City Council

10000 Centennial Parkway Sandy City, Utah Sandy, UT 84070 Phone: 801-568-7141 Meeting Minutes City Council Brooke Christensen, District 1 Maren Barker, District 2 Kristin Coleman-Nicholl, District 3 Chris McCandless, District 4 Steve Fairbanks, At-large Linda Martinez Saville, At-large Zach Robinson, At-large Tuesday, October 9, 2018 5:15 PM Council Chambers 5:15 Council Meeting Roll Call Council Office Director Michael Applegarth Council Office Analyst Dustin Fratto Administration: Mayor Kurt Bradburn CAO Matthew Huish Deputy to the Mayor Evelyn Everton Assistant CAO Shane Pace Assistant CAO Korban Lee Economic Development Project Manager Kasey Dunlavy City Attorney Bob Thompson Community Development Director James Sorensen Assistant Director-Community Development Jared Gerber Administrative Services Director Brian Kelley Budget & Billing Manager Brett Neumann Fire Chief Bruce Cline Parks & Recreation Director Scott Earl Police Captain Justin Chapman Public Utilities Director Tom Ward Assistant Director-Public Utilities Scott Ellis Support Services Manager-Public Utilities Kim Bell Engineering Manager-Public Utilities Richard Benham Management Analyst-Public Utilities Abi Holt Assistant Director- Public Works Paul Browning Present: 6- Council Member Brooke Christensen Council Member Maren Barker Council Member Kristin Coleman-Nicholl Council Member Chris McCandless Council Member Steve Fairbanks Council Member Zach Robinson Sandy City, Utah Page 1 Printed on 10/25/2018 City Council Meeting Minutes October 9, 2018 Absent: 1- Council Member Linda Martinez Saville Non-voting Items Council Director Report & Agenda Planning Calendar Review Mike Applegarth reviewed items on the Agenda Planning Calendar. There would be a static view on line of tonight's meeting. He spoke regarding the Employee Satisfaction Survey and the importance of protecting the survey instrument. Dustin Fratto informed the Council of an award the City received for their Short Term Rental Ordinance at the Utah Chapter of the American Planning Association Conference held this past Thursday and Friday at Jordan Commons. Council Member Business Chris McCandless asked if a response had been sent to a resident who sent a letter to the Council. Brooke Christensen attended a seminar sponsored by the Salt Lake County Economic Department on The Hidden Costs of Free Parking. She asked the Council to let her know if anyone was interested in the link. Steve Fairbanks referenced the September 25th Departmental Briefs where it stated that a letter of intent was submitted to the Wasatch Front Regional Council under the direction of the City's Bike Committee. Mr. Fairbanks wanted to make it clear that no department takes direction from committees. Committees may make recommendations; but the direction comes from the Council and/or the Administration. Mayor's Report Mayor Bradburn announced the first city wide Halloween Trunk or Treat to be launched on Friday, October 26th, at 5:30 p.m. at the Sandy City Amphitheater. CAO Report Matt Huish reported on some minor changes and movement of staff in City Hall. He spoke on the time he spent with the Public Utilities Department. He introduced James Sorensen and Scott Earl for updates. Kris Nicholl asked for an update from the Administration once further details become availible on the minor changes and movement of Staff. James Sorensen updated the Council on the APA Utah Chapter Conference that was held in Sandy last Thursday and Friday. Scott Earl updated the Council on the recently completed Bell Canyon Bridge Project. Legislative Report Evelyn Everton updated the Council on Proposition 2, Local Governmental Control, Proposition 1 Funding, and Affordable Housing, all topics of discussion at the upcoming Legislative Session. Sandy City, Utah Page 2 Printed on 10/25/2018 City Council Meeting Minutes October 9, 2018 Citizen Comments Citizen Comments were opened then closed as there were no comments. 18-277 Salt Lake Chamber of Commerce requesting that the Council receive a presentation regarding housing affordability Attachments: Full Presentation Abby Osborn, Vice President Public Policy and Government Relations, Salt Lake Chamber of Commerce, presented a power point on on the Housing Gap and Housing Affordability Coalition data. She asked the City Council to consider a resolution of support. Council questions and comments followed. 18-373 Council Member McCandless recommending that the City Council receive an update from Hale Centre Theatre Council Member Linda Martinez Saville arrived at the City Council Meeting at approximately 6:25 p.m. Chris McCandless introduced Mark Dietlein, CEO Co-Founder Hale Center Theater, accompanied by Michael Fox, Operation Officer, and Brent Lang Development Officer. A report was presented on the successes of the first year of operations at Hale Center Theater. Present: 7 - Council Member Brooke Christensen Council Member Maren Barker Council Member Kristin Coleman-Nicholl Council Member Chris McCandless Council Member Steve Fairbanks Council Member Zach Robinson Council Member Linda Martinez Saville 18-371 Community Development Department reporting on the applications received in response to the Request for Proposals for "Administration and Tracking Services for Short Term Rental Licensing and Permitting" Jared Gerber presented an update to the Council on the RFP's (Request for Proposals) for the software vendors for the Administration and Tracking Services for Short Term Rentals. Council comments and questions followed. Voting Items 18-375 Department of Public Utilities briefing on water supply and demand programs that require investment in next 1-5 years Attachments: Fact sheet - Water Conservation and Supply - Sandys Next Water Wave (10-4-18) ULS Purchase PP - City Council Presentation 10-09-18TW FINAL.pptx Sandy City, Utah Page 3 Printed on 10/25/2018 City Council Meeting Minutes October 9, 2018 Tom Ward introduced the presentor's for the presentation on Sandy's Future Sustainable Water Supply. Richard Benham spoke regarding water resources and storage. Kim Bell spoke on Enhanced Water Conservation-The Next Wave. Council questions and discussion followed. The Council took a straw poll in support of Public Utilities request to Metropolitan Water, and working with Salt Lake City, on a deferral of payment for five to ten years on contract water coming due in 2020. 7:00 Time Certain Items and Public Hearings Prayer / Pledge of Allegiance The City Council agreed to begin the 7:00 p.m. portion of the City Council Meeting; and move the Closed Door Session to the end of the meeting. Cole Beach offered the opening prayer. Andrew Quilter led the audience in the pledge. Both Boy Scouts represented Troop 213. Citizen Comments Steve Van Maren,11039 South Lexington Circle, addressed the Council on the sales tax increase effective October 1st. Steve Rollins, 9632 Cottonwood Drive, addressed the Council on rumors he heard about Alta Canyon. He heard that the Parks Department might build a building there, or they might turn it over to Salt Lake County. He would like to see an indoor swimming pool built. Steve Fairbanks noted that Alta Canyon is part of a Special Service District with its own Board of Directors. Any decision on Alta Canyon comes from the Board Members. Citizen Comments was closed. Consent Calendar Approval of the Consent Calendar A motion was made by Chris McCandless, seconded by Brooke Christensen, to approve the Consent Calendar. The motion carried by the following vote: Sandy City, Utah Page 4 Printed on 10/25/2018 City Council Meeting Minutes October 9, 2018 Yes: 7- Brooke Christensen Maren Barker Kristin Coleman-Nicholl Chris McCandless Steve Fairbanks Zach Robinson Linda Martinez Saville 18-387 Administration recommending the City Council re-adopt Ordinance 18-27 (East Willowcreek Drive Annexation). Attachments: East Willow Creek Annexation Ordinance (re-adoption) Item adopted. 18-364 Approval of the September 11, 2018 Minutes. Attachments: September 11, 2018 Minutes Item approved. 18-382 Approval of the September 25, 2018 Minutes. Attachments: September 25, 2018 Minutes Item approved. 18-385 Approval of the October 2, 2018 Minutes. Attachments: October 2, 2018 Minutes Item approved. Public Hearing(s) 18-381 The Finance Division is recommending adoption of five resolutions as part of Fiscal Year 2019 Budget Carryover. Attachments: Fiscal Year 2019 Carryover Purpose 18-51C Equipment Management 18-52C Capital Project Carryover 18-53C Special Rev Funds Carryover 18-54C Proprietary Funds Carryover 18-55C Fee Schedule change Brian Kelley introduced, explained, and reviewed the various exhibits for the budget carryover resolutions for Fiscal Year 2018. Council discussion and questions followed. Chairman Fairbanks opened the Public Hearing. Sandy City, Utah Page 5 Printed on 10/25/2018 City Council Meeting Minutes October 9, 2018 Steve Van Maren appreciated the detail that was in the budget. He would have liked more funding allocated for street lights especially on 114th South, and asked for an explanation on where the five million dollars originated from on the sale of property. Brian Kelley explained where the funding originated on the sale of the property. Citizen Comments were closed. A motion was made by Brooke Christensen, seconded by Zach Robinson, adopt Resolutions 18-51C, 18-52C, 18-53C, 18-54C, and 18-55C, with the addition of the fee for revisit on Resolution 18-55C of $75.00 to the fee schedule, and to decrease the Police Department's remodel line item by $34,000, and to reduce the Fire Department's fire equipment line item by $6,900 ... The motion carried by the following vote: Discussion on the Motion: Kris Nicholl would like to see the details on the detail sheet. She was not opposed to adopting the fee schedule this evening, but to have one more week to review the detail. Zach Robinson spoke against Ms. Nicholl's request to table adoption due to time restraints for items needed at the Senior Center. Brooke Christensen let the motion stand. Yes: 7- Brooke Christensen Maren Barker Kristin Coleman-Nicholl Chris McCandless Steve Fairbanks Zach Robinson Linda Martinez Saville 18-363 Administration recommending the adoption of ordinance 18-32 creating administrative code enforcement in Sandy City. Attachments: Admin Code Enforcement_CC_docx Ordinance 18-32.rtf ADMINISTRATIVE CODE ENFORCEMENT 10_3_2018 (clean).pdf Flowchart.pdf Bob Thompson explained the recommended changes to the Administrative Code Enforcement Ordinance #18-32. Chairman Fairbanks opened the Public Hearing. Steve Van Maren felt that the word "issued" was used repeatedly throughout the document, and questioned whether the word "issued" and "service" should be defined in the definitions. He felt the public may not understand the differences. Bob Thompson addressed Mr. Van Maren's concerns. Sandy City, Utah Page 6 Printed on 10/25/2018 City Council Meeting Minutes October 9, 2018 Chairman Fairbanks closed the Public Comments. Kris Nicholl asked Mr. Applegarth if everything was captured in the ordinance. Mr. Applegarth felt that the ordinance would provide Community Development more flexibility and tools to encourage code compliance. He was hopeful in the long run that the City would be in a position to add the ability to abate fines without going to an administrative hearing. Council discussion continued. A motion was made by Zach Robinson, seconded by Maren Barker, to adopt Ordinance 18-32 amending the Revised Ordinances of Sandy City by adding the Administrative Code Enforcement; also providing a saving clause for the ordinance and an effective date, and to reflect the changes that Mr. Thompson suggested... The motion carried by the following vote: Yes: 7- Brooke Christensen Maren Barker Kristin Coleman-Nicholl Chris McCandless Steve Fairbanks Zach Robinson Linda Martinez Saville 18-372 Possible Closed Session to discuss the purchase, exchange or lease of real property. Meeting went into Recess Meeting Reconvened Kris Nicholl made the motion seconded by Brooke Christensen to move into a Possible Closed Session to discuss the purchase, exchange or lease of real property....the motion carried by the following vote: The Closed Session was held in the Council Conference Room. Yes: 7- Brooke Christensen Maren Barker Kristin Coleman-Nicholl Chris McCandless Steve Fairbanks Zach Robinson Linda Martinez Saville Adjournment The meeting adjourned at approximately 9:11 p.m. by Brooke Christensen seconded by Linda Martinez Saville. The next scheduled meeting of the City Council is Tuesday, October 16, 2018 at 5:15 p.m. ______________________ ______________________ Steve Fairbanks, Chair Pam Lehman Sandy City Council Meeting Clerk Sandy City, Utah Page 7 Printed on 10/25/2018 City Council Meeting Minutes October 9, 2018 Sandy City, Utah Page 8 Printed on 10/25/2018