City Council

City Hall City of Santa Rosa 100 Santa Rosa Avenue Santa Rosa, CA 95404 CITY COUNCIL REGULAR MEETING AGENDA AND SUMMARY REPORT NOVEMBER 3, 2015 4:00 P.M. (CITY COUNCIL CHAMBER) PUBLIC COMMENTS: Except for public hearing items, comments from the public will be allowed on all agenda items at the time each item is called. Comments on public hearing items may be made when the hearing is opened. Comments from the public on non-agenda items will be heard under Agenda Items 12 and 16. This is the time when any person may address the Council on matters not listed on this agenda, but which are within the subject matter jurisdiction of the Council. The first public comment period on non-agenda items (Agenda Item 12) will begin no earlier than 5:00 p.m. and will be limited to ten speakers selected randomly by the Mayor. Each speaker will be allowed three minutes. Speakers who do not have an opportunity to speak during this time will be allowed to make public comment under Agenda Item 16. To address the Council you are requested to complete a yellow Speaker Card and give it to the City Clerk. If you are unable to or do not wish to wait for the public comment portion of the agenda, you are encouraged to contact the Council or City Clerk directly by submitting your comments to 100 Santa Rosa Avenue, Room 10, Santa Rosa 95404 or cityclerk@srcity.org. 1. CALL TO ORDER AND ROLL CALL 2. ANNOUNCEMENT OF CLOSED SESSION ITEMS - NONE Following the announcement of Closed Session items and prior to recess into Closed Session, the public may speak up to three minutes on items to be addressed in Closed Session. 3. STUDY SESSION - NONE Study Session items are items for in-depth discussion and possible direction Any writings or documents provided to a majority of the City Council prior to this meeting regarding any item on this agenda, excluding closed session items, are available for public review in the City Clerk’s Office, Room 10, City Hall, 100 Santa Rosa Ave, during normal business hours. City of Santa Rosa Regular Meeting Agenda and Summary Report Page 2 of 8 City Council NOVEMBER 3, 2015 to staff. No action will be taken. 4. REPORT, IF ANY, ON STUDY AND CLOSED SESSIONS - NONE 5. PROCLAMATIONS/PRESENTATIONS 5.1 PRESENTATION - CALIFORNIA LAW ENFORCEMENT CHALLENGE AWARDS 6. STAFF BRIEFINGS - NONE This time is reserved for City staff to provide a five-minute briefing to the Council on departmental issues of interest. No action will be taken on these matters except to possibly place a particular item on a future agenda for Council consideration. 7. CITY MANAGER’S/CITY ATTORNEY’S REPORTS 8. STATEMENTS OF ABSTENTION BY COUNCILMEMBERS 9. MAYOR'S/COUNCILMEMBERS’ REPORTS 9.1 MAYOR'S/COUNCILMEMBERS' SUBCOMMITTEE AND LIAISON REPORTS (AND POSSIBLE COUNCIL DIRECTION TO BOARD REPRESENTATIVE ON PENDING ISSUES, IF NEEDED) 9.1.1 Council Subcommittee Reports 9.1.2 Sonoma County Transportation Authority/Regional Climate Protection Authority (SCTA/RCPA) 9.1.3 Sonoma County Water Agency (SCWA) - Water Advisory Committee 9.1.4 Association of Bay Area Governments (ABAG) 9.1.5 Sonoma County Agricultural Preservation and Open Space District Advisory Committee 9.1.6 Sonoma Clean Power Authority (SCPA) City of Santa Rosa Regular Meeting Agenda and Summary Report Page 3 of 8 City Council NOVEMBER 3, 2015 9.1.7 Sonoma County Waste Management Agency (SCWMA) 9.1.8 Other 10. APPROVAL OF MINUTES 10.1 October 20, 2015, Regular Meeting Attachments Draft Minutes 11. CONSENT ITEMS 11.1 MOTION - CONTRACT AWARD - MODULAR BUILDING RECOMMENDATION: It is recommended by the Finance, Fire and Police Departments that the Council, by motion, approve the award of a purchase order for a modular building to be located at 2126 W. College Avenue, Santa Rosa, to Atlas Performance Industries, Inc. (API) of Santa Maria, CA, in an amount not to exceed $240,137.94. Attachments Staff Report Presentation 11.2 MOTION - SOLE MANUFACTURER AWARD FOR CHEVROLET TAHOE PURSUIT RATED SUV’S RECOMMENDATION: It is recommended by the Finance, Public Works and Fire Departments that the Council, by motion, approve sole manufacturer award and issuance of a purchase order for the purchase of five 2016 Chevrolet Tahoe 4x4 Pursuit Rated SUV’s to Winner Chevrolet, Redwood City, CA in the amount of $210,697.50. Attachments Staff Report Presentation 11.3 MOTION - CONTRACT AWARD - ACCESSIBILITY ALTERATIONS AT TANGLEWOOD PARK RECOMMENDATION: It is recommended by the Recreation and Parks Department that the Council, by motion, award construction Contract No. C01998, Accessibility Alterations at Tanglewood Park, in the amount of City of Santa Rosa Regular Meeting Agenda and Summary Report Page 4 of 8 City Council NOVEMBER 3, 2015 $298,315.00 to the lowest responsible bidder, Yukon Construction, of Santa Rosa, California, approve a 10% contingency, and authorize a total contract amount of $328,146.50. Attachments Staff Report Attachment 1 Attachment 2 Presentation 12. PUBLIC COMMENT ON NON-AGENDA MATTERS This is the time when any person may address the Council on matters not listed on this agenda, but which are within the subject matter jurisdiction of the Council. This public comment period will begin no earlier than 5:00 p.m. and will be limited to ten speakers selected randomly by the Mayor. Each speaker will be allowed three minutes. Speakers who do not have an opportunity to speak during this time will be allowed to make public comment under Agenda Item 16. 13. REPORT ITEMS 13.1 REPORT - COURTHOUSE SQUARE DESIGN OPTIONS BACKGROUND: There have been numerous proposals to re-unify Courthouse Square over the past three decades, with the most recent occurring with a design competition in 2009 resulting in the selection of the SWA Group design that included four event pavilions, waterwall and stage, light arbor and streets with limited parking. This design was most recently reaffirmed by the Council in October 2014. On September 22, 2015 Council was provided a report on various financing options that could be used for the design and construction of the Courthouse Square Re-unification Project. At that meeting, Council directed staff to move forward with the project and utilize existing funds in combination with proceeds from issuing certificates of participation up to a total of $10 million. With the SWA Group design having an estimated cost of $17 million, this action signaled to staff that a new process needed to be undertaken to develop a simpler less costly design. In addition, this action established an anticipated timeline for construction to begin in the Spring/Summer 2016 and be completed by the 2016 Holiday City of Santa Rosa Regular Meeting Agenda and Summary Report Page 5 of 8 City Council NOVEMBER 3, 2015 season. Due to the tight timeline, there are many critical milestones, with the first being the identification of the design and retention of a design consultant. On October 6, staff met with the Downtown Subcommittee to discuss basic design features that should be incorporated into the design of the Courthouse Square Reunification Project. The Downtown Subcommittee provided direction to staff relating to the design of Hinton and Exchange streets as well as baseline concepts for features within the square. Council members on the Committee requested that the materials be presented to the full Council for additional direction and approval. In addition, the Downtown Subcommittee supported staff’s recommendation to work with the Chamber to develop a public outreach process to vet the design of the programmable area of the square. RECOMMENDATION: It is recommended by the Transportation and Public Works and Housing and Community Services Departments that the Council, by motion, (1) approve basic design guidelines, (2) approve the public outreach process for the interior of the square, (3) delegate authority to select a consulting team to design both on and off-site improvements associated with the re-unification of Courthouse Square to the City Manager and, by resolution, authorize the City Manager to appropriate any private donations as well as up to $500,000 from the General Fund unassigned fund balance to proceed with project design. Attachments Staff Report Attachment Resolution Presentation 13.2 REPORT - AMENDMENT TO HOMELESS OUTREACH SERVICES TEAM (HOST) PROGRAM AGREEMENT TO ALLOW FOR THE PURCHASE AND OPERATION OF A MOBILE BATHROOM-SHOWER TRAILER BACKGROUND: Staff has prepared the First Amendment to Grant Agreement for Homeless Outreach Services Team (HOST) Program (First Amendment) with Catholic Charities of the Diocese of Santa Rosa to allow for the purchase and operation of a mobile bathroom-shower City of Santa Rosa Regular Meeting Agenda and Summary Report Page 6 of 8 City Council NOVEMBER 3, 2015 trailer in the amount of $87,450, bringing the total grant under the Grant Agreement to $502,450. The trailer will be utilized as an outreach tool to further engage homeless persons into supportive services. Staff is seeking Council’s approval of the First Amendment. RECOMMENDATION: It is recommended by the Housing and Community Services Department that the Council, by resolution, approve the First Amendment to Grant Agreement for Homeless Outreach Services Team (HOST) Program with Catholic Charities of the Diocese of Santa Rosa to allow for the purchase and operation of a mobile bathroom-shower trailer in the amount of $87,450, bringing the total grant under the Grant Agreement to $502,450. Attachments Staff Report Attachment - First Amendment to Grant Agreement Resolution Exhibit A Presentation 13.3 REPORT - DAUENHAUER RANCH PHASE 2 - CAPITAL FACILITIES FEE REIMBURSEMENT AGREEMENT BACKGROUND: Meritage Homes of California Inc., (Meritage) dedicated Right-of-Way for Farmers Lane Extension in connection with the Dauenhauer Ranch Phase 2 Subdivision. The acquisition of right-of-way and improvement of Farmers Lane Extension are listed in the City’s Capital Facilities Fee (CFF) basic infrastructure program and have been determined eligible for reimbursement pursuant to Chapter 21-04 of the City’s Code. Meritage Homes has requested reimbursement from the City. RECOMMENDATION: It is recommended by the Transportation and Public Works Department that the Council, by resolution, approve an “Agreement Regarding Reimbursement for Right-of-Way and Grading for Dauenhauer Ranch Phase 2 Subdivision” with Meritage Homes of California Inc., in the total amount of $2,100,103.53, and authorize execution of said Agreement by the Transportation and Public Works Director. City of Santa Rosa Regular Meeting Agenda and Summary Report Page 7 of 8 City Council NOVEMBER 3, 2015 Attachments Staff Report Attachment 1 - Location Map Attachment 2 - Reimbursement Calculation Attachment 3 - Agreement Resolution Exhibit A Presentation 13.4 REPORT - DAUENHAUER RANCH SUBDIVISION - SOUTHEAST AREA DEVELOPMENT IMPACT FEE REIMBURSEMENT AGREEMENT BACKGROUND: Meritage Homes of California, Inc., (Meritage) in connection with the Dauenhauer Ranch Subdivision paid the Southeast Area Development Fee (SEADIF) and installed improvements in Aston Avenue. The SEADIF and improvement of Aston Avenue are listed in the Southeast Area Development Impact Fee backbone infrastructure program and as such are subject to reimbursement pursuant to City Code Section 21-06. Meritage has requested reimbursement from the City. RECOMMENDATION: It is recommended by the Transportation and Public Works Department that the Council, by resolution, approve the Agreement Regarding Southeast Area Development Impact Fees and Improvements to Aston Avenue in connection with the Dauenhauer Ranch Subdivision with Meritage Homes of California, Inc., in the total amount of $821,018.99, and authorize execution of said agreement by the Transportation and Public Works Director. Attachments Staff Report Attachment 1 - Location Map Attachment 2 - Reimbursement Calculation Attachment 3 - Agreement Resolution Exhibit A Presentation 14. PUBLIC HEARINGS - NONE City of Santa Rosa Regular Meeting Agenda and Summary Report Page 8 of 8 City Council NOVEMBER 3, 2015 Public Hearing matters will begin no earlier than 5:00 p.m. or as soon thereafter as the matters are reached on the agenda. 15. WRITTEN COMMUNICATIONS (AND POSSIBLE COUNCIL ACTION) 15.1 MARIN/SONOMA MOSQUITO & VECTOR CONTROL DISTRICT MANAGER’S REPORT FOR OCTOBER 2015. Provided for information. Attachments Report 16. PUBLIC COMMENTS ON NON-AGENDA MATTERS This is the time when any person may address the Council on matters not listed on this agenda, but which are within the subject matter jurisdiction of the Council. Each speaker will be allowed three minutes. 17. ANNOUNCEMENT OF CONTINUED CLOSED SESSION ITEMS, RECESS TO CLOSED SESSION IN THE MAYOR’S CONFERENCE ROOM, RECONVENE TO OPEN SESSION, AND ANNOUNCEMENTS [IF NEEDED] 18. ADJOURNMENT OF MEETING 19. UPCOMING MEETINGS This schedule is tentative and subject to change pending final publication and posting of the City Council Meeting Agenda. 19.1 UPCOMING MEETINGS LIST Attachments List *Did not appear on the preliminary agenda. **Quasi-judicial or adjudicative action. The City of Santa Rosa does not discriminate on the basis of disability in the admissions or access to, or treatment of or employment in, its programs or activities. Disability-related aids or services, including printed information in alternate formats, to enable persons with disabilities to participate in public meetings are available by contacting the City Clerk’s Office at 543-3015 or cityclerk@srcity.org 48 hours prior to the meeting. TDD 543-3063 Meeting information can also be accessed via the internet at http://srcity.org