City Council

City Hall City of Santa Rosa 100 Santa Rosa Avenue Santa Rosa, CA 95404 CITY COUNCIL REGULAR MEETING AGENDA AND SUMMARY REPORT APRIL 29, 2014 2:00 P.M. (MAYOR'S CONFERENCE ROOM, ROOM 10) 1. CALL TO ORDER AND ROLL CALL 2. ANNOUNCEMENT OF CLOSED SESSION ITEMS Following the announcement of Closed Session items and prior to recess into Closed Session, the public may speak up to three minutes on items to be addressed in Closed Session. 2.1 CONFERENCE WITH LABOR NEGOTIATORS (Government Code Section 54957.6) Agency Designated Representatives: Fran Elm, Human Resources Director, Paul Carroll, Employee Relations Manager, Carol Stevens and Janet Cory Sommers of Burke, Williams & Sorensen, LLP. Employee Organizations: Santa Rosa Firefighters Association - Local 1401 (representing City Employee Unit 2); Operating Engineers Local 3, Maintenance and Utility System Operators (Employee Units 3 and 16); Santa Rosa City Employees Association (Employee Units 4, 6, 7); Santa Rosa Police Officers Association, (Employee Unit 5); Service Employees International Union Local 1021, (Employee Units 8 and 14); Public Safety Management Association (Employee Unit 9); Santa Rosa City Attorneys’ Association (Employee Unit 17), Santa Rosa Management Association (Employee Unit 18). 2.2 CONFERENCE WITH LABOR NEGOTIATORS (Government Code Section 54957.6) Agency Designated Representatives: Kathleen Millison, City Manager and Jennifer Phillips, Assistant City Manager. Unrepresented Executive Management, Middle Management, and Confidential Employees (Employee Units 10, 11 and 12). Any writings or documents provided to a majority of the City Council prior to this meeting regarding any item on this agenda, excluding closed session items, are available for public review in the City Clerk’s Office, Room 10, City Hall, 100 Santa Rosa Ave, during normal business hours. City of Santa Rosa Regular Meeting Agenda and Summary Report Page 2 of 11 CITY COUNCIL APRIL 29, 2014 RECESS CLOSED SESSION(S) AND RECONVENE TO OPEN SESSION IN THE COUNCIL CHAMBER 3:00 P.M. (CITY COUNCIL CHAMBER) 3. STUDY SESSION Study Session items are items for in-depth discussion and possible direction to staff. No action may be taken. 3.1 REVIEW OF COUNCIL GOAL 4.4, MAINTAIN AND EXPAND YOUTH AND FAMILY ACTIVITIES On February 25, 2014, a preliminary work plan and cost estimate for Council strategic objective 4.4 was presented. Staff recommended an intermediary Study Session step for Council Goal 4.4 to provide information on current programs in order to explore how to best prioritize expansion opportunities for youth and families prior to developing detailed cost estimates. Attachments Staff Report Attachment 1 Attachment 2 Presentation 3.2 SPRING FINANCIAL UPDATE Finance staff will update the Council on the status of the General Fund and Enterprise Funds with data nine months through the 2013/14 fiscal year. Attachments Staff Report Presentation (uploaded 4/28/2014) PDF 4:00 P.M. (CITY COUNCIL CHAMBER) PUBLIC COMMENTS ON AGENDA ITEMS: Except for public hearing items, comments from the public will be allowed on all agenda items at the time each item is called. Comments on public hearing items may be made when the hearing is opened. City of Santa Rosa Regular Meeting Agenda and Summary Report Page 3 of 11 CITY COUNCIL APRIL 29, 2014 PUBLIC COMMENT ON NON-AGENDA ITEMS: Comments from the public on non-agenda items will be heard under Agenda Item 15. 4. ANNOUNCEMENT OF ROLL CALL 5. REPORT, IF ANY, ON STUDY AND CLOSED SESSIONS 6. PROCLAMATIONS/PRESENTATIONS 6.1 PROCLAMATION - CINCO DE MAYO PLANNING COMMITTEE Attachments Proclamation 6.2 PROCLAMATION - WELFARE LEAGUE THRIFT SHOP 75TH ANNIVERSARY Attachments Proclamation 6.3 PROCLAMATION - VOLUNTEERS IN POLICE SERVICES Attachments Proclamation 7. STAFF BRIEFINGS - NONE. This time is reserved for City staff to provide a five-minute briefing to the Council on departmental issues of interest. No action will be taken on these matters except to possibly place a particular item on a future agenda for Council consideration. 8. APPROVAL OF MINUTES 8.1 April 1, 2014, Regular Meeting Attachments Draft Minutes 9. MAYOR'S/COUNCILMEMBERS' REPORTS 9.1 STATEMENTS OF ABSTENTION BY COUNCILMEMBERS 9.2 MAYOR'S/COUNCILMEMBERS’ REPORTS City of Santa Rosa Regular Meeting Agenda and Summary Report Page 4 of 11 CITY COUNCIL APRIL 29, 2014 9.3 REPORTS BY MAYOR/COUNCILMEMBERS REGARDING VARIOUS AGENCY MEETINGS ATTENDED AND POSSIBLE COUNCIL DIRECTION TO ITS REPRESENTATIVES ON PENDING ISSUES BEFORE SUCH BOARDS (IF NEEDED) 9.3.1 Sonoma County Transportation Authority/Regional Climate Protection Authority (SCTA/RCPA) 9.3.2 Sonoma County Water Agency (SCWA) - Water Advisory Committee 9.3.3 Association of Bay Area Governments (ABAG) 9.3.4 Sonoma County Agricultural Preservation and Open Space District Advisory Committee 9.3.5 Sonoma Clean Power Authority (SCPA) 9.3.6 Sonoma County Waste Management Agency (SCWMA) 9.3.7 Other 10. CITY MANAGER’S/CITY ATTORNEY’S REPORTS 11. CONSENT ITEMS 11.1 MOTION - CONTRACT EXTENSION - WEED AND RUBBISH ABATEMENT SERVICES RECOMMENDATION: It is recommended by the Finance and Fire Departments that the Council, by motion, approve the Third Amendment to General Services Agreement F000096 for a one-year extension for weed and rubbish abatement services, with no increase in fees, to Kenneth Ray Tamplen, Pleasant Hill, California, in the amount of $120,000, subject to approval as to form by the City Attorney. Funds for these services are included in the Fire Department budget Key number 360002 in FY 2013-14 and will be budgeted in FY 2014-15 if approved by Council. City of Santa Rosa Regular Meeting Agenda and Summary Report Page 5 of 11 CITY COUNCIL APRIL 29, 2014 Attachments Staff Report Attachment 1 - Third Amendment to General Services Agreement F000096 11.2 MOTION - INCREASE AUTHORIZED CONTRACT AMOUNT - VENTURA AVENUE IMPROVEMENTS - PAULIN DRIVE TO BICENTENNIAL WAY, FOR WATER MAIN REPLACEMENT RECOMMENDATION: It is recommended by Engineering Services that the Council, by motion, approve an increase in the authorized contract amount under Contract Number C00747 for unforeseen replacement of a shallow water main as part of the Ventura Avenue Improvements - Paulin Drive to Bicentennial Way, increasing the contract amount by $207,000.00 of Water Funds to a total of $1,176,987.05. Attachments Staff Report 11.3 RESOLUTION - APPROVAL FOR RE-CERTIFICATION OF THE SANITARY SEWER MANAGEMENT PLAN (SSMP) REQUIRED BY THE STATE WATER RESOURCES CONTROL BOARD ORDER NO. 2006-003 STATEWIDE GENERAL WASTE DISCHARGE REQUIREMENTS (WDR) FOR SANITARY SEWER SYSTEMS RECOMMENDATION: It is recommended by the Board of Public Utilities and the Department of Utilities that Council, by resolution, approve re-certification of the Sanitary Sewer Management Plan as required by the State Water Resources Control Board Order No. 2006-003 Statewide General Waste Discharge Requirements (WDR) for sanitary sewer systems. Attachments Staff Report Attachment 1 Attachment 2 Resolution 11.4 RESOLUTION - COOPERATIVE PURCHASE OF FIRE APPARATUS AND APPROVAL OF LEASE PURCHASE AGREEMENT RECOMMENDATION: It is recommended by the Finance and Fire Departments that the Council, by resolution, 1) approve the cooperative purchase of four fire apparatus from Ferrara Fire Apparatus, Inc., Holden, Louisiana, in the total amount of $1,956,626.03; and 2) approve a City of Santa Rosa Regular Meeting Agenda and Summary Report Page 6 of 11 CITY COUNCIL APRIL 29, 2014 lease-purchase agreement with U.S. Bancorp Government Leasing and Finance, Inc., Denver, Colorado, in the amount of $1,956,626.03, and authorize the City Manager to execute all necessary documents to implement the lease-purchase agreement, subject to approval by the City Attorney. Funding for the lease payments for the four fire apparatus is budgeted in the Fire Department’s Fiscal Year 2013-14 Fire Operations key 060200, object 5328 Leases, and will be budgeted through Fiscal Year 2019-20 if approved by Council. Attachments Staff Report Resolution Exhibit Exhibit - Revised 11.5 RESOLUTION - GOLF COURSE DEBT SERVICE TRANSFER FROM THE GENERAL FUND RECOMMENDATION: It is recommended by the Department of Recreation and Parks that the Council, by resolution, authorize the appropriation and transfer of $469,165.80 in the General Fund to the Bennett Valley Golf Course Operations fund for payment of the FY 13-14 debt service on the 2005 Series A and B Certificates of Participation and repayment of Park Development Fees. Attachments Staff Report Resolution 11.6 RESOLUTION - APPROVE AMENDED JOINT POWERS AGREEMENT FOR THE SONOMA COUNTY LIBRARY RECOMMENDATION: It is recommended by the City Manager’s Office that the Council, by resolution, approve the First Amended and Restated Joint Powers Authority (JPA) for the County-wide Provision of Library Services. Attachments Staff Report Attachment 1 - JPA Attachment 2 - Proposed Timeline Resolution Exhibit City of Santa Rosa Regular Meeting Agenda and Summary Report Page 7 of 11 CITY COUNCIL APRIL 29, 2014 12. REPORT ITEMS 12.1 REPORT - REQUEST FOR A GENERAL FUND TRANSFER OF $1 MILLION IN MATCHING FUNDS TO SUPPORT AN APPLICATION BY THE HOUSING AUTHORITY OF THE CITY OF SANTA ROSA TO THE CALIFORNIA STATE DEPARTMENT OF HOUSING AND COMMUNITY DEVELOPMENT FOR A LOCAL HOUSING TRUST FUND GRANT OF $1 MILLION BACKGROUND: The Housing Authority of the City of Santa Rosa has authorized staff to apply for a grant of $1,000,000 from the Local Housing Trust Fund of the California State Department of Housing and Community Development dependent upon the commitment of $1,000,000 in matching funds from a new matching fund or revenue source, defined as “a new tax, fee, contribution of public or private funds not already dedicated to housing, or an increase in an existing tax or fee directly adopted by a city, county or city and county.” Approval of this allocation in undesignated General Fund reserves for $650,000 and General Fund Redevelopment Property Tax Trust Fund currently appropriated in Charge Key 02065 for $350,000 from the City would be considered a new matching fund. RECOMMENDATION: It is recommended by the Department of Economic Development and Housing that the Council, by resolution, approve a transfer of $1,000,000 from Fund 1100 - “General Fund” to Housing Authority Fund 2282 - “Housing Grant Fund,” charge key 340110, the source of funds being $650,000 of unassigned fund balance and $350,000 of General Fund Redevelopment Property Tax Trust Fund appropriated in Charge Key 02065. Should the Authority’s application be unsuccessful, the funds will be returned to the General Fund. Attachments Staff Report Resolution 12.2 REPORT - NEW MANAGEMENT AND OPERATIONS AGREEMENT FOR BENNETT VALLEY MUNICIPAL GOLF COURSE BACKGROUND: The Bennett Valley Municipal Golf Course has been operated under some form of management contract since inception. The City of Santa Rosa Regular Meeting Agenda and Summary Report Page 8 of 11 CITY COUNCIL APRIL 29, 2014 course has been under the management of Robert Borowicz, owner/operator of Bennett Valley Golf Shop, Inc., since 2005, and the current agreement commenced on July 1, 2009 and is valid through June 30, 2019. On October 15, 2013, City Council, by motion, directed staff to negotiate a new, multi-year agreement with the current operator that would begin in FY 2014-15. The operator agreed to participate in negotiations, and created a strategic business plan that is an attachment to the new agreement. The financial history of Bennett Valley Municipal Golf Course and the future financial forecasts both indicate that golf revenues, including revenue from the restaurant and cell tower leases, will not cover both debt and capital improvements, as well as operations. The strategic business plan incorporates a transfer in of General Fund revenue annually to pay for the long term debt obligations. In the new proposed agreement, there is a shift to placing almost all of the day-to-day operating expense responsibility onto the operator. The operator and City would share in greens fees and other revenues at an 82/18 split up to $1,900,000 and thereafter a 70/30 split on an annual basis. The City would be responsible for exterior building maintenance, course capital equipment and improvements, debt from the bonds, park development fee repayments, and City overhead out of its share of revenues and General Fund resources. The proposed term of the agreement is for five years, with an option to extend for an additional three years. The total eight year period would align the proposed new agreement with the expiration of the restaurant lease, which allows the City to consider the option of a combined agreement for both course and restaurant in 2022. Staff will discuss several alternatives in addition to the recommendation. RECOMMENDATION: It is recommended by the Department of Recreation and Parks that the Council, by resolution, approve a new agreement for the Management and Operation of Bennett Valley Municipal Golf Course with Bennett Valley Golf Shop, Inc., that would begin on July 1, 2014. City of Santa Rosa Regular Meeting Agenda and Summary Report Page 9 of 11 CITY COUNCIL APRIL 29, 2014 Attachments Staff Report Attachment 1 - Financial History Attachment 2 - FY 14 Budget Attachment 3 - FY 15 Projected Budget Resolution Exhibit A - 2014 Golf Operating Agreement Presentation 12.3 REPORT - ORDINANCE INTRODUCTION - CAMPAIGN FINANCE REGULATIONS BACKGROUND: At its meeting on January 7, 2014, the Council directed the City Clerk and City Attorney to revise for consistency and clarity the City’s campaign finance regulations as contained in Chapters 10-32, 10-33, and 10-34 of the Santa Rosa City Code as recommended by staff while retaining the 16-day late contribution reporting period with a $100 threshold, reorganize Chapters 10-32 and 10-34 into one Chapter 10-32 entitled “Campaign Finance Regulations,” and include the ability to mandate E-filing of campaign disclosure statements. The Council further directed staff to include in the draft ordinance additional provisions regulating the disclosure and placement of robocalls and imposing a penalty of $5,000 for failure to comply with the disclaimer requirements for mailers. Based on Council’s direction, the City Clerk and City Attorney prepared a draft ordinance incorporating these regulations. On February 14, 2014, the draft ordinance was submitted to the Fair Political Practices Commission (FPPC) for legal review and formal written advice as to its conformance with state law. On March 27, 2014, the FPPC issued a formal advice letter, which found no conflicts between the City’s ordinance and the Political Reform Act and FPPC regulations. However, the advice letter did recommend a minor change to the provision regarding disclosure of major contributors, lowering the threshold for 24-hour reporting of independent expenditures and raising the threshold for qualification of a late formed committee. The FPPC’s recommendations were incorporated into the draft City of Santa Rosa Regular Meeting Agenda and Summary Report Page 10 of 11 CITY COUNCIL APRIL 29, 2014 ordinance, which was then circulated to all local committees, candidates, treasurers, and campaign consultants for review and comments. In response to comments received from campaign consultants, minor revisions were made to the proposed robocall regulations for clarity and conformance with the Political Reform Act. RECOMMENDATION: It is recommended by the City Clerk and the City Attorney that the Council introduce an ordinance repealing and replacing Santa Rosa City Code Chapters 10-32, Political Campaign Reporting Requirements, and 10-34, Political Campaign Contribution Limits, with new Chapter 10-32, Campaign Finance Regulations, and amending Santa Rosa City Code Chapter 10-33, Public Financing of Council Election Campaigns. Attachments Staff Report Attachment 1 - FPPC Advice Letter Draft Ordinance (PDF) Presentation 13. PUBLIC HEARINGS - NONE. 14. WRITTEN COMMUNICATIONS (AND POSSIBLE COUNCIL ACTION) 14.1 WRITTEN COMMUNICATION: INCREASE IN MINOR CONSTRUCTION CONTRACT THRESHOLD TO $281,000.00. Attachments Memo 15. PUBLIC COMMENTS ON NON-AGENDA MATTERS This is the time when any person may address the Council on matters not listed on this agenda, but which are within the subject matter jurisdiction of the Council. Each speaker is allowed three minutes. To address the Council you are requested to complete the yellow Speaker’s Card and give it to the City Clerk. If you are unable to or do not wish to wait for the public comment portion of the agenda, you are encouraged to contact the Council or City Clerk directly by emailing your information to cityclerk@srcity.org or by telephoning the Council and City Manager’s Office at 707-543-3010. City of Santa Rosa Regular Meeting Agenda and Summary Report Page 11 of 11 CITY COUNCIL APRIL 29, 2014 16. [IF NEEDED] - ANNOUNCEMENT OF CONTINUED CLOSED SESSION ITEM(S), RECESS TO CLOSED SESSION(S) IN THE MAYOR’S CONFERENCE ROOM, RECONVENE TO OPEN SESSION, AND ANNOUNCEMENTS, IF ANY 17. ADJOURNMENT OF MEETING 18. UPCOMING MEETINGS 18.1 UPCOMING MEETINGS LIST Attachments List *Did not appear on the preliminary agenda. **Quasi-judicial or adjudicative action. The City of Santa Rosa does not discriminate on the basis of disability in the admissions or access to, or treatment of or employment in, its programs or activities. Disability-related aids or services, including printed information in alternate formats, to enable persons with disabilities to participate in public meetings are available by contacting the City Clerk’s Office at 543-3015 or cityclerk@srcity.org one week prior to the meeting. TDD 543-3063 Meeting information can also be accessed via the internet at http://srcity.org