City Council

MINUTES Sand Springs City Council Regular Meeting November 4, 2013 - 7:00 p.m. Sand Springs Municipal Building 100 East Broadway - Room #203 Sand Springs, Oklahoma 74063 MEMBERS PRESENT: Mayor Mike Burdge (13-0) Vice Mayor Harold G. Neal (11-2) Councilman Michael Phillips (11-2) Councilman Dean Nichols (10-3) Councilman Jesse Honn (12-1) Councilman Brian M. Jackson (13-0) Councilman James D. Rankin (13-0) ALSO PRESENT: City Manager Rocky D. Rogers City Attorney David Weatherford Deputy City Clerk Colette L. Boyce ABSENT: The Sand Springs City Council met in regular session on November 4, 2013 in Room #203 of the Sand Springs Municipal Building pursuant to the agenda filed with the City Clerk's office and posted at 1:36 pm on October 31, 2013, on the electronic board located in the first floor lobby of the Sand Springs Municipal Building, 100 East Broadway, Sand Springs, Oklahoma 74063. 1. Call to Order Mayor Burdge called the meeting to order at the noted time of 7:00 p.m. 2. Roll Call Mayor Burdge called for an individual roll call with members replying in the following manner: Councilman Nichols, here; Councilman Honn, here; Councilman Phillips, here; Vice Mayor Neal, here; Mayor Burdge, here; Councilman Jackson, here; Councilman Rankin, here.  CITY COUNCIL MINUTES NOVEMBER 4, 2013 PAGE 2 3. Invocation Following Roll Call, Mayor Mike Burdge led the invocation. 4. Pledge of Allegiance Following the Invocation, Vice Mayor Neal led the Pledge of Allegiance. 5. Consent Agenda (A-B1 Mayor Burdge informed Council that all matters listed under the Consent Agenda to be considered by Council are to be routine and will be enacted by one motion. Mayor Burdge noted that questions or clarification on any consent agenda items could be addressed prior to taking action. Rocky Rogers City Manager, requested Consent Agenda Item No. 5A be removed for correction. Mayor Burdge requested a motion regarding Consent Agenda Item 5B. A motion was made by Vice Mayor Neal and seconded by Councilman Nichols to approve the Consent Agenda Item No. 5B, as follows: B) Approval of a supplemental appropriation in the Capital Improvement Fund for an increase to the Expenditures - Parks and Recreation - Highway 97 Trail Repairs project line item in the amount of $5,000.00 and a decrease to the Ending Fund Balance line item in the amount of $5,000.00. . Mayor Burdge called for the vote recorded as follows: Councilman Rankin, aye; Councilman Jackson, aye; Mayor Burdge, aye; Vice Mayor Neal, aye; Councilman Phillips, aye; Councilman Honn, aye, Councilman Nichols, aye. The motion carried 7-0-0. Mayor Burdge requested a motion regarding Consent Agenda Item 6A. Rocky Rogers, City Manager, stated that under "Also Present" Public Works Director, Derek Campbell is listed and it should be corrected to list City Manager, Rocky Rogers. A motion was made by Councilman Phillips and seconded by Councilman Jackson that the minutes of the October 28, 2013 regular meeting, as presented, be approved as amended.  CITY COUNCIL MINUTES NOVEMBER 4, 2013 PAGE 3 Mayor Burdge called for the vote recorded as follows: Councilman Nichols, aye; Councilman Honn, aye; Councilman Phillips, aye; Vice Mayor Neal, aye; Mayor Burdge, aye; Councilman Jackson, aye; Councilman Rankin, aye. The motion carried 7-0-0. 6. Resolution No. 14-15 - First Amendment Resolution and Five Year Extension Agreement for CoxCom, LLC. Rocky D. Rogers, City Manager, requested Council's approval of Resolution No. 14- 15 and authorization for the Mayor to sign the Extension Agreement with CoxCom, LLC for an additional five-year term ending January 26, 2019. A motion was made by Councilman Phillips and seconded by Councilman Honn that the requested approval of Resolution No. 14-15 and authorization for the Mayor to sign the Extension Agreement with CoxCom, LLC for an additional five-year term ending January 26, 2019, as presented, be approved. Mayor Burdge called for the vote recorded as follows: Councilman Rankin, aye; Councilman Jackson, aye; Mayor Burdge, aye; Vice Mayor Neal, aye; Councilman Phillips, aye; Councilman Honn, aye, Councilman Nichols, aye. The motion carried 7-0-0. 7. Emergency Management Performance Grant Between the City of Sand Springs and the Oklahoma Office of Emergency Management (A) Mike Carter, Deputy Police Chief, requested Council's approval of an Emergency Management Performance Agreement between the City of Sand Springs and the Oklahoma Office of Emergency Management providing a 50/50 sub-grant portion of funds to develop comprehensive emergency preparedness for all hazards. The grant period is October 1, 2013 through September 30, 2014. A motion was made by Councilman Jackson and seconded by Councilman Phillips that the requested approval of an Emergency Management Performance Agreement between the City of Sand Springs and the Oklahoma Office of Emergency Management providing a 50/50 sub-grant portion of funds to develop comprehensive emergency preparedness for all hazards for the grant period of October 1, 2013 through September 30, 2014, as presented, be approved.  CITY COUNCIL MINUTES NOVEMBER 4, 2013 PAGE 4 Mayor Burdge called for the vote recorded as follows: Councilman Nichols, aye; Councilman Honn, aye; Councilman Phillips, aye; Vice Mayor Neal, aye; Mayor Burdge, aye; Councilman Jackson, aye; Councilman Rankin, aye. The motion carried 7-0-0. (B) Mike Carter, Deputy Police Chief, requested Council's consideration of authorization for the Mayor or his designee to sign said Agreement. A motion was made by Councilman Phillips and seconded by Vice Mayor Neal that the requested consideration of authorization for the Mayor or his designee to sign said Agreement, as presented, be approved. Mayor Burdge called for the vote recorded as follows: Councilman Rankin, aye; Councilman Jackson, aye; Mayor Burdge, aye; Vice Mayor Neal, aye; Councilman Phillips, aye; Councilman Honn, aye, Councilman Nichols, aye. The motion carried 7-0-0. (C) Mike Carter, Deputy Police Chief, requested Council's approval of a supplemental appropriation in the General Fund for an increase in the Revenue - FY2013 FEMA Grant line item in the amount of $16,453.00 and an increase to the Ending Fund Balance line item in the amount of $16,453.00. A motion was made by Councilman Phillips and seconded by Councilman Honn that the requested approval of a supplemental appropriation in the General Fund for an increase in the Revenue - FY2013 FEMA Grant line item in the amount of $16,453.00 and an increase to the Ending Fund Balance line item in the amount of $16,453.00, as presented, be approved. Mayor Burdge called for the vote recorded as follows: Councilman Nichols, aye; Councilman Honn, aye; Councilman Phillips, aye; Vice Mayor Neal, aye; Mayor Burdge, aye; Councilman Jackson, aye; Councilman Rankin, aye. The motion carried 7-0-0. 8. Ordinance No. 1242 - Closing a Public Utility Easement - 6 West 44th Street Susan Pitts, City Planner, requested Council's approval of Ordinance No. 1242 closing a 10-foot Public Utility Easement.  CITY COUNCIL MINUTES NOVEMBER 4, 2013 PAGE 5 A motion was made by Councilman Rankin and seconded by Vice Mayor Neal that the requested approval of Ordinance No. 1242 closing a 10-foot Public Utility Easement, as presented, be approved. Mayor Burdge called for the vote recorded as follows: Councilman Rankin, aye; Councilman Jackson, aye; Mayor Burdge, aye; Vice Mayor Neal, aye; Councilman Phillips, aye; Councilman Honn, aye, Councilman Nichols, aye. The motion carried 7-0-0. 9. SSLC-611 Lot Combination - Lots 2 and 3, Block 2. Walnut Creek 3rd Addition - 6 West 44th Street Susan Pitts, City Planner, requested Council's approval of a Lot Combination Agreement for SSLC-611 - 6 West 44th Street. A motion was made by Councilman Honn and seconded by Councilman Phillips that the requested approval of a Lot Combination Agreement for SSLC-611 - 6 West 44th Street, as presented, be approved. Mayor Burdge called for the vote recorded as follows: Councilman Nichols, aye; Councilman Honn, aye; Councilman Phillips, aye; Vice Mayor Neal, aye; Mayor Burdge, aye; Councilman Jackson, aye; Councilman Rankin, aye. The motion carried 7-0-0. 10. Transfer of Appropriation -Water Distribution Flow Meter Project Jesse Vaverka, Assistant City Engineer, requested Council's approval of a transfer of appropriation in the Capital Improvement Water and Waste Water Fund for an increase to the Expenditures - Water Distribution Flow Meter line item in the amount of $10,000.00 and a decrease to the Expenditure - Highway 97 12-Inch Water Line Project line item in the amount of $10,000.00. A motion was made by Councilman Phillips and seconded by Vice Mayor Neal that the requested approval of a transfer of appropriation in the Capital Improvement Water and Waste Water Fund for an increase to the Expenditures - Water Distribution Flow Meter line item in the amount of $10,000.00 and a decrease to the Expenditure - Highway 97 12-Inch Water Line Project line item in the amount of $10,000.00, as presented, be approved.  CITY COUNCIL MINUTES NOVEMBER 4, 2013 PAGE 6 Mayor Burdge called for the vote recorded as follows: Councilman Rankin, aye; Councilman Jackson, aye; Mayor Burdge, aye; Vice Mayor Neal, aye; Councilman Phillips, aye; Councilman Honn, aye, Councilman Nichols, aye. The motion carried 7-0-0. 11. Correspondence The following correspondence was provided to Council for their review and information. A) Regular monthly bills. 12. City Manager's and Council Members Report The City Manager and Council members provided updates regarding recent and upcoming events and projects, including events of interest and the general operations of the City. For informational purposes only with no action taken. A) Rocky D. Rogers, City Manager, provided an update on the press coverage concerning the GO Bond. B) Rocky D. Rogers, City Manager, provided an update regarding the development of the RiverWest property after a meeting with Jim Tapp. C) Rocky D. Rogers, City Manager, reported that the Informational Services department will begin exploring and testing for virtual desktop options. D) Rocky D. Rogers, City Manager, informed Council that there are free tickets available for a dinner for the Home Builders' Association on Thursday, November 7,2013. E) Rocky D. Rogers, City Manager, informed Council that the National League of Cities Conference will be held November 13-17, 2013. F) Rocky D. Rogers, City Manager, informed Council that the Bond election will be held Tuesday, November 12, 2013 and the City of Sand Springs' bond rating has improved from an A+ to an AA rating. G) Rocky D. Rogers, City Manager, informed Council that the Port of Catoosa will be doing a Lunch and Learn Tuesday, November 5, 2013 at the Case Community Center for the manufacturing businesses in town.  CITY COUNCIL MINUTES NOVEMBER 4, 2013 PAGE 7 H) Rocky D. Rogers, City Manager, informed Council that he would be providing a presentation Thursday, November 7, 2013 for the ORPS annual conference in regards to our Tobacco Free Parks. I) Councilman Jackson invited Council to come support the Garfield Elementary fifth grade class for Junior Achievement JA BizTown on Wednesday and/or Thursday, November 5 and 6, 2013 between the hours of 10:00 am and 1:00 pm. 13. Adjournment There being no other discussion, the meeting adjourned at the noted time of 7:15 pm. Janice L. Almy, City Clerk  AFFIDAVIT OF FINANCE DIRECTOR FOR BILLS AND SALARIES STATEMENT I, the undersigned, am the duly appointed and acting Finance Director/ Treasurer, in and for the City of Sand Springs, Oklahoma, and upon oath do depose and say that each purchase order listed in the attached statement for bills and salaries was itemized in detail, verified and filed for allowance with the amount shown thereon pursuant to the Statutes of the State of Oklahoma and requirements of the Charter and Ordinances of the City of Sand Springs, Oklahoma: that each purchase order has indicated thereon that all items have been delivered and/or the services have been rendered and that each purchase and contract was made pursuant to all applicable law and the Charter and Ordinances of the City of Sand Springs, Oklahoma, so help me God. :kL a Kelly A. Lamberson Finance Director / City Treasurer Subscribed and sworn to before me this day of October ,20 I #10001522 \v Notary Public TO^BU&^S/ My Commission Expires cy \CyU) IO  CITY OF SAND SPRINGS 11/04/2013 CITY COUNCIL BILLS 210 GENERAL FUND 001118 AMERICAN MUNICIPAL SERVICES CORP SEPT REPORTING 990.55 PR1018 CREDITORS RECOVERY CORP PAYROLL SUMMARY 264.89 PR1018 FRATERNAL ORDER OF POLICE PAYROLL SUMMARY 534.20 PR1018 INT'LASSOC OF FIREFIGHTERS PAYROLL SUMMARY 657.00 PR1018 OKLAHOMA FIREFIGHTERS PENSION BRD PAYROLL SUMMARY 14,515.90 PR1018 OKLAHOMA POLICE PENSION PAYROLL SUMMARY 12,163.77 PR1018 SS FIREFIGHTERS STATION FUND PAYROLL SUMMARY 251.00 001065 TOTALFUNDS BY HASLER POSTAGE SEPT 1,266.30 PR1018 TULSA AREA UNITED WAY INC PAYROLL SUM MARY 133.51 PR1018 TULSA AREA UNITED WAY INC PAYROLL SUM MARY 127.41 TOTAL 30,904.53 MUNICIPAL COURT 001120 CITY OF SAND SPRINGS PETTYCASH 8.69 MUNICIPAL COURT ADMINISTRATION TOTAL 8.69 CITY MANAGER 001119 CITY OF SAND SPRINGS PETTY CASH 10.00 CITY MANAGER ADMINISTRATION TOTAL 10.00 PLANNING & DEVELOPMENT 001121 CITY OF SAND SPRINGS PETTYCASH 18.00 PLANNING & DEVELOPMENT ADMINISTRATION TOTAL 18.00 Page 1  CITY OF SAND SPRINGS 11/04/2013 CITY COUNCIL BILLS HUMAN RESOURCES 001122 CITY OF SAND SPRINGS PETTY CASH 125.00 HUMAN RESOURCES ADMINISTRATION TOTAL 125.00 INFORMATION SERVICES 001069 COX COMMUNICATIONS CENTRAL II INC UTILITY BILL 2,242.62 001070 COX COMMUNICATIONS CENTRAL II INC UTILITY BILL 269.01 001071 COX COMMUNICATIONS CENTRAL II INC UTILITY BILL 55.52 001072 COX COMMUNICATIONS CENTRAL II INC UTILITY BILL 269.01 001074 COX COMMUNICATIONS CENTRAL II INC UTILITY BILL 269.01 001081 COX COMMUNICATIONS CENTRAL II INC UTILITY BILL 269.01 INFORMATION SERVICES ADMINISTRATION TOTAL 3,374.18 FACILITIES MANAGEMENT 001082 CENTER POINT ENERGY SERVICES INC UTILITY BILL 7.19 001083 CENTER POINT ENERGY SERVICES INC UTILITY BILL 17.98 001086 CENTER POINT ENERGY SERVICES INC UTILITY BILL 21.57 001087 OKLAHOMA NATURAL GAS UTILITY BILL 118.01 001088 OKLAHOMA NATURAL GAS UTILITY BILL 93.57 001089 OKLAHOMA NATURAL GAS UTILITY BILL 101.08 001090 OKLAHOMA NATURAL GAS UTILITY BILL 118.61 001091 OKLAHOMA NATURAL GAS UTILITY BILL 99.35 001092 OKLAHOMA NATURAL GAS UTILITY BILL 20.52 001093 OKLAHOMA NATURAL GAS UTILITY BILL 36.86 001094 OKLAHOMA NATURAL GAS UTILITY BILL 36.33 001095 OKLAHOMA NATURAL GAS UTILITY BILL 116.18 001096 OKLAHOMA NATURAL GAS UTILITY BILL 92.69 001101 OKLAHOMA NATURAL GAS UTILITY BILL 61.04 Page 2  CITY OF SAND SPRINGS 11/04/2013 CITY COUNCIL BILLS FACILITIES MANAGEMENT ADMINISTRATION TOTAL 940.98 FLEET MAINTENANCE 140086 O'REILLY AUTO PARTS - S.S. WHEEL NUT FLEET MAINTENANCE ADMINISTRATION TOTAL 4.88 POLICE 001126 CITY OF SAND SPRINGS PETTY CASH 32.81 001123 CITY OF SAND SPRINGS PETTY CASH 96.00 001127 CITY OF SAND SPRINGS PETTY CASH 164.97 POLICE ADMINISTRATION/PATROL TOTAL 293.78 COMMUNICATIONS 001068 AT&T LONG DISTANCE UTILITY BILL 3.42 COMMUNICATIONS ADMINISTRATION TOTAL 3.42 FIRE 001125 CITY OF SAND SPRINGS PETTY CASH 39.64 001124 CITY OF SAND SPRINGS PETTY CASH 39.00 FIRE ADMINISTRATION TOTAL 78.64 EMERGENCY MANAGEMENT 001073 COX COMMUNICATIONS CENTRAL II INC UTILITY BILL 69.95 Page3  CITY OF SAND SPRINGS 11/04/2013 CITY COUNCIL BILLS EMERGENCY MANAGEMENT ADMINISTRATION TOTAL 69.95 NEIGHBORHOOD SERVICES 001128 CITY OF SAND SPRINGS PETTY CASH 53.00 140125 THULIN, ALEX J ABATEMENTS 448.03 140125 THULIN, ALEX J ABATEMENTS 60.00 NEIGHBORHOOD SERVICES ADMINISTRATION TOTAL 561.03 STREET 140180 LOT MAINTENANCE OF OKLAHOMA INC MOWING 12,131.19 140180 LOT MAINTENANCE OF OKLAHOMA INC MOWING 10,114.54 STREET STREET MAINTENANCE TOTAL 22,245.73 PARKS & RECREATION 001129 CITY OF SAND SPRINGS PETTY CASH 10.00 PARKS & RECREATION ADMINISTRATION TOTAL 10.00 001075 COX COMMUNICATIONS CENTRAL II INC UTILITY BILL 1,826.69 001098 OKLAHOMA NATURAL GAS UTILITY BILL 101.46 PARKS & RECREATION COMMUNITY CENTER TOTAL 1,928.15 001068 HOOTEN OIL CO INC MONTHLY MAINT ACCESS FEE 16.00 140180 LOT MAINTENANCE OF OKLAHOMA INC MOWING 12,073.51 140180 LOT MAINTENANCE OF OKLAHOMA INC MOWING 12,142.41 140079 MORROW GILL LUMBER CO PRIMER, CEMENT, STONES 20.48 001097 OKLAHOMA NATURAL GAS UTILITY BILL 48.00 001067 OSU EXTENSION CENTER SOIL SAMPLES 80.00 PARKS & RECREATION MAINTENANCE TOTAL 24,380.40 Page 4  CITY OF SAND SPRINGS 11/04/2013 CITY COUNCIL BILLS 140180 LOT MAINTENANCE OF OKLAHOMA INC MOWING 5,495.10 140180 LOT MAINTENANCE OF OKLAHOMA INC MOWING 4,820.10 PARKS & RECREATION SPORTS PROGRAMS TOTAL 10,315.20 MUSEUM 001099 OKLAHOMA NATURAL GAS UTILITY BILL 93.83 001100 OKLAHOMA NATURAL GAS UTILITY BILL 20.52 MUSEUM ADMINISTRATION TOTAL 114.35 ECONOMIC DEVELOPMENT 001130 CITY OF SAND SPRINGS PETTY CASH 10.00 140651 LAURA THOMPSON ARTIST LLC HERBAL AFFAIR MURAL 1,200.00 ECONOMIC DEVELOPMENT ADMINISTRATION TOTAL 1,210.00 NON DEPARTMENTAL 001114 AMERICAN HERITAGE BANK FIREPUMPERTRUCK 63,242.06 001115 AMERICAN HERITAGE BANK FIRE PUMPER TRUCK 5,635.23 001116 SUNTRUST EQUIP FINANCE & LEASING SPARTAN FIRE PUMPER 4,769.81 001117 SUNTRUST EQUIP FINANCE & LEASING SPARTAN FIRE PUMPER 976.78 NON DEPARTMENTAL OTHER TOTAL 74,623.88 GRAND TOTAL FOR FUND $171,220.79 420 CAPITAL IMPROVEMENT FUND ECONOMIC DEVELOPMENT Page 5  CITY OF SAND SPRINGS 11/04/2013 CITY COUNCIL BILLS 140180 LOT MAINTENANCE OF OKLAHOMA INC MOWING 900.00 ECONOMIC DEVELOPMENT ADMINISTRATION TOTAL 900.00 GRAND TOTAL FOR FUND $900.00 430 GO BOND 2006 FUND FIRE 140454 CRAFTON, TULL & ASSOCIATES INC DESIGN DOC 2,896.52 FIRE ADMINISTRATION TOTAL 2,896.52 GRAND TOTAL FOR FUND $2,896.52 GRAND TOTAL $175,017.31 Page 6  CITY COUNCI REGULAR MEETING DATE: e*r ^ 201A WELCOME: Tonight's meeting of the Sand Springs City Council is a regular business meeting in which the Council will consider only the specific items listed on the agenda. The agenda items are proposed by Council and staff as pending issues necessary for the City. Citizen input is allowed in regard to any agenda item. By council policy, comments are limited to three minutes, should be directed to the Mayor, and should be presented in a civil and business like manner that shows respect to your fellow citizens. This meeting, as are other meetings of the City, is governed by rules of conduct and a Code of Ethics approved by the City Council. That Code requires that the members of the City Council continue the long tradition in Sand Springs of civility during meetings, proper conduct toward each other, staff and the public, and open discussion of issues without personal attack or animosity. The Council expectations in regard to civility appfy to all employees of the City and to the public. We look forward to your input and a productive meeting. PLEASE SIGN-IN ONLY IF YOU WISH TO SPEAK ON AN AGENDA ITEM Name Address Phone Agenda #