City Council

City Hall City of Santa Rosa 100 Santa Rosa Avenue Santa Rosa, CA 95404 CITY COUNCIL REGULAR MEETING AGENDA AND SUMMARY REPORT SEPTEMBER 22, 2015 12:30 P.M. (MAYOR'S CONFERENCE ROOM, ROOM 10) PUBLIC COMMENTS: Except for public hearing items, comments from the public will be allowed on all agenda items at the time each item is called. Comments on public hearing items may be made when the hearing is opened. Comments from the public on non-agenda items will be heard under Agenda Items 13 and 17. This is the time when any person may address the Council on matters not listed on this agenda, but which are within the subject matter jurisdiction of the Council. The first public comment period on non-agenda items (Agenda Item 13) will begin no earlier than 5:00 p.m. and will be limited to ten speakers selected randomly by the Mayor. Each speaker will be allowed three minutes. Speakers who do not have an opportunity to speak during this time will be allowed to make public comment under Agenda Item 17. To address the Council you are requested to complete a yellow Speaker Card and give it to the City Clerk. If you are unable to or do not wish to wait for the public comment portion of the agenda, you are encouraged to contact the Council or City Clerk directly by submitting your comments to 100 Santa Rosa Avenue, Room 10, Santa Rosa 95404 or cityclerk@srcity.org. 1. CALL TO ORDER AND ROLL CALL 2. ANNOUNCEMENT OF CLOSED SESSION ITEMS Following the announcement of Closed Session items and prior to recess into Closed Session, the public may speak up to three minutes on items to be addressed in Closed Session. 2.1 CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION Initiation of litigation pursuant to paragraph (4) of subdivision (d) of Any writings or documents provided to a majority of the City Council prior to this meeting regarding any item on this agenda, excluding closed session items, are available for public review in the City Clerk’s Office, Room 10, City Hall, 100 Santa Rosa Ave, during normal business hours. City of Santa Rosa Regular Meeting Agenda and Summary Report Page 2 of 10 City Council SEPTEMBER 22, 2015 Government Code Section 54956.9: [one case] 2.2 CONFERENCE WITH LABOR NEGOTIATORS (Government Code Section 54957.6) Agency Designated Representatives: Fran Elm, Human Resources Director and Paul Carroll, Employee Relations Manager. Employee Organizations: Santa Rosa Firefighters Association - Local 1401 (representing City Employee Unit 2); Operating Engineers Local 3, Maintenance and Utility System Operators (Employee Units 3 and 16); Santa Rosa City Employees Association (Employee Units 4, 6, 7); Santa Rosa Police Officers Association, (Employee Unit 5); Service Employees International Union Local 1021, (Employee Units 8 and 14); Public Safety Management Association (Employee Unit 9); Santa Rosa City Attorneys’ Association (Employee Unit 17), Santa Rosa Management Association (Employee Unit 18). RECESS CLOSED SESSION(S) AND RECONVENE TO OPEN SESSION IN THE COUNCIL CHAMBER 2:00 P.M. (CITY COUNCIL CHAMBER) 3. ANNOUNCEMENT OF ROLL CALL 4. STUDY SESSION Study Session items are items for in-depth discussion and possible direction to staff. No action will be taken. 4.1 CITY FINANCING OPTIONS AND COURTHOUSE SQUARE Staff will conduct a Study Session on financing options available to the City and the options that could apply to a Courthouse Square Reunification Project. Attachments Staff Report Presentation 4.2 DEVELOPMENT IMPACT FEE REVIEW #2 On August 18, 2015, staff presented the first study session on the City of Santa Rosa Regular Meeting Agenda and Summary Report Page 3 of 10 City Council SEPTEMBER 22, 2015 Development Impact Fee Review. This second session is to hear from stakeholders and obtain direction from the Council. Following this Council direction, a consultant will be hired to update the City’s impact fee nexus studies. Attachments Staff Report Presentation 4:00 P.M. (CITY COUNCIL CHAMBER) 5. REPORT, IF ANY, ON STUDY AND CLOSED SESSIONS 6. PROCLAMATIONS/PRESENTATIONS 6.1 PROCLAMATION - NATIONAL LATINO HERITAGE MONTH Attachments Proclamation 6.2 PROCLAMATION - RETIREMENT OF MICHAEL J. CASEY, ASSISTANT CITY ATTORNEY Attachments Proclamation 7. STAFF BRIEFINGS - NONE This time is reserved for City staff to provide a five-minute briefing to the Council on departmental issues of interest. No action will be taken on these matters except to possibly place a particular item on a future agenda for Council consideration. 8. CITY MANAGER’S/CITY ATTORNEY’S REPORTS 9. STATEMENTS OF ABSTENTION BY COUNCILMEMBERS 10. MAYOR'S/COUNCILMEMBERS’ REPORTS 10.1 MAYOR'S/COUNCILMEMBERS' SUBCOMMITTEE AND LIAISON REPORTS (AND POSSIBLE COUNCIL DIRECTION TO BOARD REPRESENTATIVE ON PENDING ISSUES, IF NEEDED) 10.1.1 Council Subcommittee Reports City of Santa Rosa Regular Meeting Agenda and Summary Report Page 4 of 10 City Council SEPTEMBER 22, 2015 10.1.2 Sonoma County Transportation Authority/Regional Climate Protection Authority (SCTA/RCPA) 10.1.3 Sonoma County Water Agency (SCWA) - Water Advisory Committee 10.1.4 Association of Bay Area Governments (ABAG) 10.1.5 Sonoma County Agricultural Preservation and Open Space District Advisory Committee 10.1.6 Sonoma Clean Power Authority (SCPA) 10.1.7 Sonoma County Waste Management Agency (SCWMA) 10.1.8 Other 11. APPROVAL OF MINUTES - NONE 12. CONSENT ITEMS 12.1 RESOLUTION - AMENDMENTS TO THE CITY COUNCIL MANUAL OF PROCEDURES AND PROTOCOLS RECOMMENDATION: It is recommended by the City Clerk that the Council, by resolution, amend the City Council Manual of Procedures and Protocols to revise the procedure for election of Mayor and incorporate other minor revisions to reflect current Council practices. Attachments Staff Report Attachment 1 - Charter Section 15 Attachment 2 - Amendments to Manual of Procedures and Protocols Resolution Exhibit A Presentation 12.2 RESOLUTION - DONATION FROM THE SANTA ROSA TENNIS CLUB TO RESURFACE FOUR TENNIS COURTS AT GALVIN PARK RECOMMENDATION: It is recommended by the Recreation and Parks City of Santa Rosa Regular Meeting Agenda and Summary Report Page 5 of 10 City Council SEPTEMBER 22, 2015 Department that the Council, by resolution, accept a $15,500 donation from the Santa Rosa Tennis Club and appropriate the funding to resurface four tennis courts at Galvin Park. Attachments Staff Report Resolution Presentation 12.3 RESOLUTION - GRANT APPLICATION TO THE STATE OF CALIFORNIA NATURAL RESOURCES AGENCY, CALIFORNIA RIVER PARKWAYS GRANT PROGRAM FOR FUNDING OF THE CONSTRUCTION OF LOWER COLGAN CREEK RESTORATION PHASE 2 RECOMMENDATION: It is recommended by the Santa Rosa Water Department that the Council, by resolution: 1) authorize Santa Rosa Water to submit a grant application to the State of California Natural Resources Agency, California River Parkways Grant Program for $494,903 for funding of the construction of Lower Colgan Creek Restoration Phase 2; 2) appoint the Director of Santa Rosa Water, or his designee, as agent to execute and submit all documents related to the grant; and 3) authorize appropriation of funding by the approved grant amount. Attachments Staff Report Resolution Presentation 12.4 RESOLUTION - SUPPORT OF TRANSPORTATION FUNDING - STATE AND LOCAL RECOMMENDATION: It is recommended by the Transportation and Public Works Department that the Council, by resolution, support funding for state and local transportation infrastructure. Attachments Staff Report Attachment Resolution Presentation City of Santa Rosa Regular Meeting Agenda and Summary Report Page 6 of 10 City Council SEPTEMBER 22, 2015 12.5 ORDINANCE ADOPTION - EXPEDITED PERMITTING FOR SMALL RESIDENTIAL ROOFTOP SOLAR SYSTEMS RECOMMENDATION: This ordinance, introduced at the September 15, 2015, Regular Meeting by a 6-0-1 vote (Vice Mayor Coursey absent), adds Chapter 18-68 to the Santa Rosa City Code relating to expedited permitting procedures for small residential rooftop solar energy systems. Attachments Ordinance 12.6 ORDINANCE ADOPTION - SPINSTER INN ZONING MAP AMENDMENT, 413 SOUTH A STREET, ASSESSOR’S PARCEL NO. 010-221-018 - FILE NO. MNP14-018 RECOMMENDATION: This ordinance, introduced at the September 15, 2015, Regular Meeting by a 6-0-1 vote (Vice Mayor Coursey absent), amends Title 20 of the Santa Rosa City Code to reclassify property located at 413 South A Street to the CG (General Commercial) District. Attachments Ordinance 12.7 ORDINANCE ADOPTION - ASTON WAY DEVELOPMENT REZONING - 532, 538, 544 ASTON WAY - FILE NUMBER MJP15-003 RECOMMENDATION: This ordinance, introduced at the September 15, 2015), Regular Meeting by a 6-0-1 vote (Vice Mayor Coursey absent), amends Title 20 of the Santa Rosa City Code to reclassify the properties located at 532, 538, 544 Aston Way, Assessor’s Parcel Numbers 038-141-047, 038-141-006, 038-141-007, to the R-3-30 (Multi-Family Residential) District. Attachments Ordinance 13. PUBLIC COMMENT ON NON-AGENDA MATTERS This is the time when any person may address the Council on matters not listed on this agenda, but which are within the subject matter jurisdiction of the Council. This public comment period will begin no earlier than 5:00 p.m. and will be limited to ten speakers selected randomly by the Mayor. Each speaker will be allowed three minutes. Speakers who do not have an opportunity to speak during this time will be allowed to make public comment under Agenda Item 17. City of Santa Rosa Regular Meeting Agenda and Summary Report Page 7 of 10 City Council SEPTEMBER 22, 2015 (THE COUNCIL MAY RECESS DURING THE EVENING FOR A DINNER BREAK) 14. REPORT ITEMS 14.1 REPORT - FINANCING OPTIONS FOR A COURTHOUSE SQUARE REUNIFICATION PROJECT BACKGROUND: The City Council has expressed a desire to move a Courthouse Square Reunification project forward. In order for this project to advance, the City will need to finance some or all of the project costs. Financing methods and options specific to a reunification project were provided at the Study Session. As discussed in the Study Session, the options that would be available for a Courthouse Square Reunification project include General Obligation Bonds (GO Bonds), Certificates of Participation (COPs), Community Facilities District (CFD) and Enhanced Infrastructure Financing District (EIFD). Staff is looking for Council to select the preferred financing method for this project in order to create a strategy and timing for funding allowing the City to proceed. RECOMMENDATION: It is recommended by the City Manager and Chief Financial Officer that the Council, by motion, select a financing method and direct staff to begin the process for pursuing the selected financing method to fund all or part of a Courthouse Square Reunification Project. Attachments Staff Report Presentation 14.2 REPORT - AUTHORITY TO ISSUE DESIGN-BUILD REQUEST FOR PROPOSALS FOR PARKING GARAGE SOLAR SYSTEM BACKGROUND: Council Goal 1.3, Implement Parking District Initiatives, includes an objective to evaluate feasibility of installing solar panels on the public garage rooftops. Feasibility studies indicate there are financial and environmental benefits to installing a solar system on the garages. This item authorizes issuance of a request for proposals to consider both a capital purchase and a power purchase agreement to acquire solar power and offset garage energy usage. City of Santa Rosa Regular Meeting Agenda and Summary Report Page 8 of 10 City Council SEPTEMBER 22, 2015 RECOMMENDATION: It is recommended by the Departments of Economic Development and Housing, and Finance that the Council, by resolution, authorize issuance of a Request for Proposals for the design-build construction of solar photovoltaic systems on the roof-tops of the public parking garages. Attachments Staff Report Resolution Presentation 15. PUBLIC HEARINGS Public Hearing matters will begin no earlier than 5:00 p.m. or as soon thereafter as the matters are reached on the agenda. **15.1 PUBLIC HEARING - APPEAL - NORTH STREET APARTMENTS - 1108 14TH STREET, ASSESSOR’S PARCEL NO. 180-680-056 - FILE NO. MJP15-004 BACKGROUND: The North Street Apartments project proposes to develop 20 apartment units on a vacant lot that was previously being used for vehicle and trailer storage. On July 16, 2015, following the close of a public hearing, the Design Review Board (the Board) voted (3-1) to approve Preliminary Design Review for the project. On July 20, 2015, the City Clerk’s Office received an appeal to the Council of the Board’s Preliminary Design Review approval. The appellant stated, as grounds for appeal, that the Board failed to require implementation of In-fill Development and Historic District Design Guidelines. RECOMMENDATION: It is recommended by the Design Review Board and the Community Development Department that the Council, by resolution, deny the appeal and approve Preliminary Design Review for the North Street Apartments, multi-family residential development located at 1108 14th Street, Assessor’s Parcel Number (APN) 180-680-056. City of Santa Rosa Regular Meeting Agenda and Summary Report Page 9 of 10 City Council SEPTEMBER 22, 2015 Attachments Staff Report Attachment 1 - Location Map Attachment 2 - General Plan Map Attachment 3 - Zoning Map Attachment 4 - Development Plan Set Attachment 5 - Project Narrative Attachment 6 - Disclosure Form Attachment 7 - Architect Response to Public Comments Attachment 8 - DRB Minutes June 18 2015 Attachment 9 - Applicant Response to DRB Minutes 7-8-15 Attachment 10 - DRB Minutes July 16 2015 Attachment 11 - Appeal Form and Statement Attachment 12 - Traffic Impact Study for North Street Apartments Attachment 13 - Public Comments Received Prior to June 18 2015 Attachment 14 - Public Comments Received Prior to July 16 but after June 18 2015 Attachment 15 - Public Comments Received After the July 16 Action Resolution Exhibit A Presentation 16. WRITTEN COMMUNICATIONS - NONE 17. PUBLIC COMMENTS ON NON-AGENDA MATTERS This is the time when any person may address the Council on matters not listed on this agenda, but which are within the subject matter jurisdiction of the Council. Each speaker will be allowed three minutes. 18. ANNOUNCEMENT OF CONTINUED CLOSED SESSION ITEMS, RECESS TO CLOSED SESSION IN THE MAYOR’S CONFERENCE ROOM, RECONVENE TO OPEN SESSION, AND ANNOUNCEMENTS [IF NEEDED] 19. ADJOURNMENT OF MEETING 20. UPCOMING MEETINGS City of Santa Rosa Regular Meeting Agenda and Summary Report Page 10 of 10 City Council SEPTEMBER 22, 2015 This schedule is tentative and subject to change pending final publication and posting of the City Council Meeting Agenda. 20.1 UPCOMING MEETINGS LIST Attachments List *Did not appear on the preliminary agenda. **Quasi-judicial or adjudicative action. The City of Santa Rosa does not discriminate on the basis of disability in the admissions or access to, or treatment of or employment in, its programs or activities. Disability-related aids or services, including printed information in alternate formats, to enable persons with disabilities to participate in public meetings are available by contacting the City Clerk’s Office at 543-3015 or cityclerk@srcity.org 48 hours prior to the meeting. TDD 543-3063 Meeting information can also be accessed via the internet at http://srcity.org