by Councilman Nichols and seconded by Vice Mayor Neal to retire into Executive Session for the purpose conferring on matters pertaining to the acquisition of properties 200 and 204 North McKinley Avenue, in accordance with O.S. Title 25, Section 307(B)(3). Mayor Burdge called for the vote recorded as follows: Councilman Nichols, aye; Councilman Phillips, nay; Vice Mayor Neal, aye; Mayor Burdge, aye; Councilman Jackson, aye; Councilman Rankin, aye. The motion carried 5-1-0. Mayor Burdge, Vice Mayor Neal, Councilman Nichols, Councilman Phillips, Councilman Jackson, Councilman Rankin, City Manager Rocky Rogers, and City Attorney David Weatherford retired into Executive Session at the noted time of 7:32 pm. C) Council and Administrative staff held discussion for the purpose of conferring on matters pertaining to the acquisition of properties 200 and 204 North McKinley Avenue, in accordance with O.S. Title 25, Section 307(B)(3). D) Following the Executive Session, a motion was made by Councilman Nichols and seconded by Councilman Phillips to return to the City Council meeting. Mayor Burdge called for the vote recorded as follows: Councilman Rankin, aye; Councilman Jackson, aye; Mayor Burdge, aye; Vice Mayor Neal, aye; Councilman Phillips, aye; Councilman Nichols, aye. The motion carried 6-0-0. Council returned to the City Council meeting at the noted time of 7:38 pm. C) Mayor Burdge stated there was no action deemed appropriate by Council as a result of the Executive Session. 11. Adjournment There being no other discussion, the meeting adjourned at the noted time of 7:39 pm. Janice L. Almy, City ClariT"