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City Council

Regular Meeting

Savannah, GA · November 15, 2012

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Minutes

OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING CITY GOVERNMENT OFFICIAL PROCEEDINGS OF CITY COUNCIL SAVANNAH, GEORGIA November 15, 2012 The regular meeting of Council was held this date at 2:00 p.m. in the Council Chambers of City Hall. The invocation was given by Pastor Dyanne C. Reese, followed by the Pledge of Allegiance to the Flag. PRESENT: Mayor Edna Jackson, Presiding Alderman Van Johnson, II Mayor ProTem Aldermen Tony Thomas, Chairman of Council Alderman Tom Bordeaux, John Hall, Estella Shabazz, Mary Ellen Sprague and Carol Bell Acting City Manager Stephanie S. Cutter City Attorney W. Brooks Stillwell Assistant City Attorneys William W. Shearouse and Lester B. Johnson ABSENT: Alderman Mary Osborne, Vice-Chairman of Council (due to surgery) The Minutes of the following meetings were approved upon a motion by Alderman Johnson, seconded by Alderman Thomas and unanimously carried: Approval of the Council Minutes of November 1, 2012; and Approval of the summary/final minutes of the City Council Work Session/City Manager’s Briefing of November 1, 2012; and Official Portrait of Mayor Otis S. Johnson, PhD. Mayor Jackson said the City of Savannah has had 64 Mayors and it has always been appropriate to hang a portrait of the Mayors in City Hall. She said it was her opportunity to talk about Dr. Otis Johnson, who served the City for 8 years as the 64th Mayor, as well as a member of the City Council. Immediately following the City Council meeting there was a hanging of his portrait in the rotunda area on the second floor of City Hall and a reception. She said as she looked around the room, she saw university presidents, people who had served with Dr. Johnson, several of his family members, which spoke volumes of Otis Johnson. She also said the City Council wanted to thank him and to make this day a momentous occasion. Some of the projects that were implemented during Dr. Johnson’s administration were: PUBLIC SAFETY - 2004: Creation of Public Safety Task Force 2003-2011: Part I Crime Down 24% Since 2003: Dramatic increase in police technology Since 2003: Construction of 3 new fire stations Curbing underage drinking 2006: Under 21 Ordinance 2008: Hybrid Establishment 2010: Alcohol server registration 2007: Starting police pay increased to highest in Southeast 2008: Parental Support and Responsibility Ordinance 2011: Georgia’s largest emergency traffic light pre-emption system NEIGHBORHOOD VITALITY 2004: War on Blight initiated: Hundreds of dilapidated homes demolished 2004: West Savannah revitalization initiated 2005: Ashley Midtown affordable housing/Benjamin Van Clark revitalization 2006: Montgomery Landing affordable housing project/Feiler Park revitalization 2007: Creation of Cell Tower Ordinance 2007: Construction of W.W. Law Community Center 2008: Creation of Derelict Landlord Ordinance 2009: Opening of Sustainable Fellwood Phase I 2010: Savannah Gardens affordable housing/Strathmore revitalization 1 2011: Initiation Martin Luther King Jr. Boulevard streetscape plan HEALTH AND ENVIRONMENT Since 2003: 18 miles of new sidewalks installed and repaired 2005: Casey South Drainage Project completed 2007: Creation of Healthy Savannah; Creation of Thrive initiative to reduce carbon footprint; Jackson Woods Drainage completed; Wilshire Drainage Project completed 2008: Alice-Tattnall Drainage Project completed; Crossroads Water Quality Control Plant completed 2009: Edgemere/Sackville curbs and gutter project completed; Establishment of curbside recycling 2010: Washington Avenue Bike Lane completed; Creation of Smoke-free Air Ordinance ECONOMIC GROWTH AND POVERTY REDUCTION 2003: Relaunch of Savannah Entrepreneurial Center 2004: Opening of Liberty Street Garage 2005: Creation of Step-Up Savannah Poverty Reduction Initiative 2007: Lady Bamford Early Childhood Center opening; Creation of Local Vendor Preference Ordinance; Mayor’s Small Business Conference 2009: Opening of Whitaker Street Garage; Creation of Greater Savannah International Alliance; Initiation of Digital Divide Initiative on MLK Corridor 2010: Opening of Moses Jackson Advancement Center CULTURE AND RECREATION 2005: Opening of Joseph Tribble Park 2007: Completion of Haitian Monument 2008: Opening of Battlefield Park 2009: Opening of Fort at Forsyth Park; Purchase of Coffee Bluff Marina; Opening of Liberty Lake; Opening of Bacon Park Tennis Center; Baldwin Park renovation 2010: Opening of Ellis Square; Completion of World War II Memorial; Grayson Stadium renovations HIGH PERFORMING GOVERNMENT 2004: 311 Call Center established; First Public State of the City addresses; 32 straight Quarterly Town Hall Meetings; Property tax rate reduced 6%; Savannah Youth Council created 2009: 2,300 handicapped accessible ramps installed 2010: Creation of Dot downtown transportation system; lowest combined water and sewer rates in Georgia. Mayor Jackson read the following resolution: WHEREAS, the City of Savannah is fortunate to have among its citizenry a select number of individuals who dedicate themselves to making our community a better place in which to live, and today we recognize Otis Johnson for his public service to Savannah; and WHEREAS, Otis Johnson became Mayor in January 2004, and served admirably through December 2011; and WHEREAS, Mayor Johnson brought a new level of academic discipline to Savannah City Government, focusing its work plan around a set of priorities and emphasizing process, results, and accountability; and WHEREAS, Mayor Johnson was a tireless advocate for Savannah’s poor, creating initiatives such as Step-Up Savannah to bring the entire community together to collectively combat poverty; and WHEREAS, Mayor Johnson was a champion of healthy living, creating programs such as Healthy Savannah to address the chronic problems of diabetes and obesity; and WHEREAS, under Mayor Johnson’s tenure, Savannah embarked on the most aggressive capital improvement campaign in its history, completing nearly $100 million in drainage improvements, redevelopment of Ellis Square, construction of the underground Whitaker Street Garage, and restoration of the Fort at Forsyth Park; and 2 WHEREAS, Mayor Johnson oversaw the development of high-quality, environmentally sustainable, affordable housing, transforming whole neighborhoods in the process, including creation of Sustainable Fellwood on the west side and Savannah Gardens on the east side; and WHEREAS, Mayor Johnson expanded Savannah’s reach beyond its borders, forging new economic, technological, educational, and political relationships abroad for the benefit of our community; and WHEREAS, Mayor Johnson increased government transparency and gave greater voice to our citizens, including fulfilling a pledge to hold Town Hall Meetings every quarter while in office; NOW, THEREFORE, BE IT RESOLVED that the Savannah City Council, desiring to express their official and personal appreciation to Otis Johnson, do hereby commend him on this day and wish him every success in the future. BE IT FURTHER RESOLVED that this commendation be entered in the Minutes of Savannah City Council and that a copy of this commendation be presented to Otis Johnson. ADOPTED AND APPROVED THIS 29TH DAY OF DECEMBER, 2011. Mayor Johnson then received a standing ovation. Alderman Johnson welcomed Mayor Johnson and told him it was a pleasure to see him. They went into office together in January, 2004, and he said Mayor Johnson had always stated he was concerned about his legacy being judged by history, and that the activities Mayor Jackson read was “mind blowing.” He said he was aware of some of the struggles that Mayor Johnson encountered trying to force governmental and social change. He also thought the City was on the way to change thanks to Mayor Johnson’s leadership, and he appreciated that. Alderman Johnson said there were some days they weren’t sure if this day would come about, and he thanked God that Mayor Johnson was here and able to afford some of the privileges that his predecessors had not been able to enjoy. Alderman Shabazz stated she met Mayor Johnson in the late 1970’s, addressed him as Dr. Johnson, and then had the pleasure of addressing him as Mayor Johnson. She said throughout her life’s journey, she has thanked him so much for being in front of her allowing the path to be open so that she could walk down clearly. She said she appreciated his example and mentorship so that she was able to sit on Council and know exactly what to do, and she thanked him. Alderman Hall stated it was indeed a pleasure to know Dr. Johnson and he stood on his shoulders, and he thanked him. Alderman Sprague said she and Dr. Johnson go back a long way to when she was on the school board and he was Director of Youth Futures. It was an honor working with him and serving with him on Council for 4 years. The things that she got help with were traffic calming, DeRenne and Habersham Drainage Projects that had sat for years, but he was instrumental in moving the projects forward. The one project that has had the biggest impact is Step-Up and his commitment to the poor in the community as legendary and she hoped he would continue to help; and she thanked him. At this time they unveiled his portrait. Mayor Otis S. Johnsons, PhD said: Good afternoon everybody, I would like to say how grateful I am for this portrait to be displayed among the other Mayors of this City. I, as you know, try to be or I tried to be a good servant while I had the opportunity and as the Mayor was speaking I said to myself “all I have to do is finish my book and die and I will be alright. Because, I think what I have tried to do will be on the records when the historians and the political scientists look at this tenure of office, and that is what I have always been concerned about. What will history say about Otis Johnson?” So, I sat down this morning with the help of my partner Shevon Carr, and we got some notes together and I started writing them out and it got to be four pages and I am half-way through. So I am not going to do that, and Van Johnson knows that I am better when I talk extemporaneously. I want to start by saying all those things you just heard were not done by Otis Johnson because Otis Johnson had only 1 vote on this Council. I may have used the bully pulpit of the Mayor, I may have used my skills as the social worker to persuade and cajole, but if I couldn’t get 4 other votes none of that would have been possible. So I want to acknowledge that right up front 3 because I know a whole lot of people that are sitting around here now saying “he didn’t do all that by himself” and that is true. As I was writing this piece out I thought about a saying that is very common. There is a great writer by the name of John Dunn, and I want to use a quotation by Dunn saying “no man is an island.” That’s why I made my previous remarks that none of what you heard could have been possible without the help of a lot of people. That saying, “no man is an island,” is done to emphasize the connectiveness and the interdependence of all of us as we move through life. I want to quickly lift up some people and some groups to whatever success I have had. I have the luxury of having my mother here today and if it were not for my mother and father and the work of God, I would not be here today. So I start by thanking my mother for bringing me into this world and then I want to thank my departed grandparents who gave me the nurturing and the love and the foundation that took my brother and me forward in life. I want to thank my sisters and brothers. Most of you know Paul but you don’t know the other 6. Mama has 8 children and fortunately all of us are alive and all of us have finished college and almost all of us have advanced degrees; given the circumstances of our beginnings a whole lot of people would never have predicted that. So, thank you mom and thank you sisters and brothers. All of you know my brother Paul. I was a year and 7 months old and he was 3 days old when our father died and my grandparents made Paul and me go everywhere and do everything together. I am sure there were many times when Paul thought just as I did, “why can’t I go by myself?” We were bound together and we are still bound together. So many of my extended family members are here and I won’t ask them to stand, but they know who they are and they know I care about them and I appreciate them very much. I want everybody to know how much I appreciate the collective work that went into making Otis Johnson. I want to thank my classmates who are here today, some of them who have been with me from the 1st grade, right on through the 12th grade in the segregated schools of Savannah, Georgia that gave us the kind of foundation that allowed me one day to earn a PhD from Brandeis University. I thank those old teachers, most of them have gone on to their reward and rest, but had it not been for them much of what I was able to do would not have been possible if not for them. I want to thank my church family, my God-father and my God-mother who gave me the kind of spiritual upbringing that has given me some markers that keep me, for the most part, of making a fool of myself because of some set of values. I want to also thank the people who were responsible for keeping me straight in the neighborhood. I grew up when the community did have a responsibility for raising children, and the old adage “it takes a village to raise a child” resulted in me. If it were not for that village I don’t know what would have happened because my grandparents couldn’t keep eyes on me 24/7, although they tried the best they could; but they relied on that village to keep us straight. Because much of this will be in my book, I am going to jump now to the political scene, because there is so much more in between that and where I am today. Bill Sprague, Jim Pate, and Bernie Polite gave me an opportunity to become the Founding Executive Director of the Youth Futures Authority, which was one of the turning pieces of my life and without them and their support and the late Don Mendonsa, the prior City Manager, I wouldn’t have had that life-changing opportunity which then thrust me onto the national scene. I want to thank all of my campaign chairs. I see Lois Wooten and Bob James; I want to thank all of them for what they did. I want to thank Bob Patterson who was the treasurer during the whole 8 years and I didn’t have to worry about any money problems because he took care of it and made me straight even when I thought about going a little off, he put me back on the right track and I thank you Bob, I appreciate that very much. I know I am going to miss somebody, but you will see yourself in the book. I want to thank my colleagues at Savannah State and I see Robert Lewis Stevenson and his wife. I don’t see any of my other colleagues, but they gave me a tremendous opportunity to expand my intellectual ability and to hopefully shape the lives of many young people who are out there doing good. I want to thank Attorney Willie Yancey and Jerome Baker for being my supporters very early on in my first foray into politics. Floyd Adams, along with Robbie Robinson came on Council with me. You know that Robinson was killed by a mail bomb and Floyd stayed on to become the first African-American Mayor and I seceded him. All of those people I want to thank including Reverend Southall Brown. I want to thank all my friends who fried chicken and fish to help me raise money in that first campaign. When nobody was coming forward with any real money we took the grass-roots approach and these ladies helped me by having dinners on Friday afternoons to help me raise money to run. I want to thank Dr. Walter Evans and Howard Morrison for helping me for not having to do that kind of fundraising for my reelection campaign, which fortunately I won by 70%. I see a lot of other colleagues here that I won’t name but they know that I appreciate what they are doing. We are now trying to build a 4 coalition to create a system of support and services that works for the families from conception to death; that’s my new public project along with still being on the board of Step Up. Twenty- five percent of poverty in our community is still unacceptable and dangerous to a long-term welfare of our community. So, thank all of you for coming and I know I didn’t call some names, but I can’t call all those names today but I want you to know from the depths of my heart and from the center of my soul, I thank you. Mayor Jackson thanked Dr. Johnson and told him it was a pleasure serving with him as his Mayor ProTem. She recognized Dr. Cheryl Dozier, President of Savannah State University and Dr. Love, President of Savannah Technical College. *********************************** PUBLIC HEARINGS Woodville Neighborhood Plan and Augusta Avenue Corridor Revitalization Plan. There was a public hearing to receive public comments concerning the Woodville Neighborhood Plan and the Augusta Avenue Corridor Revitalization Plan. Alderman Johnson stated these plans were created by the citizens and the most important option had been achieved by having overwhelming public support. He then asked citizens from each neighborhood to stand and be acknowledged. Upon a motion by Alderman Johnson, seconded by Alderman Shabazz and unanimously carried the public hearing was closed. *********************************** ORDINANCES Alderman Sprague stated she had spoken with the City Attorney and she had been assured there were provisions in the development plan that guarantees that the vines growing on the east side will always be there and if they are not, the City will have legal recourse to go against the owners. Alderman Bordeaux asked her what the specifics were as he was displeased with the response letter that was sent to the City from the developers and thought it was inappropriate. Assistant City Attorney Lester Johnson stated based upon the specific development plan and questions that were raised, along with Mr. Thompson from the MPC, the agreement that had been made for the plant-vines to be placed around the parking deck on the eastern side, is not in the specific development plan but they have agreed upon the terms. Gordon Denny with the Park and Tree Department has been involved with them in the terms of the vine-type foliage to be placed on the structure, and he has assured them that if there was a different owner of the property, they would have to maintain the vine foliage. Attorney Johnson stated he would put additional language in the ordinance. Alderman Bordeaux said the developers have made it known that they plan to develop the project, sell it within a reasonable number of years, and asked if they were committed to keeping the vines intact. For those who do not know, there is a large, parking garage under development outside of Ardsley Park near Bull Street that will overwhelm all other structures in the area. It is not an attractive garage, as parking garages usually are not, but the developers are going to try to clean it up a bit by putting vines on it. Alderman Bordeaux and other Council members questioned if and when the property is sold, will the subsequent purchasers be legally bound to maintain the foliage? Attorney Johnson’s understanding of the issue and his representation to the Council is if they sell the property in 2 or 3 years, the purchaser will have to maintain the vines and beautification of the building and questioned what the penalty would be if they did not. Attorney Johnson stated they would take the normal procedures by giving them a courtesy notice that they are in violation of the City ordinance. If they take the vines down without the City’s knowledge, the City would take them to Recorder’s Court, fine them and require replacement of all vines that were cut down. The only down side to that, based upon his conversation with Mr. Denny, is the vines don’t grow fast, and there is a 3–5 year span for the vines to attach themselves to the structure. The Recorder’s Court had been through the process with individuals who cut down trees and the court fined them substantially. He said he was satisfied and confident that through law enforcement efforts the current and future owners could be forced to maintain the foliage. Alderman Johnson said the Council had issues with the tone in which the letter was written. Mayor Jackson said the Council has questions on various issues and the impact they would have on the future of the City. She said she hoped that businesses who do work with the City would be more respectful of Council members. The City stands ready to work with anyone in the community. Alderman Shabazz thanked the attorneys for protecting the City’s interest so that the project could move forward. This particular project would eliminate 5 the blight that has been on the corner of Bull Street and Victory Drive, and the community is overwhelmingly excited about the project. Second Readings Ordinances read for the first time in Council November 1, 2012, then by unanimous consent of Council read a second time November 15, 2012, placed upon its passage, adopted and approved upon a motion by Alderman Shabazz, seconded by Alderman Thomas and carried with Aldermen Bell, Thomas, Johnson, Sprague, Hall, Shabazz and Mayor Jackson voting in favor and Alderman Bordeaux voting no. AN ORDINANCE To Be Entitled AN ORDINANCE TO AMEND AN APPROVED GENERAL DEVELOPMENT PLAN SUBMITTED PURSUANT TO SECTION 8-3031 FOR 1 AND 109 WEST VICTORY DRIVE; TO REPEAL ALL ORDINANCES IN CONFLICT HEREWITH AND FOR OTHER PURPOSES: BE IT ORDAINED by the Mayor and Aldermen of the City of Savannah, Georgia, in a regular meeting of Council assembled and pursuant to lawful authority thereof: SECTION 1: The amendment to the General Development Plan is approved upon the recommendation of the Metropolitan Planning Commission and after a public hearing and findings in accordance with Section 8-3163 (b) of the Zoning Ordinance subject to the following conditions: a. The amended General Development Plan for 1 and 109 West Victory Drive is approved including a 48% building coverage variance; b. The approved amendment of the General Development Plan must include approval of the Traffic Impact Analysis Report by the City of Savannah and Metropolitan Planning Commission and all on-site and off-site traffic improvements (if any) as deemed necessary to maintain an acceptable level of service, based upon the findings of the approved Traffic Impact Analysis Report, by the City of Savannah, the Metropolitan Planning Commission, and the Georgia Department of Transportation if applicable; and, c. The Specific Development Plan must be submitted to the MPC. SECTION 2: That the General Development Plan in conjunction with the rezoning of the subject property pursuant to Section 8-3031(D)(1)(a) be approved without variances, but in full conformance to all requirements of the Ordinances in such cases made and provided and with the following site conditions being made a part of the General Development Plan: a. A Landscape Plan, including a Tree Establishment and Tree Protection Plan. The City Arborist shall review the Landscape Plan. b. A Water and Sewer Plan. The City Water and Sewer Engineer shall review the Water and Sewer Plan. c. A Drainage Plan. The City Stormwater Engineer shall review the Drainage Plan. d. Building Exterior Evaluations. New and refurbished buildings shall be compatible with adjacent or surrounding development in terms of building orientation, scale and exterior construction materials, including texture and color. e. A Lighting Plan. MPC staff shall review the Lighting Plan. The Lighting Plan shall identify the location of all exterior light standards and fixtures. All exterior lights shall utilize fully shielded fixtures to minimize glare on surrounding uses and rights- of-way. “Fully shielded fixtures” shall mean fixtures that incorporate a structural shield to prevent light dispersion above the horizontal plane from the lowest light- emitting point of the fixture. Exterior light posts higher than 15 feet must not be located on the same island as canopy trees. 6 f. A Signage Plan. MPC staff shall review the signage Plan. The location of nay freestanding signage shall be shown on the Specific Plan. g. A Dumpster Plan. The dumpster enclosure shall be the same material as the primary building unless alternate materials are approved by the MPC or the MPC staff. Gates shall utilize heavy-duty steel posts and frames. A six foot by twelve foot concrete apron must be constructed in front of the dumpster pad in order to support the weight of the trucks. Metal bollards to protect the screening wall or fence of the dumpster must be provided. SECTION 3: That the requirement of Section 8-3182(f)(2) of said Code and the law in such cases made and provided has been satisfied. That an opportunity for a public hearing was afforded anyone having an interest or property right which may have been affected by this zoning amendment, said notice being published in the Savannah Morning News, on the 13 day or April, 2012, a copy of said notice being attached hereto and made a part hereof. SECTION 4: Upon the effective date of the ordinance, all ordinances or parts of ordinances in conflict herewith are hereby repealed. EFFECTIVE DATE: In that there has been a AFinding of Unusual or Extraordinary Conditions@ which affect the above described property site, this ordinance shall be effective upon compliance with all the requirements of Section 8-3031(D)(1)(a) of the Code and the conditions herein, and upon filing the approved plat with the Clerk of Council with such conditions noted thereon. ADOPTED AND APPROVED, November 15, 2012. **************************************** First and Second Readings Ordinances read for the first time in Council November 1, 2012, then by unanimous consent of Council read a second time November 15, 2012, placed upon its passage, adopted and approved Upon a motion by Alderman Bell, seconded by Alderman Thomas and carried with Aldermen Bell, Bordeaux, Thomas, Johnson, Sprague, Hall, and Mayor Jackson voting in favor; Alderman Shabazz was out of the room. AN ORDINANCE To Be Entitled AN ORDINANCE TO AMEND APPENDIX I, SECTION 219 OF THE CODE OF THE CITY OF SAVANNAH, GEORGIA (2003) PERTAINING TO SECTION 7-1091 OF SAID CODE TO PROVIDE THAT THE STREET NAMED HEREIN SHALL PROHIBIT STOPPING, STANDING AND PARKING AT ALL TIMES; TO REPEAL ALL ORDINANCES IN CONFLICT HEREWITH; AND, FOR OTHER PURPOSES. BE IT ORDAINED by the Mayor and Aldermen of the City of Savannah, Georgia, in regular meeting of Council assembled and pursuant to lawful authority thereof: SECTION 1: That Appendix I, Section 219 of the Code of the City of Savannah, Georgia (2003), pertaining to Section 7-1091 of said Code, as amended, shall be amended by adding thereto the following: AMEND SECTION 219 STOPPING, STANDING AND PARKING PROHIBITED AT ALL TIMES TO INCLUDE INTERCHANGE COURT On both sides of Interchange Court from Interchange Drive west to the dead end. SECTION 2: All ordinances or parts of ordinances in conflict herewith are hereby repealed. ADOPTED AND APPROVED this 15th day of November, 2012. **************************************** 7 Ordinances read for the first time in Council November 1, 2012, then by unanimous consent of Council read a second time November 15, 2012, placed upon its passage, adopted and approved upon a motion by Alderman Thomas, seconded by Alderman Sprague and carried with Aldermen Bell, Bordeaux, Thomas, Johnson, Sprague, Hall, and Mayor Jackson voting in favor and Alderman Shabazz was out of the room. AN ORDINANCE To Be Entitled AN ORDINANCE TO AMEND APPENDIX I, SECTION 234(c) OF THE CODE OF THE CITY OF SAVANNAH, GEORGIA (2003) PERTAINING TO SECTION 7-1112 OF SAID CODE; TO PROVIDE DESIGNATED TIME LIMITS AND TIME CONTROLLED PARKING ZONES (UNMETERED); TO REPEAL ALL ORDINANCES IN CONFLICT HEREWITH; AND FOR OTHER PURPOSES: BE IT ORDAINED by the Mayor and Aldermen of the City of Savannah, Georgia, in regular meeting of Council assembled, and pursuant to lawful authority thereof: SECTION 1: That Appendix I, Section 234(c) of the Code of the City of Savannah, Georgia (2003), pertaining to Section 7-1112, of said Code, as amended, shall be amended as follows: AMEND SECTION 234, TIME CONTROLLED PARKING ZONES (UNMETERED) (c) Time limitations between the hours of 6:00 AM and 6:00 PM on any day except Sundays and public holidays shall be two hours in the following controlled parking zones: ENACT Ann Street on the east side from West Oglethorpe Avenue to Zubley Street SECTION 2: All ordinances or parts of ordinances in conflict herewith are hereby repealed. ADOPTED AND APPROVED November 15, 2012. **************************************** Ordinances read for the first time in Council November 1, 2012, then by unanimous consent of Council read a second time November 15, 2012, placed upon its passage, adopted and approved Upon a motion by Alderman Bell, seconded by Alderman Thomas and carried with Aldermen Bell, Bordeaux, Thomas, Johnson, Sprague, Hall, and Mayor Jackson voting in favor; Alderman Shabazz was out of the room. AN ORDINANCE To Be Entitled AN ORDINANCE TO AMEND APPENDIX I, SECTION 234(c) OF THE CODE OF THE CITY OF SAVANNAH, GEORGIA (2003) PERTAINING TO SECTION 7-1112 OF SAID CODE; TO PROVIDE DESIGNATED TIME LIMITS AND TIME CONTROLLED PARKING ZONES (UNMETERED); TO REPEAL ALL ORDINANCES IN CONFLICT HEREWITH; AND FOR OTHER PURPOSES: BE IT ORDAINED by the Mayor and Aldermen of the City of Savannah, Georgia, in regular meeting of Council assembled, and pursuant to lawful authority thereof: SECTION 1: That Appendix I, Section 234(c) of the Code of the City of Savannah, Georgia (2003), pertaining to Section 7-1112, of said Code, as amended, shall be amended as follows: AMEND SECTION 234, TIME CONTROLLED PARKING ZONES (UNMETERED) (c) Time limitations between the hours of 6:00 AM and 6:00 PM on any day except Sundays and public holidays shall be two hours in the following controlled parking zones: 8 DELETE Ann Street on the east side from Alton Street to Zubley Street. SECTION 2: All ordinances or parts of ordinances in conflict herewith are hereby repealed. ADOPTED AND APPROVED November 15,2012. **************************************** RESOLUTIONS A RESOLUTION TO ADOPT THE WOODVILLE NEIGHBORHOOD PLAN AS MEETING THE CRITERIA FOR AN URBAN REDEVELOPMENT AREA UNDER GEORGIA URBAN REDEVELOPMENT LAW. WHEREAS, the Woodville Neighborhood is defined as the area in the City of Savannah bounded generally on the North by West Bay Street; on the West by Market Street, US Highway 80 and the Dundee Canal; on the South by Louisville Road; and on the East by Interstate 516 or Lynes Parkway; and WHEREAS, Woodville Neighborhood residents and City staff have prepared a Neighborhood Plan to address conditions of blight in the neighborhood; and the Woodville Neighborhood Plan documents existing conditions and sets out goals, objectives, and strategies to improve the physical and social conditions of the neighborhood; and WHEREAS, the City Council makes the following findings: that the Woodville Neighborhood Plan conforms to the Comprehensive Plan for Chatham County/City of Savannah and the Consolidated Housing and Community Development Plan; that a feasible method exists for the relocation of families who might be displaced from the Urban Redevelopment Area; and that the Woodville Neighborhood Plan affords maximum opportunity for the rehabilitation and redevelopment of the Urban Redevelopment Area by private enterprises; and WHEREAS, adoption of the Woodville Neighborhood Plan is necessary to comply with Title 36, Chapter 61 of the Code of Georgia, as amended, known as the Urban Redevelopment Law; and WHEREAS, the adoption of the Woodville neighborhood as an Urban Redevelopment Area will enable the City to undertake activities necessary to implement the proposed improvements and to revitalize buildings and infrastructure; NOW, THEREFORE, BE IT RESOLVED that the Mayor and Aldermen of the City of Savannah, Georgia approve the adoption of the Woodville Neighborhood Plan and designation of the same as an Urban Redevelopment Area. ADOPTED AND APPROVED ON the 15th day or November Upon a motion by Alderman Johnson, seconded by Alderman Thomas and carried with Aldermen Bell, Bordeaux, Thomas, Johnson, Sprague, Hall, and Mayor Jackson voting in favor; Alderman Shabazz was out of the room. *************************************** A RESOLUTION TO ADOPT THE AUGUSTA AVENUE CORRIDOR REVITALIZATION PLAN AS MEETING THE CRITERIA FOR AN URBAN REDEVELOPMENT AREA UNDER GEORGIA URBAN REDEVELOPMENT LAW. WHEREAS, the Augusta Avenue Corridor located in the West Savannah neighborhood is defined as the area in the City of Savannah bounded generally by the Census Block boundaries adjacent to Augusta Avenue between East Lathrop Avenue on the east and Interstate 516 or Lynes Parkway on the west; and WHEREAS, West Savannah Neighborhood residents and City staff have prepared a Corridor Revitalization Plan to address conditions of blight in the area; and the Augusta Avenue Corridor Revitalization Plan documents existing conditions and sets out goals, objectives, and strategies designed to improve the physical and social conditions of the area; and 9 WHEREAS, the City Council makes the following findings: that the Augusta Avenue Corridor Revitalization Plan conforms to the Comprehensive Plan for Chatham County/City of Savannah and the Consolidated Housing and Community Development Plan; that a feasible method exists for the relocation of families who might be displaced from the Urban Redevelopment Area; and that the Augusta Avenue Corridor Revitalization Plan affords maximum opportunity for the rehabilitation and redevelopment of the Urban Redevelopment Area by private enterprises; and WHEREAS, adoption of the Augusta Avenue Corridor Revitalization Plan is necessary to comply with Title 36, Chapter 61 of the Code of Georgia, as amended, known as the Urban Redevelopment Law; and WHEREAS, the adoption of the Augusta Avenue Corridor area as an Urban Redevelopment Area will enable the City to undertake activities necessary to implement the proposed improvements and to revitalize buildings and infrastructure; NOW, THEREFORE, BE IT RESOLVED that the Mayor and Aldermen of the City of Savannah, Georgia approve the adoption of the Augusta Avenue Corridor Revitalization Plan and designation of the same as an Urban Redevelopment Area. ADOPTED AND APPROVED ON THE DATE OF November 1, 2012 upon a motion by Alderman Johnson seconded by Alderman Thomas and unanimously carried. *************************************** A RESOLUTION TO AUTHORIZE THE GRANTING OF A DEED FOR LOTS 53 AND 54 AND THE WEST ONE-HALF OF LOT 55, DEMERE WARD, PIN 2-0037-36-020, 808 W. 42nd STREET, TO THE CHATHAM COUNTY/CITY OF SAVANNAH LAND BANK AUTHORITY, INC., FOR THE DEVELOPMENT OF AFFORDABLE HOUSING. WHEREAS, the within described property was declared surplus to the City’s needs on the 15th day of November, 2012; and WHEREAS, Georgia Code O.C.G.A 36-37-6(h) allows the transfer of municipal property to another governing authority or government agency for public purposes; and WHEREAS, the Land Bank Authority is willing to accept the property for use for the construction of affordable housing; NOW THEREFORE, BE IT RESOLVED by the Mayor and Aldermen of the City of Savannah in regular meeting of Council assembled, that the City Manager is authorized to execute a deed to Chatham County/City of Savannah Land Bank Authority, Inc., to the property described herein, and the Clerk of Council to attest said Deed and affix the City’s seal. See attached Exhibit A ADOPTED AND APPROVED this 15th day of November, 2012 upon a motion by Alderman Johnson, seconded by Alderman Thomas and unanimously carried. MISCELLANEOUS Appointments to Boards, Commissions and Authorities. Upon a motion by Alderman Johnson, seconded by Alderman Shabazz and unanimously carried the following individuals were appointed: CIVIL SERVICE BOARD Roy L. Jackson (Re-appointment) Theresa L. Watson (Re-appointment) CODE ENFORCEMENT APPEALS BOARD Clay Smith, Jr. CULTURAL AFFAIRS COMMISSION Raymond Gaddy (Re-appointment) Darren Bagley-Heath 10 Larry Dane-Kellogg Megan Usher Manly April Martin (Re-appointment) Martha Dawkins Massey DOWNTOWN SAVANNAH AUTHORITY Christian J. Steinmetz, III ELECTRICAL APPEALS AND ADVISORY BOARD Carl. B. Cheek, Jr. GA INTERNATIONAL AND MARITIME TRADE CENTER AUTHORITY Stephanie Cutter, Acting City Manager GREATER SAVANNAH INTERNATIONAL ALLIANCE Denis Blackburne (Re-appointment) Dominique “Nick” Doms Maria G. Lancaster (Re-appointment) Dr. Mohamed Mukhtar (Re-appointment) J’Miah Nabawi (Re-appointment) Leigh Ryan Malik R. Watkins George Woods Francis Xavier Hayes HISTORIC DISTRICT BOARD OF REVIEW Nicholas L. Henry (Re-appointment) Sidney J. Johnson (Re-appointment) T. Jerry Lominack Ebony Simpson (Re-appointment) Dr. Robin Williams (Re-appointment) HOUSING AUTHORITY OF SAVANNAH Carl A. Miller KEEP SAVANNAH BEAUTIFUL Deborah S. Rauers METROPOLITAN PLANNING COMMISSION (MPC) James B. Blackburn, Jr. Timothy S. Mackey (Re-appointment) - Unexpired Term until 12/31/14 J. Adam Ragsdale (Re-appointment) PARK AND TREE COMMISSION Walt Harper (Re-appointment) Emily Amburgey Pidgeon (Re-appointment) Audrey Platt (Re-appointment) Catharine E. Varnedoe (Re-appointment) PILOTAGE COMMISSION Christopher Desa (Re-appointment) SAVANNAH/CHATHAM COUNCIL OF DISABILITY ISSUES Denise R. Parker SAVANNAH ECONOMIC DEVELOPMENT AUTHORITY (SEDA) Willie J. Seymore SAVANNAH RECREATION COMMISSION Sam Axley William Osborne McIntosh SAVANNAH ZONING BOARD OF APPEALS Brian C. Reese (Re-appointment) 11 TRAFFIC CALMING COMMITTEE Marsha Buford Carol Chambers. ***************************** Transfer of 808 W. 42nd Street to the Land Bank Authority. Staff requested the City declare surplus property located at 808 W. 42nd Street, PIN 2- 0073-36-020, so that it can be transferred to the Chatham County/City of Savannah Land Bank Authority, Inc., for use as affordable housing. The subject property is a 75’ by 75’ vacant lot located in Cuyler-Brownsville, between Bulloch Street and Stevens Street and legally described as Lots 53 and 54 and the west one-half of Lot 55, Demere Ward. The property was acquired via Warranty Deed in December of 2009. The City’s Housing Department, the Land Bank Authority, Historic Savannah Foundation, and Coastal Empire Habitat for Humanity are working together to secure grants for an affordable housing project which will reflect the design standards of the historic Cuyler-Brownsville neighborhood and provide the opportunity for first-time home ownership. The Housing Department will work with Habitat to develop a grant agreement which will recognize the City’s financial investment in acquiring the property Under Georgia Code 36-37-6(h), the City can convey this parcel to another governmental entity, such as the Chatham County/City of Savannah Land Bank Authority without offering the land for sale to the public. The Land Bank Authority has agreed to accept the transfer of the property for use for the construction of low-income housing through Habitat for Humanity’s program. Declared surplus Lots 53 and 54 and the west one-half of Lot 55, Demere Ward in order to transfer the property to the Chatham County/City of Savannah Land Bank Authority, Inc. Authorized the Acting City Manager to execute the Fee Simple Deed transferring said property to the Land Bank Authority. Upon a motion by Alderman Johnson, seconded by Alderman Thomas and carried the request was granted with Aldermen Bell, Bordeaux, Thomas, Johnson, Sprague, Hall, and Mayor Jackson voting in favor; Alderman Shabazz was out of the room. Historic Marker Relocation - Massie Heritage Center. The Historic Site and Monument Commission received approval of the request by the Massie Heritage Center to relocate the existing historical marker describing the history of the Massie School from its present location in Calhoun Square to a location across the street in front of the Massie Heritage Cente. The marker was originally installed in 1970s when the historical marker program was administered by the State of Georgia. The Georgia Historical Society (GHS) currently administers the historical marker program. Both the State and GHS support the relocation. The proposed location is in front of the Massie Heritage Center at the southeast corner of Abercorn and E. Gordon Streets. This site is the west tree lawn of the sidewalk and is closer to the subject. Both the current and proposed sites are City property. The petitioner has the necessary funding and will assume all costs for moving the marker. The Historic Site and Monument Commission recommended the request be approved because it is consistent with the Master Plan and Guidelines, and that the petitioner coordinate with City departments to ensure no utilities are damaged during installation. Additionally, the petitioner will need a right-of-way permit before beginning work. Upon a motion by Alderman Thomas, seconded by Alderman Sprague and unanimously carried the request was granted. BIDS, CONTRACTS AND AGREEMENTS As advertised, per the Acting City Manager’s recommendation - upon a motion by Alderman Thomas, seconded by Alderman Sprague and unanimously carried, the following bids, contracts and agreements were approved: Fire Training Facility Design Services (PB637) – Contract Modification No. 2 – Bid No. 04.322. Approval of Contract Modification No. 2 from Watkins Associates Architects in the amount of $22,800.00. This amendment is for additional services to provide Construction Administration Services for the Fire Training Facility during the construction phase of the project. These services were not included in the original contract. The cumulative total of the contract requires Council approval of this modification. The original contract was $37,500.00. The total of all modifications including this modification is $32,600.00. The new contract price will now be $70,100.00. Also, approval of Contract Modification No. 2 to Watkins Associates Architects in the amount of $22,800.00. Funds are available in the 2012 Budget, Capital Improvements Fund/Capital Improvements Projects/Other Costs/Fire Training Facility (Account No. 311-9207- 52842-PB0637). Security Services for City Hall, Broughton Municipal Building and Gamble Building – Contract Modification No. 1 – Event No. 406. Approval of Contract Modification No. 1 to Norred & Associates, Inc. in the amount of $174,031.90. The original contract was to provide security services for armed guards for City Hall, Broughton Municipal Building and the Gamble 12 Building. This contract modification includes the addition of Ellis Square (1 guard per shift for 2.5 shifts per day) and all five City parking garages (1-2 guards per shift 24 hours/day). Rates are based on the rates submitted for the original contract. This contract was originally renewed by Council in May, 2012 exercising the second of three renewal options. The amount requested for the contract modification provides service through the end of the current contract period. At the next renewal option, these services will be included for approval in the annual renewal. The original contract was approved for $295,963.20. With this modification, the new total contract becomes $469,995.10. Recommend approval of Contract Modification No. 1 to Norred & Associates in the amount of $174,031.90. Funds are available in Parking Garages/Security Guard Services (Account No. 561-1114-51241). Savannah-Chatham Metropolitan Police Department Lower Roof Replacement – Event No. 676. Approval to procure roof replacement services from Metalcrafts, Inc. in the amount of $219,170.00. Staff has negotiated with the recommended contractor to value engineer the project in order to come within budget. State construction law allows negotiation with the lowest bidder. The project includes lead abatement of identified materials and converting the existing flat roof into a new sloped metal roof system. The project also includes replacement of a (3) ton HVAC unit located on the roof. Although over 160 bidders were notified about this solicitation, only one bidder chose to respond. The recommended bidder has provided excellent service and quality work to the City in the past, including the upper roof of the same building, and is qualified to complete the work. Delivery: 60 Days. Terms: Net-30 Days. Funds are available in the 2012 Budget, Capital Improvement Project/Other Costs/SCMPD Public Safety Headquarters (Account No. 311-9207-52842- PB0428). Savannah-Chatham Metropolitan Police Department Chiller Replacement Event No. 719. Approval to procure a replacement chiller from Air Services & Refrigeration in the amount of $56,691.00. The chiller will be installed at the Savannah-Chatham Metropolitan Police Department Headquarters and replaces a unit that has outlived its functional life and is no longer economical to repair or operate. The reason for not awarding to the low bidder is that the McQuay, Inc. did not meet the entering water temperature parameter, has a higher gallon per minute rate, and uses more refrigerant which increases ongoing maintenance costs; submitted a manufacturer that City staff is not trained to maintain and would require additional costs to obtain that training; and did not submit any warranty information and failed to provide documentation to prove the equipment met the specification for the integrated pump. Delivery: 30-45 Days. Terms: 1/2%-10 Net-30 Days. Funds are available in the 2012 Budget, General Fund/Administrative Services Division/Building Maintenance (Account No. 101-4240-51244). Non-Ballistic Shields – Sole Source – Event No. 818. Approval to procure non-ballistic shields from Defenshield, Inc. in the amount of $28,031.61. The shields will be utilized by the Savannah-Chatham Metropolitan Police Department to protect police officers in the event of a riot or other civil disturbance. This product is the industry standard, is virtually unbreakable and protects officers from objects thrown at them. These shields are superior in performance than shields currently in use at the department. The recommended vendor has sole proprietary rights to all sales of this item and does not authorize any other outlets for sale purposes. Delivery: As Requested. Terms: Net-30 Days. Funds are available in the 2012 Budget, Justice Assistance Grant/Operating Supplies and Materials, 2012 Byrne Memorial Grant (Account No. 212-4282- 51320-GT0049). Bulldozer Repair – Emergency Purchase – Event No. 822. Approval to procure repair services from Yancey Brothers Co. in the amount of $35,086.05. The services were utilized by Vehicle Maintenance to replace the undercarriage of a D-7 bulldozer. The bulldozer is used at the Dean Forest Landfill and is critical to the landfill's operation. The bulldozer's undercarriage required rebuilding due to damage occurring from daily use at the landfill. The equipment was inoperable and required immediate repair in order to continue landfill operations and so was completed as an emergency. The recommended contractor is the only authorized repair facility for southeast Georgia. Delivery: Immediate. Terms: Net-30 Days. Funds are available in the 2012 Budget, Vehicle Maintenance/Outside Vehicle Repair (Account No. 611-1130-51254). Valve Actuators – Sole Source – Event No. 823. Approval to procure valve actuators and related equipment from Chalmers & Kubek in the amount of $27,442.00. The valve actuators will be used by Water Reclamation staff at the Georgetown Regional Plant. The valve actuator is a device that opens and closes valves in the treatment processes electrically from remote areas via the plants computerized system. The Water Reclamation Department has standardized on this specific manufacturer's actuators because of performance, part availability, and stock supplies and has over fifty of these actuators in service at this time. Chalmer & Kubek is the only authorized vendor for the Savannah area. Delivery: 30 Days. Terms: Net-30 Days. Funds are 13 available in the 2012 Budget, Regional Plants/Equipment Repair Parts (Account No. 521-2554- 51335). Gas Service Relocation – Sole Source – Event No. 824. Approval to procure services to relocate a gas main from Atlanta Gas Light (AGL) in the amount of $25,277.85. The main was relocated during rehabilitation of an 8-inch sewer main that serves a portion of Westside Savannah. Because the sewer main and gas main were immediately adjacent to each other, it required the relocation of the gas main as the sewer main was replaced. The reason why a sole source vendor is required is that AGL is responsible for relocating its gas mains. Delivery: Immediate. Terms: Net-30 Days. Funds are available in the 2012 Budget, Capital Improvement Fund/Capital Improvement Projects/Other Costs/Sewer Line Rehabilitation (Account No. 311-9207-52842- SW720). Remote Terminal Units (RTU’s) for Lift Stations – Sole Source – Event No. 825. Approval to procure Supervisory Control and Data Acquisition (SCADA) equipment from Emerson Process Management, Inc. in the amount of $112,586.30. This equipment is for the conversion to new controllers as part of the remote terminal unit (RTU) change over. A sole source vendor is required because this equipment must be compatible with the existing equipment and Emerson is the only supplier. Emerson has agreed to maintain the same pricing discount as was proposed for the original system installation several years ago for a total of a 15% discount. Delivery: 4-10 Weeks. Terms: Net-30 Days. Funds are available in the 2012 Budget, Capital Improvement Fund/Capital Improvement Projects/Other Costs/SCADA Remote Terminal Units (Account No. 311-9207-52842-SW428). Clarifier Drive – Sole Source – Event No. 826. Approval to procure a clarifier drive from Smith & Loveless, Inc. in the amount of $76,059.00. The drive will be used by Water Reclamation to replace a drive that can no longer be repaired. The clarifier drive is a component of a clarifier sludge collector system at the Georgetown Water Reclamation Facility that settles and collects sludge to return it to the biological treatment system. The clarifiers were built in the mid 1980s and were manufactured by the recommended contractor. The drive and other replacement parts are proprietary and are not available from any other source. Delivery: 60 Days. Terms: Net-30 Days. Funds are available in the 2012 Budget, Regional Plants/Other Contractual Services (Account No. 521-2554-51295). Emergency Notification System – Sole Source – Event No. 828. Approval to renew an annual contract for the emergency notification system from Global Connect in the amount of $34,247.95. The services are used by Savannah-Chatham Metropolitan Police, Fire and Emergency Services, Community and Economic Development and Public Information to notify citizens of emergency situations and provide information on various City activities which may affect their area. The system can selectively notify certain neighborhoods and areas that are affected without notifying unaffected citizens. The City bills Chatham County for half of the cost of this service. The method used for procurement was the Request for Proposal (RFP) which evaluates criteria in addition to costs. The criteria evaluated as part of this RFP were functionality, references and costs and fees. The RFP was originally awarded to Cascade International however they were unable to successfully implement their system. Global Connect was the second highest ranked proposer. The system has performed satisfactorily. Funds will be available in the 2012 Budget, Account No. (241-4251-51295) Public Safety Communications/Other Contractual Services; (101-5102-51295) General Fund/City-Wide Emergency Planning/Other Contractual Services; (101-0123-51295) General Fund/Public Information/Other Contractual Services; (101-3101-51295) General Fund/Community and Economic/Other Contractual Services. Technological Support for Critical Network Equipment – Sole Source – Event No. 832. Approval to procure technology support services from Layer 3 in the amount of $34,560.00. The services will provide supplemental maintenance and support for critical network equipment in response to any issues or problems with Information Technology (IT) Data Center equipment and technical assistance to complete the several remaining technology components at the Command and Control Center. The reason for the sole source is that the staff employed by the recommended contractor has extensive knowledge of the City's IT network. The City has been working with the contractor since 2006 establishing the City's data network and as a result the contractor has developed extensive knowledge of the complexities of the data network. Delivery: As Needed. Terms: Net-30 Days. The bidder was: Funds are available in the 2012 Budget, IT/Technical Purchased Services (Account No. 611-1140-51239). Parking Operations Management System – Annual Contract Renewal – Event No. 833. Approval to renew an annual contract for the parking operations management system from T2, 14 Inc. in the amount of $32,112.90. The parking operations management system provides Mobility and Parking Services with a comprehensive system to oversee and track all on-street parking activities from citation issuance to collections of fines and will streamline all parking tasks including: accounts receivable, residential and other permits, access cards, citations, towing, monthly contract parking, event management, reservations, and validations. Ongoing costs include fees for the contractor to host the internet -based system, fees for the City to access the system on a continuous basis, and maintenance fees for the hardware and software utilized as part of the system. This is the first of three renewal options available. Delivery: As Needed. Terms: Net-30 Days. Funds are available in the 2012 Budget, Parking Enforcement and Administration/Other Contractual Services (Account No. 561-1113-51295). Ticket Lobby Renovation Design and Project Management Services – Savannah/Hilton Head International Airport. The Savannah Airport Commission received approval to enter into a contract with Reynolds, Smith, and Hills, Inc. (RS&H) in the amount of $196,000.00 for the ticket lobby modernization project. Staff consulted with the airlines who agreed with the concept and the plan to move forward with the renovation. The fee proposal consists of design, bidding and construction management services. This phase will include everything except the baggage handling design service which the Airport will program separately. Riding Sweeper/Scrubber – Event No. 744 – Savannah/Hilton Head International Airport. The Savannah Airport Commission received approval to purchase a new Tennant M30 Large Integrated Sweeper/Scrubber in the amount of $42,500.00 from Tennant Sales and Service Company. The sweeper/scrubber replaces the 12 year old scrubber due to lifecycle and will be used to maintain the apron ramp, parking garages, and terminal walkways Replacement of Level One Terminal Building Deplane Lighting with LED Lighting Fixtures – Event No. 742 – Savannah/Hilton Head International Airport. The Savannah Airport Commission received approval to purchase Replacement of Level One Terminal Building Deplane Lighting with LED Lighting Fixtures from Graybar Electric Company in the amount of $63,175.00. The purchase includes 95 Beacon Endura LED Lighting Fixtures to replace existing 175-watt metal halide lights which are currently failing 3-4 per month. The LED lights will reduce energy costs by more than 50%, and virtually eliminate maintenance costs for five to seven years. 29. Water and Sewer Agreement – GSAS61020. West Savannah Lab, LLC has requested a water and sewer agreement for GSAS61020. The water and sewer systems have adequate capacity to serve this 18-equivalent residential unit development located at 1425 Chatham Parkway. The agreement is consistent with policy directives given by the Mayor and Aldermen and has been reviewed and approved by the City Attorney for legal format. Water and Sewer Agreement – GSAS61020. West Savannah Lab, LLC has received a water and sewer agreement for GSAS61020. The water and sewer systems have adequate capacity to serve this 18-equivalent residential unit development located at 1425 Chatham Parkway. The agreement is consistent with policy directives given by the Mayor and Aldermen and has been reviewed and approved by the City Attorney for legal format. Water and Sewer Agreement – CarMax Auto Superstore No. 6021. CarMax Auto Superstores, Inc. has received a water and sewer agreement for CarMax Auto Superstore No. 6021. The water and sewer systems have adequate capacity to serve this 26.4-equivalent residential unit development located at 8989 Abercorn Street. The agreement is consistent with policy directives given by the Mayor and Aldermen and has been reviewed and approved by the City Attorney for legal format. ******************************** On behalf of Savannah City Council, Mayor Jackson wished everyone a Thanksgiving blessing. Council Members will attend National League of City’s Fall Meeting. The next Council Meeting will be Monday, November 26, 2012. There being no further business, Mayor Jackson declared this meeting of Council adjourned. Dyanne C. Reese, MMC Clerk of Council 15

Agenda

http://www.savannahga.gov AGENDA MEETING OF THE MAYOR AND ALDERMEN NOVEMBER 15, 2012 1. Approval of the summary/final minutes of the City Council work session/City Manager’s briefing of November 1, 2012. 2. Approval of the minutes of the City Council meeting of November 1, 2012. 3. The unveiling of the Official Portrait of Mayor Otis S. Johnson, PhD, who was the 64th Mayor of the City of Savannah, serving two consecutive 4-year terms from January 1, 2003 to December 31, 2011. Immediately following the City Council meeting will be the hanging of the portrait in the rotunda area on the second floor of City Hall and a reception. PUBLIC HEARINGS 4. Woodville Neighborhood Plan and Augusta Avenue Corridor Revitalization Plan. A public hearing to receive public comments concerning the Woodville Neighborhood Plan and the Augusta Avenue Corridor Revitalization Plan. ORDINANCES Second Readings 5. General Development Plan Amendment – One West Victory (P-120222- 32609-2). An ordinance to amend the General Development Plan approved in conjunction with the rezoning of 1 and 109 W. Victory Drive from I-L (Light Industrial) and R-B (Residential Business) to R-I-P-B (Residential-Medium Density) in 2007 (Z-070220-43024-2). (The Zoning Hearing was held and approved on May 3, 2012.) Recommend approval. First and Second Readings 6. Parking Prohibition on Interchange Court. An ordinance to prohibit parking on both sides of Interchange Court from Interchange Drive west to the dead end. (The Traffic Engineering Report was approved on November 1, 2012.) Recommend approval. -2- 7. Two-Hour Parking Restriction on Ann Street. An ordinance to authorize a two-hour parking restriction on the east side of Ann Street from Alton Street to W. Oglethorpe Avenue. (The Traffic Engineering Report was approved on November 1, 2012.) Recommend approval. RESOLUTIONS 8. Woodville Neighborhood Plan and Augusta Avenue Corridor Revitalization Plan. A resolution to adopt the Woodville Neighborhood Plan and the Augusta Avenue Corridor Revitalization Plan. Recommend approval. 9. Fee Simple Deed – Land Bank Authority. A resolution to authorize granting a deed for Lots 53 and 54 and the west one-half of Lot 55, Demere Ward, PIN 2-0037-36-020, 808 W. 42nd Street, to the Chatham County/City of Savannah Land Bank Authority, Inc., for the development of affordable housing. (A map is attached.) Recommend first approving Item 11 which provides background information and declares the vacant lot surplus, and then approving this resolution to authorize conveying the property to the Land Bank Authority for the construction of affordable housing. MISCELLANEOUS 10. Appointments to Boards, Commissions and Authorities. 11. Transfer of 808 W. 42nd Street to the Land Bank Authority. Staff is requesting that the City declare surplus property located at 808 W. 42nd Street, PIN 2- 0073-36-020, so that it can be transferred to the Chatham County/City of Savannah Land Bank Authority, Inc., for use as affordable housing. The subject property is a 75’ by 75’ vacant lot located in Cuyler-Brownsville, between Bulloch Street and Stevens Street and legally described as Lots 53 and 54 and the west one-half of Lot 55, Demere Ward. The property was acquired via Warranty Deed in December of 2009. The City’s Housing Department, the Land Bank Authority, Historic Savannah Foundation, and Coastal Empire Habitat for Humanity are working together to secure grants for an affordable housing project which will reflect the design standards of the historic Cuyler-Brownsville neighborhood and provide the opportunity for first-time home ownership. The Housing Department will work with Habitat to develop a grant agreement which will recognize the City’s financial investment in acquiring the property. -3- Under Georgia Code 36-37-6(h), the City can convey this parcel to another governmental entity, such as the Chatham County/City of Savannah Land Bank Authority without offering the land for sale to the public. The Land Bank Authority has agreed to accept the transfer of the property for use for the construction of low-income housing through Habitat for Humanity’s program. Recommend declaring surplus Lots 53 and 54 and the west one-half of Lot 55, Demere Ward in order to transfer the property to the Chatham County/City of Savannah Land Bank Authority, Inc. Further recommend authorizing the Acting City Manager to execute the Fee Simple Deed transferring said property to the Land Bank Authority. Recommend approval. 12. Historic Marker Relocation - Massie Heritage Center. The Historic Site and Monument Commission recommends approval of the request by the Massie Heritage Center to relocate the existing historical marker describing the history of the Massie School from its present location in Calhoun Square to a location across the street in front of the Massie Heritage Center. The marker was originally installed in 1970s when the historical marker program was administered by the State of Georgia. The Georgia Historical Society (GHS) currently administers the historical marker program. Both the State and GHS support the relocation. The proposed location is in front of the Massie Heritage Center at the southeast corner of Abercorn and E. Gordon Streets. This site is the west tree lawn of the sidewalk and is closer to the subject. Both the current and proposed sites are City property. The petitioner has the necessary funding and will assume all costs for moving the marker. The Historic Site and Monument Commission recommends that the request be approved because it is consistent with the Master Plan and Guidelines, and that the petitioner coordinate with City departments to ensure no utilities are damaged during installation. Additionally, the petitioner will need a right- of-way permit before beginning work. Recommend approval. BIDS, CONTRACTS AND AGREEMENTS 13. Fire Training Facility Design Services (PB637) – Contract Modification No. 2 – Bid No. 04.322. Recommend approval of Contract Modification No. 2 from Watkins Associates Architects in the amount of $22,800.00. This amendment is for additional services to provide Construction Administration Services for the Fire Training Facility during the construction phase of the project. These services were not included in the original contract. -4- The cumulative total of the contract requires Council approval of this modification. The original contract was $37,500.00. The total of all modifications including this modification is $32,600.00. The new contract price will now be $70,100.00. Recommend approval of Contract Modification No. 2 to Watkins Associates Architects in the amount of $22,800.00. Funds are available in the 2012 Budget, Capital Improvements Fund/Capital Improvements Projects/Other Costs/Fire Training Facility (Account No. 311-9207-52842-PB0637). Recommend approval. 14. Security Services for City Hall, Broughton Municipal Building and Gamble Building – Contract Modification No. 1 – Event No. 406. Recommend approval of Contract Modification No. 1 to Norred & Associates, Inc. in the amount of $174,031.90. The original contract was to provide security services for armed guards for City Hall, Broughton Municipal Building and the Gamble Building. This contract modification includes the addition of Ellis Square (1 guard per shift for 2.5 shifts per day) and all five City parking garages (1-2 guards per shift 24 hours/day). Rates are based on the rates submitted for the original contract. This contract was originally renewed by Council in May, 2012 exercising the second of three renewal options. The amount requested for the contract modification provides service through the end of the current contract period. At the next renewal option, these services will be included for approval in the annual renewal. The original contract was approved for $295,963.20. With this modification, the new total contract becomes $469,995.10. Recommend approval of Contract Modification No. 1 to Norred & Associates in the amount of $174,031.90. Funds are available in Parking Garages/Security Guard Services (Account No. 561-1114-51241). Recommend approval. 15. Savannah-Chatham Metropolitan Police Department Lower Roof Replacement – Event No. 676. Recommend approval to procure roof replacement services from Metalcrafts, Inc. in the amount of $219,170.00. Staff has negotiated with the recommended contractor to value engineer the project in order to come within budget. State construction law allows negotiation with the lowest bidder. The project includes lead abatement of identified materials and converting the existing flat roof into a new sloped metal roof system. The project also includes replacement of a (3) ton HVAC unit located on the roof. -5- The Minority and Women Business Enterprise (M/WBE) goal for this project was a combined goal of 41%. The recommended contractor submitted participation of 50.69%. Due to the value engineering process and elimination of minor scopes of work, the new MWBE participation will be 40.41%, utilizing Pioneer Construction at 12.11% MBE, Georgia Framing Construction, at 11.85% WBE and Bryan Mechanical at 16.88% WBE. Although over 160 bidders were notified about this solicitation, only one bidder chose to respond. The recommended bidder has provided excellent service and quality work to the City in the past, including the upper roof of the same building, and is qualified to complete the work. Bids were received October 9, 2012. This bid has been advertised, opened and reviewed. Delivery: 60 Days. Terms: Net-30 Days. The bidder was: L.B. Metalcrafts, Inc. (B) $ 295,030.00 Funds are available in the 2012 Budget, Capital Improvement Project/Other Costs/SCMPD Public Safety Headquarters (Account No. 311-9207-52842- PB0428). (B)Indicates local non-minority owned business. Recommend approval. 16. Savannah-Chatham Metropolitan Police Department Chiller Replacement – Event No. 719. Recommend approval to procure a replacement chiller from Air Services & Refrigeration in the amount of $56,691.00. The chiller will be installed at the Savannah-Chatham Metropolitan Police Department Headquarters and replaces a unit that has outlived its functional life and is no longer economical to repair or operate. The reason for not awarding to the low bidder is that the McQuay, Inc. did not meet the entering water temperature parameter, has a higher gallon per minute rate, and uses more refrigerant which increases ongoing maintenance costs; submitted a manufacturer that City staff is not trained to maintain and would require additional costs to obtain that training; and did not submit any warranty information and failed to provide documentation to prove the equipment met the specification for the integrated pump. Bids were received October 16, 2012. This bid has been advertised, opened and reviewed. Delivery: 30-45 Days. Terms: 1/2%-10 Net-30 Days. The bidders were: L.B. Air Services & Refrigeration (D) $ 56,691.00 McQuay, Inc. (B) $ 54,231.00 + Boaen Mechanical (B) $ 59,950.00 Erickson (B) $ 60,215.00 Southeastern Air (D) $ 64,500.00 -6- Funds are available in the 2012 Budget, General Fund/Administrative Services Division/Building Maintenance (Account No. 101-4240-51244). A Pre-Bid Meeting was conducted and six vendors attended. (+)Indicates low bidder not meeting specifications. (D)Indicates non-local non-minority owned business, (B)Indicates local non-minority owned business. Recommend approval. 17. Non-Ballistic Shields – Sole Source – Event No. 818. Recommend approval to procure non-ballistic shields from Defenshield, Inc. in the amount of $28,031.61. The shields will be utilized by the Savannah-Chatham Metropolitan Police Department to protect police officers in the event of a riot or other civil disturbance. This product is the industry standard, is virtually unbreakable and protects officers from objects thrown at them. These shields are superior in performance than shields currently in use at the department. The recommended vendor has sole proprietary rights to all sales of this item and does not authorize any other outlets for sale purposes. Delivery: As Requested. Terms: Net-30 Days. The bidder was: S.S. Defenshield, Inc. (D) $ 28,031.61 Funds are available in the 2012 Budget, Justice Assistance Grant/Operating Supplies and Materials, 2012 Byrne Memorial Grant (Account No. 212-4282- 51320-GT0049). (D)Indicates non-local non-minority owned business. Recommend approval. 18. Bulldozer Repair – Emergency Purchase – Event No. 822. Recommend approval to procure repair services from Yancey Brothers Co. in the amount of $35,086.05. The services were utilized by Vehicle Maintenance to replace the undercarriage of a D-7 bulldozer. The bulldozer is used at the Dean Forest Landfill and is critical to the landfill's operation. The bulldozer's undercarriage required rebuilding due to damage occurring from daily use at the landfill. The equipment was inoperable and required immediate repair in order to continue landfill operations and so was completed as an emergency. The recommended contractor is the only authorized repair facility for southeast Georgia. Delivery: Immediate. Terms: Net-30 Days. The bidder was: S.S. Yancey Brothers (D) $ 35,086.05 Funds are available in the 2012 Budget, Vehicle Maintenance/Outside Vehicle Repair (Account No. 611-1130-51254). A Pre-Bid Meeting was not conducted as this was an emergency repair. (D)Indicates non-local non- minority owned business. Recommend approval. -7- 19. Valve Actuators – Sole Source – Event No. 823. Recommend approval to procure valve actuators and related equipment from Chalmers & Kubek in the amount of $27,442.00. The valve actuators will be used by Water Reclamation staff at the Georgetown Regional Plant. The valve actuator is a device that opens and closes valves in the treatment processes electrically from remote areas via the plants computerized system. The Water Reclamation Department has standardized on this specific manufacturer's actuators because of performance, part availability, and stock supplies and has over fifty of these actuators in service at this time. Chalmer & Kubek is the only authorized vendor for the Savannah area. Delivery: 30 Days. Terms: Net-30 Days. The bidder was: S.S. Chalmers & Kubek (D) $ 27,442.00 Funds are available in the 2012 Budget, Regional Plants/Equipment Repair Parts (Account No. 521-2554-51335). A Pre-Bid Meeting was not conducted as this was a sole source purchase. (D)Indicates non-local non-minority owned business. Recommend approval. 20. Gas Service Relocation – Sole Source – Event No. 824. Recommend approval to procure services to relocate a gas main from Atlanta Gas Light (AGL) in the amount of $25,277.85. The main was relocated during rehabilitation of an 8-inch sewer main that serves a portion of Westside Savannah. Because the sewer main and gas main were immediately adjacent to each other, it required the relocation of the gas main as the sewer main was replaced. The reason why a sole source vendor is required is that AGL is responsible for relocating its gas mains. Delivery: Immediate. Terms: Net-30 Days. The bidder was: S.S. Atlanta Gas Light (D) $ 25,277.85 Funds are available in the 2012 Budget, Capital Improvement Fund/Capital Improvement Projects/Other Costs/Sewer Line Rehabilitation (Account No. 311-9207-52842-SW720). A Pre-Bid Conference was not conducted as this is a sole source purchase. (D)Indicates non-local non-minority owned business. Recommend approval. 21. Remote Terminal Units (RTU’s) for Lift Stations – Sole Source – Event No. 825. Recommend approval to procure Supervisory Control and Data Acquisition (SCADA) equipment from Emerson Process Management, Inc. in the amount of $112,586.30. This equipment is for the conversion to new controllers as part of the remote terminal unit (RTU) change over. -8- A sole source vendor is required because this equipment must be compatible with the existing equipment and Emerson is the only supplier. Emerson has agreed to maintain the same pricing discount as was proposed for the original system installation several years ago for a total of a 15% discount. Delivery: 4-10 Weeks. Terms: Net-30 Days. The bidder was: S.S. Emerson Process Management (D) $ 112,586.30 Funds are available in the 2012 Budget, Capital Improvement Fund/Capital Improvement Projects/Other Costs/SCADA Remote Terminal Units (Account No. 311-9207-52842-SW428). A Pre-Bid Meeting was not conducted as this is a sole source purchase. (D)Indicates non-local non-minority owned business. Recommend approval. 22. Clarifier Drive – Sole Source – Event No. 826. Recommend approval to procure a clarifier drive from Smith & Loveless, Inc. in the amount of $76,059.00. The drive will be used by Water Reclamation to replace a drive that can no longer be repaired. The clarifier drive is a component of a clarifier sludge collector system at the Georgetown Water Reclamation Facility that settles and collects sludge to return it to the biological treatment system. The clarifiers were built in the mid 1980s and were manufactured by the recommended contractor. The drive and other replacement parts are proprietary and are not available from any other source. Delivery: 60 Days. Terms: Net-30 Days. The bidder was: S.S. Smith & Loveless, Inc. (D) $ 76,059.00 Funds are available in the 2012 Budget, Regional Plants/Other Contractual Services (Account No. 521-2554-51295). A Pre-Bid Conference was not conducted as this is a sole source purchase. (D)Indicates non-local non- minority owned business. Recommend approval. 23. Emergency Notification System – Sole Source – Event No. 828. Recommend approval to renew an annual contract for the emergency notification system from Global Connect in the amount of $34,247.95. The services are used by Savannah-Chatham Metropolitan Police, Fire and Emergency Services, Community and Economic Development and Public Information to notify citizens of emergency situations and provide information on various City activities which may affect their area. The system can selectively notify certain neighborhoods and areas that are affected without notifying unaffected citizens. The City bills Chatham County for half of the cost of this service. -9- The method used for procurement was the Request for Proposal (RFP) which evaluates criteria in addition to costs. The criteria evaluated as part of this RFP were functionality, references and costs and fees. The RFP was originally awarded to Cascade International however they were unable to successfully implement their system. Global Connect was the second highest ranked proposer. The system has performed satisfactorily. Proposals were originally received August 29, 2006. The proposal has been advertised, opened and reviewed. The proposers were: B.P. Global Connect (D) Federal Signal (D) Bipop (D) Reverse 911Sigma (D) Cintech (D) Twentyfirst Century (D) Cascade International (D)+ Funds will be available in the 2012 Budget, Account No. (241-4251-51295) Public Safety Communications/Other Contractual Services; (101-5102-51295) General Fund/City-Wide Emergency Planning/Other Contractual Services; (101-0123-51295) General Fund/Public Information/Other Contractual Services; (101-3101-51295) General Fund/Community and Economic Development/Other Contractual Services. A Pre-Proposal Conference was conducted and four vendors attended. (D)Indicates non-local non-minority owned business, +Indicates contractor terminated. Recommend approval. 24. Technological Support for Critical Network Equipment – Sole Source – Event No. 832. Recommend approval to procure technology support services from Layer 3 in the amount of $34,560.00. The services will provide supplemental maintenance and support for critical network equipment in response to any issues or problems with Information Technology (IT) Data Center equipment and technical assistance to complete the several remaining technology components at the Command and Control Center. The reason for the sole source is that the staff employed by the recommended contractor has extensive knowledge of the City's IT network. The City has been working with the contractor since 2006 establishing the City's data network and as a result the contractor has developed extensive knowledge of the complexities of the data network. Delivery: As Needed. Terms: Net-30 Days. The bidder was: S.S. Layer 3 (D) $ 34,560.00 - 10 - Funds are available in the 2012 Budget, IT/Technical Purchased Services (Account No. 611-1140-51239). A Pre-Bid Meeting was not conducted as this is a sole source purchase. (D)Indicates non-local non-minority owned business. Recommend approval. 25. Parking Operations Management System – Annual Contract Renewal – Event No. 833. Recommend approval to renew an annual contract for the parking operations management system from T2, Inc. in the amount of $32,112.90. The parking operations management system provides Mobility and Parking Services with a comprehensive system to oversee and track all on-street parking activities from citation issuance to collections of fines and will streamline all parking tasks including: accounts receivable, residential and other permits, access cards, citations, towing, monthly contract parking, event management, reservations, and validations. Ongoing costs include fees for the contractor to host the internet -based system, fees for the City to access the system on a continuous basis, and maintenance fees for the hardware and software utilized as part of the system. This is the first of three renewal options available. Delivery: As Needed. Terms: Net-30 Days. The proposal was: B.P. T2, Inc. (D) $ 32,112.90 Funds are available in the 2012 Budget, Parking Enforcement and Administration/Other Contractual Services (Account No. 561-1113-51295). A Pre-Proposal Meeting was not conducted as this is an annual contract renewal. (D)Indicates non-local non-minority owned business. Recommend approval. 26. Ticket Lobby Renovation Design and Project Management Services – Savannah/Hilton Head International Airport. The Savannah Airport Commission requests approval to enter into a contract with Reynolds, Smith, and Hills, Inc. (RS&H) in the amount of $196,000.00 for the ticket lobby modernization project. Staff consulted with the airlines who agreed with the concept and the plan to move forward with the renovation. The fee proposal consists of design, bidding and construction management services. This phase will include everything except the baggage handling design service which the Airport will program separately. Recommend approval. 27. Riding Sweeper/Scrubber – Event No. 744 – Savannah/Hilton Head International Airport. The Savannah Airport Commission requests approval to purchase a new Tennant M30 Large Integrated Sweeper/Scrubber in the amount of $42,500.00 from Tennant Sales and Service Company. The sweeper/scrubber replaces the 12 year old scrubber due to lifecycle and will be used to maintain the apron ramp, parking garages, and terminal walkways. - 11 - The bidders were: (D) Tennant Sales and Service $ 42,500.00 (D) Nilfisk Advance, Inc. $ 48,429.00 (D) Indicates non-local non-minority owned business. Recommend approval. 28. Replacement of Level One Terminal Building Deplane Lighting with LED Lighting Fixtures – Event No. 742 – Savannah/Hilton Head International Airport. The Savannah Airport Commission requests approval to purchase Replacement of Level One Terminal Building Deplane Lighting with LED Lighting Fixtures from Graybar Electric Company in the amount of $63,175.00. The purchase includes 95 Beacon Endura LED Lighting Fixtures to replace existing 175-watt metal halide lights which are currently failing 3-4 per month. The LED lights will reduce energy costs by more than 50%, and virtually eliminate maintenance costs for five to seven years. The bidders were: (B) L.B. Graybar Electric Co. $ 63,175.00 (B) Georgia Electric Co. $ 63,650.00 (D) Hagemeyer Inc. $ 66,215.00 (B) CED, Inc. $ 67,175.00 (B) Indicates local non-minority owned business; (D)Indicates non-local non- minority owned business. Recommend approval. 29. Water and Sewer Agreement – GSAS61020. West Savannah Lab, LLC has requested a water and sewer agreement for GSAS61020. The water and sewer systems have adequate capacity to serve this 18-equivalent residential unit development located at 1425 Chatham Parkway. The agreement is consistent with policy directives given by the Mayor and Aldermen and has been reviewed and approved by the City Attorney for legal format. Recommend approval. 30. Water and Sewer Agreement – CarMax Auto Superstore No. 6021. CarMax Auto Superstores, Inc. has requested a water and sewer agreement for CarMax Auto Superstore No. 6021. The water and sewer systems have adequate capacity to serve this 26.4-equivalent residential unit development located at 8989 Abercorn Street. The agreement is consistent with policy directives given by the Mayor and Aldermen and has been reviewed and approved by the City Attorney for legal format. Recommend approval. - 12 - City of Savannah Summary of Solicitations and Responses For November 15, 2012 Agenda Local MWBE Received Estimated Estimated Low Bid Bid Annual Vendor Vendor Total Sent to Total From Award MWBE Vendor MWBE Vendor Number Contract Description Available Available Sent MWBE Received MWBE Value Value Type Sub Type Event 676 SCMPD Lower Yes Yes 163 46 1 0 $219,170.00 0 B 0 0 Roof Replacement Event 719 SCMPD Yes Yes 42 7 5 0 $ 56,691.00 0 D 0 0 Chiller Replacement Event 818 Non-Ballistic No No 1 0 1 0 $ 28,031.61 0 D 0 0 Shields Event 822 Bulldozer No No 1 0 1 0 $ 35,086.05 0 D 0 0 Repair Event 823 Valve No No 1 0 1 0 $ 27,442.00 0 D 0 0 Actuators Event 824 Gas Service No No 1 0 1 0 $ 25,277.85 0 D 0 0 Relocation Event 825 Remote No No 1 0 1 0 $112,586.30 0 D 0 0 Terminal Units For Lift Stations Event 826 Clarifier No No 1 0 1 0 $ 76,059.00 0 D 0 0 Drive Event 828 X Emergency No No 546 125 7 0 $ 34,560.00 0 D 0 0 Notification System - 13 - City of Savannah Summary of Solicitations and Responses For November 15, 2012 Agenda Local MWBE Received Estimated Estimated Low Bid Bid Annual Vendor Vendor Total Sent to Total From Award MWBE Vendor MWBE Vendor Number Contract Description Available Available Sent MWBE Received MWBE Value Value Type Sub Type Event 832 Technology No No 1 0 1 0 $ 34,560.00 0 D 0 0 Support for Critical Network Equipment Event 833 Parking No No 1 0 1 0 $ 32,112.00 0 D 0 0 Operations Management System Event 744 Riding Sweeper Yes Yes 81 22 2 0 $42,500.00 D 0 0 Scrubber Event 742 Replacement of Yes Yes 72 14 4 0 $63,175.00 B 0 0 Level One Terminal Building Deplane Lighting with LED Lighting Fixtures Vendor(s)* A. Local Minority Owned Business B. Local Non-Minority Owned Business C. Non-Local Minority Owned Business D. Non-Local Non-Minority Owned Business E. Woman Owned Business F. Non-Local Woman Owned Business - 14 -

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