City Council and Authorities Concurrent

City of Santa Clara Meeting Agenda Council and Authorities Concurrent Meeting Tuesday, October 9, 2018 4:30 PM City Hall Council Chambers 1500 Warburton Avenue Santa Clara, CA 95050 Closed Session - 4:30 PM | Joint Dinner - 5:00 PM | Study Session - 6:00 PM | Regular Meeting - 7:00 PM 4:30 PM CLOSED SESSION Call to Order in the Council Chambers Confirmation of a Quorum Public Comment The public may provide comments regarding the Closed Session item (s) just prior to the Council beginning the Closed Session. Closed Sessions are not open to the public. 18-1295 Conference with Real Property Negotiators (CC, SARDA) Pursuant to Gov. Code § 54956.8 Property: 4701 Great America Parkway; APN 104-42-014 and 104-42-019 City Negotiator: Deanna J. Santana, City Manager (or designee) Negotiating Parties: Greg Cioth, Eastdil Secured LLC Under Negotiation: Purchase/Sale/Exchange/Lease of Real Property (provisions, price and terms of payment) Convene to Closed Session (Council Conference Room) 5:00 PM JOINT DINNER Call to Order in the Council Chambers Confirmation of a Quorum 18-617 Informational Joint Dinner Meeting with the Youth Commission 6:00 PM STUDY SESSION Call to Order in the Council Chambers Confirmation of a Quorum City of Santa Clara Page 1 of 9 Printed on 10/5/2018 Council and Authorities Concurrent Meeting Agenda October 9, 2018 Meeting 18-824 Update on Agrihood project located at 1834 Worthington Circle / 90 North Winchester: Disposition and Development Agreement and Project Approvals 7:00 PM COUNCIL REGULAR MEETING Call to Order Pledge of Allegiance and Statement of Values Roll Call REPORTS OF ACTION TAKEN IN CLOSED SESSION MATTERS CONTINUANCES/EXCEPTIONS SPECIAL ORDER OF BUSINESS 1.A 18-1133 Recognition of Community and Corporate Partners of the Santa Clara City Library Foundation and Friends 1.B 18-080 Second Survey Results of Pilot Residential Food Scraps Recycling Program 1.C 18-308 Presentation on Public Power Week 1.D 18-1259 Recognition of the 10th Anniversary of the JW House CONSENT CALENDAR [Items listed on the CONSENT CALENDAR are considered routine and will be adopted by one motion. There will be no separate discussion of the items on the CONSENT CALENDAR unless discussion is requested by a member of the Council, staff, or public. If so requested, that item will be removed from the CONSENT CALENDAR and considered under CONSENT ITEMS PULLED FOR DISCUSSION.] 2.A 18-994 Action on the Council and Authorities Concurrent Meeting Minutes Recommendation: Note and file the Minutes of: Council and Authorities Concurrent Meeting - June 26, 2018 City Council Special Meeting 9:00 AM - July 5, 2018 City Council Special Meeting 5:00PM - July 5, 2018 Council and Authorities Concurrent Meeting - July 10, 2018 City Council Special Meeting - July 16, 2018 City of Santa Clara Page 2 of 9 Printed on 10/5/2018 Council and Authorities Concurrent Meeting Agenda October 9, 2018 Meeting 2.B 18-362 Board, Commissions and Committee Minutes Recommendation: Note and file the Minutes of: Planning Commission Meeting of June 27, 2018 Planning Commission Meeting of August 8, 2018 Planning Commission Meeting of August 22, 2018 Historical and Landmarks Commission Meeting of June 7, 2018 Civil Service Commission Meeting of July 9, 2018 Audit Committee Meeting of December 6, 2017 2.C 18-1329 Proclamations issued to City Employees from July through September 2018 Recommendation: Note and File Proclamations Issued to City Employees from July through September 2018 2.D 18-914 Action on Agreements for On-Call Heating, Ventilation, Air Conditioning (HVAC) Services with Prime Mechanical, Inc. and Thermal Mechanical, Inc. Recommendation: 1. Approve and authorize the City Manager to execute agreements for the Performance of Services with Prime Mechanical Service, Inc. ($225,000) and Thermal Mechanical, Inc. ($125,000) to perform on-call HVAC repairs for a combined amount not-to-exceed $350,000 over the three year term of the agreements; 2. Adopt a Resolution to authorize the City Manager to make necessary amendments to the agreements, including but not limited to the not-to-exceed amount in either agreement, as long as the cumulative amount spent does not exceed $350,000, subject to annual appropriations. City of Santa Clara Page 3 of 9 Printed on 10/5/2018 Council and Authorities Concurrent Meeting Agenda October 9, 2018 Meeting 2.E 18-946 Action on an Agreement with Red Hawk Fire and Security for Fire Alarm Inspection, Repairs and Maintenance at Various City Facilities Recommendation: 1. Approve and authorize the City Manager to execute an Agreement for the Performance of Services with Red Hawk Fire and Security to provide fire alarm inspections, repairs and maintenance at various City buildings for an amount not-to-exceed $188,750 over the three year term of the agreement subject to annual appropriations; and 2. Authorize the City Manager to make minor modifications to the agreement, if necessary; and 3. Authorize the City Manager to extend the term of the agreement with no increase in compensation in the event that the work is not completed by the Agreement end date. 2.F 18-1014 Action on an Electric Vehicle Program funded through Low Carbon Fuel Standard Credits to Facilitate Electric Vehicle Adoption and Related Budget Amendment Recommendation: 1. Approve the establishment of Silicon Valley Power’s Electric Vehicle (EV) Program as Program 1319 in the Electric Operating Grant Trust Fund using proceeds from the sale of LCFS Credits; 2. Transfer of $2,168,506 from the sale of LCFS Credits in the Electric Department Operating cash account to the Electric Operating Grant Trust Fund, and make additional budget appropriations to support the initiation of the EV-Program, and; 3. Grant the City Manager authority to make future programmatic changes as necessary. City of Santa Clara Page 4 of 9 Printed on 10/5/2018 Council and Authorities Concurrent Meeting Agenda October 9, 2018 Meeting 2.G 18-1287 Action on Resolution Authorizing an Application to County of Santa Clara All Inclusive Playground Project Grant and Related Budget Amendment Recommendation: 1. Adopt a Resolution authorizing the City Manager and/or designee to submit a County of Santa Clara All Inclusive Playground Project Grant Application and execute all documents necessary for the grant application, and grant administration, if funded. 2. Approve the Budget Amendment to the Central Park Arbor Playground Project. (Requires 5 -vote majority to appropriate revenue) 2.H 18-1127 Action on the Initial Determination of Wildfire Risk of the Remote Transmission Assets for the City of Santa Clara dba Silicon Valley Power Recommendation: Approve the determination of wildfire risk of the Remote Transmission Assets and direct the City Manager to develop a SVP Wildfire Mitigation Plan. 2.I 18-1096 Action on the 2018 Annual Report Related to the Federal Emergency Management Agency’s National Flood Insurance Program’s Community Rating System Recommendation: Note and File the 2018 Annual Report for the Santa Clara County Multi-Jurisdictional Program for Public Information related to the Federal Emergency Management Agency’s National Flood Insurance Program’s Community Rating System. 2.J 18-1106 Action on Final Map for Tract No. 10445 at 917 Warburton Avenue Recommendation: 1. Approve the Final Map for Tract No. 10445; 2. Authorize the City Manager to make minor modifications, if necessary, prior to recordation; and 3. Authorize the recordation of the Final Map for Tract No. 10445, which divides one parcel into seven lots located at 917 Warburton Avenue [APN 224- 27-049 (2018-19)]. City of Santa Clara Page 5 of 9 Printed on 10/5/2018 Council and Authorities Concurrent Meeting Agenda October 9, 2018 Meeting 2.K 18-1110 Action on the Legislative Advocacy Position Policy and 2018 Legislative Advocacy Positions Recommendation: 1. Adopt a Resolution to approve the Legislative Advocacy Position Policy and rescind Council Policy 018 Positions on Non-City-Related Issues; and 2. Adopt the Legislative Advocacy Positions on Affordable Housing and Homelessness; Engagement with Federal Aviation Administration Regarding Airplane Noise; Environmental Regulatory and Conservation Issues; Local Authority over Wireless Telecommunications Facilities; Regional and State-wide Water Supply and Conservation; Regional Transportation Issues; and School Mitigation Fees. 2.L 18-1240 Action on Naming Reed & Grant Street Community Center Building the “Jerry Marsalli Community Center” Recommendation: Approve the naming of the future community building at the Reed & Grant Street Sports Park as the “Jerry Marsalli Community Center.” 2.M 18-1325 Action on Various Job Specifications for Classified Positions Brought to Civil Service Commission on September 17, 2018 Recommendation: 1. Approve modified job specifications for Firefighter II, Driver/Engineer, Meter Reader, and Engineering Aide - Electric. 2. Approve the adopted job specification and establish the recruitment type as Open/Promotional with an examination weighting of 100% oral for Electric Utility Database Administrator, and set the salary range according to Pay Rate Schedule A43 ($9,889/mo-$12,607/mo). 3. Approve the adopted job specification and establish the recruitment type as Open/Promotional with an examination weighting of 100% oral with a qualifying supplemental for Meter Data Analyst, and set the salary range according to Pay Rate Schedule A27 ($6,690/mo-$8,530/mo). City of Santa Clara Page 6 of 9 Printed on 10/5/2018 Council and Authorities Concurrent Meeting Agenda October 9, 2018 Meeting 2.N 18-1212 Action on Amendment No. 1 to an Agreement with Yosh Enterprises, Inc., dba Orion Security for Security Guard Services at the Central Park Library Recommendation: Approve and authorize the City Manager to execute Amendment No.1 to the Agreement with Yosh Enterprises, Inc., dba Orion Security in the amount of $90,000 for a total not-to-exceed amount of $295,750 for security guard services at the Central Park Library. 2.O 18-1134 Action on an Agreement for Design Professional Services with NV5, Inc. for Serra Tanks Rehabilitation Recommendation: 1. Approve and authorize the City Manager to execute the Agreement for Design Professional Services with NV5, Inc. for the Serra Tanks Rehabilitation project for an amount not to exceed $427,147; and, 2. Authorize City Manager to make minor, non-substantive modifications, if necessary. 2.P 18-491 Action on Adoption of Ordinance No. 1987 Codifying Existing Claims Settlement Authority and Amending Settlement Authority for Workers’ Compensation Matters (Continued from October 2, 2018) Recommendation: Adopt Ordinance No. 1987 Codifying Existing Claims Settlement Authority and Amending Settlement Authority for Workers’ Compensation Matters. 2.Q 18-1391 Action on Adoption of Ordinance No. 1988 Including Elected Chief of Police in Salary Setting Commission’s Regular Review of Elected Officials’ Compensation (Continued from October 2, 2018) Recommendation: Adopt Ordinance No. 1988 Including Elected Chief of Police in Salary Setting Commission’s Regular Review of Elected Officials’ Compensation. City of Santa Clara Page 7 of 9 Printed on 10/5/2018 Council and Authorities Concurrent Meeting Agenda October 9, 2018 Meeting 2.R 18-1124 Action on the Fiscal Operation of the Santa Clara Golf and Tennis Club Report for the 4th quarter and fiscal year ended June 30, 2018 Recommendation: Note and file the Status Report for the Fiscal Operation of the Santa Clara Golf and Tennis Club for the fourth quarter and fiscal year ended June 30, 2018. 2.S 18-1199 Action on the Electric Service Agreement with Equinix Corporation Recommendation: Approve the Electric Service Agreement with Equinix Corporation to provide electric service at a modified standby rate for a three (3) year term. PUBLIC PRESENTATIONS [This item is reserved for persons to address the Council or authorities on any matter not on the agenda that is within the subject matter jurisdiction of the City or Authorities. The law does not permit action on, or extended discussion of, any item not on the agenda except under special circumstances. The governing body, or staff, may briefly respond to statements made or questions posed, and appropriate body may request staff to report back at a subsequent meeting. Although not required, please submit to the City Clerk your name and subject matter on the speaker card available in the Council Chambers.] CONSENT ITEMS PULLED FOR DISCUSSION PUBLIC HEARING/GENERAL BUSINESS 3. 18-1337 Consideration of Written Petition submitted by Ana Vargas-Smith requesting sponsorship for the return of the Parade of Champions Recommendation: There is no staff recommendation for this issue. 4. 18-1120 Follow Up to a Written Petition and Potential Action on Central Park Lawn Bowl Clubhouse Refurbishment Recommendation: Note and file the report. 5. 18-1071 Update on the Pruneridge Avenue Corridor Improvements Recommendation: Note and file the update on the Pruneridge Avenue Corridor Improvements. City of Santa Clara Page 8 of 9 Printed on 10/5/2018 Council and Authorities Concurrent Meeting Agenda October 9, 2018 Meeting 6. 18-1375 Action on the Procurement Strategy for the Management of the Convention Center and Convention Visitors Bureau Recommendation: Alternatives #1 and #2: 1. Approve the Procurement Strategy for the Management and Operation of the Convention Center and Convention Visitors Bureau; and 2. Approve the Procurement Process Integrity and Conflict of Interest Guidelines. REPORTS OF MEMBERS AND SPECIAL COMMITTEES CITY MANAGER/EXECUTIVE DIRECTOR REPORT 18-042 Tentative Meeting Agenda Calendar ADJOURNMENT The next regular scheduled meeting is on Tuesday evening, October 16, 2018 in the City Hall Council Chambers. MEETING DISCLOSURES The time limit within which to commence any lawsuit or legal challenge to any quasi-adjudicative decision made by the City is governed by Section 1094.6 of the Code of Civil Procedure, unless a shorter limitation period is specified by any other provision. Under Section 1094.6, any lawsuit or legal challenge to any quasi-adjudicative decision made by the City must be filed no later than the 90th day following the date on which such decision becomes final. Any lawsuit or legal challenge, which is not filed within that 90-day period, will be barred. If a person wishes to challenge the nature of the above section in court, they may be limited to raising only those issues they or someone else raised at the meeting described in this notice, or in written correspondence delivered to the City of Santa Clara, at or prior to the meeting. In addition, judicial challenge may be limited or barred where the interested party has not sought and exhausted all available administrative remedies. AB23 ANNOUNCEMENT: Members of the Santa Clara Stadium Authority, Sports and Open Space Authority and Housing Authority are entitled to receive $30 for each attended meeting. Note: The City Council and its associated Authorities meet as separate agencies but in a concurrent manner. Actions taken should be considered actions of only the identified policy body. LEGEND: City Council (CC); Stadium Authority (SA); Sports and Open Space Authority (SOSA); Housing Authority (HA); Successor Agency to the City of Santa Clara Redevelopment Agency (SARDA) Public contact was made by posting the Council agenda on the City’s official-notice bulletin board outside City Hall Council Chambers. A complete agenda packet is available on the City’s website and in the City Clerk’s Office at least 72 hours prior to a Regular Meeting and 24 hours prior to a Special Meeting. A hard copy of any agenda report may be requested by contacting the City Clerk’s Office at (408) 615-2220, email clerk@santaclaraca.gov <mailto:clerk@santaclaraca.gov> or at the public information desk at any City of Santa Clara public library. If a member of the public submits a speaker card for any agenda items, their name will appear in the Minutes. If no speaker card is submitted, the Minutes will reflect "Public Speaker." City of Santa Clara Page 9 of 9 Printed on 10/5/2018