City Council

City Hall City of Santa Rosa 100 Santa Rosa Avenue Santa Rosa, CA 95404 CITY COUNCIL REGULAR MEETING AGENDA AND SUMMARY REPORT MAY 13, 2014 1:00 P.M. (MAYOR'S CONFERENCE ROOM, ROOM 10) 1. CALL TO ORDER AND ROLL CALL 2. ANNOUNCEMENT OF CLOSED SESSION ITEMS Following the announcement of Closed Session items and prior to recess into Closed Session, the public may speak up to three minutes on items to be addressed in Closed Session. 2.1 CONFERENCE WITH LABOR NEGOTIATORS (Government Code Section 54957.6) Agency Designated Representatives: Kathleen Millison, City Manager and Jennifer Phillips, Assistant City Manager. Unrepresented Executive Management, Middle Management, and Confidential Employees (Employee Units 10, 11 and 12). RECESS CLOSED SESSION(S) AND RECONVENE TO OPEN SESSION IN THE COUNCIL CHAMBER PUBLIC COMMENTS ON AGENDA ITEMS: Except for public hearing items, comments from the public will be allowed on all agenda items at the time each item is called. Comments on public hearing items may be made when the hearing is opened. PUBLIC COMMENT ON NON-AGENDA ITEMS: Comments from the public on non-agenda items will be heard under Agenda Item 15. 1:30 P.M. (CITY COUNCIL CHAMBER) 3. ANNOUNCEMENT OF ROLL CALL Any writings or documents provided to a majority of the City Council prior to this meeting regarding any item on this agenda, excluding closed session items, are available for public review in the City Clerk’s Office, Room 10, City Hall, 100 Santa Rosa Ave, during normal business hours. City of Santa Rosa Regular Meeting Agenda and Summary Report Page 2 of 6 CITY COUNCIL MAY 13, 2014 4. STUDY SESSION Study Session items are items for in-depth discussion and possible direction to staff. No action may be taken. 4.1 REVIEW OF 2014/15 DEPARTMENT BUDGET REQUESTS, CAPITAL IMPROVEMENT PROGRAM FUNDING REQUESTS AND COMMUNITY PROMOTIONS FUNDING REQUESTS At this study session, the City Council will review the City’s proposed Fiscal Year 2014/15 Operations and Maintenance budget, Capital Improvement Program budget and Community Promotions funding requests. Staff will provide additional information on proposed changes to department budgets. Information and department budgets will be presented in the following order: Budget Overview Economic Development & Housing Community Development Information Technology Transportation & Public Works Utilities Capital Improvement Program This is the second day of a two-part study session. The first part was on May 6, 2014. Attachments Staff Report FY 2014-15 CIP by Project Presentation (uploaded 5/14/14) 4:00 P.M. (CITY COUNCIL CHAMBER) 5. REPORT, IF ANY, ON STUDY AND CLOSED SESSIONS 6. PROCLAMATIONS/PRESENTATIONS 6.1 PROCLAMATION - WOMEN’S LUNG HEALTH MONTH City of Santa Rosa Regular Meeting Agenda and Summary Report Page 3 of 6 CITY COUNCIL MAY 13, 2014 Attachments Proclamation 6.2 PROCLAMATION - SALVATION ARMY WEEK Attachments Proclamation 6.3 PRESENTATION - HENRY TRIONE THANKING THE COUNCIL FOR SUPPORTING THE ROSE PARADE 7. STAFF BRIEFINGS - NONE This time is reserved for City staff to provide a five-minute briefing to the Council on departmental issues of interest. No action will be taken on these matters except to possibly place a particular item on a future agenda for Council consideration. 8. APPROVAL OF MINUTES 8.1 April 15, 2014, Regular Meeting Attachments Draft Minutes 8.2 April 29, 2014, Regular Meeting Attachments Draft Minutes 9. MAYOR'S/COUNCILMEMBERS' REPORTS 9.1 STATEMENTS OF ABSTENTION BY COUNCILMEMBERS 9.2 MAYOR'S/COUNCILMEMBERS’ REPORTS 9.3 REPORTS BY MAYOR/COUNCILMEMBERS REGARDING VARIOUS AGENCY MEETINGS ATTENDED AND POSSIBLE COUNCIL DIRECTION TO ITS REPRESENTATIVES ON PENDING ISSUES BEFORE SUCH BOARDS (IF NEEDED) 9.3.1 Sonoma County Transportation Authority/Regional Climate Protection Authority (SCTA/RCPA) 9.3.2 Sonoma County Water Agency (SCWA) - Water Advisory Committee City of Santa Rosa Regular Meeting Agenda and Summary Report Page 4 of 6 CITY COUNCIL MAY 13, 2014 9.3.3 Association of Bay Area Governments (ABAG) 9.3.4 Sonoma County Agricultural Preservation and Open Space District Advisory Committee 9.3.5 Sonoma Clean Power Authority (SCPA) 9.3.6 Sonoma County Waste Management Agency (SCWMA) 9.3.7 Other 9.4 WAIVER OF CONFIDENTIALITY AND ATTORNEY-CLIENT PRIVILEGE 9.4.1 Council will discuss and vote on whether to waive confidentiality and the attorney-client privilege and release emails between Council Member Wysocky and City Attorney Fowler dated October 31, 2013. (Continued from the May 6, 2014, Regular Meeting) Attachments Released Emails (Uploaded 6/12/2014) 9.4.2 Council will discuss and vote on whether to waive confidentiality and the attorney-client privilege and release copies of three letters to City Council members and a City employee from Morin I. Jacob, Liebert Cassidy Whitmore, attorney for the City containing the conclusions of a confidential personnel investigation, and the confidential personnel investigation report, all redacted to protect any privacy interests of City employees. Attachments Released Letters (Uploaded 6/12/2014) Released Investigative Report (Uploaded 6/12/2014) 10. CITY MANAGER’S/CITY ATTORNEY’S REPORTS 11. CONSENT ITEMS 11.1 MOTION - CONTRACT EXTENSION - OFFICE SUPPLIES RECOMMENDATION: It is recommended by the Finance Department that the Council, by motion, approve Amendment No. 1 to contract F000380 for office supplies, to extend the term through August 1, 2015, City of Santa Rosa Regular Meeting Agenda and Summary Report Page 5 of 6 CITY COUNCIL MAY 13, 2014 with no increase in contract unit prices, to Staples Contract & Commercial, Inc., Sacramento, California, in the total amount of $250,000. Funds for this operational expense have been allocated in the FY 2014/15 budget and will be allocated in subsequent FY operational budgets of various departments upon approval of Council. Attachments Staff Report Attachment 1 - First Amendment 11.2 RESOLUTIONS - GENERAL MUNICIPAL ELECTION - NOVEMBER 4, 2014: CALLING THE ELECTION, REQUESTING CONSOLIDATION WITH THE STATEWIDE GENERAL ELECTION AND ADOPTING REGULATIONS PERTAINING TO CANDIDATE STATEMENTS RECOMMENDATION: It is recommended by the City Clerk that the Council by two resolutions (1) call the November 4, 2014, General Municipal Election for the election of three Council members and request consolidation of the election with the Statewide General Election; and (2) adopt regulations pertaining to candidate statements. Attachments Staff Report Attachment Resolution Calling Election Resolution Adopting Regulations 12. REPORT ITEMS - NONE 13. PUBLIC HEARINGS - NONE 14. WRITTEN COMMUNICATIONS (AND POSSIBLE COUNCIL ACTION) - NONE 15. PUBLIC COMMENTS ON NON-AGENDA MATTERS This is the time when any person may address the Council on matters not listed on this agenda, but which are within the subject matter jurisdiction of the Council. Each speaker is allowed three minutes. To address the Council you are requested to complete the yellow Speaker’s Card and give it to the City Clerk. If you are unable to or do not wish to wait for the public comment portion of the agenda, you are encouraged to contact the Council or City City of Santa Rosa Regular Meeting Agenda and Summary Report Page 6 of 6 CITY COUNCIL MAY 13, 2014 Clerk directly by emailing your information to cityclerk@srcity.org or by telephoning the Council and City Manager’s Office at 707-543-3010. 16. [IF NEEDED] - ANNOUNCEMENT OF CONTINUED CLOSED SESSION ITEM(S), RECESS TO CLOSED SESSION(S) IN THE MAYOR’S CONFERENCE ROOM, RECONVENE TO OPEN SESSION, AND ANNOUNCEMENTS, IF ANY 17. ADJOURNMENT OF MEETING 18. UPCOMING MEETINGS 18.1 UPCOMING MEETINGS LIST Attachments List *Did not appear on the preliminary agenda. **Quasi-judicial or adjudicative action. The City of Santa Rosa does not discriminate on the basis of disability in the admissions or access to, or treatment of or employment in, its programs or activities. Disability-related aids or services, including printed information in alternate formats, to enable persons with disabilities to participate in public meetings are available by contacting the City Clerk’s Office at 543-3015 or cityclerk@srcity.org one week prior to the meeting. TDD 543-3063 Meeting information can also be accessed via the internet at http://srcity.org