City Council

City Hall City of Santa Rosa 100 Santa Rosa Avenue Santa Rosa, CA 95404 CITY COUNCIL REGULAR MEETING AGENDA AND SUMMARY REPORT AUGUST 18, 2015 1:30 P.M. (MAYOR'S CONFERENCE ROOM, ROOM 10) PUBLIC COMMENTS: Except for public hearing items, comments from the public will be allowed on all agenda items at the time each item is called. Comments on public hearing items may be made when the hearing is opened. Comments from the public on non-agenda items will be heard under Agenda Items 13 and 17. This is the time when any person may address the Council on matters not listed on this agenda, but which are within the subject matter jurisdiction of the Council. The first public comment period on non-agenda items (Agenda Item 13) will begin no earlier than 5:30 p.m. and will be limited to ten speakers selected randomly by the Mayor. Each speaker will be allowed three minutes. Speakers who do not have an opportunity to speak during this time will be allowed to make public comment under Agenda Item 17. To address the Council you are requested to complete a yellow Speaker Card and give it to the City Clerk. If you are unable to or do not wish to wait for the public comment portion of the agenda, you are encouraged to contact the Council or City Clerk directly by submitting your comments to 100 Santa Rosa Avenue, Room 10, Santa Rosa 95404 or cityclerk@srcity.org. 1. CALL TO ORDER AND ROLL CALL 2. ANNOUNCEMENT OF CLOSED SESSION ITEMS Following the announcement of Closed Session items and prior to recess into Closed Session, the public may speak up to three minutes on items to be addressed in Closed Session. 2.1 CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION (Paragraph (1) of subdivision (d) of Government Code Section 54956.9) Any writings or documents provided to a majority of the City Council prior to this meeting regarding any item on this agenda, excluding closed session items, are available for public review in the City Clerk’s Office, Room 10, City Hall, 100 Santa Rosa Ave, during normal business hours. City of Santa Rosa Regular Meeting Agenda and Summary Report Page 2 of 9 City Council AUGUST 18, 2015 Name of Case: William Edelman, et al. v. Butler Chamberlain-Nielsen Ranch, Ltd., et al. and all related cross-actions Court Case No. Sonoma County Superior Court Case No. SCV-234087 consolidated with Case No. SCV-234406 RECESS CLOSED SESSION(S) AND RECONVENE TO OPEN SESSION IN THE COUNCIL CHAMBER 2:00 P.M. (CITY COUNCIL CHAMBER) 3. ANNOUNCEMENT OF ROLL CALL 4. STUDY SESSION Study Session items are items for in-depth discussion and possible direction to staff. No action will be taken. 4.1 DEVELOPMENT IMPACT FEE REVIEW The Council has initiated a program to update the City’s impact fee nexus studies. To begin this program, two study sessions have been prepared. The first session is to provide impact fee basics. The second session is to hear from stakeholders and obtain direction from the Council. Following this Council direction, a consultant will be hired to update the City’s impact fee nexus studies. Attachments Staff Report Presentation 4:00 P.M. (CITY COUNCIL CHAMBER) 5. REPORT, IF ANY, ON STUDY AND CLOSED SESSIONS - NONE 6. PROCLAMATIONS/PRESENTATIONS 6.1 PROCLAMATION - EMPLOYEE FUND DRIVE MONTH Attachments Proclamation 6.2 PROCLAMATION - NATIONAL DRIVE ELECTRIC DAY Attachments Proclamation City of Santa Rosa Regular Meeting Agenda and Summary Report Page 3 of 9 City Council AUGUST 18, 2015 7. STAFF BRIEFINGS - NONE This time is reserved for City staff to provide a five-minute briefing to the Council on departmental issues of interest. No action will be taken on these matters except to possibly place a particular item on a future agenda for Council consideration. 8. CITY MANAGER’S/CITY ATTORNEY’S REPORTS 9. STATEMENTS OF ABSTENTION BY COUNCILMEMBERS 10. MAYOR'S/COUNCILMEMBERS’ REPORTS 10.1 MAYOR'S/COUNCILMEMBERS' SUBCOMMITTEE AND LIAISON REPORTS (AND POSSIBLE COUNCIL DIRECTION TO BOARD REPRESENTATIVE ON PENDING ISSUES, IF NEEDED) 10.1.1 Council Subcommittee Reports 10.1.2 Sonoma County Transportation Authority/Regional Climate Protection Authority (SCTA/RCPA) 10.1.3 Sonoma County Water Agency (SCWA) - Water Advisory Committee 10.1.4 Association of Bay Area Governments (ABAG) 10.1.5 Sonoma County Agricultural Preservation and Open Space District Advisory Committee 10.1.6 Sonoma Clean Power Authority (SCPA) 10.1.7 Sonoma County Waste Management Agency (SCWMA) 10.1.8 Other 10.2 MATTERS FROM COUNCIL REGARDING FUTURE AGENDA ITEMS This time is reserved for Council to discuss whether to place matters on a future agenda for further discussion. City of Santa Rosa Regular Meeting Agenda and Summary Report Page 4 of 9 City Council AUGUST 18, 2015 10.2.1 REQUEST FOR AGENDA ITEM REGARDING THE BODEAN ASPHALT PLANT LOCATED AT 1060 MAXWELL DRIVE, BACKGROUND: At the August 4, 2015, City Council meeting, Council Member Combs requested a future agenda item, at a time when staff can reasonably bring it forward, to receive a report regarding the current code enforcement complaint and other activities and findings with regard to the BoDean certificate of legal non-conforming use. Council Member Carlstrom concurred with the request. Attachments Email from Director Guhin 11. APPROVAL OF MINUTES 11.1 August 4, 2015, Regular Meeting Attachments Draft Minutes 12. CONSENT ITEMS - NONE 13. PUBLIC COMMENT ON NON-AGENDA MATTERS This is the time when any person may address the Council on matters not listed on this agenda, but which are within the subject matter jurisdiction of the Council. This public comment period will begin no earlier than 5:30 p.m. and will be limited to ten speakers selected randomly by the Mayor. Each speaker will be allowed three minutes. Speakers who do not have an opportunity to speak during this time will be allowed to make public comment under Agenda Item 17. 14. REPORT ITEMS 14.1 REPORT - MEASURE O CYCLE VIII CHOICE GRANT PROGRAM FUNDING RECOMMENDATIONS BACKGROUND: On May 22, 2015 the City of Santa Rosa released the CHOICE Cycle VIII Request for Qualifications to identify school districts and community-based organizations qualified to provide youth and gang violence prevention and intervention services for Fiscal Years 2015-17. Fourteen agencies submitted 18 proposals with budgets for one year of funding, with funding requests totaling $1,337,612 and $615,965 in City of Santa Rosa Regular Meeting Agenda and Summary Report Page 5 of 9 City Council AUGUST 18, 2015 available funding for FY 15-16. The second year of funding is subject to the discretion of the City Manager and contingent upon available funds, satisfactory performance of scopes of work, and completion of the required outcomes and measurements by funded agencies. An eight member team comprised of volunteers and city staff evaluated the proposals submitted against the published criteria and determined those that were most responsive. Nine agencies representing 12 programs are being recommended for funding. RECOMMENDATION: It is recommended by the City Manager’s Office that the Council, by resolution: 1) Adopt the funding recommendations of the Grant Review Team for Cycle VIII of the CHOICE grant program for Fiscal Years 2015-17 and direct the City Manager to enter into funding agreements with approved providers; and 2) authorize the City Manager or designee to approve and execute the funding agreements and amendments with CHOICE Cycle VIII funded agencies, subject to approval as to form by the City Attorney. Attachments Staff Report Attachment 1 Attachment 2 Attachment 3 Attachment 4 Resolution Exhibit A Exhibit B Presentation 14.2 REPORT - PROTOCOL FOR ELECTION OF MAYOR BACKGROUND: City Charter Section 15 requires the Council to select one of its member as Mayor at the meeting at which Council members are installed following a general or special municipal election or when there is vacancy in the office of Mayor. Section XII(C) of the Council’s Manual of Procedures and Protocols establishes the procedure for election of the Mayor, wherein the Mayor calls for nominations from the floor. However, the Council’s Manual of Procedures and Protocols does not establish a procedure for election of Mayor in the event there is no City of Santa Rosa Regular Meeting Agenda and Summary Report Page 6 of 9 City Council AUGUST 18, 2015 presiding officer present to call for nominations. This situation arose following the installation of newly-elected Council members on December 2, 2014. At that meeting, the Council voted to authorize the City Clerk to conduct the election for Mayor and accept nominations by a random draw of names. On June 2, 2015, the Council directed staff to bring forward proposed written protocols for the election of Mayor in the event there is no sitting Mayor or Vice Mayor to conduct the election. RECOMMENDATION: It is recommended by the City Clerk that the Council, by motion, (1) establish protocols for the election of Mayor; and (2) direct the City Clerk to incorporate the protocols into the Council’s Manual of Protocols and Procedures for approval by the City Council. Attachments Staff Report Attachment 1 Attachment 2 Attachment 3 Presentation 14.3 REPORT - POLICE DEPARTMENT BODYWORN CAMERAS AND SOFTWARE - PIGGYBACK PURCHASE WITH COUNTY OF RIVERSIDE THROUGH VIEVU FOR BODY WORN VIDEO CAMERAS AND APPROVAL OF CONTRACT FIRST AMENDMENT WITH KWAN SOFTWARE ENGINEERING, INC. BACKGROUND: The Police Department is implementing a comprehensive body worn camera program that entails the purchase of cameras and an amendment to an existing contract to acquire additional software licenses to facilitate the downloading and management of the video files. The County of Riverside has given the City of Santa Rosa authorization to piggyback on their cooperative purchase for VieVu body worn video cameras and accessories from VieVu via Contract #SHARC 67-001-7/15 with the same rights and conditions as other government agencies located in Riverside County. The piggyback purchase of body worn video cameras (BWCs) and accessories, in accordance with City Code, City of Santa Rosa Regular Meeting Agenda and Summary Report Page 7 of 9 City Council AUGUST 18, 2015 Chapter 3-08.160, from VieVu, LLC, Seattle, Washington is not to exceed $101,900. The Police Department utilizes VeriPic, Inc., Digital Evidence Management Software (“DEMS”) to manage electronic files associated with evidence including suspect interviews. The Police Department also intends to use the software for the storage and management of files associated with BWCs. Since the DEMS was originally purchased from Kwan Engineering Inc. dba VeriPic, Inc. for the interview rooms, VeriPic has introduced new functionality that improves download speed and file management capabilities. In order to access the improved features to benefit the BWC program, the Police Department must purchase individual licenses for staff. In order to do so, an amendment to Contract F000898 with Kwan Software Engineering, Inc. dba VeriPic, Inc., Santa Clara, CA for an additional software module along with maintenance and support in the amount of $278,656 for a total contract amount not to exceed $536,488.60 is needed. Annual software licensing fees of $41,914 will be required and paid from the Police Department’s operating budget in subsequent years. RECOMMENDATION: It is recommended by the Finance and Police Departments that the Council, by motion, approve the following: 1) the piggyback purchase of body worn video cameras (BWCs) and accessories, in accordance with City Code, Chapter 3-08.160, from VieVu, LLC, Seattle, Washington in an amount not to exceed $101,900, utilizing the County of Riverside RFP #SHARC-245, Contract # SHARC-84067-001-7/15; and 2) the First Amendment to Contract F000898 with Kwan Software Engineering, Inc. dba VeriPic, Inc., Santa Clara, CA for an additional software module along with maintenance and support in the amount of $278,656 for a total contract amount not to exceed $536,488.60. Attachments Staff Report Attachment 1 Attachment 2 Attachment 3 15. PUBLIC HEARINGS - NONE City of Santa Rosa Regular Meeting Agenda and Summary Report Page 8 of 9 City Council AUGUST 18, 2015 Public Hearing matters will begin no earlier than 5:00 p.m. or as soon thereafter as the matters are reached on the agenda. 16. WRITTEN COMMUNICATIONS (AND POSSIBLE COUNCIL ACTION) 16.1 COUNCIL WORKPLAN UPDATE - Provided for information. Attachments Council Goals Workplan Workplan by Comp Date Housing Request Items Completed Workplan Items 16.2 UPDATE ON MID-YEAR BUDGET PROJECTS - Provided for information. Attachments Update on Midyear Projects 17. PUBLIC COMMENTS ON NON-AGENDA MATTERS This is the time when any person may address the Council on matters not listed on this agenda, but which are within the subject matter jurisdiction of the Council. Each speaker will be allowed three minutes. 18. ANNOUNCEMENT OF CONTINUED CLOSED SESSION ITEMS, RECESS TO CLOSED SESSION IN THE MAYOR’S CONFERENCE ROOM, RECONVENE TO OPEN SESSION, AND ANNOUNCEMENTS [IF NEEDED] 19. ADJOURNMENT OF MEETING 20. UPCOMING MEETINGS This schedule is tentative and subject to change pending final publication and posting of the City Council Meeting Agenda. 20.1 UPCOMING MEETINGS LIST Attachments List *Did not appear on the preliminary agenda. **Quasi-judicial or adjudicative action. City of Santa Rosa Regular Meeting Agenda and Summary Report Page 9 of 9 City Council AUGUST 18, 2015 The City of Santa Rosa does not discriminate on the basis of disability in the admissions or access to, or treatment of or employment in, its programs or activities. Disability-related aids or services, including printed information in alternate formats, to enable persons with disabilities to participate in public meetings are available by contacting the City Clerk’s Office at 543-3015 or cityclerk@srcity.org 48 hours prior to the meeting. TDD 543-3063 Meeting information can also be accessed via the internet at http://srcity.org