Municipal Authority

MINUTES Sand Springs Municipal Authority May 19, 2014 Room #203 Following City Council Sand Springs Municipal Building 100 East Broadway Sand Springs, Oklahoma 74063 MEMBERS PRESENT: Chairman Mike Burdge (1-0) Vice Chairman Brian Jackson (1-0) Trustee Michael L. Phillips (1-0) Trustee Dean Nichols (1-0) Trustee John M. Forthergill (1-0) Trustee Harold G. Neal (1-0) Trustee James Rankin (1-0) ALSO PRESENT: Interim City Manager Derek Campbell Assistant City Manager E. Bruce Ford Authority Attorney David Weatherford Recording Secretary Janice L. Almy ABSENT: None The Sand Springs Municipal Authority met in regular session on May 19, 2014 in Room #203 of the Sand Springs Municipal Building pursuant to the agenda filed with the City Clerk’s office and posted at 3:30 pm, on May 15, 2014 on the electronic display board located in the first floor lobby of the Sand Springs Municipal Building, 100 East Broadway, Sand Springs, Oklahoma 74063. 1. Call to Order Chairman Burdge called the meeting to order at the noted time of 7:41 pm. 2. Roll Call Chairman Burdge called for an individual roll call with members replying in the following manner: Trustee Nichols, here; Trustee Fothergill, here; Trustee Phillips, here; Vice Chairman Jackson, here; Chairman Burdge, here; Trustee Neal, here; Trustee Rankin, here.  MUNICIPAL AUTHORITY MINUTES MAY 19, 2014 PAGE 2 3. Appointments A. Sand Springs Airport Advisory Board Chairman Burdge informed Trustees that the Airport Advisory Board appointments would be passed until the June 23, 2014 Municipal Authority Meeting. B. Sand Springs/Sapulpa Joint Board Chairman Burdge informed Trustees that the Sand Springs/Sapulpa Joint Board shall be comprised of the Chairman and Vice-Chairman and/or their designee of the Sand Springs Municipal Authority and the Sapulpa Municipal Authority. A motion was made by Chairman Burdge and seconded by Vice Chairman Jackson that the City Manager and the Public Works Director be appointed to serve as representatives to the Sand Springs/Sapulpa Joint Board. Chairman Burdge called for the vote recorded as follows: Trustee Rankin, aye; Trustee Jackson, aye; Chairman Burdge, aye; Vice Chairman Neal, aye; Trustee Phillips, aye; Trustee Fothergill, aye; Trustee Nichols, aye. The motion carried 7-0-0. 4. Consent Agenda (A-F) Chairman Burdge informed Trustees that all matters listed under Consent Agenda to be considered by Trustees are to be routine and will be enacted by one motion. Chairman Burdge noted that questions or clarification on any Consent Agenda item could be addressed prior to taking action. Chairman Burdge requested if Trustees had questions or needed clarification on any Consent Agenda item. There being none, Chairman Burdge noted any Trustee may remove an item from the Consent Agenda by request. Chairman Burdge requested if Trustees had items to be removed from the Consent Agenda. There being none, Chairman Burdge called for a motion regarding Consent Agenda Items 4A through 4F. A motion was made by Trustee Phillips and seconded by Trustee Neal to approve the Consent Agenda Items 4A through 4F, as follows: A) The minutes of the April 28, 2014 regular Municipal Authority meeting. B. The monthly Transfers of Funds. C. The Pogue Airport Multi-Year Rate/Fee Schedule (effective July 1, 2014) and Ground Lease Rates (effective January 1, 2015).  MUNICIPAL AUTHORITY MINUTES MAY 19, 2014 PAGE 3 D. The proposed update to the Sand Springs Pogue Airport T-Hangar, Storage Room and Tie down Lease. E. The renewal of FY 2014-2015 Recycling Program Operation agreement between the Sand Springs Municipal Authority and the Metropolitan Environmental Trust (M.e.t.). F. An agreement for Engineering Services with Tetra Tech for operation and maintenance of the Skiatook Raw Water Conveyance System for FY 2015 in the amount of $293,587.00 with the Sand Springs Municipal Authority’s share being $176,152.20. Chairman Burdge called for the vote recorded as follows: Trustee Nichols, aye; Trustee Fothergill, aye; Trustee Phillips, aye; Vice Chairman Jackson, aye; Chairman Burdge, aye; Trustee Neal, aye; Trustee Rankin, aye The motion carried 7-0-0. 5. Resolution No. M14-06 – FY15 Budget Kelly Lamberson, Finance Director, requested Trustees’ consideration and adoption of Resolution No. M14-06 approving the Municipal Authority Fiscal Year 2015 Proposed Budget. A motion was made by Trustee Phillips and seconded by Vice Chairman Jackson that the requested adoption of Resolution No. M14-06 approving the Municipal Authority Fiscal Year 2015 Proposed Budget, as presented, be approved. Chairman Burdge called for the vote recorded as follows: Trustee Rankin, aye; Trustee Neal, aye; Chairman Burdge, aye; Vice Chairman Jackson, aye; Trustee Phillips, aye; Trustee Fothergill, aye; Trustee Nichols, aye. The motion carried 7-0-0. 6. Wastewater Line replacement – Oak Ridge Drive Jesse Vaverka, Assistant City Engineer, requested Trustees’ approval of the installation of 380 feet of new wastewater line on Oak Ridge Dr to be performed by T-G Excavating, Inc. at a cost not to exceed $42,900. A motion was made by Trustee Fothergill and seconded by Vice Chairman Jackson that the requested approval of the installation of 380 feet of new wastewater line on Oak Ridge Dr to be performed by T-G Excavating, Inc. at a cost not to exceed $42,900, as presented, be approved. Chairman Burdge called for the vote recorded as follows:  MUNICIPAL AUTHORITY MINUTES MAY 19, 2014 PAGE 4 Trustee Nichols, aye; Trustee Fothergill, aye; Trustee Phillips, aye; Vice Chairman Jackson, aye; Chairman Burdge, aye; Trustee Neal, aye; Trustee Rankin, aye The motion carried 7-0-0. 7. Disposal of Uncompacted Solid Waste Vernon Smith, Infrastructure Planning Administrator, requested Trustees’ approval of an agreement between the Sand Springs Municipal Authority and Waste Management of Oklahoma for a term of 3 years, from July 1, 2014 through June 30, 2017 for the disposal of uncompacted solid waste. Following discussion, a motion was made by Vice Chairman Jackson and seconded by Trustee Fothergill that the requested approval of an agreement between the Sand Springs Municipal Authority and Waste Management of Oklahoma for a term of 3 years, from July 1, 2014 through June 30, 2017 for the disposal of uncompacted solid waste, as presented, be approved. Chairman Burdge called for the vote recorded as follows: Trustee Rankin, aye; Trustee Neal, aye; Chairman Burdge, aye; Vice Chairman Jackson, aye; Trustee Phillips, aye; Trustee Fothergill, aye; Trustee Nichols, aye. The motion carried 7-0-0. 8. Financial Report The monthly Financial Report for all funds was presented to Trustees for their review and information. 9. Correspondence The following correspondence was provided to Trustees for their review and information: A. Regular monthly bills. 10. City Manager’s and Trustees’ Report There was nothing further to report at this time. 11. Adjournment The meeting adjourned at the noted time of 7:55 pm. ____________________________ Janice L. Almy, Secretary