Civil Service Commission

CITY OF SARATOGA SPRINGS MUNICIPAL CIViL SERVICE COMMISSION SARATOGA SPRINGS, NEW YORK 12866 REGULAR MEETING City council chambers Tuesday, april 21, 2015 9:30am MINUTES PRESENT: elio delsette, chairperson robert mains, commissioner ABSENT: Kimberly Galvin, Commissioner Fire Chief Robert Williams Iaff Union President James Morrow CHAIRPERSON DELSETTE CALLED THE MEETING TO ORDER AT 9:35am Chairperson DelSette opened the public speaking session at 9:36am There being no one wishing to speak, Chairperson DelSette closed the public speaking session at 9:36am. Commissioner Mains made a motion to approve the February 27, 2015 minutes. Seconded by Chairperson DelSette. Ayes all. ACCOUNTS: The secretary informed the Commission that the paper work had not been submitted by Commissioner Franck. Commissioner Mains made a motion to table the Exempt Classification review of the Deputy Commissioner of Accounts position until the next Civil Service meeting. Seconded by Chairperson DelSette. Ayes all. Commissioner Mains made a motion to approve the grant funded temporary part-time appointment of Melissa Barney to the position of Records Management Clerk effective April 20, 2015 up to and including June 30, 2015. Seconded by Chairperson DelSette. Ayes all. CITY CENTER: Commissioner Mains made a motion to approve the Labor Class appointment of Cassandra Garnsey to the position of Cleaner effective April 2, 2015. Seconded by Chairperson DelSette. Ayes all. Chairperson DelSette made a motion to approve the Labor Class appointment of Peter Vavsour to the position of Laborer effective March 18, 2015. Seconded by Commissioner Mains. Ayes all. LIBRARY: Commissioner Mains made a motion to approve the Labor Class appointment of Tyler Carey to the position of Library Shelver effective April 6, 2015. Seconded by Chairperson DelSette. Ayes all. Commissioner Mains made a motion to approve the Labor Class appointment of Sandra Ferreira to the position of Library Shelver effective March 26, 2015. Seconded by Chairperson DelSette. Ayes all. Commissioner Mains made a motion to approve the Labor Class appointment of Mathew Malinoski to the position of Library Shelver effective April 6, 2015. Seconded by Commissioner DelSette. Ayes all. MAYOR: Commissioner Mains made a motion to approve the leave of absence for Margaret McIntyre for a period of three (3) months effective March 21, 2015 up to and including June 21, 2015. Seconded by Chairperson DelSette. Ayes all. PUBLIC SAFETY: Fire Chief Robert Williams and Union President James Morrow addressed the Commission regarding random alcohol and drug testing. Chief Williams (representing Commissioner Mathiesen) are encouraging a drug/alcohol free environment with zero tolerance. They are requesting that the random drug testing be placed in the job specification. Union President Morrow agrees with the drug/alcohol free environment; the drug and alcohol testing policy is the top subject during contract negotiations, however, the Union would prefer the random drug testing be added to the job specification after approval/adoption in the Union contract. Commissioner Mains made a motion to table this issue until the Union, the Commissioner, and the Fire Chief had a opportunity to discuss this issue further. Seconded by Chairperson DelSette. Ayes all. PUBLIC SAFETY: Commissioner Mains made a motion to approve the Non-Competitive appointment of Robert Stiles to the position of School Crossing Guard-part time effective April 14, 2015. Seconded by Chairperson Delsette. Ayes all. Commissioner Mains made a motion to approve the temporary leave coverage appointment of Lisa Sarro to the position of Animal Control/Parking Enforcement Officer for effective April 11, 2015. Seconded by Chairperson DelSette. Ayes all. PUBLIC WORKS: Commissioner Mains made a motion to approve the leave of absence for William Burgess effective February 3, 2015. Seconded by Chairperson DelSette. Ayes all. Commissioner Mains made a motion to approve the leave of absence for Sharon McCormick effective February 19, 2015. Seconded by Chairperson DelSette. Ayes all. Commissioner Mains made a motion to approve the Labor Class appointment of Gene Ellis, Jr to the position of Laborer effective May 4, 2015. Seconded by Chairperson DelSette. Ayes all. Commissioner Mains made a motion to approve the Labor Class appointment of Sara Zacek to the position of Laborer on a part-time basis effective March 9, 2015. Seconded by Chairperson DelSette. Ayes all. Commissioner Mains made a motion to revise the Laborer job specification as requested by the Commissioner of Public Works. Seconded by Chairperson DelSette. Ayes all. ADD: WHEN ASSIGNED TO THE TRANSFER STATION: Performs general clean-up work such as removing debris, raking leaves, cutting grass and weeds, shoveling snow, and assisting in collection of rubbish and litter from public lands and facilities; Locks and unlocks transfer station gate; Directs patrons to unloading docks, bays or sites and away from dangerous or other off-limits areas; Instructs driver regarding proper handling procedures for various waste types, including segregation of recyclable materials, and disposal of non-recyclable materials; Gathers and carries containers of refuse or recyclables from patrons and dumps into storage containers or collection truck; Inspects, sorts and separates materials according to type, size, condition or other characteristics; Separates recyclables such as paper, bottles, plastic and metal from refuse; Places recyclable materials in proper storage containers or collection truck; Attaches labels to storage containers to identify contents; Monitors transfer station for signs of trespassers, vandals, vermin, flood, fire, unusual gaseous or liquid discharges or other unusual conditions or events; Notifies superior or other appropriate authority on discovery of unusual conditions or events; Performs cleaning and minor repairs and maintenance to fences, gates, signs, buildings and other various equipment; Collects money and balances drawer daily. The Commissioner reviewed the Assistant Chief Water Treatment Plant Operator job specification. No revisions were made. Commissioner Mains made a motion to revise the Public Works Director job specification as recommended by the Commissioner of Public Works. (see attached) Seconded by Chairperson DelSette. Ayes all. RECREATION: Commissioner Mains made a motion to classify one temporary Clerk part-time position (grant funded) effective April 7, 2015 up to and including June 30, 2015. Seconded by Chairperson DelSette. Ayes all. Commissioner Mains made a motion to approve the temporary grant funded appointment of Kyle Wagner to the position of Clerk part-time effective April 16, 2015 up to and including June 30, 2015. Seconded by Chairperson DelSette. Ayes all. Commissioner Mains made a motion to approve the following appointments. Seconded by Chairperson DelSette. Ayes all. Kearstyn Aldrich Recreation Leader effective 05/18/15 Thomas Austin Skate Guard effective 03/08/15 Elizabeth Eberlin Recreation Leader effective 04/15/15 Stephanie Geller Sports Program Coordinator effective 04/01/15 SCHOOL DISTRICT: Chairperson DelSette made a motion to abolish on 10-month Clerk position as requested by the School District. Seconded by Commissioner Mains. Ayes all. Chairperson DelSette made a motion to classify one Keyboard Specialist position as requested by the School District. Seconded by Commissioner Mains. Ayes all. Commissioner Mains made a motion to approve the Provisional appointment of Joseph Wagner to the position of Information Technology Support Technician I position effective February 27, 2015. Seconded by Chairperson DelSette. Ayes all. Commissioner Mains made a motion to confirm the following Labor Class appointments. Seconded by Chairperson DelSette. Ayes all. Lora Brown School Monitor effective 03-25- 15 Food Service Helper effective 04-15- 15 JoAnn Clark Food Service Helper effective 04-15-15 Kelly Colvin School Monitor effective 04-15-15 Shawna Green Food Service Helper effective 04-15-15 Emily Guby School Monitor effective 03-20-15 Lisa Hollner School Monitor effective 03-20-15 Corina Hasbrouck School Monitor effective 03-25-15 Ronals Hosford School Monitor effective 03-20-15 Cynthia Isaacson Senior Food Service Helper effective 03-25-15 Elaina Kamerling School Monitor effective 03-20-15 Joyce Montgomery Food Service Helper effective 04-15-15 Nowwarat Rappaport School Monitor effective 03-20-15 Cynthia Stadelmeyer School Monitor effective 03-25-15 Michael Weatherwax School Monitor effective 03-25-15 Commissioner Mains made a motion to confirm the following Non-Competitive appointments. Seconded by Chairperson DelSette. Ayes all. Terry Barnes Groundskeeper effective 04-15-15 Timothy Blodgett School Bus Driver effective 05-28-15 Laura Blunt Registered Professional Nurse effective 09-01-15 Laurie Brand Teacher Aide effective 05-01-15 Nicholas Briggs School Bus Mechanic effective 03-20-15 Lora Brown Teacher Aide effective 03-25-15 Food Service Cashier effective 04-15-15 Bart Butler School Bus Driver effective 03-13-15 Joann Clark Senior Clerk part time effective 03-25-15 Keyboard Specialist part time effective 03-25-15 Clerk part time effective 03-25-15 Food Service Cashier effective 04-15-15 Kelly Colvin Teacher Aide effective 04-15-15 Clerk part time effective 04-15-15 Keyboard Specialist part time effective 04-15-15 Susan Fudger School Bus Assistant effective 04-15-15 Mary Gast School Bus Driver effective 03-31-15 Shawna Green Food Service Cashier effective 04-15-15 Keyboard Specialist part time effective 04-15-15 Clerk part time effective 04-15-15 Emily Guby Teacher Aide effective 03-20-15 Elaina Kamerling Teacher Aide effective 03-20-15 Corina Hasbrouck Clerk part time effective 03-25-15 Courtney Hayner Teacher Aide effective 03-20-15 Lisa Hollner School Bus Assistant effective 04-15-15 Teacher Aide effective 03-20-15 Ronald Hosford Teacher Aide effective 03-20-15 Richard Huskie School Bus Driver effective 03-13-15 Denise Kowalski Registered Professional Nurse effective 09-01-15 Ermenia Leveille School Bus Driver effective 03-25-15 Elizabeth McKinsey Clerk part time effective 03-25-15 Joyce Montgomery Food Service Cashier effective 04-15-15 Phillip Pallozzi Teacher Aide effective 03-25-15 Suzanne Pitts Keyboard Specialist part time effective 03-25-15 Clerk part time effective 03-25-15 SCHOOL DISTRICT: Commissioner Mains made a motion to confirm the following Non-Competitive appointments. Seconded by Chairperson DelSette. Ayes all. Nowwarat Rappaport Teacher Aide effective 03-20-15 Keyboard Specialist part-time effective 03-20-15 Clerk part time effective 03-20-15 Anthony Rivera School Bus Driver effective 03-30-15 Amalie Matera Food Service Cashier effective 05-29-15 Patricia Scheurer Keyboard Specialist part time effective 04-15-15 Clerk part time effective 04-15-15 Cynthia Stadelmeyer Clerk part time effective 03-25-15 Keyboard Specialist part time effective 03-25-15 CIVIL SERVICE: Chairperson DelSette made motion to deny Erin Leah Canning’s request for an alternate test date for the Secretary to the Office of Planning and Economic Development. Seconded by Commissioner Mains. Ayes all. Chairperson DelSette made a motion to uphold the 504. Disapprovals. Seconded by Commissioner Mains. Ayes all. Chairperson DelSette made a motion to “reactivate” the candidate’s name to the eligible list. Seconded by Commissioner Mains. Ayes all. Commissioner Mains made a motion to approve the annual Examination Fee Report as prepared by the secretary. Seconded by Chairperson DelSette. Ayes all. The Commission discussed the Mayor’s request to remove the Human Resources Administrator from the Competitive Class to the Non-Competitive Class due to recruitment issues. The secretary explained that the past few examinations for Human Resources Administrator have not resulted in a mandatory eligible list. The Commission would have to petition the New York State Department of Civil Service for approval; submit supporting documentation such as: verification of a public hearing, verification of publication of the examination announcement, the examination announcements resulting in 3 or less applicants, verification of an appropriate salary, and a written summary from the Commission explaining their request. Chairperson DelSette made a motion to table this request for further discussion. Seconded by Commissioner Mains. Ayes all. The Commission reviewed the New York State Civil Service Commission’s notification regarding the recent Director of Facilities III examination indicating that approximately 2, 000 candidates had applied for the exam. EXAMINATIONS WERE ORDER for the following class titles: Custodian ordered March 28, 2015 Payroll Clerk ordered April 3, 2015 EXAMINATIONS WERE ANNOUNCED for the following class titles: Assistant to the Purchasing Agent #76-146 Community Relations Coordinator #65-386 Director of Community Outreach & Communications #63-491 Police Sergeant #75-369 APPROVE APPLICATIONS for the following examinations: Assistant to the Purchasing Agent #76-146 Approved – 1 Disapproved - 0 Community Relations Coordinator #65-386 Approved – 2 Disapproved - 0 Director of Community Outreach & Communications #63-491 Approved – 3 Disapproved - 1 Head Custodian #75-366 Approved – 7 Disapproved - 0 Head School Grounds Monitor #66-892 Approved – 4 Disapproved - 0 Librarian I #67-496 Approved – 12 Disapproved - 0 Police Sergeant #75-369 Approved – 13 Disapproved - 0 ESTABLISH ELIGIBLE LISTS for the following examinations: Arborist #73-327 established April 7, 2015 until April 7, 2016 Custodian #10-615 established May 1, 2015 until May 1, 2019 Director of Facilities #75-552 established April 14, 2015 until April 13, 2019 Chairperson DelSette adjourned the meeting at. The next Civil Service Commission meeting is scheduled for May 20, 2015. Approved: August 6, 2015 Respectfully submitted by: Patsy Berrigan, Secretary