Board of Public Utilities

Council Chamber City of Santa Rosa 100 Santa Rosa Avenue Board of Public Utilities Regular Meeting Minutes - Final Thursday, August 1, 2019 1:30 PM 1. CALL TO ORDER AND ROLL CALL Chair Galvin called the meeting of the Board of Public Utilities to order at approximately 1:30 p.m. Present 6 - Chair Daniel Galvin III, Vice Chair William Arnone Jr., Board Member Lisa Badenfort, Board Member Richard Dowd, Board Member Christopher Grabill, and Board Member David Bannister Absent 1 - Board Member Mary Watts 2. STATEMENTS OF ABSTENTION BY BOARD MEMBERS No statements of abstention were made by Board members. 3. STUDY SESSION 3.1 ENERGY OPTIMIZATION PLANS AND OVERVIEW OF EVERGREEN ANALYSIS Water Department staff have completed Energy Optimization Plans (EOPs) for Subregional and Water Operations Systems. The EOPs serve as roadmaps for strategically and systematically optimizing energy use in Santa Rosa's water systems. Staff will provide an overview of EOP findings and recommendations. In addition, staff will provide an overview of the analysis that was presented to the City Council Climate Action Subcommittee regarding the cost and benefits of moving Water Department electrical accounts from Sonoma Clean Power’s Clean Start rate to EverGreen rates. The Board may discuss this item and give direction to staff. Attachments: Attachment 1 Attachment 2 Presentation (added 8/1/19) Presenter(s): Claire Myers, Sustainability Representative. Board member Dowd announced that he is the Chair of the Sonoma Clean Power (SCP) Community Advisory Committee. After discussion with legal counsel for the City and SCP, he has City of Santa Rosa Regular Meeting Minutes Page 2 of 4 Board of Public Utilities Regular Meeting Minutes - Final August 1, 2019 determined that he does not need to recuse himself from the study session discussion. Molly Maclean, Assistant City Attorney further reported that there is no financial conflict, and concurs with Board member Dowd's determination. 3.2 ADJOURN STUDY SESSION AND RECONVENE TO THE CITY COUNCIL CHAMBER The Board adjourned the Study Session at approximately 2:25 p.m. and reconvened to open session in the Council Chamber at 2:35 p.m. 4. MINUTES APPROVAL 4.1 May 23, 2019 - Special Meeting Minutes. Attachments: May 23, 2019 Special Meeting Minutes (added 8/1/19) The minutes were accepted as submitted. 4.2 June 20, 2019 - Regular Meeting Minutes. Attachments: June 20, 2019 Regular Meeting Minutes (added 8/1/19) 5. STAFF BRIEFINGS 5.1 FREEWAY WELL PLANNING PROJECT Santa Rosa Water is conducting a study of the City’s “Freeway Well” on Cleveland Avenue in Santa Rosa. For almost 30 years, the City used the Freeway Well to sustainably provide approximately one million gallons of water per day to its customers. However, in the 1980s staff discovered during routine water quality testing that groundwater below the Freeway Well site had become contaminated with volatile organic compounds (VOCs) from chemicals and solvents used at other properties in the area. The Freeway Well has not been used since that time. The City is interested in seeing if it’s feasible to rehabilitate the well or replace it. This project is funded in part by a Proposition 1 grant for groundwater protection and/or cleanup from the State Water Resources Control Board. The grant requires the City to hold a publicly noticed meeting to inform the general public about the project and receive their comments. This staff briefing meets that requirement and also serves as an update the Board on the status of this project. The Board may discuss this item and give direction to staff. City of Santa Rosa Regular Meeting Minutes Page 3 of 4 Board of Public Utilities Regular Meeting Minutes - Final August 1, 2019 Attachments: Presentation (added 8/1/19) PRESENTER(S): Colin Close, Sr. Water Resources Planner. Public Comment: Thomas Ellis asked for clarification on what contaminants are at the site. 5.2 SANITARY SEWER SYSTEM SMOKE TESTING Water Department - Local Operations staff will provide a staff report on the routine, preventative maintenance activity of smoke testing the wastewater collection system. Smoke testing is a method in which staff can locate and correct sources of inflow and infiltration, find leaks and illegal connections and to find abandoned sewer lines not previously identified. The Board may discuss this item and give direction to staff. Attachments: Presentation (added 8/1/19) PRESENTER(S): Dave Ward, Utilities System Supervisor. 6. CONSENT ITEMS - NONE. 7. REPORT ITEMS - NONE. 8. PUBLIC COMMENTS ON NON-AGENDA MATTERS NONE. 9. REFERRALS NONE. 10. WRITTEN COMMUNICATION (AND POSSIBLE BOARD DISCUSSION) NONE. 11. SUBCOMMITTEE REPORTS Board member Badenfort reported that the Contract Review Subcommittee met and reviewed a contract with Carollo Engineers for the Laguna Treatment Plant disinfection improvement project and an item on sole source specifications for Capital Improvement Projects. Both items will be coming to the full board at the next City of Santa Rosa Regular Meeting Minutes Page 4 of 4 Board of Public Utilities Regular Meeting Minutes - Final August 1, 2019 meeting. 12. BOARD MEMBER REPORTS NONE. 13. DIRECTORS REPORTS Jennifer Burke, Director provided an update on the pond repairs at the Laguna Treatment Plant, introduced the new Streets to Creeks campaign, discussed the Russian River TMDL, the City's comment letter and noted that the Public Hearing is scheduled for August 14 and 15. She concluded by reporting on the Mike Hauser STEM Academy that the Water Department participated in this past summer and highlighted that the Sewer Squad would be at this year's Sonoma County Fair. 14. ADJOURNMENT OF MEETING Chair Galvin adjourned the meeting at 3:19 p.m. The next regularly scheduled meeting of the Board of Public Utilities will be held on September 5, 2019. Approved on: September 5, 2019 _________/S/_____________ Gina Perez, Recording Secretary