City Council

City Hall City of Santa Rosa 100 Santa Rosa Avenue Santa Rosa, CA 95404 CITY COUNCIL REGULAR MEETING AGENDA AND SUMMARY REPORT MARCH 4, 2014 2:00 P.M. (MAYOR'S CONFERENCE ROOM, ROOM 10) 1. CALL TO ORDER AND ROLL CALL 2. INTERVIEWS FOR SONOMA COUNTY LIBRARY COMMISSION AND PERSONNEL BOARD 2.1 The Council will interview applicants for the following vacancies: · Sonoma County Library Commission - One at-large position to serve the remainder of a four-year term expiring February 28, 2015. · Personnel Board - One at-large position to serve the remainder of a four-year term expiring December 31, 2014. Attachments Notice of Availability of Applications 3. ANNOUNCEMENT OF CLOSED SESSION ITEMS - NONE Following the announcement of Closed Session items and prior to recess into Closed Session, the public may speak up to three minutes on items to be addressed in Closed Session. 2:45 P.M. (CITY COUNCIL CHAMBER) 4. STUDY SESSION Study Session items are items for in-depth discussion and possible direction to staff. No action may be taken. 4.1 MID-YEAR FINANCIAL UPDATE The purpose of the study session is to update the Council on the status of the General Fund and certain Enterprise Funds midway through the 2013/14 fiscal year. Attachments Staff Report Presentation (uploaded 3/3/2014) Any writings or documents provided to a majority of the City Council prior to this meeting regarding any item on this agenda, excluding closed session items, are available for public review in the City Clerk’s Office, Room 10, City Hall, 100 Santa Rosa Ave, during normal business hours. City of Santa Rosa Regular Meeting Agenda and Summary Report Page 2 of 6 CITY COUNCIL MARCH 4, 2014 4.2 REVIEW OF WORKPLANS AND COST ESTIMATES FOR COUNCIL GOALS 5 AND 6 At the February 4, 2014 meeting, staff presented the first and second quarter update on the strategic objectives. This study session will present the work plans and cost estimates related to Goal 5 (Improve partnerships between neighborhoods, community organizations, schools and the City to support and promote thriving, inclusive and diverse neighborhoods) and Goal 6 (Commit to making Santa Rosa a healthy community, where people feel safe to live, work and play) that require a budget request for Fiscal Year 2014/2015. Attachments Staff Report Staff Report Attachment A Staff Report Attachment B Presentation - PDF 4:00 P.M. (CITY COUNCIL CHAMBER) PUBLIC COMMENTS ON AGENDA ITEMS: Except for public hearing items, comments from the public will be allowed on all agenda items at the time each item is called. Comments on public hearing items may be made when the hearing is opened. PUBLIC COMMENT ON NON-AGENDA ITEMS: Comments from the public on non-agenda items will be heard under Agenda Item 16. 5. ANNOUNCEMENT OF ROLL CALL 6. REPORT, IF ANY, ON STUDY AND CLOSED SESSIONS 7. PROCLAMATIONS/PRESENTATIONS 7.1 PROCLAMATION - NATIONAL WOMEN’S HISTORY MONTH Attachments Proclamation 7.2 PROCLAMATION - ARBOR WEEK City of Santa Rosa Regular Meeting Agenda and Summary Report Page 3 of 6 CITY COUNCIL MARCH 4, 2014 Attachments Proclamation 8. STAFF BRIEFINGS - NONE This time is reserved for City staff to provide a five-minute briefing to the Council on departmental issues of interest. No action will be taken on these matters except to possibly place a particular item on a future agenda for Council consideration. 9. APPROVAL OF MINUTES - NONE 10. MAYOR'S/COUNCILMEMBERS' REPORTS 10.1 STATEMENTS OF ABSTENTION BY COUNCILMEMBERS 10.2 MAYOR'S/COUNCILMEMBERS’ REPORTS 10.3 REPORTS BY MAYOR/COUNCILMEMBERS REGARDING VARIOUS AGENCY MEETINGS ATTENDED AND POSSIBLE COUNCIL DIRECTION TO ITS REPRESENTATIVES ON PENDING ISSUES BEFORE SUCH BOARDS (IF NEEDED) 10.3.1 Sonoma County Transportation Authority/Regional Climate Protection Authority (SCTA/RCPA) 10.3.2 Sonoma County Water Agency (SCWA) - Water Advisory Committee 10.3.3 Association of Bay Area Governments (ABAG) 10.3.4 Sonoma County Agricultural Preservation and Open Space District Advisory Committee 10.3.5 Sonoma Clean Power Authority (SCPA) 10.3.6 Sonoma County Waste Management Agency (SCWMA) 10.3.7 Other City of Santa Rosa Regular Meeting Agenda and Summary Report Page 4 of 6 CITY COUNCIL MARCH 4, 2014 10.4 COUNCIL APPOINTMENTS TO BOARDS AND COMMISSIONS 10.41 Council may vote to make appointments to the following: · Sonoma County Library Commission - One at-large member to serve the remainder of a four-year term to expire February 2015 · Personnel Board - One at-large member to serve the remainder of a four-year term to expire December 2014 11. CITY MANAGER’S/CITY ATTORNEY’S REPORTS 12. CONSENT ITEMS 12.1 MOTION - CONTRACT AMENDMENT - AUTOMOTIVE PARTS AND SUPPLIES RECOMMENDATION: It is recommended by the Finance and Transportation and Public Works Departments that the Council, by motion, approve the Third Amendment to General Services Agreement F000321 with Smothers Parts International, Inc., Santa Rosa, California, for a one year extension with no increase in prices for automotive parts and supplies, in an amount not to exceed $150,000, subject to approval as to form by the City Attorney. Funds for this expenditure have been budgeted in the FY 2013-14 budget of various charge keys and will be budgeted in the FY 2014-15 budget when approved by Council. Attachments Staff Report Attachment - Contract Amendment 3 12.2 RESOLUTION - APPROPRIATION OF SELF GENERATION INCENTIVE PROGRAM (SGIP) FUNDS RECOMMENDATION: It is recommended by the Department of Utilities that Council, by resolution, authorize the Chief Financial Officer to appropriate $1,187,500 in funds received from the California Public Utilities Commission Self Generation Incentive Program (SGIP) to three new capital projects and to the existing Ongoing Subregional System Upgrades as follows: Pine Flat Road Stabilization - JL Key 86530 - $150,000, Subregional System Master Plan - JL Key 86529 - $350,000, Food Processing Slurry Receiving Facility - JL Key 86531 - $150,000 and City of Santa Rosa Regular Meeting Agenda and Summary Report Page 5 of 6 CITY COUNCIL MARCH 4, 2014 Ongoing Subregional System Upgrades - JL Key 86522 - $537,500. Attachments Staff Report Resolution 13. REPORT ITEMS - NONE 5:00 P.M. 14. PUBLIC HEARINGS 14.1 PUBLIC HEARING - AUTHORIZING WEED AND RUBBISH ABATEMENT BY THE CITY OF SANTA ROSA FIRE DEPARTMENT BACKGROUND: Chapter 9-08 of the Santa Rosa City Code, Weed and Rubbish, provides for an annual Resolution declaring weeds and rubbish a public nuisance. This Resolution authorizes the declaration and authorizes the Fire Department to give notice directing the abatement of these nuisances in accordance with the Santa Rosa City Code. RECOMMENDATION: The Fire Department recommends that Council, by resolution, declare weeds and rubbish a public nuisance and authorize the Fire Department to give notice directing the abatement of these nuisances as provided for in the Santa Rosa City Code Chapter 9-08. Attachments Staff Report Resolution 15. WRITTEN COMMUNICATIONS (AND POSSIBLE COUNCIL ACTION) - NONE 16. PUBLIC COMMENTS ON NON-AGENDA MATTERS This is the time when any person may address the Council on matters not listed on this agenda, but which are within the subject matter jurisdiction of the Council. Each speaker is allowed three minutes. To address the Council you are requested to complete the yellow Speaker’s Card and give it to the City Clerk. If you are unable to or do not wish to wait for the public comment portion of the agenda, you are encouraged to contact the Council or City Clerk directly by emailing your information to cityclerk@srcity.org or by City of Santa Rosa Regular Meeting Agenda and Summary Report Page 6 of 6 CITY COUNCIL MARCH 4, 2014 telephoning the Council and City Manager’s Office at 707-543-3010. 17. [IF NEEDED] - ANNOUNCEMENT OF CONTINUED CLOSED SESSION ITEM(S), RECESS TO CLOSED SESSION(S) IN THE MAYOR’S CONFERENCE ROOM, RECONVENE TO OPEN SESSION, AND ANNOUNCEMENTS, IF ANY 18. ADJOURNMENT OF MEETING 19. UPCOMING MEETINGS 19.1 UPCOMING MEETINGS LIST Attachments List *Did not appear on the preliminary agenda. **Quasi-judicial or adjudicative action. The City of Santa Rosa does not discriminate on the basis of disability in the admissions or access to, or treatment of or employment in, its programs or activities. Disability-related aids or services, including printed information in alternate formats, to enable persons with disabilities to participate in public meetings are available by contacting the City Clerk’s Office at 543-3015 or cityclerk@srcity.org one week prior to the meeting. TDD 543-3063 Meeting information can also be accessed via the internet at http://srcity.org