City Council

City Hall City of Santa Rosa 100 Santa Rosa Avenue Santa Rosa, CA 95404 CITY COUNCIL REGULAR MEETING AGENDA AND SUMMARY REPORT MAY 20, 2014 1:30 P.M. (MAYOR'S CONFERENCE ROOM, ROOM 10) 1. CALL TO ORDER AND ROLL CALL 2. ANNOUNCEMENT OF CLOSED SESSION ITEMS Following the announcement of Closed Session items and prior to recess into Closed Session, the public may speak up to three minutes on items to be addressed in Closed Session. 2.1 CONFERENCE WITH LABOR NEGOTIATORS (Government Code Section 54957.6) Agency Designated Representatives: Fran Elm, Human Resources Director, Paul Carroll, Employee Relations Manager, Carol Stevens and Janet Corey Sommers of Burke, Williams & Sorensen, LLP. Employee Organizations: Santa Rosa Firefighters Association - Local 1401 (representing City Employee Unit 2); Operating Engineers Local 3, Maintenance and Utility System Operators (Employee Units 3 and 16); Santa Rosa City Employees Association (Employee Units 4, 6, 7); Santa Rosa Police Officers Association, (Employee Unit 5); Service Employees International Union Local 1021, (Employee Units 8 and 14); Public Safety Management Association (Employee Unit 9); Santa Rosa City Attorneys’ Association (Employee Unit 17), Santa Rosa Management Association (Employee Unit 18). RECESS CLOSED SESSION(S) AND RECONVENE TO OPEN SESSION IN THE COUNCIL CHAMBER PUBLIC COMMENTS ON AGENDA ITEMS: Except for public hearing items, comments from the public will be allowed on all agenda items at the time each item is called. Comments on public hearing items may be made when the hearing is opened. Any writings or documents provided to a majority of the City Council prior to this meeting regarding any item on this agenda, excluding closed session items, are available for public review in the City Clerk’s Office, Room 10, City Hall, 100 Santa Rosa Ave, during normal business hours. City of Santa Rosa Regular Meeting Agenda and Summary Report Page 2 of 9 CITY COUNCIL MAY 20, 2014 PUBLIC COMMENT ON NON-AGENDA ITEMS: Comments from the public on non-agenda items will be heard under Agenda Item 15. 2:00 P.M. (CITY COUNCIL CHAMBER) 3. ANNOUNCEMENT OF ROLL CALL 4. STUDY SESSION Study Session items are items for in-depth discussion and possible direction to staff. No action may be taken. 4.1 REVIEW OF 2014/15 DEPARTMENT BUDGET REQUESTS, CAPITAL IMPROVEMENT PROGRAM FUNDING REQUESTS AND COMMUNITY PROMOTIONS FUNDING REQUESTS (Continued from the May 13, 2014, Regular Meeting) At this study session, the City Council will review the City’s proposed Fiscal Year 2014/15 Operations and Maintenance budget, Capital Improvement Program budget and Community Promotions funding requests. Staff will provide additional information on proposed changes to department budgets. This is the continuation of a two-part study session conducted on May 6 and May 13, 2014. Attachments Staff Report Presentation 4.2 POLICE DEPARTMENT DOMESTIC VIOLENCE/SEXUAL ASSAULT INVESTIGATIONS TEAM - REVIEW OF POLICIES AND PRACTICES The Council will receive an update on the policies and practices of the Domestic Violence and Sexual Assault Investigations Team. Attachments Staff Report Presentation 4.3 UPDATE OF UTILITY USERS TAX ORDINANCE City of Santa Rosa Regular Meeting Agenda and Summary Report Page 3 of 9 CITY COUNCIL MAY 20, 2014 On March 11, 2014, the City Council voted to place a revised Utility Users Tax (UUT) ordinance on the November 2014 ballot. This revised ordinance is proposed to have a reduced UUT rate for Gas, Electric, Cable and Telephone services, and will be expanded to include wireless services. The Study Session will include a presentation by Don Maynor, the City’s UUT consultant, highlighting the risks of our current ordinance, the changes proposed to be incorporated in the new ordinance, and the next steps that will need to be taken in the process. The study session will provide an opportunity for the City Council to ask questions about the new ordinance and provide direction to staff. Attachments Staff Report Presentation 4:00 P.M. (CITY COUNCIL CHAMBER) 5. REPORT, IF ANY, ON STUDY AND CLOSED SESSIONS 6. PROCLAMATIONS/PRESENTATIONS 6.1 PROCLAMATION - FILIPINO AMERICAN COMMUNITY Attachments Proclamation 6.2 PRESENTATION - 2014 WATER AWARENESS MONTH POSTER CONTEST 7. STAFF BRIEFINGS This time is reserved for City staff to provide a five-minute briefing to the Council on departmental issues of interest. No action will be taken on these matters except to possibly place a particular item on a future agenda for Council consideration. 7.1 DINE V RESULTS Community Engagement staff will present a summary of the notes from DINE V held on February 28, 2014. City of Santa Rosa Regular Meeting Agenda and Summary Report Page 4 of 9 CITY COUNCIL MAY 20, 2014 Attachments Summary of DINE V Feedback Presentation 8. APPROVAL OF MINUTES 8.1 May 6, 2014, Regular Meeting Attachments Draft Minutes 9. MAYOR'S/COUNCILMEMBERS' REPORTS 9.1 STATEMENTS OF ABSTENTION BY COUNCILMEMBERS 9.2 MAYOR'S/COUNCILMEMBERS’ REPORTS 9.3 REPORTS BY MAYOR/COUNCILMEMBERS REGARDING VARIOUS AGENCY MEETINGS ATTENDED AND POSSIBLE COUNCIL DIRECTION TO ITS REPRESENTATIVES ON PENDING ISSUES BEFORE SUCH BOARDS (IF NEEDED) 9.3.1 Sonoma County Transportation Authority/Regional Climate Protection Authority (SCTA/RCPA) 9.3.2 Sonoma County Water Agency (SCWA) - Water Advisory Committee 9.3.3 Association of Bay Area Governments (ABAG) 9.3.4 Sonoma County Agricultural Preservation and Open Space District Advisory Committee 9.3.5 Sonoma Clean Power Authority (SCPA) 9.3.6 Sonoma County Waste Management Agency (SCWMA) 9.3.7 Other 10. CITY MANAGER’S/CITY ATTORNEY’S REPORTS 11. CONSENT ITEMS City of Santa Rosa Regular Meeting Agenda and Summary Report Page 5 of 9 CITY COUNCIL MAY 20, 2014 11.1 MOTION - BID AWARD - DOCUMENT REPRODUCTION SERVICES RECOMMENDATION: It is recommended by the Finance Department that the Council, by motion, approve the award of a two-year contract with three one-year renewal options for document reproduction services to Green Tara, Inc., dba Clone Digital Print and Copy, Santa Rosa, California in the amount of $250,000. Funding for this procurement has been budgeted in fiscal year 2014/15 and will be budgeted in subsequent fiscal year budgets upon approval by Council under various operational Key numbers. Attachments Staff Report Attachment 1 - Agreement 11.2 RESOLUTION - ACCEPT AND APPROPRIATE EXCESS FUNDS FROM CALIFORNIA STATE ASSOCIATION OF COUNTIES - EXCESS INSURANCE AUTHORITY (CSAC-EIA) HEALTH PROGRAMS RECOMMENDATION: It is recommended by the Human Resources Department that the Council, by resolution, accept excess funds in the amount of $57,867.77 from the California State Association of Counties - Excess Insurance Authority (CSAC-EIA) Health Insurance Programs and appropriate a budget increase for a portion of that amount, $20,000.00, for the current budget year. Attachments Staff Report Resolution 12. REPORT ITEMS 12.1 REPORT - ACCEPTANCE OF PERMANENT EASEMENT FOR BUS TURNAROUND NEAR CODDINGTOWN AT RANGE AVENUE (Continued from the May 6, 2014, Regular Meeting) BACKGROUND: The City Council continued this item from May 6, 2014, and directed staff to return with additional information. The continuation was requested to allow staff to resolve additional technical issues. Two revocable licenses allow CityBuses to utilize private property to reverse directions on Range Avenue and serve Coddingtown at a bus turnout by JCPenney. City of Santa Rosa Regular Meeting Agenda and Summary Report Page 6 of 9 CITY COUNCIL MAY 20, 2014 The former Redevelopment Agency and the Coddingtown Mall owner entered into an agreement that encouraged the owner to make tenant and mall entrance improvements and attract new tenants. In addition, the agreement called for upgrading the bus turnout in front of JCPenney. Subsequently, the City adopted the North Station Area Specific Plan, which now presents policy direction for a reconfigured and expanded off-street Transit Transfer Center. The bus turnout pursuant to the form Agency agreement may not align with the Transit Center envisioned by the Specific Plan. As a result, the Successor Agency Executive Director waived a condition in the agreement related to upgrading the bus turnout. The waiver is contingent upon the Council’s acceptance of a permanent easement offered by the mall owner that allows continued use of its property as a bus turnaround just south of JCPenney. This easement will preserve the City’s ability to provide transit service directly to Coddingtown until the Specific Plan Transit Center is constructed. An additional easement from Pine Creek Properties is needed to complete conversion of the revocable licenses to easements. RECOMMENDATION: It is recommended by the Transportation & Public Works Department and the Economic Development & Housing Department that the Council, by resolution, authorize the acceptance of a permanent easement for a bus turnaround near Coddingtown at Range Avenue from Simon Coddingtown, LLC, and Coddingtown, LLC and another permanent easement for a bus turnaround near Coddingtown at Range Avenue from Pine Creek Properties and authorize the Mayor to execute the agreements and deed acknowledgements. Attachments Staff Report Staff Report Attachment 1 - OPA excerpts Staff Report Attachment 2 - current bus turnaround Staff Report Attachment 3 - proposed Transit island Staff Report Attachment 4 - Circulation System Resolution Exhibit A Exhibit B City of Santa Rosa Regular Meeting Agenda and Summary Report Page 7 of 9 CITY COUNCIL MAY 20, 2014 12.2 REPORT - SURPLUS PROPERTY AT 1055 BENTON STREET BACKGROUND: The City owns surplus property located at 1055 Benton Street, which is a 0.30 acre parcel improved with a 2,400 square foot building. On March 27, 2014, the Santa Rosa Planning Commission recommended that the City Council utilize the property for affordable housing or for sale to the general public, since the property is suitable for independent development with the existing zoning which is consistent with the General Plan. The property is a potential site for the use of HOME-CHDO funds, which must be committed by the Santa Rosa Housing Authority by July 31, 2014. These funds are prioritized for affordable housing for persons with special needs. On April 28, 2014, the Santa Rosa Housing Authority recommended that the City Council dedicate the surplus property for affordable housing purposes, provided that an appropriate affordable housing project is approved by the Housing Authority by July 31, 2014. Staff is requesting approval to transfer the property at no cost to the Housing Authority. If an affordable housing project at 1055 Benton Street is not approved by the Housing Authority by July 31, 2014, staff recommends marketing the property for sale to the general public, the sale would result in revenue to the City’s General Fund. RECOMMENDATION: It is recommended by the Department of Recreation & Parks and the Department of Economic Development & Housing that the Council, by resolution: 1) approve the transfer of the surplus property at 1055 Benton Street to the Housing Authority provided the Housing Authority approves an affordable housing project at the site; and 2) if the Housing Authority does not approve an affordable housing project at the site, allow for the sale of the surplus property through a real estate agent to market the property for sale to the general public. Attachments Staff Report Attachment 1 Vicinity Map Attachment 2 Aerial Photo Resolution Presentation (PDF) City of Santa Rosa Regular Meeting Agenda and Summary Report Page 8 of 9 CITY COUNCIL MAY 20, 2014 12.3 REPORT - MEASURE O RESPONSIVE GRANT AWARDS FOR SCHOOLS BACKGROUND: In November 2004, Santa Rosa voters passed a Transaction and Use tax measure to fund critical public safety improvements in Police, Fire and Gang Prevention/ Intervention Services. The sales tax provides Gang Prevention/Intervention Services with roughly $1.4 million per year to fund crucial youth development programs and other activities designed to address and prevent gang and youth violence in the community. In fall 2013, City staff determined the need to specifically direct funding towards the Measure O ordinance objective of “enhancing and improving in-school gang prevention and intervention curriculum and programs”. City staff developed a fair and legally sound process to assure the fulfillment of the Measure O ordinance. City Council approved the necessary funding in December 2013 to implement the Responsive Grant Program, a competitive process specifically for schools districts within the City of Santa Rosa. The City received six applications from four different school districts. RECOMMENDATION: It is recommended by the City Manager’s Office that the Council, by resolution: (1) accept the funding recommendations of the Grant Review Team for the Responsive Grant program and direct staff to finalize funding agreements with school districts for the purpose of enhancing in-school gang prevention and intervention programs; and (2) authorize the City Manager or her designee to act as the signing authority for contracts and payments in the amount of $250,000 related to the Measure O Responsive Grant program. Attachments Staff Report Attachment 1 Attachment 2 Attachment 3 Resolution Exhibit A Exhibit B Presentation City of Santa Rosa Regular Meeting Agenda and Summary Report Page 9 of 9 CITY COUNCIL MAY 20, 2014 13. PUBLIC HEARINGS - NONE 14. WRITTEN COMMUNICATIONS (AND POSSIBLE COUNCIL ACTION) - NONE 15. PUBLIC COMMENTS ON NON-AGENDA MATTERS This is the time when any person may address the Council on matters not listed on this agenda, but which are within the subject matter jurisdiction of the Council. Each speaker is allowed three minutes. To address the Council you are requested to complete the yellow Speaker’s Card and give it to the City Clerk. If you are unable to or do not wish to wait for the public comment portion of the agenda, you are encouraged to contact the Council or City Clerk directly by emailing your information to cityclerk@srcity.org or by telephoning the Council and City Manager’s Office at 707-543-3010. 16. [IF NEEDED] - ANNOUNCEMENT OF CONTINUED CLOSED SESSION ITEM(S), RECESS TO CLOSED SESSION(S) IN THE MAYOR’S CONFERENCE ROOM, RECONVENE TO OPEN SESSION, AND ANNOUNCEMENTS, IF ANY 17. ADJOURNMENT OF MEETING 18. UPCOMING MEETINGS 18.1 UPCOMING MEETINGS LIST Attachments List *Did not appear on the preliminary agenda. **Quasi-judicial or adjudicative action. The City of Santa Rosa does not discriminate on the basis of disability in the admissions or access to, or treatment of or employment in, its programs or activities. Disability-related aids or services, including printed information in alternate formats, to enable persons with disabilities to participate in public meetings are available by contacting the City Clerk’s Office at 543-3015 or cityclerk@srcity.org one week prior to the meeting. TDD 543-3063 Meeting information can also be accessed via the internet at http://srcity.org