City Council

City Hall City of Santa Rosa 100 Santa Rosa Avenue Santa Rosa, CA 95404 CITY COUNCIL REGULAR MEETING AGENDA AND SUMMARY REPORT MARCH 11, 2014 2:45 P.M. (MAYOR'S CONFERENCE ROOM, ROOM 10) 1. CALL TO ORDER AND ROLL CALL 2. ANNOUNCEMENT OF CLOSED SESSION ITEMS Following the announcement of Closed Session items and prior to recess into Closed Session, the public may speak up to three minutes on items to be addressed in Closed Session. 2.1 CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION Significant exposure to litigation pursuant to subdivision (d)(2) of Government Code Section 54956.9: one case regarding potential Sonoma County Landfill liability 2.2 CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION (Subdivision (d)(1) of Government Code Section 54956.9) Name of Case: James A. Mitchel v. City of Santa Rosa, Sonoma County Superior Court Case No. SCV-245198, First District Court of Appeal Case No. A137980 RECESS CLOSED SESSION(S) AND RECONVENE TO OPEN SESSION IN THE COUNCIL CHAMBER 3:30 P.M. (CITY COUNCIL CHAMBER) 3. STUDY SESSION Study Session items are items for in-depth discussion and possible direction to staff. No action may be taken. 3.1 WATER AND SEWER RATE LOW INCOME ASSISTANCE The City Council asked staff to research options to provide rate assistance to our low income customers. Staff will update the Council on Any writings or documents provided to a majority of the City Council prior to this meeting regarding any item on this agenda, excluding closed session items, are available for public review in the City Clerk’s Office, Room 10, City Hall, 100 Santa Rosa Ave, during normal business hours. City of Santa Rosa Regular Meeting Agenda and Summary Report Page 2 of 11 CITY COUNCIL MARCH 11, 2014 the status of this request. Attachments Staff Report Presentation 4:00 P.M. (CITY COUNCIL CHAMBER) PUBLIC COMMENTS ON AGENDA ITEMS: Except for public hearing items, comments from the public will be allowed on all agenda items at the time each item is called. Comments on public hearing items may be made when the hearing is opened. PUBLIC COMMENT ON NON-AGENDA ITEMS: Comments from the public on non-agenda items will be heard under Agenda Item 15. 4. ANNOUNCEMENT OF ROLL CALL 5. REPORT, IF ANY, ON STUDY AND CLOSED SESSIONS 6. PROCLAMATIONS/PRESENTATIONS 6.1 PRESENTATION - 2013 HOUSING CHOICE VOUCHER PROGRAM HIGH PERFORMER CERTIFICATE OF RECOGNITION Attachments Certificate 7. STAFF BRIEFINGS This time is reserved for City staff to provide a five-minute briefing to the Council on departmental issues of interest. No action will be taken on these matters except to possibly place a particular item on a future agenda for Council consideration. 7.1 SANTA ROSA POLICE DEPARTMENT’S ENVIRONMENTAL CRIMES TEAM The Santa Rosa Police Department was the recipient of the 2013 Chief Dave Cameron Award for Excellence in Environmental Crimes Enforcement and Education. Staff will provide Council with a briefing on City of Santa Rosa Regular Meeting Agenda and Summary Report Page 3 of 11 CITY COUNCIL MARCH 11, 2014 the Department’s Environmental Crimes Team and the work done throughout the City to protect our natural resources. 8. APPROVAL OF MINUTES 8.1 February 11, 2014, Regular Meeting Attachments Draft Minutes 8.2 February 25, 2014, Regular Meeting Attachments Draft Minutes 9. MAYOR'S/COUNCILMEMBERS' REPORTS 9.1 STATEMENTS OF ABSTENTION BY COUNCILMEMBERS 9.2 MAYOR'S/COUNCILMEMBERS’ REPORTS 9.3 REPORTS BY MAYOR/COUNCILMEMBERS REGARDING VARIOUS AGENCY MEETINGS ATTENDED AND POSSIBLE COUNCIL DIRECTION TO ITS REPRESENTATIVES ON PENDING ISSUES BEFORE SUCH BOARDS (IF NEEDED) 9.3.1 Sonoma County Transportation Authority/Regional Climate Protection Authority (SCTA/RCPA) 9.3.2 Sonoma County Water Agency (SCWA) - Water Advisory Committee 9.3.3 Association of Bay Area Governments (ABAG) 9.3.4 Sonoma County Agricultural Preservation and Open Space District Advisory Committee 9.3.5 Sonoma Clean Power Authority (SCPA) 9.3.6 Sonoma County Waste Management Agency (SCWMA) 9.3.7 Other City of Santa Rosa Regular Meeting Agenda and Summary Report Page 4 of 11 CITY COUNCIL MARCH 11, 2014 10. CITY MANAGER’S/CITY ATTORNEY’S REPORTS 11. CONSENT ITEMS 11.1 RESOLUTION - ASSESSMENT LIEN AGAINST THE REAL PROPERTY NUMBERED AS APN NUMBER 037-101-044 RECOMMENDATION: It is recommended by the Department of Community Development that Council, by resolution, approve the special assessment lien in the amount of $16,134.00 against the property numbered as APN Number 037-101-044 for violations of the City Code that remain uncorrected by the responsible party, Village Garden Investors LLC, and authorizes recording of a lien and placing the assessment on the property tax roll for collection. Attachments Staff Report Staff Report Attachments Resolution 11.2 RESOLUTION - ASSESSMENT LIEN AGAINST THE REAL PROPERTY LOCATED AT 4349 MONTGOMERY DR RECOMMENDATION: It is recommended by the Department of Community Development that the Council, by resolution, approve the special assessment lien in the amount of $44,984.00 against the property located at 4349 Montgomery Drive for violations of the City Code that remain uncorrected by the responsible party, Reven Garmy, and authorizes recording of a lien and placing the assessment on the property tax roll for collection. Attachments Staff Report Staff Report Attachments Resolution 11.3 RESOLUTION - ROSELAND AREA / SEBASTOPOL ROAD SPECIFIC PLAN FUNDING AUTHORIZATION RECOMMENDATION: It is recommended by the Department of Community Development that the Council, by resolution, approve the following: (1) The filing of an application for federal funding assigned to City of Santa Rosa Regular Meeting Agenda and Summary Report Page 5 of 11 CITY COUNCIL MARCH 11, 2014 the Metropolitan Transportation Commission for the Roseland Area/Sebastopol Road Specific Plan; (2) Committing the necessary local matching funds; (3) Stating the assurance of the City to complete the project; and (4) Authorizing the Chief Financial Officer to establish appropriations of $647,000 in project JL Key 08036-Roseland / Sebastopol Rd Plan, with the source of funds being a $647,000 grant from the Sonoma County Transportation Authority (Revenue GL Key 001231-4426), with the in-kind match of $82,730 coming from existing appropriations in 080300. Attachments Staff Report Attachment - Map of Proposed Roseland Area Planning Boundary Resolution 11.4 RESOLUTION - COMMUNITY ADVISORY BOARD COMMUNITY IMPROVEMENT GRANT CRITERIA MODIFICATION RECOMMENDATION: It is recommended by the City Manager’s Office that the Council, by resolution, amend the Community Advisory Board Community Improvement Grant criteria to include community building projects. Attachments Staff Report Resolution 12. REPORT ITEMS 12.1 REPORT - YOUTH COMMUNITY PARK MASTER PLAN AMENDMENT, ADDING A MINIATURE RAILROAD BACKGROUND: Youth Community Park is a 72 acre park located at 1725 Fulton Road across from Piner High School. The City Council approved the original 23 acre Youth Community Park Master Plan in June 1988. In October 1999, the City purchased 49 acres adjacent to Youth Community Park for expansion of the park. On July 18, 2000, the City Council amended the 23 acre Youth Community Park Master Plan, adding dirt mounts for the purpose of freestyle bicycle jumping. A Master Plan of the entire 72 acres was completed in March 2001; however the proposed Master Plan was not presented to Council. The City partnered with Redwood Empire Live Steamers, Inc. to provide a miniature rail car City of Santa Rosa Regular Meeting Agenda and Summary Report Page 6 of 11 CITY COUNCIL MARCH 11, 2014 attraction in 2010. The rail track is within the boundaries of the original 23 acres. The proposed 2014 Master Plan Amendment brings forward the inclusion of the miniature rail track within the 23 acres for Council approval. RECOMMENDATION: It is recommended by the Recreation and Parks Department that the Council, by resolution, approve the Youth Community Park Master Plan Amendment. Attachments Staff Report Attachment 1_2000 Master Plan Attachment 2 _ 2014 Amended Youth Community Park Master Plan Resolution Exhibit A - Youth Park Mast Plan PowerPoint pdf 12.2 REPORT - NORTHWEST COMMUNITY PARK MASTER PLAN AMENDMENT, ADDING A BICYCLE PARK BACKGROUND: Northwest Community Park is a 26 acre park located at 2880 W. Steele Lane adjacent to Comstock Middle School. The City entered into an agreement with Santa Rosa City Schools District in May 1970 to jointly participate in the design of the combined park and school site. In September 2007 Council and the Board of Education approved a revised Master Plan for Northwest Community Park. On December 4, 2013, the Board of Community Services viewed a presentation from community members and staff proposing a bicycle pump track in a location of the park that is currently underutilized and recommended approval. The addition of a bicycle pump track is strongly supported by the bicycling community of Santa Rosa, and is an activity that can be enjoyed by all ages. The proposed 2014 Master Plan Amendment brings forward the inclusion of a bicycle pump track for Council approval. RECOMMENDATION: It is recommended by the Recreation and Parks Department that the Council, by resolution, approve the Northwest Community Park Master Plan Amendment. City of Santa Rosa Regular Meeting Agenda and Summary Report Page 7 of 11 CITY COUNCIL MARCH 11, 2014 Attachments Staff Report Attachment 1 - Northwest Community Park Master Plan 2007 Attachment 2 - Northwest Community Park Master Plan Amendment 2014 Resolution Exhibit A - Northwest Community Park Master Plan Amendment 2014 PowerPoint Presentation pdf 12.3 REPORT - COUNCIL GOALS WORK PLAN AND BUDGET IMPACT SUMMARY BACKGROUND: On February 11, February 25 and March 4, 2014, staff presented in Study Sessions the work plans and cost estimates related to the Goals and Strategic Objectives that will require an additional budget request for the next fiscal year (2014/2015). RECOMMENDATION: For Council information only. Attachments Staff Report Attachment A - Goal 1.2 Attachment B - Goal 1.3 Attachment C - Goal 1.4 Attachment D - Goals 3.2, 3.3, 3.4 Attachment E - Goals 4.2, 4.4 Attachment F - Goal 5.4 Presentation PDF 12.4 REPORT - ACCEPTANCE OF PERMANENT EASEMENT FOR BUS TURNAROUND NEAR CODDINGTOWN AT RANGE AVENUE BACKGROUND: A revocable license allows City buses to utilize private property to reverse directions on Range Avenue and serve Coddingtown at a bus turnout by J.C. Penney. The former Redevelopment Agency and the Coddingtown Mall owner entered into an agreement that encouraged the owner to make tenant and mall entrance improvements and attract new tenants. In addition, the agreement called for upgrading the bus turnout in front of J.C. Penney. City of Santa Rosa Regular Meeting Agenda and Summary Report Page 8 of 11 CITY COUNCIL MARCH 11, 2014 Subsequently, the City adopted the North Station Area Specific Plan, which now presents policy direction for a reconfigured and expanded off-street Transit Transfer Center. The bus turnout pursuant to the former Agency agreement may not align with the Transit Center envisioned by the Specific Plan. As a result, the Successor Agency Executive Director waived a condition in the agreement related to upgrading the bus turn out. The waiver is contingent upon the Council’s acceptance of a permanent easement offered by the mall owner that allows continued use of its property as a bus turnaround just south of J.C. Penney. This easement will preserve the City’s ability to provide transit service directly to Coddingtown until the Specific Plan Transit Center is constructed. RECOMMENDATION: It is recommended by the Transportation & Public Works Department and the Economic and Development Department that the Council, by resolution, authorize the acceptance of a permanent easement for a bus turnaround near Coddingtown at Range Avenue and authorize the Mayor to execute the agreement and deed acknowledgement. Attachments Staff Report Resolution Resolution - Exhibit 1 Easement Agreement 12.5 REPORT - REPORT OF LONG TERM FINANCIAL POLICY SUBCOMMITTEE BACKGROUND: In March 2013, the Mayor created the Long Term Financial Policy Subcommittee to consider long range financial policies that impact General Fund operations. The Subcommittee is charged with making recommendations to the Council on long range financial policies that will maintain and improve the fiscal stability and economic health of the City; and for reviewing impacts of current special tax measures such as Measure P and Measure O and their respective fiscal impact on the General Fund and City operations. This report summarizes the progress of the Subcommittee and its initial recommendations. Council will review and discuss options. RECOMMENDATION: It is recommended by the Long Term Financial City of Santa Rosa Regular Meeting Agenda and Summary Report Page 9 of 11 CITY COUNCIL MARCH 11, 2014 Policy Subcommittee that the Council, by motion: 1. Receive the summary information provided by the Long Term Financial Policy Subcommittee; 2. Direct the City Manager to take immediate steps to prepare for modernization of the Utility Users Tax (UUT) Ordinance, including broadening the base of utility services subject to the tax with adjustment to the tax rate, and submittal to voters at the November 2014 election; and prepare a resolution to terminate the 2002 agreement with the Sonoma County Taxpayers Association; 3. Direct the City Attorney to prepare a ballot measure for modernization of the UUT for the November 2014 ballot; and 4. Direct the City Manager to conduct further review with the Long Term Financial Policy Subcommittee and develop options for the fiscal impact of Measure O and Measure P on General Fund operations for a subsequent ballot measure. Attachments Staff Report Attachment City of Santa Rosa Regular Meeting Agenda and Summary Report Page 10 of 11 CITY COUNCIL MARCH 11, 2014 5:00 P.M. 13. PUBLIC HEARINGS 13.1 PUBLIC HEARING - REQUEST FROM TIERRA SPRINGS APARTMENTS, L.P., THAT THE CITY DECLARE ITS INTENTION TO ISSUE TAX-EXEMPT MULTIFAMILY HOUSING REVENUE BONDS BACKGROUND: The City Council has been requested to approve the issuance of tax-exempt, qualified private activity revenue bonds to assist with the financing of 66 affordable housing units with a total development cost of $20,444,590. Following the public hearing, the Council may adopt an “inducement resolution,” which is a conditional expression of intent - but not commitment - by the City with respect to potential issuance of bonds for the project. A commitment of bond issuance would be accomplished by adoption of a second resolution at a future meeting. Multifamily housing revenue bond financing is structured so that the City will have no financial liability to the bondholders should the owner default on its bond payments. The project owner is also responsible for payment of all costs of the bond issuance. RECOMMENDATION: It is recommended by the Department of Economic Development and Housing that the Council, by resolution, declare the City’s intention to issue tax-exempt multifamily housing revenue bonds to assist financing the acquisition and development of 66 affordable housing units on two sites - 42 units at 786 Kawana Springs Road and 24 units at 1655-1665 Aston Avenue, and authorize City staff to apply to the California Debt Limit Allocation Committee (CDLAC) for a bond allocation in an amount not to exceed $12,000,000. Attachments Staff Report Attachment 1 Attachment 2 Resolution 14. WRITTEN COMMUNICATIONS (AND POSSIBLE COUNCIL ACTION) City of Santa Rosa Regular Meeting Agenda and Summary Report Page 11 of 11 CITY COUNCIL MARCH 11, 2014 15. PUBLIC COMMENTS ON NON-AGENDA MATTERS This is the time when any person may address the Council on matters not listed on this agenda, but which are within the subject matter jurisdiction of the Council. Each speaker is allowed three minutes. To address the Council you are requested to complete the yellow Speaker’s Card and give it to the City Clerk. If you are unable to or do not wish to wait for the public comment portion of the agenda, you are encouraged to contact the Council or City Clerk directly by emailing your information to cityclerk@srcity.org or by telephoning the Council and City Manager’s Office at 707-543-3010. 16. [IF NEEDED] - ANNOUNCEMENT OF CONTINUED CLOSED SESSION ITEM(S), RECESS TO CLOSED SESSION(S) IN THE MAYOR’S CONFERENCE ROOM, RECONVENE TO OPEN SESSION, AND ANNOUNCEMENTS, IF ANY 17. ADJOURNMENT OF MEETING 18. UPCOMING MEETINGS 18.1 UPCOMING MEETINGS LIST Attachments List *Did not appear on the preliminary agenda. **Quasi-judicial or adjudicative action. The City of Santa Rosa does not discriminate on the basis of disability in the admissions or access to, or treatment of or employment in, its programs or activities. Disability-related aids or services, including printed information in alternate formats, to enable persons with disabilities to participate in public meetings are available by contacting the City Clerk’s Office at 543-3015 or cityclerk@srcity.org one week prior to the meeting. TDD 543-3063 Meeting information can also be accessed via the internet at http://srcity.org