City Council

City Hall City of Santa Rosa 100 Santa Rosa Avenue Santa Rosa, CA 95404 CITY COUNCIL REGULAR MEETING AGENDA AND SUMMARY REPORT NOVEMBER 19, 2013 2:30 P.M. (CITY COUNCIL CHAMBER) 1. CALL TO ORDER AND ROLL CALL 2. ANNOUNCEMENT OF CLOSED SESSION ITEMS None. 3. STUDY SESSION Study Session items are items for in-depth discussion and possible direction to staff. No action may be taken. 3.1 BOARD OF PUBLIC UTILITIES’ WATER, RECYCLED WATER AND WASTEWATER RATE INCREASE RECOMMENDATIONS FOR 2014 AND 2015 STUDY SESSION Santa Rosa’s water, which includes the recycled water system, and wastewater utilities are enterprise funds fully supported by user rates and fees. The Santa Rosa City Council holds a Public Hearing and sets utility rates biennially at the recommendation of the Board of Public Utilities. The Board of Public Utilities passed resolutions at their meeting on November 7, 2013, recommending that the City Council enact the following changes to potable water, recycled water and wastewater fixed and usage charges in order to provide sufficient revenue to operate the water and wastewater enterprises and fund the Capital Improvement Program for 2014 and 2015: • Readopt the wholesale pass-through rate on water usage charges for another 5 year period • Effective on February 14, 2014 - Increase potable and recycled water fixed charges 5% which, when combined with the expected pass through rate will result in an average increase of 3% - Increase wastewater fixed and usage charges 3.5% each • Effective on January 1, 2015 Any writings or documents provided to a majority of the City Council prior to this meeting regarding any item on this agenda, excluding closed session items, are available for public review in the City Clerk’s Office, Room 10, City Hall, 100 Santa Rosa Ave, during normal business hours. City of Santa Rosa Regular Meeting Agenda and Summary Report Page 2 of 13 CITY COUNCIL NOVEMBER 19, 2013 - Increase potable and recycled water fixed charges 5% which, when combined with the expected pass through rate will result in an average increase of 3% - Increase wastewater fixed and usage charges 3.5% each This study session is to review the Board of Public Utilities’ water, recycled water and wastewater rate increase recommendations prior to sending notices to ratepayers 45 days prior to the public hearing currently planned for January 7, 2014. The City Council may ask questions and make comments. Attachments Staff Report Staff Report Attachments Presentation 4:00 P.M. (CITY COUNCIL CHAMBER) PUBLIC COMMENTS ON AGENDA ITEMS: Except for public hearing items, comments from the public will be allowed on all agenda items at the time each item is called. Comments on public hearing items may be made when the hearing is opened. PUBLIC COMMENT ON NON-AGENDA ITEMS: Comments from the public on non-agenda items will be heard under Agenda Item 15. 4. ANNOUNCEMENT OF ROLL CALL 5. REPORT, IF ANY, ON STUDY AND CLOSED SESSIONS 6. PROCLAMATIONS/PRESENTATIONS None. 7. STAFF BRIEFINGS This time is reserved for City staff to provide a five-minute briefing to the Council on departmental issues of interest. No action will be taken on these matters except to possibly place a particular item on a future agenda for City of Santa Rosa Regular Meeting Agenda and Summary Report Page 3 of 13 CITY COUNCIL NOVEMBER 19, 2013 Council consideration. 7.1 SONOMA ACCESS - WAYS TO GO IN SONOMA COUNTY Sonoma Access, a One Call-One Click website offering access to the array of transportation options available in Sonoma County. Sonoma Access has been designed to bring together information on all of the public, private and non-profit transportation options available in Sonoma County on to the website. This project has been accomplished through the cooperative effort of Santa Rosa Transit, Sonoma County Transit, Sonoma County Transportation Authority (SCTA), and the Area Agency on Aging. Attachments Presentation (uploaded 11/19/2013) 8. APPROVAL OF MINUTES 8.1 November 5, 2013, Regular Meeting Minutes. Attachments Draft Minutes 9. MAYOR'S/COUNCILMEMBERS' REPORTS 9.1 STATEMENTS OF ABSTENTION BY COUNCILMEMBERS 9.2 MAYOR'S/COUNCILMEMBERS’ REPORTS 9.3 REPORTS BY MAYOR/COUNCILMEMBERS REGARDING VARIOUS AGENCY MEETINGS ATTENDED AND POSSIBLE COUNCIL DIRECTION TO ITS REPRESENTATIVES ON PENDING ISSUES BEFORE SUCH BOARDS (IF NEEDED) 9.3.1 Sonoma County Transportation Authority/Regional Climate Protection Authority (SCTA/RCPA) 9.3.2 Sonoma County Water Agency (SCWA) - Water Advisory Committee 9.3.3 Association of Bay Area Governments (ABAG) City of Santa Rosa Regular Meeting Agenda and Summary Report Page 4 of 13 CITY COUNCIL NOVEMBER 19, 2013 9.3.4 Sonoma County Agricultural Preservation and Open Space District Advisory Committee 9.3.5 Sonoma Clean Power Authority (SCPA) 9.3.6 Other 9.4 LIMITED WAIVER OF ATTORNEY-CLIENT COMMUNICATION AND CITY ATTORNEY ADVICE RELATING TO ANDY LOPEZ SHOOTING INCIDENT Council will vote whether to authorize the City Attorney to disclose and discuss confidential attorney-client communications relating to the Andy Lopez shooting incident. 9.5 MOTION TABLED FROM NOVEMBER 5TH CITY COUNCIL MEETING At the November 5, 2013, City Council meeting, Council Member Combs moved to rescind the directives received from the City Attorney and the City Manager regarding the Andy Lopez shooting incident, to make the directive from the City Attorney public in part to assist the City Attorney in her ability to discuss her directives to the Council, and to agendize a future Council item to discuss in an open forum the Council’s strategies and methods for moving forward in an emergency and tragedy. The Council by a 5-2 vote (Council Members Carlstrom and Combs voting no) tabled consideration and vote on this motion until the November 19th City Council meeting. The issue of whether to authorize the City Attorney to disclose confidential attorney-client communications relating to the Andy Lopez shooting incident has been separately agendized as Item 9.4. The remaining issue before the Council is whether to place an item on a future Council meeting agenda regarding strategies and methods for moving forward in an emergency and tragedy, to include consideration of a communication protocol for significant events and crises. 10. CITY MANAGER’S/CITY ATTORNEY’S REPORTS City of Santa Rosa Regular Meeting Agenda and Summary Report Page 5 of 13 CITY COUNCIL NOVEMBER 19, 2013 11. CONSENT ITEMS 11.1 MOTION - PROJECT WORK ORDER AMENDMENT NO. A010070-2011-07A LAGUNA TREATMENT PLANT COMBINED HEAT AND POWER CONSTRUCTION INSPECTION RECOMMENDATION: It is recommended by the Utilities Department that Council, by motion, approve a project work order amendment in the total amount of $96,064 with GHD, Inc. of Santa Rosa, CA for continuation of construction inspection of the Laguna Treatment Plant Combined Heat and Power project. The total contract amount including this amendment will be $537,224. Funding for this project has been appropriated to Account No. 86370. Attachments Staff Report Attachments 11.2 MOTION - CONTRACT EXTENSION - STEAM CLEANING AND POWER WASHING SERVICES RECOMMENDATION: It is recommended by the Finance Department that the Council, by motion, approve the Third Amendment to General Services Agreement Number 09-9028 for a one-year extension for steam cleaning and power washing services, with no increase in contract pricing, to Walker Building Maintenance, Santa Rosa, California, in an amount not to exceed $55,500, subject to approval as to form by the City Attorney. With approval of the Third Amendment in the amount of $55,500, the cumulative value of the contract will be $150,500. Funds for these services are included in the Fiscal Year 2013-14 budget under various key numbers and will be budgeted in future fiscal year budgets when approved by the Council. Attachments Staff Report Attachment 11.3 MOTION - COOPERATIVE PURCHASE - 310SK JOHN DEERE BACKHOE RECOMMENDATION: It is recommended by the Finance, Transportation and Public Works and Utilities Departments that the Council, by motion, City of Santa Rosa Regular Meeting Agenda and Summary Report Page 6 of 13 CITY COUNCIL NOVEMBER 19, 2013 approve a cooperative purchase and issuance of a purchase order for five 2013 John Deere 310SK Backhoes through the State of California Multiple Award Schedule (CMAS) purchasing program with trade in option, to Pape Machinery, Rohnert Park, California, in the amount of $374,421.88. Funds for this procurement have been budgeted in Fiscal Year 2013/14 Public Works E & R vehicle replacement charge number 300106-5581. Attachments Staff Report 11.4 MOTION - PACIFIC GAS AND ELECTRIC COMPANY SERVICE POINT AGREEMENT - SMART MULTI-USE PATH WEST EIGHTH STREET TO WEST COLLEGE AVENUE RECOMMENDATION: It is recommended by the Transportation and Public Works Department that the Council by motion approve the Traffic Signal Service Point Agreement for $6,137.83 and authorize the Director of the Transportation and Public Works Department to sign the agreement-Contract ID: 1147820: SMART MUP Traffic Signal. Attachments Staff Report Staff Report Attachment 11.5 RESOLUTION - ASSESSMENT LIEN AGAINST THE REAL PROPERTY LOCATED AT 2508 MONTGOMERY DRIVE RECOMMENDATION: It is recommended by the Community Development Department that the Council, by resolution, approve the special assessment lien in the amount of $20,127.00 against the property located at 2508 Montgomery Drive for violations of the City Code that remain uncorrected by the responsible party, Russell Morgan, Jr. and authorizes recording of a lien and placing the assessment on the property tax roll for collection. Attachments Staff Report Attachments Resolution 11.6 RESOLUTION - AMENDMENT TO THE CITY CLASSIFICATION AND SALARY PLAN TO INCREASE THE SALARY OF FIELD COLLECTION REPRESENTATIVE City of Santa Rosa Regular Meeting Agenda and Summary Report Page 7 of 13 CITY COUNCIL NOVEMBER 19, 2013 RECOMMENDATION: It is recommended by the Department of Human Resources that the Council, by resolution, amend the City’s Classification and Salary Plan by increasing the salary for the classification of Field Collection Representative to a salary range of $4,398 - $4,613 - $4,894 - $5,096 - $5,350 monthly. The Finance Department has included funding for this salary adjustment in its 2013/2014 budget approved by City Council on June 20, 2013. No additional funding is requested. Attachments Staff Report Resolution 11.7 RESOLUTION - FIRST AMENDMENT TO PROFESSIONAL SERVICES AGREEMENT WITH ROYSTON HANAMOTO ALLEY & ABEY (continued from November 5, 2013 Council meeting) RECOMMENDATION: It is recommended by the Department of Recreation and Parks and the City Manager’s Office that the Council, by resolution, approve the First Amendment to the Professional Services Agreement with Royston Hanamoto Alley & Abey in the amount of $319,706 for professional services related to master planning and preparation of documents for Bayer Neighborhood Park & Gardens for a total contract amount of $1,352,403.60. The additional compensation is fully funded through the grant process and no General Fund monies are being used. Attachments Staff Report Staff Report Attachment 1 - Scope of Work Staff Report Attachment 2 - Amendment Staff Report Attachment 3 - Summary of contingency Resolution Resolution Exhibit A 11.8 ORDINANCE ADOPTION - VETERANS SPECIAL LICENSE PLATES PARKING METER EXEMPTION RECOMMENDATION: This ordinance, introduced at the November 5, 2013, Regular Meeting, by a unanimous vote, amends Section 11-24.020 of the Santa Rosa City Code, to authorize a veteran displaying certain special license plates issued by the State of California, to park his or her City of Santa Rosa Regular Meeting Agenda and Summary Report Page 8 of 13 CITY COUNCIL NOVEMBER 19, 2013 motor vehicle, weighing not more than 6,000 pounds gross weight, without charge, in a metered parking space in compliance with California Vehicle Code section 22511.3. Attachments Ordinance 11.9 ORDINANCE ADOPTION - SEQUOIA GARDENS PREZONING RECOMMENDATION: This ordinance, introduced at the November 5, 2013, Regular Meeting, by a unanimous vote, prezones the 29.9 acre property located at 433 Fulton Road to the Mobile Home Park zoning district to allow annexation of the property from the County of Sonoma to the City of Santa Rosa to address contamination of the well serving the 191 on-site mobile home units. Attachments Ordinance 12. REPORT ITEMS 12.1 REPORT - ADOPTION OF MOU - UNIT 18 - MISCELLANEOUS MID- MANAGEMENT REPRESENTED BY THE SANTA ROSA MANAGEMENT ASSOCIATION BACKGROUND: The City’s representatives and representatives from Unit 18 - Miscellaneous Mid-Management, represented by the Santa Rosa Management Association, have met and conferred in good faith concerning a successor Memorandum of Understanding. The proposed changes are: Effective November 3, 2013, holiday pay to be based on number of hours in the employee’s regular work shift. Effective November 19, 2013, minor changes to the vision benefit package, and alignment of the domestic partner program with the State. Effective July 13, 2014, employees will receive a 2% salary increase which will be partially offset by an additional 1.5% contribution to PERS for a total employee contribution of 9.5% for Tier 1 and Tier 2 employees and 7.75% for Tier 3 employees pursuant to state law. Additionally, the .50% contribution to the retiree health savings plan shall shift to the employee. The general fund cost of the package is $94,000. The ongoing cost to the general fund is $61,000. RECOMMENDATION: It is recommended by the City's Negotiating Team City of Santa Rosa Regular Meeting Agenda and Summary Report Page 9 of 13 CITY COUNCIL NOVEMBER 19, 2013 that the Council, by resolution, adopt the Memorandum of Understanding for and on behalf of the City's Unit 18 - Miscellaneous Mid-Management, represented by the Santa Rosa Management Association, to be effective November 19, 2013 to June 30, 2015. It is further recommended that Council authorize the Mayor to sign the amendment to the MOU to implement the changes. Attachments Staff Report Staff Report Attachment Resolution Resolution Exhibit A 12.2 REPORT - ADOPTION OF THE DOCUMENTS DESCRIBING WAGES, HOURS AND OTHER TERMS AND CONDITIONS OF EMPLOYMENT FOR EMPLOYEES IN THE CITY’S UNITS 10 - EXECUTIVE MANAGEMENT; 11 - MIDDLE MANAGEMENT; AND 12 - CONFIDENTIAL BACKGROUND: The terms and conditions contained in the Documents describing Wages, Hours and Working Conditions have been reviewed in consultation between the City Manager and the affected employees. Changes proposed to the Document for Unit 11 - Middle Management and Unit 12 - Confidential Employees include a two percent (2%) increase in salary offset by an additional one and one-half percent (1.5%) contribution to pension; alignment of Domestic Partner Program with the State; increase in Vision Care Allowance; combination of Dental and Vision programs; and holiday pay to be based on number of hours in the employee’s regular work shift. Additionally, one-half percent (.50%) contribution to the retiree health savings plan shall become the responsibility of employees in Unit 11 only. In addition, changes to the terms and conditions contained in the Document describing Wages, Hours and Working Conditions for employees in Unit 10 - Executive Management have been reviewed in consultation between the City Manager and the affected employees. Changes proposed include alignment of Domestic Partner Program with the State; increase in Vision Care Allowance; combination of Dental and Vision programs; and holiday pay to be based on number of hours in the employee’s regular work shift. Executive Management employees will City of Santa Rosa Regular Meeting Agenda and Summary Report Page 10 of 13 CITY COUNCIL NOVEMBER 19, 2013 continue to contribute two percent (2%) of base salary toward PERS employer costs, in addition to the eight percent (8%) employee contribution; and may cash out up to 40 hours of administrative leave during the fiscal year. RECOMMENDATION: It is recommended by the City Manager that the Council, by resolution, adopts 1) the Document Describing Wages, Hours and other Terms and Conditions of Employment for employees in the City’s Unit 10 - Executive Management, effective November 19, 2013 to June 30, 2014; and 2) the Document Describing Wages, Hours and other Terms and Conditions of Employment for employees in the City’s Units 11 - Middle Management and 12 - Confidential effective November 19, 2013 to June 30, 2015. Attachments Staff Report Staff Report Attachment 1 - Unit 10 Staff Report Attachment 2 - Units 11 & 12 Resolution - Unit 10 Resolution Exhibit A - Unit 10 Resolution - Units 11 and 12 Resolution Exhibit A - Units 11 & 12 Presentation (uploaded 11/19/2013) 12.3 REPORT - APPROVAL OF A LICENSE AGREEMENT BETWEEN THE CITY OF SANTA ROSA AND AARP FOUNDATION FOR A TAX AIDE PROGRAM BACKGROUND: The AARP Foundation (AARP) is a non-profit organization that provides tax assistance through federal funds. The AARP has used Finley Community Center and Bennett Valley Senior Center in the past for the tax assistance program. In June 2013, the City Council adopted a Master Fee Policy, effective on July 1, 2013 with the start of the new fiscal year 2013/14. The new fee policy requires all facility renters to pay the adopted rental rates, and does not provide for fee waivers. Unfortunately, the AARP is prohibited by the federal funding it receives for the program to pay rental fees for the tax assistance sites. The Santa Rosa City Council requested that staff provide a recommendation to resolve any unintended consequences of the fee City of Santa Rosa Regular Meeting Agenda and Summary Report Page 11 of 13 CITY COUNCIL NOVEMBER 19, 2013 policy and resulting impact on the tax assistance program. Staff does not recommend a revision to the Master Fee Schedule; rather, staff recommends the establishment and use of a License Agreement between the parties for the tax assistance program. The value of the program provided by the AARP to citizens is equal to the value of the facility that will be made available for use under the proposed Agreement. RECOMMENDATION: It is recommended by the Department of Recreation and Parks that the Council, by resolution, approve this License Agreement authorizing AARP Foundation to provide free tax aide services at Franklin Training Center and authorizes the Director of Recreation and Parks to execute and administer this and any future licensing agreement with AARP Foundation for the same purpose. Attachments Staff Report Staff Report Attachment Resolution 5:00 P.M. 13. PUBLIC HEARINGS 13.1 PUBLIC HEARING - ORDINANCE INTRODUCTION - ARMORY DRIVE REZONING - REZ13-003 BACKGROUND: Proposal to rezone 11 properties, totaling 7.44 acres, from the Planned Development (PD 72) zoning district to the General Commercial zoning district (six parcels), the Public Institutional zoning district (three parcels) and the Medium Density Residential zoning district (two parcels) to gain consistency with the underlying General Plan designations and to ease re-occupancy of existing buildings. On September 12, 2013, the Planning Commission adopted a resolution (5-0-2) recommending that the City Council rezone the subject properties, located on Armory Drive, as proposed. RECOMMENDATION: It is recommended by the Community Development Department and the Planning Commission that the City Council introduce an ordinance to rezone 11 parcels, totaling 7.44 acres, from the Planned Development (PD 72) zoning district to the General City of Santa Rosa Regular Meeting Agenda and Summary Report Page 12 of 13 CITY COUNCIL NOVEMBER 19, 2013 Commercial zoning district (six properties), the Public Institutional zoning district (three parcels) and the Medium Density Residential zoning district (two parcels), all of which are located along Armory Drive. Attachments Staff Report Staff Report Attachments Ordinance Presentation (uploaded 11/18/2013) 14. WRITTEN COMMUNICATIONS (AND POSSIBLE COUNCIL ACTION) None. 15. PUBLIC COMMENTS ON NON-AGENDA MATTERS This is the time when any person may address the Council on matters not listed on this agenda, but which are within the subject matter jurisdiction of the Council. Each speaker is allowed three minutes. To address the Council you are requested to complete the yellow Speaker’s Card and give it to the City Clerk. If you are unable to or do not wish to wait for the public comment portion of the agenda, you are encouraged to contact the Council or City Clerk directly by emailing your information to cityclerk@srcity.org or by telephoning the Council and City Manager’s Office at 707-543-3010. 16. [IF NEEDED] - ANNOUNCEMENT OF CONTINUED CLOSED SESSION ITEM(S), RECESS TO CLOSED SESSION(S) IN THE MAYOR’S CONFERENCE ROOM, RECONVENE TO OPEN SESSION, AND ANNOUNCEMENTS, IF ANY 17. ADJOURNMENT OF MEETING 18. UPCOMING MEETINGS 18.1 Upcoming Meetings List Attachments List *Did not appear on the preliminary agenda. **Quasi-judicial or adjudicative action. City of Santa Rosa Regular Meeting Agenda and Summary Report Page 13 of 13 CITY COUNCIL NOVEMBER 19, 2013 The City of Santa Rosa does not discriminate on the basis of disability in the admissions or access to, or treatment of or employment in, its programs or activities. Disability-related aids or services, including printed information in alternate formats, to enable persons with disabilities to participate in public meetings are available by contacting the City Clerk’s Office at 543-3015 or cityclerk@srcity.org one week prior to the meeting. TDD 543-3063 Meeting information can also be accessed via the internet at http://srcity.org