City Council

10000 Centennial Parkway Sandy City, Utah Sandy, UT 84070 Phone: 801-568-7141 Meeting Minutes City Council Scott Cowdell, District 1 Maren Barker, District 2 Kristin Coleman-Nicholl, District 3 Chris McCandless, District 4 Steve Fairbanks, At-large Linda Martinez Saville, At-large Stephen P. Smith, At-large Tuesday, October 25, 2016 5:15 PM Council Chambers 5:15 Work Session Agenda Planning Calendar Review Chairman Smith reviewed the Agenda Calendar. The Council will hold a visioning workshop for next Tuesday at the Salt Mine. Council Member Business Chris McCandless updated the Council on the Jordan River Commission. He thanked Staff for providing the International Building Code books for his review. Scott Cowdell thanked Council Staff for providing an index for the packet. Michael Applegarth noted that he will be out of the office on vacation the week following Thanksgiving. Council Office Director's Report No report was given. Mayor's Report Mayor Dolan reported on meetings he attended, and a proposed building in the Cairns area. Mayor Dolan made his selection for the new CAO. Assistant CAO Scott Bond will replace Byron Jorgenson. CAO Report City Attorney Rob Wall reported that the Planning Commission will be holding a hearing on November 3, 2016 on residential treatment facilities. Shane Pace updated the Council on the ruling with the Supreme Court regarding water rights. Mike Coulam apologized to the Council for the two public hearings that were taken off the agenda. The hearings were postponed to the November 15th meeting. Sandy City, Utah Page 1 Printed on 11/17/2016 City Council Meeting Minutes October 25, 2016 Scott Earl reported on Soccer enrollment numbers. Information Items 1. 16-409 City Attorney's Office providing information on special district dissolution. Attachments: Special Service District Act on Dissolution - Utah Code (w highlights) Timeline for Dissolution of Alta Canyon Recreation District City Attorney Rob Wall updated the Council on information and options regarding the process that would need to be followed if the Council determines to dissolve the Alta Canyon Special Service District (SSD). Senior City Attorney Steve Osborn presented a time line and steps that would need to be followed for dissolving the SSD. Scott Earl explained how the dissolution of Alta Canyon Special Service District evolved. Council questions followed. 2. 16-196 Council Office recommending the City Council discuss proposed policy on public hearings (continued from 10/4/16). Attachments: Draft Public Hearing Policy 9-6-16 Clean Version.docx Draft Public Hearing Policy 9-6-16 Red Line Version.pdf Mike Applegarth presented a timeline on the discussions held to discuss the Public Hearing policy. The recommendation from the Council was to display the policy on the screen, review each section, then have the Council share their concerns and amendments. Chairman Steve Smith stated that since the Council was not ready to move forward with the policy at this time, he would move this item onto an upcoming agenda for further discussion. 3. 16-352 Administration is recommending the City Council approve the proposed amendments to the City's Administrative Code. Attachments: Administrative Code no Highlights Administrative Code w Highlighted Changes Korban Lee has been working on amending the Administrative Code in preparation for publishing on the City's webpage. A few weeks back they brought amendments and proposals to the Council. The Administration asked for the Council's feedback. This item has been scheduled for a vote at the November 15, 2016 Council meeting. Mike Applegarth expressed his support for the draft proposal prepared by the Administration, and highly recommended that the Council support it. Council comments, recommendations, and questions followed. Meeting went into Recess Sandy City, Utah Page 2 Printed on 11/17/2016 City Council Meeting Minutes October 25, 2016 Meeting Reconvened Present: 7 - Council Member Scott Cowdell Council Member Maren Barker Council Member Kristin Coleman-Nicholl Council Member Chris McCandless Council Member Steve Fairbanks Council Member Linda Martinez Saville Council Member Stephen P. Smith 7:00 Council Meeting Roll Call Present: 7- Council Member Scott Cowdell Council Member Maren Barker Council Member Kristin Coleman-Nicholl Council Member Chris McCandless Council Member Steve Fairbanks Council Member Linda Martinez Saville Council Member Stephen P. Smith Council Office Director Michael Applegarth Administration: Mayor Tom Dolan CAO Byron Jorgenson Deputy to the Mayor John Hiskey Assistant CAO Scott Bond Assistant CAO Korban Lee City Attorney Rob Wall Senior Attorney Steve Osborn Community Development Director Mike Coulam Administrative Services Director Brian Kelley Fire Chief Bruce Cline Deputy Fire Chief Derek Maxfield Fire Executive Secretary Carrie Phillips Fire Marshall Robert DeKorver Training Captain/Medical Coordinator Tim Norris Logistics Coordinator Gerald Strebel Parks & Recreation Director Scott Earl Police Chief Kevin Thacker Public Utilities Director Shane Pace Public Works Director Rick Smith Opening Remarks / Prayer / Pledge of Allegiance Chairman Stephen P. Smith welcomed all those in attendance. Fire Department's Logistics Coordinator Gerald Strebel offered the opening prayer. Sandy City, Utah Page 3 Printed on 11/17/2016 City Council Meeting Minutes October 25, 2016 Fire Department's Executive Secretary Carrie Phillips led the audience in the pledge. Citizen Comments Steve Van Maren, 11039 Lexington Circle, encouraged the Council to look at the County Voter information pamphlet that is on-line. He had a few of the pamphlets with him if anyone was interested. Chairman Stephen Smith closed citizen comments. Special Recognition 4. 16-413 Scott Bond - International City Managers Association (ICMA) Assistant Excellence in Leadership Award Assistant CAO Scott Bond received the International City Managers Association Assistant Excellence in Leadership Award. Matt Dixon, Brant Hansen, and Ben Reeves, representing the Utah City Management Association, presented the prestigious award. Scott Bond expressed gratitude for the award. He was honored that Mayor Dolan presented his name as his choice as the new CAO when Byron Jorgenson retires. 5. 16-418 Fire Department Swearing In Ceremony Fire Chief Bruce Cline introduced Mike Kessel who was sworn in as Fire Captain/ Paramedic; and Clint McKee who was sworn in as a Fire Engineer/Paramedic. Deputy City Recorder Wendy Downs conducted the swearing in. Consent Calendar 6. 16-307 Council Member Smith requesting the City Council approve the proposed amendments to the Long Term Financial Plan policy. Attachments: Proposed Amendments to Long Term Financial Plan Policy Stephen Smith noted that changes that were made and agreed upon regarding the Infrasturcture Stewardship Policy did not make it into the Council packet. He read amendments that were on page 70 into the record. Steve Fairbanks made the motion, seconded by Linda Martinez Saville, to adopt the items on the Consent Calendar and to also include amendments as outlined by Stephen Smith to item #7. The Motion carried by a unanimous vote. 7. 16-308 Council Member Smith requesting the City Council discuss a new infrastructure stewardship policy. Attachments: Draft Infrastructure Policy 8. 16-415 Approval of the September 20, 2016 Meeting Minutes. Sandy City, Utah Page 4 Printed on 11/17/2016 City Council Meeting Minutes October 25, 2016 Attachments: September 20, 2016 Minutes 9. 16-424 Approval of the October 4, 2016 City Council Meeting Minutes. Attachments: October 4, 2016 Meeting Minutes.pdf 10. 16-417 Approval of the October 5, 2016 Meeting Minutes. Attachments: October 5, 2016 minutes 7:05 Public Hearing 11. 16-416 Consideration of Support to Assist with the Incorporation of Millcreek City Attachments: Utah Code Section 10-8-2 Assistant CAO Korban Lee briefed the Council on Millcreek Township. The residents' voted last November to become a City. There will be an election this November to elect a Mayor and City Council. Millcreek City has asked Sandy to help with the issuance of a Request For Proposal (RFP). In order to do this, a public hearing needs to be held in order to assist with in kind donations of Staff time. Jeff Solvestrine, 3400 South Crestwood Drive, is running unopposed as the new Mayor of Millcreek. They have asked Sandy to do an RFP to commission a feasibility study. The new City has a six month window to leave the Municipal Services District that Salt Lake County created. Chairman Stephen Smith opened the public hearing. Steve Van Maren, 11039 Lexington Circle, was in favor of Sandy City helping Millcreek City as long as the help was within limits. As there were no further comments, the hearing was closed. A motion was made by Steve Fairbanks, seconded by Maren Barker, to authorize the City Administration and staff to provide advice, expertise, and support, as deemed appropriate by Mayor Dolan, to the residents of the soon-to-be-incorporated Millcreek City as they transition to create a new city.".. The motion carried by the following vote: Yes: 7- Scott Cowdell Maren Barker Kristin Coleman-Nicholl Chris McCandless Steve Fairbanks Linda Martinez Saville Stephen P. Smith Council Items 12. 16-410 Public Works Department recommending the City Council adopt Resolution 16-64C by the Mayor and City Council supporting the purchase of the Bayview Landfill by the Northern Utah Environmental Resource Sandy City, Utah Page 5 Printed on 11/17/2016 City Council Meeting Minutes October 25, 2016 Agency. Attachments: Resolution 16-64 IGES Bayview landfill study Executed copy of Resolution 16-64C Public Works Director Rick Smith updated the Council on the purchase of the Bay View Landfill in Santiquin, Utah by the Northern Utah Environmental Resource Agency. Five agencies will be participating: Weber County, Wasatch Integrated Waste Management, Trans Jordan Cities, North Point Solid Waste, and South Utah Valley Solid Waste. Council questions followed. A motion was made by Chris McCandless, seconded by Steve Fairbanks, to adopt Resolution 16-64C by the Mayor and City Council supporting the purchase of the Bayview Landfill by the Northern Utah Environmental Resource Agency. The motion carried by the following vote: Yes: 7- Scott Cowdell Maren Barker Kristin Coleman-Nicholl Chris McCandless Steve Fairbanks Linda Martinez Saville Stephen P. Smith 13. 16-411 Public Works Department recommending the City Council adopt Resolution #16-62C a resolution authorizing the execution of an Interlocal Agreement between Salt Lake County and Sandy City for maintenance by County of designated City traffic signals. Attachments: Resolution 16-62 C (Signals) Interlocal Agreement Executed copy of Resolution 16-62C Public Works Director Rick Smith noted that the City enters into this agreement for maintenance by the County of designated City traffic signals. A motion was made by Scott Cowdell, seconded by Linda Martinez Saville, to adopt Resolution #16-62C authorizing the execution of an Interlocal Cooperation Agreement between Salt Lake County and Sandy City for maintenance by County of designated City traffic signals.. The motion carried by the following vote: Yes: 7- Scott Cowdell Maren Barker Kristin Coleman-Nicholl Chris McCandless Steve Fairbanks Linda Martinez Saville Stephen P. Smith 14. 16-419 Community Development Department is recommending the City Council adopt Resolution #16-65C indicating intent to annex an unincorporated Sandy City, Utah Page 6 Printed on 11/17/2016 City Council Meeting Minutes October 25, 2016 area (Levine Annexation) at approximately 601 East 8400 South in Salt Lake County, setting a hearing to consider such an annexation, and directing publication of hearing notice. Attachments: Resolution 16-65C - Levine Annexation Executed copy of Resolution 16-65C A motion was made by Steve Fairbanks, seconded by Chris McCandless, to adopt Resolution #16-65C indicating intent to annex properties located at approximately 601 East 8400 South in Salt Lake County, and setting a public hearing for December 6, 2016, at 7:05 p.m... The motion carried by the following vote: Yes: 7- Scott Cowdell Maren Barker Kristin Coleman-Nicholl Chris McCandless Steve Fairbanks Linda Martinez Saville Stephen P. Smith 15. 16-339 Council Member Smith requesting the City Council discuss the Planning Commission liaison process. Attachments: Excerpt from Development Code Council Officers Research Chairman Smith noted that this discussion was to determine the role and process of the Planning Commission liaison. Mike Applegarth presented a number of options in which the Council reviewed. He asked for their input. Council questions followed. A motion was made by Scott Cowdell, seconded by Linda Martinez Saville, to propose a language amendment to the Land Development Code by striking the following language: additionally one member of the City Council shall be appointed semi-annually by the Council to serve as the City Council's liaison to the Planning Commission. Such Council member shall have the right to attend all meetings of the Commission and take part in all discussions, but shall not vote on Commission decisions; and forward this recommendation back to the Planning Commission. The motion carried by the following vote: Yes: 6- Scott Cowdell Kristin Coleman-Nicholl Chris McCandless Steve Fairbanks Linda Martinez Saville Stephen P. Smith No: 1- Maren Barker Completion of reports and other items not held in the Work Session. Sandy City, Utah Page 7 Printed on 11/17/2016 City Council Meeting Minutes October 25, 2016 No Reports were given. Adjournment The meeting adjourned at approximately 8:00 p.m. by Chairman Stephen Smith. The next scheduled meeting of the City Council is Tuesday, November 8, 2016 at 7:00 p.m. ______________________ ______________________ Stephen P. Smith, Chair Pam Lehman Sandy City Council Meeting Clerk Sandy City, Utah Page 8 Printed on 11/17/2016