City Council

City Hall City of Santa Rosa 100 Santa Rosa Avenue Santa Rosa, CA 95404 CITY COUNCIL REGULAR MEETING AGENDA AND SUMMARY REPORT MAY 31, 2016 3:00 P.M. - CLOSED SESSION (MAYOR'S CONFERENCE ROOM) 4:00 P.M. - REGULAR SESSION (COUNCIL CHAMBER) PUBLIC COMMENTS: Except for public hearing items, comments from the public will be allowed on all agenda items at the time each item is called. Comments on public hearing items may be made when the hearing is opened. Comments from the public on non-agenda items will be heard under Agenda Items 13 and 17. This is the time when any person may address the Council on matters not listed on this agenda, but which are within the subject matter jurisdiction of the Council. The first public comment period on non-agenda items (Agenda Item 13) will begin no earlier than 5:00 p.m. and will be limited to ten speakers selected randomly by the Mayor. Each speaker will be allowed three minutes. Speakers who do not have an opportunity to speak during this time will be allowed to make public comment under Agenda Item 17. To address the Council you are requested to complete a yellow Speaker Card and give it to the City Clerk. If you are unable to or do not wish to wait for the public comment portion of the agenda, you are encouraged to contact the Council or City Clerk directly by submitting your comments to 100 Santa Rosa Avenue, Room 10, Santa Rosa 95404 or cityclerk@srcity.org. 3:00 P.M. (MAYOR'S CONFERENCE ROOM, ROOM 10) 1. CALL TO ORDER AND ROLL CALL 2. ANNOUNCEMENT OF CLOSED SESSION ITEMS Following the announcement of Closed Session items and prior to recess into Closed Session, the public may speak up to three minutes on items to be Any writings or documents provided to a majority of the City Council prior to this meeting regarding any item on this agenda, excluding closed session items, are available for public review in the City Clerk’s Office, Room 10, City Hall, 100 Santa Rosa Ave, during normal business hours. City of Santa Rosa Regular Meeting Agenda and Summary Report Page 2 of 9 City Council MAY 31, 2016 addressed in Closed Session. 2.1 CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION Initiation of litigation pursuant to paragraph (4) of subdivision (d) of Government Code Section 54956.9: one potential case. RECESS CLOSED SESSION(S) AND RECONVENE TO OPEN SESSION IN THE COUNCIL CHAMBER 3. STUDY SESSION - NONE Study Session items are items for in-depth discussion and possible direction to staff. No action will be taken. 4:00 P.M. (CITY COUNCIL CHAMBER) 4. ANNOUNCEMENT OF ROLL CALL 5. REPORT, IF ANY, ON STUDY AND CLOSED SESSIONS 6. PROCLAMATIONS/PRESENTATIONS - NONE 7. STAFF BRIEFINGS This time is reserved for City staff to provide a five-minute briefing to the Council on departmental issues of interest. No action will be taken on these matters except to possibly place a particular item on a future agenda for Council consideration. 7.1 MEASURE M TEN YEAR REPORT This staff briefing will provide an update on the Traffic Relief Act for Sonoma County (Measure M) passed by the voters in November 2004. It will highlight the Measure M projects and activities specific to Santa Rosa and Countywide projects that have benefited Santa Rosa in the first ten years of the 20-year Measure program. Attachments Presentation 8. CITY MANAGER’S/CITY ATTORNEY’S REPORTS City of Santa Rosa Regular Meeting Agenda and Summary Report Page 3 of 9 City Council MAY 31, 2016 9. STATEMENTS OF ABSTENTION BY COUNCILMEMBERS 10. MAYOR'S/COUNCILMEMBERS’ REPORTS 10.1 MAYOR'S/COUNCILMEMBERS' SUBCOMMITTEE AND LIAISON REPORTS (AND POSSIBLE COUNCIL DIRECTION TO BOARD REPRESENTATIVE ON PENDING ISSUES, IF NEEDED) 10.1.1 Council Subcommittee Reports 10.1.2 Sonoma County Transportation Authority/Regional Climate Protection Authority (SCTA/RCPA) 10.1.3 Sonoma County Water Agency (SCWA) - Water Advisory Committee 10.1.4 Association of Bay Area Governments (ABAG) 10.1.5 Sonoma County Agricultural Preservation and Open Space District Advisory Committee 10.1.6 Sonoma Clean Power Authority (SCPA) 10.1.7 Sonoma County Waste Management Agency (SCWMA) 10.1.8 Other 10.2 MATTERS FROM COUNCIL 10.2.1 PROPOSED AFFORDABLE HOUSING TRAILER BILL Council will discuss and vote on whether to send a letter related to the proposed Affordable Housing Trailer Bill. Attachments Affordable Housing Proposed Trailer Bill 11. APPROVAL OF MINUTES 11.1 May 3, 2016, Regular Meeting. City of Santa Rosa Regular Meeting Agenda and Summary Report Page 4 of 9 City Council MAY 31, 2016 Attachments Draft Minutes 11.2 May 10, 2016, Regular Meeting. Attachments Draft Minutes 12. CONSENT ITEMS 12.1 MOTION - AWARD - FIRE HOSE PURCHASE ORDER RECOMMENDATION: It is recommended by the Finance and Fire Departments that the Council, by motion, approve award of a purchase order for the purchase of fire hose to Allstar Fire Equipment, Hayward, California, in an amount not to exceed $106,303.13. Attachments Staff Report Presentation 12.2 RESOLUTION - AMENDMENT OF CITY COUNCIL MANUAL OF PROCEDURES AND PROTOCOLS RE APPOINTMENT OF MAYOR PRO TEM TO SERVE IN ABSENCE OF MAYOR AND VICE MAYOR RECOMMENDATION: It is recommended by the City Attorney that the Council, by resolution, amend the Council Manual of Procedures and Protocol to set forth the procedure agreed upon by the City Council to select a Mayor Pro Tem in the absence of the Mayor and Vice Mayor. Attachments Staff Report Attachment Resolution Exhibit Presentation 12.3 RESOLUTION - AMENDMENT OF COUNCIL POLICY 000-06 - APPOINTMENTS TO BOARDS/COMMISSIONS/COMMITTEES RECOMMENDATION: It is recommended by the City Attorney that the Council, by resolution, amend Council Policy 000-06 - Appointments to Boards/Commissions/Committees to allow for council members to voluntarily exchange Community Advisory Board positions based on geographic areas. City of Santa Rosa Regular Meeting Agenda and Summary Report Page 5 of 9 City Council MAY 31, 2016 Attachments Staff Report Attachment Resolution Exhibit A 12.4 ORDINANCE ADOPTION - ORDINANCE OF THE COUNCIL OF THE CITY OF SANTA ROSA REZONING THE PROPERTY IDENTIFIED AS ASSESSOR’S PARCEL NUMBER 134-022-049 TO THE R-1-6 (SINGLE-FAMILY RESIDENTIAL) ZONING DISTRICT - FILE NUMBER MJP14-011 RECOMMENDATION: This ordinance, introduced at the May 24, 2016, Regular Meeting by a 6-1 vote (Council Member Combs voting no), rezones the property identified as Assessor’s Parcel Number 134-022-049 to the R-1-6 (Single Family Residential) Zoning District. Attachments Ordinance 12.5 ORDINANCE ADOPTION - ORDINANCE OF THE COUNCIL OF THE CITY OF SANTA ROSA PREZONING THE REAL PROPERTIES LOCATED AT 547 SPEERS ROAD (ASSESSOR’S PARCEL NO. 183-250-020) AND 562 MIDDLE RINCON ROAD (ASSESSOR’S PARCEL NO. 183-250-021), TO THE RR-20 (RURAL RESIDENTIAL) ZONING DISTRICT; FILE NO. ANX15-001 RECOMMENDATION: This ordinance, introduced at the May 24, 2016, Regular Meeting by a unanimous vote, prezones the real properties located at 547 Speers Road (Assessor’s Parcel No. 183-250-020) and 562 Middle Rincon Road (Assessor’s Parcel No. 183-250-021), to the RR-20 (Rural Residential) Zoning District. Attachments Ordinance 13. PUBLIC COMMENT ON NON-AGENDA MATTERS This is the time when any person may address the Council on matters not listed on this agenda, but which are within the subject matter jurisdiction of the Council. This public comment period will begin no earlier than 5:00 p.m. and will be limited to ten speakers selected randomly by the Mayor. Each speaker will be allowed three minutes. Speakers who do not have an City of Santa Rosa Regular Meeting Agenda and Summary Report Page 6 of 9 City Council MAY 31, 2016 opportunity to speak during this time will be allowed to make public comment under Agenda Item 17. 14. REPORT ITEMS 14.1 REPORT - PG&E COMMUNITY PIPELINE SAFETY INITIATIVE BACKGROUND: PG&E will provide a presentation regarding their Community Pipeline Safety Initiative and ongoing gas safety efforts within the City of Santa Rosa. RECOMMENDATION: It is recommended by the Transportation and Public Works Department that Council receive the presentation and provide direction and feedback to staff. Attachments Staff Report Attachment 1 Attachment 2 Attachment 3 Attachment 4 Presentation 14.2 REPORT - SANTA ROSA WATER RESERVE FUND POLICY UPDATE BACKGROUND: Maintaining adequate reserve levels - funds set aside for specific purposes - allows a utility to respond to fluctuations in revenues and costs and respond to short term emergencies. Adequate reserves directly affect a utility’s bond rating, and ultimately its ability to borrow money at affordable interest rates. Santa Rosa Water’s Reserves were last updated in 2012. The 2015 Rate Study recommended an increase in the Catastrophic Reserve level to account for increased cost of construction over the years since the last update. RECOMMENDATION: It is recommended by the Board of Public Utilities and Water Department staff that the Council, by resolution, approve an update of the Santa Rosa Water Reserve Policy to increase the catastrophic reserve levels by 30% as per the 2015 Rate Study recommendations. City of Santa Rosa Regular Meeting Agenda and Summary Report Page 7 of 9 City Council MAY 31, 2016 Attachments Staff Report Attachment 1 Attachment 2 Attachment 3 Resolution Exhibit A Presentation 15. PUBLIC HEARINGS Public Hearing matters will begin no earlier than 5:00 p.m. or as soon thereafter as the matters are reached on the agenda. 15.1 PUBLIC HEARING - TEFRA HEARING - SANTA ROSA COMMUNITY HEALTH CENTERS, LOCATED AT 3569 ROUND BARN CIRCLE BACKGROUND: Santa Rosa Community Health Centers’ (SRCHC) goal is to enhance the health and contribute to the improvement of a very large segment of our population that otherwise would have difficulty accessing healthcare services. It is a Federally Qualified Health Center with a principal mission of providing primary medical, dental and mental health care to uninsured and underinsured patients. SRCHC currently has a total of nine sites around the City of Santa Rosa, including the subject site, with nearly 50,000 patients, accounting for around 25% of the residents of Santa Rosa. SRCHC provides approximately 225,000 patient visits annually with a staff of about 450 employees. The CMFA is a joint powers authority that assists local governments, non-profit organizations and businesses with the issuance of taxable and tax-exempt bonds for any purpose or activity permitted under the Joint Exercise of Powers Act Government Code §6500, et seq. terms of a Joint Exercise of Powers Agreement Relating to the California Municipal Finance Authority, dated January 1, 2004. To date, over 225 municipalities, including the City of Santa Rosa, have become members of CMFA. In 2010, the CMFA issued Insured Revenue Bonds to make a loan to SRCHC to finance (i) the purchase of an approximately 42,500 square foot building situated on 2.83 acres at 3569 Round Barn Circle, (ii) the City of Santa Rosa Regular Meeting Agenda and Summary Report Page 8 of 9 City Council MAY 31, 2016 construction of tenant improvements to the building, and (iii) the purchase of equipment and furniture for the building, for use as a community clinic. The facility includes exam rooms, mental health rooms, procedure rooms, consultation rooms, patient group rooms and conference rooms for community, resident and staff education. SRCHC relocated its administrative, billing, and finance staff from previously leased space to this site. The facilities are owned and operated by SRCHC. RECOMMENDATION: It is recommended by the Finance Department that the Council, by resolution, approve the issuance by the California Municipal Finance Authority of tax exempt, revenue refunding bonds for Santa Rosa Community Health Centers in an amount not to exceed $15,000,000 to refund the outstanding Insured Revenue Bonds (Southwest Community Health Center), Series 2010, for the property located at 3569 Round Barn Circle. Attachments Staff Report Attachment 1 Attachment 2 Resolution Presentation 16. WRITTEN COMMUNICATIONS - NONE 17. PUBLIC COMMENTS ON NON-AGENDA MATTERS This is the time when any person may address the Council on matters not listed on this agenda, but which are within the subject matter jurisdiction of the Council. Each speaker will be allowed three minutes. 18. ANNOUNCEMENT OF CONTINUED CLOSED SESSION ITEMS, RECESS TO CLOSED SESSION IN THE MAYOR’S CONFERENCE ROOM, RECONVENE TO OPEN SESSION, AND ANNOUNCEMENTS [IF NEEDED] 19. ADJOURNMENT OF MEETING 20. UPCOMING MEETINGS This schedule is tentative and subject to change pending final publication City of Santa Rosa Regular Meeting Agenda and Summary Report Page 9 of 9 City Council MAY 31, 2016 and posting of the City Council Meeting Agenda. 20.1 UPCOMING MEETINGS LIST Attachments List *Did not appear on the preliminary agenda. **Quasi-judicial or adjudicative action. The City of Santa Rosa does not discriminate on the basis of disability in the admissions or access to, or treatment of or employment in, its programs or activities. Disability-related aids or services, including printed information in alternate formats, to enable persons with disabilities to participate in public meetings are available by contacting the City Clerk’s Office at 543-3015 or cityclerk@srcity.org 48 hours prior to the meeting. TDD 543-3063 Meeting information can also be accessed via the internet at http://srcity.org