Village Board

January 17, 2017 ***VILLAGE BOARD MINUTES*** January 17, 2017 SAUKVILLE POLICE DEPARTMENT 649 E Green Bay Ave SAUKVILLE, WISCONSIN Village President, Barb Dickmann, called the meeting to order at 7:30 p.m. Village Clerk, Mary Kay Baumann, gave the Statement of Public Notice. Members: Barb Dickmann-present, Dan Sauer-present, David Maglio-present (via phone), Mike Krocka- absent, Michael Gielow-absent, Joe Caban-present, and Scott Fischer-present Others Present: Dawn Wagner, Mary Kay Baumann, Chief Goetz, Lt. Rob Meyer, Ray deBruijn, Vicki Lee, Officer R. Ramthun, Officer E. Ramthun, Laurie Miske, Officer Joe & Carol Holeva, and Mark Jaeger-Ozaukee Press PLEDGE OF ALLEGIANCE CITIZEN COMMENTS AND QUESTIONS None. APPROVE MINUTES OF JANUARY 3, 2017 MEETING Fischer/Caban made a motion to approve the January 3, 2017 minutes as presented. Motion carried. COMMUNICATIONS REPORT FROM THE VILLAGE PRESIDENT Dickmann read and presented Cindy Douglas with a proclamation for Adult Crossing Guard Week. Dickmann thanked Douglas for her service to the Village for the past 27 years. REPORT FROM THE VILLAGE ADMINISTRATOR Wagner thanked Douglas for her service. PUBLIC HEARING - TO HEAR COMMENTS REGARDING THE VILLAGE OF SAUKVILLE’S INTENT TO EXERCISE ITS POLICE POWER IN ACCORDANCE WITH §66.0703 WIS. STATS. AND CHAPTER 5 OF THE VILLAGE CODE, TO LEVY SPECIAL ASSESSMENTS UPON PROPERTIES WITHIN THE FOLLOWING DESCRIBED ASSESSMENT DISTRICTS FOR BENEFITS CONFERRED UPON THE PROPERTIES BY THE CONSTRUCTION OF SANITARY SEWER LATERALS, STORM SEWERS AND STORM SEWER LATERALS, CURB AND GUTTER, DRIVEWAY APPROACHES, SIDEWALKS AND RELATED IMPROVEMENTS: ALL PROPERTY ABUTTING BOTH SIDES OF CHURCH STREET FROM TOWER STREET 1500 FEET EAST TO CTH O, AND ALL PROPERTY ABUTTING BOTH SIDES OF CENTER STREET FROM RAILROAD STREET 550 FEET EAST TO SOUTH DRIES STREET. (7:30 P.M.) Sean Sullivan, Project Manager for Ruekert & Mielke, reminded everyone of the 30% and 60% Public Information Meetings (PIM’s) that were held in 2016. Sullivan stated that in this meeting, he will review the steps of the project to its completion. Sullivan stated that he would review the timing of the project as well as the assessments that are being levied. Sullivan stated that the goal is to remove any fears that residents may have regarding the project and to help residents understand the value of this project. Sullivan reviewed the scope of the project:  January 17, 2017 Sullivan reviewed his role in the project and role for this meeting. Residents were given revised assessments with exhibits as they entered the meeting. Sullivan stated that invitations to the 30% and 60% PIM’s and assessment roll hearing were sent out to Tax Key number Addresses, same address as taxes are sent to. Sullivan stated that his goal in this presentation is to get us all enthusiastic about the project, and answer any project questions. Sullivan stated that the 30% informational meeting this past March was a general overview of project. No real details. The 60% informational meeting this past August gave much more defined design. This included address specific homeowner concerns. Sullivan reviewed the Scope of Project/Unique aspects. This will include new curb and gutter and removal and replacement of failed curb and gutter, new sidewalk and replacement sidewalk, replace driveway approaches, removal of trees within the Right of Way (ROW), replace water main and replace water services, replace some storm sewer main and inlets, provide storm laterals for all properties to the ROW, sanitary sewer lateral pipe bursting into basements including new clean out, fixing road base and new asphaltic pavement. Sullivan spoke regarding lead services - There may be a couple homes with lead services in the 2017 road project area. The contractor will be re-connecting all water services to the new curb stop at the ROW. The homeowner is responsible for replacing their lead service from the new curb stop to their house if they choose. This could possibly be done with the on-site contractor of the project with the cost being born 100% by the resident. The Village of Saukville performs all required testing as is required by the DNR. The Consumer Confidence Report is available on the Village’s web-site. Sullivan references the illegal storm water basement hookups and importance of getting those fixed during the project. Sullivan explained the temporary water service. He explained the reason for that method of construction including speeding up construction and saving money. Sullivan discussed traffic control and access to the church and school. He added that he had been in discussions with the church to minimize inconvenience. Sullivan stated that the infiltration cross walks, per new DNR requirements, are planned. Depending on cost, they may not be included. Preliminary Assessment creation: Sullivan explained estimated quantities and bid prices - 2016 vs 2017 Sullivan reviewed an example assessment (there were large displays of fictitious properties that show all improvements, Sullivan explained each one) Sullivan stated that every effort will be made to keep costs down and be as efficient as possible. Sullivan stated that two factors in keeping costs down is timing of the bidding (out so early in the year) and Wage Rate elimination. Sullivan informed the residents that the preliminary assessment that they received had storm sewer main assessed. This project will NOT assess for storm sewer main. Sullivan added that the homeowner will only be assessed ACTUAL and EXACT values. Sullivan stated that the preliminary work that has been done by Village staff has added to the effort to reduce costs. This included early basement access and providing information to contractors in advance. Sullivan stated that this is above and beyond normal effort. This early work should result in lower bid prices. Sullivan stated that for individual assessments, they were conservative on both quantities and unit prices. Sullivan used the Sanitary Sewer Lateral as an example.  January 17, 2017 Sullivan stated that the homeowner will not be assessed for replacement sidewalk if it was caused by street tree roots, etc. Any trees that are removed will be replaced at a later date. The tree replacement is not part of this project. Sullivan reviewed the scheduling: • Project is currently out to bid – in newspaper January 12th and 19th. • Bids open on January 26th at 10:00 a.m. at Village Hall. • Recommendation into the Village on January 27th. • Project is awarded by the Village and a pre-construction meeting is scheduled. At this pre-construction meeting, schedules are reviewed and specific aspects of the project are reviewed by all parties involved. Construction should begin in March, but is weather dependent. • September 1st is Substantial Completion (All work but maybe landscaping and other minor issues) • October 13th Final completion (All work is done) Sullivan stated that there will be an On-Site Construction Review Manager - Ask him or her any questions any time. The eyes and ears of the Village will result in a quality product. Sullivan stated the sidewalks will be constructed to Village standards. He addressed safety concerns. Sullivan stated that we have no idea what will happen to the school property. Sullivan stressed the added curb appeal with the completed project. Residents will basically have all new infrastructure. Sullivan asked that the 7 addresses with illegal hook-up meet with him for 5 minutes following the meeting: 219 Church 227 Center 222 Center 231 Church 247 Church 234 Church 145 Church Sullivan opened the meeting up for questions from the Board and residents. Jerome Rychtik, 260 Church St., asked about the water pocketing on the corner by his property. Sullivan stated that the infiltration crosswalks should eliminate runoff buildup. Gordon Waddington, St. John XXIII Representative, asked if there was a way to contour the S curve to alleviate run-off? Sullivan stated again that the infiltration crosswalks should alleviate the majority of that. Jerry Jordan, 222 Center St. asked about the Special Assessment payments. Wagner read the terms of the Special Assessment payments. She read the plan for installment payments and added that this repayment plan is the same that was used for the Linden St. and Colonial Pkwy Project in 2014. At this point, the interest rate would be 3.75% with the first payment due by November 1, 2018. Dickmann stated that the interest rate was discussed at Finance Committee. The current prime rate is 3.75%. Dickmann asked Sauer to explain his thoughts on the rate. Sauer stated that residents are assessed for 20% of the project. He would like to see the rate dropped to 2.75% to make it less of a burden for the residents.  January 17, 2017 Ben Boesch, 202 Center St., – asked, what if it isn’t paid back? Wagner stated that it would be put on the property tax bill and eventually held as a lien against the property. Tia Boesch, 202 Center St., asked about the storm lateral. Sullivan stated that it would be open cut and could break up some curb and gutter. Jean DeGrave, 234 Church St., asked about the mailboxes and telephone poles. Sullivan stated that the mailboxes would be left in place until the possibility of removal. At that time they would probably install a temporary group mailbox on Railroad St. WE Energies would have to move any poles if warranted. Sullivan stated that the trees on Church are not being touched. Rychtik asked if new trees would be planted between the sidewalk and curb. deBruijn stated yes, on both streets. Duwayne Flom, 241 Center St., asked about the sump pump connection. Sullivan stated that the resident has one (1) year to connect their sump pump. Flom requested an updated estimate after bids are in. Sullivan stated that updates can be sent to all affected property owners. deBruijn, referenced the carriage walks in the terraces. The carriage walks are the concrete extension between the curb and sidewalk. Sullivan stated that these are slated for removal. T. Boesch asked why the homeowners are being assessed for the storm laterals that are on Village property. Wagner addressed this with the Village Attorney. Wagner referred to the memo prepared by the Village Attorney (attached). T. Boesch asked for a copy of the case study to be e-mailed to her and would also like, in writing, a copy of the benefit to the homeowner. Flom, noting the reference to other projects, asked if all projects have been applied consistently. Trustee Caban stated that when the project was completed on his street, they did not have the luxury of long term repayment of the Special Assessments. Flom asked if the landscape will be replaced with seed or sod. Sullivan stated that it would be seed. He added it is a much better product overall. Flom asked about the plan for tree replacement. deBruijn stated that the trees would be replaced and they would plant trees specified for smaller areas where warranted. Rychtik asked how much this would increase property values. Sullivan stated he could not answer definitively. DeGrave & Loretta Johnson both asked why we need sidewalks after all these years. Sullivan stated that it is Village policy on all improvement projects. Hearing no further questions, President Dickmann requested a motion to close the Public Hearing. CLOSE PUBLIC HEARING Sauer/Fischer made a motion to close the Public Hearing. Roll call vote was taken with all in favor. Motion carried at 8:31 p.m. ORDINANCES – RESOLUTIONS – PETITIONS  January 17, 2017 Res. #1254 – Final Resolution Authorizing Public Improvements and Levying Special Assessments Against Benefitted Properties. Caban/Fischer made a motion to waive the reading of Res. #1254 – Final Resolution Authorizing Public Improvements and Levying Special Assessments against Benefitted Properties. Motion carried. Sauer/Caban made a motion to approve Res. #1254 – Final Resolution Authorizing Public Improvements and Levying Special Assessments against Benefitted Properties with an annual interest rate of 2.75% effective November 1, 2018. Roll call vote was taken with all in favor. Motion carried. REPORTS OF VILLAGE BOARD COMMITTEES Utility Committee No report. Public Works Committee No report. Public Safety Committee Sauer reported on the meeting of January 12, 2017. Sauer stated that the Agreement for Professional Services with EMS Medical Billing Services was reviewed and recommended to the Finance Committee for approval. Finance Committee Dickmann reported on the meeting of January 17, 2017. Claims for December 2016 in the amount of $213,143.51 were reviewed and approved. The Investment Report was reviewed. Res. #1254 was recommended to the Village Board for Public Hearing and approval. A recommendation was made to the Village Board to approve the Agreement for Professional Services – Emergency Medical Service Use Fee Billing Services – EMS Medical Billing Associates, LLC. Sauer/Fischer made a motion to approve the Agreement for Professional Services – Emergency Medical Service Use Fee Billing Services – EMS Medical Billing Associates, LLC for a 3 year term. Motion carried. Other Matters: The Saukville Chamber State of the Community Address will be held Wednesday, February 1st at the American Legion. Please inform Mary Kay if you are interested in attending. February 7th will include a Plan Commission Meeting, CDA, Finance and Village Board. The Mid-Moraine Dinner will be held Wednesday, January 25th. Please inform Mary Kay if you plan to attend. REPORTS OF SPECIAL COMMITTEES Plan Commission Dickmann reported on the meeting of January 5, 2017. A request for exterior upgrades to the property located at 261 S. Riverside Drive were reviewed and approved.  January 17, 2017 A request for exterior color and signage plan changes at the Wal-Mart at 835 E. Green Bay Ave. were reviewed and approved. Community Development Authority/Industrial Review Committee No report. Library Board No report. Mid-Moraine Municipal Association No report. OPERATOR’S LICENSE APPROVALS None. LIQUOR LICENSE APPROVALS None. CITIZEN MATTERS AS NOTICED None. ADJOURNMENT Caban/Krocka made a motion to adjourn. Motion carried at 8:37 p.m. Mary K. Baumann Village Clerk F:\USERS\dclerk\Minutes\Village Board - 2017\Village Board -January 17, 2017.docx