City Council
Regular MeetingSavannah, GA · November 26, 2012
Minutes
OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING
CITY GOVERNMENT
OFFICIAL PROCEEDINGS OF CITY COUNCIL
SAVANNAH, GEORGIA
November 26, 2012
The regular meeting of Council was held this date at 2:00 p.m. in the Council Chambers of City Hall.
The invocation was given by Margaret Williams, followed by the Pledge of Allegiance to the Flag.
PRESENT: Mayor Edna Jackson, Presiding
Alderman Van Johnson, II Mayor ProTem
Aldermen Tony Thomas, Chairman of Council
Aldermen Tom Bordeaux, John Hall, Estella Shabazz,
Mary Ellen Sprague and Carol Bell
Acting City Manager Stephanie S. Cutter
City Attorney W. Brooks Stillwell
Assistant City Attorneys William W. Shearouse
ABSENT: Alderman Mary Osborne, Vice-Chairman of Council (recuperating from surgery)
The Minutes of the following meetings were approved upon a motion by Alderman Johnson, seconded by
Alderman Thomas and unanimously carried:
Approval of the summary/final minutes of the 2013 Budget Retreat of November 7-8, 2012; and
Approval of the Council Minutes of November 15, 2012; and
Approval of the summary/final minutes of the City Council Work Session/City Manager’s
Briefing of November 15, 2012.
LEGISLATIVE REPORTS
ALCOHOL BEVERAGES LICENSE HEARING
As advertised, the following alcoholic license petitions were heard. No one appeared in objection to the
issuance of these licenses:
Laura Bisnett for The Olive Garden, requesting to transfer a liquor, beer and wine (drink) license at 11333
Abercorn Street, which is located between Largo Drive and Deerfield Road in District 6. (New manager)
Upon a motion by Alderman Johnson, seconded by Alderman Thomas and unanimously carried the
public hearing was closed. Upon a motion by Alderman Thomas, seconded by Alderman Sprague and
unanimously carried the request was granted.
Jolynn Romano for Pour Larry’s, requesting a liquor, beer and wine (drink) license at 206 W. St. Julian
Street, which is located between Barnard and Jefferson Streets in District 1. (New ownership/manager)
Upon a motion by Alderman Johnson, seconded by Alderman Thomas and unanimously carried the
hearing was continued until December 13, 2012.
Kantibhai Patel for Jai Shakti, Inc. t/a TMP Supermarket, requesting a beer and wine (package) license at
1820 Montgomery Street, which is located between W. 34th and W. 35th Streets in District 5. Approval
with condition set forth for the operation and management of the convenience store at 1820 Montgomery
Street and are to be attached to the license and property. Existing and future tenant lease agreements will
include the conditions identified below. Judee Jones, Alcohol Beverage Administrator read the following
conditions for this establishment:
Responsibility of owner and staff to control the behavior of patrons in and around the establishment:
No loitering inside or outside of premises - Post “No Loitering” signage outside
the business and constantly monitor the outside for compliance
Partner with Police Department and sign Citizen Agreement Form to arrest loiters
Consumption of alcohol is prohibited inside or outside near the premises
Comply with NO SMOKING ordinance inside premises
Conduct daily cleaning throughout day of exterior of building for litter and trash to
include adjacent lane
Do not allow peddlers/vendors on premises or in front of business
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Disallow any sale of food or other activities on the sidewalk and work with Police
and adjacent property owners to disallow these activities in lanes, sidewalk and
adjoining properties
Join Neighborhood Association for a working relationship with neighborhood.
Savannah Police Department: Work with property owner to enforce no loitering, and outdoor drinking.
Check area for compliance of “no loitering” during routine patrol and assign officer to work with
residents and business/property owners to address concerns from business.
Savannah Fire Marshal: Periodic inspection of establishment to ensure the occupancy limit is not
exceeded; fire safety inspection.
Revenue: Investigate all complaints for establishments.
Property Maintenance Department: Weekly inspections of property for code violations.
Alderman Shabazz requested the above mentioned conditions go into the minutes so that it was clear that
the conditions would be enforced and the problems would not reoccur. The owners and everyone around
the establishment would know that the Council and the City were serious about the situation. Alderman
Johnson said the business is located across the street from his district, it was an area with a lot of concern
and he would not hesitate to call a Show Cause Hearing to pull the license if they did not comply with
these conditions.
Kantibhai Patel’s brother Pravin Patel stated they agreed to the conditions stated and that they would do
their best to comply. Alderman Bordeaux asked if it was a new license or a transfer and asked what
violations had previously occurred to raise concern now. Ms. Jones stated it was a new request; the
business had a fire in December 2011 and was closed until Mr. Patel opened it. There were some
criminal activities in the area last June but Mr. Patel did not own the property at that time. Alderman
Bordeaux asked if the Patel’s owned any other businesses in Savannah and if they had any problems with
law enforcement. Ms. Jones stated the applicant did not own additional properties, but Pravin Patel
owned several businesses. Mayor Jackson said she knew Pravin and he had respectable businesses with
no problems. Pravin has agreed to monitor Kantibhai’s business and model it after his own businesses.
Alderman Hall said he knew the Patels and he knew they would bring an up-grade to that area and they
came highly recommended.
Upon a motion by Alderman Johnson, seconded by Alderman Shabazz and unanimously carried the
public hearing was closed. Upon a motion by Alderman Johnson, seconded by Alderman Thomas and
unanimously carried the request was granted with conditions.
PUBLIC HEARINGS
Budget Hearing. A public hearing was held to present information and receive comments concerning the
proposed 2013 Service Program and Budget. Mayor Jackson stated during the budget retreat they went
through the entire budget and made corrections and additions. Upon a motion by Alderman Johnson,
seconded by Alderman Shabazz and unanimously carried the public hearing was closed.
ZONING HEARINGS
Robert B. Brannen, Jr., Petitioner for SFC Investors, LLC (12-001249-ZA), requested a text amendment
to the City of Savannah’s Zoning Ordinance to amend Section 8-3025(b), Use 46(d) to permit Use 46(d),
Postsecondary Schools in the B-N (Neighborhood Business) zoning district. The Metropolitan Planning
Commission (MPC) recommended approval. The petitioner desires to lease commercial space to St. Leo
University in a shopping center on Hodgson Memorial Drive that is zoned B-N. However, the school is
classified as Use 46(d), Postsecondary School, which is not permitted in the B-N district. Educational
uses permitted in the B-N zoning district are Vocational and Technical Schools, Teaching of Voice Music
and Dance and Personal Service Schools. The Post Secondary School compares favorably to Vocational
and Technical Schools and is compatible with the B-N district which allows office uses. The proposed
amendment, if approved, would allow a use in a zoning district that is compatible with other uses that are
allowed and would not be detrimental to the properties within the general area or to the City of Savannah.
Marcus Lotson presented MPC’s recommendation of approval. Alderman Thomas stated he was in
complete agreement of the proposal and he thought it opened opportunities for another college at that site.
Alderman Sprague questioned the parking requirements and times of operation. Mr. Lotson said any
school would have to meet parking requirements at any location and it was not typical for the schools to
be open past 10:00 pm, because they cater to the working class. Alderman Sprague said she did not have
a problem with this particular school, but a massage school had received zoning as a technical school.
She had received numerous complaint calls; therefore she was more concerned than others and she
wanted to ensure it would not be detrimental to the neighborhood. Alderman Hall asked about other
businesses in the neighborhood and Mr. Lotson said a bank, a wireless cell phone store and other small
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businesses. Alderman Bell also asked about the parking issues and Mr. Lotson stated the school would
need to meet the parking requirements based on the number of students.
Upon a motion by Alderman Johnson, seconded by Alderman Sprague and unanimously carried the
public hearing was closed. Upon a motion by Alderman Johnson, seconded by Alderman Sprague and
unanimously carried the request was granted. Ordinance to cover at the next meeting of Council.
PETITIONS
Lowell Kronowitz, Owner and President of Levy Jewelers – Petition 120276, requested an encroachment
at 2 E. Broughton Street for the installation of a trench drain within the sidewalk; specifically located at
the west storefront of Levy Jewelers on Bull Street between Congress and Broughton Streets. The drain
serves the overhead canopy by directing collected water to the street drainage system. The request has
been reviewed by Development Services and Public Works and Water Resources. No objections were
offered, however the Bureaus have stipulated that the City will not be responsible for the installation or
continued maintenance of the drain. The owner of said property will be responsible for any future repairs
and maintenance to the trench drain installation including materials where sidewalk is breached for the
installation. All building codes, American with Disability Act (ADA) requirements, City permitting and
construction guidelines must be followed. Also, approval of Petition 120276 in which Lowell Kronowitz
of Levy Jewelers requests permission for encroachment at 2 E. Broughton Street for the installation of a
trench drain within the sidewalk. The petitioner should be advised that such encroachment grants no
ownership rights to the property and that, if ever required, the trench drain must be removed at
petitioner’s or property owner’s expense. Upon a motion by Alderman Johnson, seconded by Alderman
Sprague and unanimously carried the petition was approved.
ORDINANCES
First Readings
Budget Ordinance. An ordinance to adopt the 2013 Service Program and Budget proposed by the Acting
City Manager with certain changes. Ordinance to cover at the next meeting of Council.
Revenue Ordinance. An ordinance to raise revenue for the City of Savannah the same as was adopted and
amended for 2012 with certain changes. Ordinance to cover at the next meeting of Council.
TRAFFIC ENGINEERING REPORTS
Parking Removal - 400 Block of Orchard Street. Douglas Kaufman, owner of 409 Orchard Street, has
requested that on-street parking be prohibited in the 400 block due to the narrowness of the street and the
difficulty in accessing his property. Traffic Engineering investigated and found:
• A Savannah College of Art and Design (SCAD) classroom building across Montgomery Street
on Orchard Street’s east end generates heavy traffic.
• The SCAD parking lot on the southwest corner of Montgomery and Orchard Streets is often not
fully utilized.
• Students routinely park partially on the sidewalk on the north side of Orchard Street and on the
shoulder of the road on the south side of the street, blocking access to water meters and to Mr.
Kaufman’s gate.
On-street parking reduces the street’s travel width from 18 feet 9 inches to approximately 14 feet, which
is not wide enough for unobstructed two-way traffic. The Fire Marshall requires that a street with on-
street parking have a minimum travel width of 20 feet. To partially address the problem, Traffic
Engineering has, as prescribed by City Ordinance, installed “No Parking on the Shoulder” signs on the
street’s south side. Since parking is available on Martin Luther King, Jr. Boulevard and in the SCAD
parking lot, Traffic Engineering recommends prohibiting on-street parking in the 400 block of Orchard
Street in order to maintain unobstructed two-way vehicular traffic.
Upon a motion by Alderman Johnson, seconded by Alderman Shabazz and unanimously carried the
request was approved. Ordinance to cover at the next meeting of Council.
MISCELLANEOUS
December 27, 2012 Council Meeting – Reschedule Time of Meeting. Approval to reschedule the time of
the regular City Council meeting from 2:00 p.m. to 10:00 am on Thursday, December 27, 2012. Mayor
Jackson stated it was the day after Christmas and people wanted to be with their families. Upon a motion
by Alderman Johnson, seconded by Alderman Sprague and unanimously carried the meeting time was
rescheduled. There will not be a Council work session or City Manager’s briefing that day.
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BIDS, CONTRACTS AND AGREEMENTS
As advertised, per the Acting City Manager’s recommendation - upon a motion by Alderman Thomas,
seconded by Alderman Sprague and unanimously carried, the following bids, contracts and agreements
were approved:
Authorization for Acting City Manager to Sign and Administer through Sub-Grant Recipients FY2013
Adult and Dislocated Worker Grant Funds. The City of Savannah received a “Statement of Grant Award”
for Workforce Investment Act (WIA) Adult Programs ($1,229,402) and for Workforce Investment Act
(WIA) Dislocated Worker Programs ($1,189,276) from the Governor’s Office of Workforce
Development. This is the final portion of the total grant amount awarded to the nine-county area and will
be used to support “One-Stop” Career Centers that provide job training, preparation and placement
services. The period of availability for these funds is October 1, 2012 through June 30, 2014. Pursuant to
the Coastal Workforce Services (CWS) Consortium Agreement, received approval to authorize the Acting
City Manager to receive grant funding and enter into Grant Administration Agreements with sub-grant
recipients in accordance with the City of Savannah’s procurement policies and procedures. The grant
awards totaling $2,418,678 provide funding for adult and dislocated worker programs within Region 12
(Bryan, Bulloch, Camden, Chatham, Effingham, Glynn, Liberty, Long, and McIntosh counties).
Directional Boring – Annual Contract Renewal – Event No. 806. Renewed an annual contract to procure
directional boring services from D & C Directional Boring, LLC in the amount of $ 77,100.00. The
services are needed to provide directional boring in Water and Sewer service areas where open trenching
is too disruptive and impractical. 100 feet of 16" pipe for a total of $ 10,300.00 will be added to contract.
This is the second and last renewal option available. The original contractor, Molehead Construction &
Boring was terminated because they did not maintain required liability and worker's compensation
insurance coverage as specified in the contract. Delivery: As Needed. Terms: Net 30 Days. The bidder
was: This annual contract is used by several departments in Water and Sewer. The funding source used
for a particular project is determined by the department generating the work request. Funds are available
in the 2012-13 Budget, Capital Improvements Fund/Capital Improvement Projects/Other Cost/Various
and Water & Sewer Operating Fund/Life Station Maintenance/Other Contractual Service (Account No.
311-9207-52842- Various CIP's and 521-2552-51295).
Mowing for Leisure Services – Annual Contract Renewal – Event No. 838. Renewed annual contract to
procure mowing services from Dean Forest Nurseries (Section A, Items 1,4,6,9,11-14 and Section C,
Items 5, 7, 8, 10) in the amount of $ 41,262.00 and Blankenship Landscape (Section B, Items 2 and 3) in
the amount of $6,110.00 for a total award of $47,372.80. The mowing contract will be used by Buildings
and Grounds to mow ball fields, playgrounds, and various recreational areas. This is the first of two
renewal options available. This bid was originally advertised, opened and reviewed. The bidder was:
Other Contractual Services (Account No. 101-6120-51295).
Janitorial Services for Leisure Services – Annual Contract Renewal – Event No. 841. Renewed an annual
contract to procure Janitorial Services for Leisure Services from CKC Enterprises (Items 1, 2, 4, 8, 11, 16,
17, 23) in the amount of $47,453.00 and Superior Janitorial Services (Items 3, 5, 6, 7, 12-15, 18-22) in the
amount of $91,500.00. The janitorial services are needed to clean the Recreation Centers, Golden Age
Centers and Building and Grounds Administrative offices. This is the first of two renewal options
available Funds are available in the 2012 Budget, General Fund/Building and Grounds/Janitorial Services
(Account No. 101-6120-61243).
Printing, Insertion, Mailing of Bills and Notices – Annual Contract Renewal – Event No. 842. Renewed
an annual contract for printing and mailing services from Sure Bill in the amount of $75,255.35. The
services include printing, insertion and mailing of Revenue, Parking and other City bills, notices and
other mailings to the public. Through the outsourcing of this function, the City ensures compliance with
the USPS specifications to qualify for postal discounts sorting to the lowest possible postal rates and will
realize cost reductions and efficiency improvements to the existing printing of utility bills and other large
mailings. Upon receipt of the files at the proposer's facility, bills and notices are usually printed and
mailed within 24 hours. This is the third of four renewal options available. Proposals were originally
received July 8, 2008. The proposer was: Funds are available in the 2012 Budget, Water & Sewer
Operating Fund/Water & Sewer Fund/Outside Printing/Postage (Account No. 521-1112- 51275/51307).
Water Meters – Annual Contract Renewal – Event No. 847. Renewed an annual contract for water meters
to Badger Meter for Part B Items #2,4, Part C Items #9,13,15,20,23, Part D Item #2, Part E Items #1,2,3
in the amount of $804,219.00, to HD Supply for Part C Items #1,5 Part D #4 in the amount of
$100,800.00, and to Neptune Technology Group for Part A Items #1,2,3, Part B Item #5, Part C Items
#17, 21 Part D Item #3 in the amount of $88,862.50 and to Mueller systems for Part D Item #1 in the
amount of $ 6,000.00 for a grand total of $999,881.50. The meters will be used by Water Distribution to
replace meters that are no longer functioning and to install for new service. These meters are maintained
in inventory at the Central Warehouse. Some items are not being awarded at this time as the bid was
structured to allow all bidders to submit their versions of the automated meter reading meters that could
be used with the City's standardized Badger/Orion radio modules. The lowest cost of each of these units
that met the required performance was then selected. This is the first of two renewal options available.
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Delivery: As Needed. Terms: Net-30, 2%-30 Days. Funds are available in the 2012 Budget, Water &
Sewer Operating Fund/Water Distribution/Construction Supplies and Materials (Account No. 521-2503-
51340).
Pump Repair – Annual Contract Renewal – Event No. 865. Renewed an annual contract for pump repair
service from P & O Machine Shop in the amount of $31,500.00. The repair services will be utilized by
various City departments to repair pumps other than Flygt pumps that are located at well and pumping
stations. This is the last of a two year renewal options available. Delivery: As Needed. Terms: 2%-10
Days. Funds are available in the 2012 Budget, General Fund/Stormwater Management/Other Contractual
Service (Account No. 101-2104-51295), Water & Sewer Operating Fund/Lift Station Maintenance
(Account No. 521- 2552-51250).
Ready Mix Concrete – Annual Contract Renewal – Event No. 868. Renewed an annual contract to
procure ready-mix concrete from Chatham Concrete Construction (primary) and Savannah River Utilities
(secondary) in the amount of $133,220.00. The contract will be used by Streets Maintenance and other
departments for routine maintenance and small projects. The recommended award amount was negotiated
with the low bidder. This is the last in a three year renewal option available. Bids were originally
received August 25, 2009. Delivery: As Required. Terms: Net-30 Days.
Ready Mix Concrete – Annual Contract Renewal – Event No. 868. Renewed an annual contract to
procure ready-mix concrete from Chatham Concrete Construction (primary) and Savannah River Utilities
(secondary) in the amount of $133,220.00. The contract will be used by Streets Maintenance and other
departments for routine maintenance and small projects. The recommended award amount was negotiated
with the low bidder. This is the last in a three year renewal option available. Delivery: As Required.
Terms: Net-30 Days. The bidders were: Funds are available in the 2012-2013 Budget, General
Fund/Street Maintenance/Constructions Supplies & Materials (Account No. 101-2105-51340).
Electrical Engineering Services Event No. 469 (WT322) Contract Modification No. 1. Approval of
Contract Modification No. 1 from Rosser Engineering in the amount of $22,300.00. The original contract
was for the research and investigation into an upgrade to the high service pump station that serves large
industrial customers to make the system more reliable and provide more capacity for future growth. The
Industrial and Domestic (I&D) Water Plant needs to upgrade pumping capacity at the booster station.
These pumps provide the water used by Gulfstream, and our wholesale customers which include Pooler,
Port Wentworth and Effingham County. In order to convert to larger pumps most of the electrical system
serving this booster station will have to be upgraded including the electrical transmission lines, the pump
starters, and breakers. Rosser International performed the original study and is very familiar with the
facility and what needs to be upgraded. Also, the upgrades will have to be made while keeping the station
in service This contract modification covers the second phase of the project and includes the design of
engineering, civil and architectural improvements recommended in the report completed in September,
2012 that determined replacement of the existing four (4) pumps and upgrades to the power system that
controls the pumps was the most cost efficient solution and most beneficial to the City. The modification
will include bidding services, construction overview and project close-out services in addition to the
preparation of plans and specifications. The cumulative total of the contract requires Council approval of
this modification. The original contract was $7,380.00. The new contract price will now be $29,710.00.
Recommend approval of Contract Modification No. 1 to Rosser Engineering in the amount of $22,330.00.
Funds are available in the 2012 Budget, Capital Improvements Fund/Capital Improvements
Projects/Other Costs/Well Electrical Preventative Maintenance (Account No. 311-9207-52842-WT322).
Stormwater Excavator – One Time Purchase – Event No. 770. Approval to procure an excavator from
Grove River Machinery in the amount of $129,900. The excavator will be utilized by the Stormwater
Department to maintain canals, work on drainage, projects, etc. The excavator will be a replacement for
unit 1202 which is no longer economical to operate or repair. Delivery: As Requested. Terms: Net-30
Days. Funds are available in the 2012 Budget, Vehicle Purchase/Vehicular Equipment (Account No.
613-9230-51515).
Motorola Portable Radios and Accessories – Sole Source – Event No. 879. Approval to procure 6
Motorola radios and related accessories and software from Motorola Solutions, Inc. in the amount of
$29,952.00. The additional radios will be used by Savannah Fire and Emergency Services for radio
communications. Motorola is the only known manufacturer and distributor of the Smartzone software that
is necessary to operate on the existing City radio network of approximately 1,143 radios. The City’s radio
network is a comprehensive system that supports Police, Fire, Public Works, Parking Services, Civic
Center and various other departments. The departments have different talk groups that segregate their
communication as pertinent to their functions. In the case of emergency, all departments know to use
specific talk groups as defined by incident command structure for integration with public safety groups.
The radio network is known as Southeast Georgia Regional Radio Network (SEGARRN) and originally
came into being in 2005 as a regional, fully interoperable public safety communications network between
the City of Savannah, Chatham County and Effingham County. Today the regional radio network covers
nearly all of the Coastal Georgia area to facilitate communications between public safety organizations
during emergencies. Funding for planned upgrades to the regional system will be presented in 2013 and
will be of critical concern for the 2014 Budget / CIP process. Delivery: 30 Days. Terms: Net 30. Funds
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are available in the 2012 Budget Fire Administration/Office/Building Furniture/Equipment (Account No.
101-5101-51520).
Corrosion Control Additive – Annual Contract Renewal – Event No. 858. Renewed an annual contract to
procure corrosion control additive from Pristine Water Solutions in the amount of $120,000.00. The
corrosion control additive is needed in the City’s water distribution system. There is only one source for
this specialized chemical available, therefore the contract was negotiated. Prices have remained stable
from the previous contract period. Delivery: As Needed. Terms: Net-30 Days. Funds are available in the
2012/2013 Budget, I & D Operating Water Fund/I & D Operating & Maintenance/Chemicals (Account
No. 531-2581-51323).
Streetscape Agreement - Savannah Lofts, LLC. Savannah Lofts, LLC received a streetscape agreement
for East Broad Market Apartment & Mixed Use Development located at 533 E. 38th Street. This is an
agreement very much like a Water and Sewer Agreement that provides a means to reimburse the owner
for making improvements to the City’s streetscape on our right-of-way adjacent to the construction
project. Three bids for the work were received and evaluated by City staff and a careful review of line
items for the work performed before payment is made. They will also have inspectors performing
oversight inspections of the work. The agreement is consistent with policy directives given by the Mayor
and Aldermen and has been reviewed and approved by the City Attorney for legal format.
Water and Sewer Agreement – Savannah Lofts, LLC. Savannah Lofts, LLC received a water and sewer
agreement for East Broad Market Apartment & Mixed Use Development. The water and sewer systems
have adequate capacity to serve this 18-equivalent residential unit development located at 533 E. 38th
Street. The agreement is consistent with policy directives given by the Mayor and Aldermen and has been
reviewed and approved by the City Attorney for legal format.
Human Resources Assessment – One Time Purchase – Event No. 445. Approval to procure consultant
services for a comprehensive human resources (HR) assessment from The Mejorando Group in the
amount of $50,000.00. The assessment will analyze current HR functions, practices, responsibilities,
policies, procedures, documentation, and systems as well as identify needs for improvement. It will also
include specific recommendations and strategies to achieve enhancement of the HR function. It is
appropriate for a department with the scope and importance of HR to have a top to bottom assessment
every few years to identify potential points of improvement and recognize new trends. The assessment
helps to ensure that HR will remain a well run department into the future even with expected work force
changes. The assessment will be data driven and encompass best practices from other cities. Undertaking
an assessment like this internally is not possible given the tight staffing in HR. The department lost 3
positions in the RIFF and 2 key employees to early retirement. The method used for this procurement
was the Request for Proposal (RFP) which evaluates criteria in addition to costs. The criteria evaluated as
part of this RFP were the proposer’s qualifications and experience, the proposed plan, MWBE
participation and fees. Six proposers responded to the original solicitation; following a review and
evaluation of the stated criteria, three proposers were deemed qualified and were considered for further
evaluation. The recommended proposer was selected because of their prior experience in completing
assessments of HR departments in the public sector, because of the proposed team’s background and
qualifications in HR and local government, and because of the comprehensiveness of the proposed plan
which will include an implementation plan for recommended improvements. Delivery: 90 Days. Terms:
Net-30 Days. Funds are available in the 2012 Budget, Human Resources/Professional Purchased Services
(Account No. 101-1103-51238).
Alderman Sprague said the Acting City Manager clarified the need for this item during the City
Manager’s Briefing. Upon a motion by Alderman Sprague, seconded by Alderman Hall and carried the
purchase was approved with Aldermen Bell, Thomas, Johnson, Sprague, Hall, Shabazz and Mayor
Jackson voting in favor and Alderman Bordeaux opposing.
Incapacitant Weapons – Sole Source – Event No. 859. Approval to procure 57 each incapacitant weapons
(tasers), 57 color video cams, accessories and training CD’s from Karbon Arms in the amount of
$62,463.00. The less lethal incapacitant weapons and accessories will be used by Savannah-Chatham
Metropolitan police officers to subdue uncontrollable perpetrators. A study was conducted. The former
brand X-26 is acceptable; however the Karbon-Arms has proven to be more cost effective with a savings
of $200- $250 less per unit. Additional benefits include better video recovery as well as the mechanics of
the individual unit; which contains the camera within the unit and not as an attachment. Repairs can also
be done in-house versus out-sourced repair. The cost benefit will contribute to more units purchased via
Karbon Arms as opposed to the original brand. Karbon Arms is the sole manufacturer and distributor of
its products. Funds are available in the 2012 Budget, General Fund/Patrol Operations/Small Fixed Assets
(Account No. 101-4210-51321).
Alderman Sprague said she had questioned the City choosing this particular firm and the answer was in
the 2nd paragraph when the agenda was revised. Therefore, she thanked the Acting City Manager for the
explanation. Upon a motion by Alderman Sprague, seconded by Alderman Hall and unanimously carried
the approval was granted.
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Drug and Alcohol Testing Services – Annual Contract Renewal – Event No. 866. Recommend renewing
annual contract for drug and alcohol testing services to Substance Abuse Testing of Savannah Inc. d/b/a
as Health Awareness Enterprises in the amount of $55,465.00. The drug and alcohol testing services will
be used by Risk Management and Human Resources for pre-employment, commercial driver
license/Department of Transportation (CDL/DOT), random CDL, random safety sensitive, At Fault
Accidents and For Cause testing. Since more than 50% of the tests conducted under this contracted are
after normal working hours, the cost for the after-hours charge was a primary factor in determining the
short list. This is the second of four renewal options available. Proposals were originally received June
23, 2009. This proposal has been advertised, opened and reviewed. Delivery: As Needed. Terms: Net-30
Days. The proposer was: B.P. Substance Abuse Testing of Savannah, Inc. (F) $ 55,465.00 Funds are
available in 2012-2013 Budget, General Fund/Human Resources/Medical Costs (Account No. 101-1103-
51290). A Pre-Proposal Conference was not conducted as this is an annual contract renewal. (F)Indicates
non-local, women owned business. Recommend approval.
Alderman Johnson requested continuing this item to the December 13th meeting so that Human Resources
could meet with St. Joseph / Candler because they provide drug and alcohol testing. Upon a motion by
Alderman Johnson, seconded by Alderman Sprague and unanimously carried.
Datalink Receiver – Sole Source – Event No. 878. Approval to procure a digital microwave downlink
system from Broadcast Microwave Services, Inc. (BMS) in the amount of $28,425.83. The Datalink
receiver will be used by the Savannah-Chatham Metropolitan Police Department as part of its
communications system. The equipment will be used to transmit live real time video from an aircraft to
ground based receiving sites such as the Mobile Command Post and the Emergency Command and
Control Center. This system is a grant purchase. Its purpose is to assist with the Marine Patrol and
functions involving area waterways and communication and supports additional concerns and functions
involving Homeland Security for area waterways and security thereof. It can be used in conjunction with
crowd control, search and rescue, fire control, and homeland security. The reason for the sole source is
that this manufacturer employs a proprietary video scrambling technology that scrambles the video before
it is transmitted to maintain security of the signal and to aid investigation and surveillance. Delivery: 60
Days. Terms: Net-30 Days. Funds are available in the 2012 Budget Department of Homeland Security
GA Tech Port Security Grant/Office/Building Furniture/Equipment (Account No. 212-3118-51520-
GT394).
Alderman Sprague questioned the purchase of this system. Acting City Manager Stephanie Cutter
explained the Chief of Police said this equipment would provide video from an aircraft to the ground-base
receiving site. This device would also aid in crowd control, search and rescue, fire control, and homeland
security. Alderman Sprague asked if the City owned a helicopter and how often it was used. Ms. Cutter
agreed to get a more in-depth report from the Chief as to how often it was used. Alderman Johnson stated
this helicopter was used in conjunction with mosquito control and he would like to see this used in the
drug and crime areas. Ms. Cutter stated this equipment was used in the recent plane wreckage. Alderman
Bordeaux asked if this was purchased with grant money and not citizens’ tax monies and Ms. Cutter
confirmed that was correct. Upon a motion by Alderman Sprague, seconded by Alderman Shabazz and
unanimously carried.
Bucket Truck – One Time Purchase – Event No. 769. Approval to procure a bucket truck from Wade
Ford, Inc. in the amount of $89,336.00. The bucket truck will be utilized by the Cemetery Department to
maintain trees in the City cemeteries. The bucket truck will be a replacement for unit 9238 which is no
longer economical to operate or repair. Delivery: As Requested. Terms: Net-30 Days. Funds are
available in the 2012 Budget, Vehicle Purchases/Vehicular Equipment (Account No. 613-9230-51515).
(B)Indicates local non-minority owned business. (D)Indicates non-local non-minority owned business.
Alderman Thomas inquired about local auto dealers getting contracts for replacement vehicles and asked
for an explanation on the policy process for these bids. Ms. Cutter stated that if the bid was within 2%
they go back to the local dealers to see if they can match and in this case they could not. Alderman
Thomas wanted to assure the public that was the process and if the local dealers chose not to sell it for the
same as the others, it was a different matter. Mayor Jackson said going into the New Year, the City may
want to look at more than 2% of the lowest bid. Alderman Shabazz wanted to go on the record as
agreeing with Alderman Thomas, especially with the replacement of the vehicles and agreeing with the
Mayor to consider increasing the percentage. Upon a motion by Alderman Thomas, seconded by
Alderman Sprague and unanimously carried the purchase was approved.
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ALCOHOLIC BEVERAGE LICENSE SHOW CAUSE HEARINGS
End Zone. A hearing for Timothy A. Butler to show cause why his application to transfer a liquor, beer
and wine (drink) license with Sunday sales from Susan Lingerfelser at 11414 Abercorn Street, which is
located between Largo Drive and Idlewood Drive in District 6, should not be denied as recommended by
the Savannah-Chatham Metropolitan Police Department. (The applicant has withdrawn the application.)
7
Mayor Jackson and Council wished Alderman Osborne a speedy recovery from her recent surgery.
Alderman Johnson suggested anyone with concerns about the budget should meet with the Acting City
Manager soon, as time was of the essence. Mayor Jackson said a few Council members and some of the
Executive members asked her to review the budget of the Clerk’s office and the requested information
from Ms. Reese is pending.
Mayor Jackson announced the National League of Cities had their fall meeting in Boston November 27-
30. Several Council members serve on the board and it was also a time for the Council members to get
training.
The Federal Government is looking to make some cuts at Fort Stewart and Hunter. Alderman Thomas
will represent the City of Savannah along with area Mayors and meet with Senators and Representatives
on the matter.
There being no further business, Mayor Jackson declared this meeting of Council adjourned.
Dyanne C. Reese, MMC
Clerk of Council
8
Agenda
http://www.savannahga.gov
AGENDA
MEETING OF THE MAYOR AND ALDERMEN
NOVEMBER 26, 2012
1. Approval of the summary/final minutes of the 2013 budget retreat of
November 7-8, 2012.
2. Approval of the summary/final minutes of the City Council work session/City
Manager’s briefing of November 15, 2012.
3. Approval of the minutes of the City Council meeting of November 15, 2012.
ALCOHOLIC BEVERAGE LICENSE HEARINGS
4. Laura Bisnett for The Olive Garden, requesting to transfer a liquor, beer and
wine (drink) license at 11333 Abercorn Street, which is located between
Largo Drive and Deerfield Road in District 6. (New manager) Recommend
approval.
5. Kantibhai Patel for Jai Shakti, Inc. t/a TMP Supermarket, requesting to
transfer a beer and wine (package) license at 1820 Montgomery Street, which
is located between W. 34th and W. 35th Streets in District 5. Recommend
approval with conditions.
6. Jolynn Romano for Pour Larry’s, requesting a liquor, beer and wine (drink)
license at 206 W. St. Julian Street, which is located between Barnard and
Jefferson Streets in District 1. (New ownership/manager) Recommend
approval.
PUBLIC HEARINGS
7. Budget Hearing. A hearing to present information and receive comments
concerning the proposed 2013 Service Program and Budget.
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ZONING HEARINGS
8. Robert B. Brannen, Jr., Petitioner for SFC Investors, LLC (12-001249-ZA),
requesting a text amendment to the City of Savannah’s Zoning Ordinance to
amend Section 8-3025(b), Use 46(d) to permit Use 46(d), Postsecondary
Schools in the B-N (Neighborhood Business) zoning district. The
Metropolitan Planning Commission (MPC) recommends approval. The
petitioner desires to lease commercial space to St. Leo University in a
shopping center on Hodgson Memorial Drive that is zoned B-N. However, the
school is classified as Use 46(d), Postsecondary School, which is not
permitted in the B-N district. Educational uses permitted in the B-N zoning
district are Vocational and Technical Schools, Teaching of Voice Music and
Dance and Personal Service Schools. The Post Secondary School compares
favorably to Vocational and Technical Schools and is compatible with the B-N
district which allows office uses. The proposed amendment, if approved,
would allow a use in a zoning district that is compatible with other uses that
are allowed and would not be detrimental to the properties within the general
area or to the City of Savannah. Recommend approval.
PETITIONS
9. Lowell Kronowitz, Owner and President of Levy Jewelers – Petition
120276, requesting an encroachment at 2 E. Broughton Street for the
installation of a trench drain within the sidewalk; specifically located at the
west storefront of Levy Jewelers on Bull Street between Congress and
Broughton Streets. The drain serves the overhead canopy by directing
collected water to the street drainage system.
The request has been reviewed by Development Services and Public Works
and Water Resources. No objections were offered, however the Bureaus
have stipulated that the City will not be responsible for the installation or
continued maintenance of the drain. The owner of said property will be
responsible for any future repairs and maintenance to the trench drain
installation including materials where sidewalk is breached for the
installation. All building codes, American with Disability Act (ADA)
requirements, City permitting and construction guidelines must be followed.
Recommend approval of Petition 120276 in which Lowell Kronowitz of Levy
Jewelers requests permission for encroachment at 2 E. Broughton Street for
the installation of a trench drain within the sidewalk. The petitioner should be
advised that such encroachment grants no ownership rights to the property
and that, if ever required, the trench drain must be removed at petitioner’s or
property owner’s expense. (See photos attached.) Recommend approval.
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ORDINANCES
First Readings
10. Budget Ordinance. An ordinance to adopt the 2013 Service Program and
Budget proposed by the City Manager with certain changes.
11. Revenue Ordinance. An ordinance to raise revenue for the City of Savannah
the same as was adopted and amended for 2012 with certain changes.
11.1. December 27, 2012 Council Meeting – Reschedule Time of Meeting.
Approval to reschedule the time of the regular City Council meeting from 2:00
p.m. to 10:00 am on Thursday, December 27, 2012.
TRAFFIC ENGINEERING REPORTS
12. Parking Removal - 400 Block of Orchard Street. Douglas Kaufman, owner of
409 Orchard Street, has requested that on-street parking be prohibited in the
400 block due to the narrowness of the street and the difficulty in accessing
his property. Traffic Engineering investigated and found:
• A Savannah College of Art and Design (SCAD) classroom building
across Montgomery Street on Orchard Street’s east end generates
heavy traffic.
• The SCAD parking lot on the southwest corner of Montgomery and
Orchard Streets is often not fully utilized.
• Students routinely park partially on the sidewalk on the north side of
Orchard Street and on the shoulder of the road on the south side of the
street, blocking access to water meters and to Mr. Kaufman’s gate.
On-street parking reduces the street’s travel width from 18 feet 9 inches to
approximately 14 feet, which is not wide enough for unobstructed two-way
traffic. The Fire Marshall requires that a street with on-street parking have a
minimum travel width of 20 feet. To partially address the problem, Traffic
Engineering has, as prescribed by City Ordinance, installed “No Parking on
the Shoulder” signs on the street’s south side.
Since parking is available on Martin Luther King, Jr. Boulevard and in the
SCAD parking lot, Traffic Engineering recommends prohibiting on-street
parking in the 400 block of Orchard Street in order to maintain unobstructed
two-way vehicular traffic. Recommend approval.
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BIDS, CONTRACTS AND AGREEMENTS
13. Authorization for Acting City Manager to Sign and Administer through Sub-
Grant Recipients FY2013 Adult and Dislocated Worker Grant Funds. The
City of Savannah has received a “Statement of Grant Award” for Workforce
Investment Act (WIA) Adult Programs ($1,229,402) and for Workforce
Investment Act (WIA) Dislocated Worker Programs ($1,189,276) from the
Governor’s Office of Workforce Development. This is the final portion of the
total grant amount awarded to our nine county area and will be used to
support “One-Stop” Career Centers that provide job training, preparation and
placement services. The period of availability for these funds is October 1,
2012 through June 30, 2014.
Pursuant to the Coastal Workforce Services (CWS) Consortium Agreement,
recommend approval to authorize the Acting City Manager to receive grant
funding and enter into Grant Administration Agreements with sub-grant
recipients in accordance with the City of Savannah’s procurement policies
and procedures. The grant awards totaling $2,418,678 provide funding for
adult and dislocated worker programs within Region 12 (Bryan, Bulloch,
Camden, Chatham, Effingham, Glynn, Liberty, Long, and McIntosh counties).
Recommend approval.
14. Human Resources Assessment – One Time Purchase – Event No. 445.
Recommend approval to procure consultant services for a comprehensive
human resources (HR) assessment from The Mejorando Group in the amount
of $50,000.00. The assessment will analyze current HR functions, practices,
responsibilities, policies, procedures, documentation, and systems as well as
identify needs for improvement. It will also include specific recommendations
and strategies to achieve enhancement of the HR function.
It is appropriate for a department with the scope and importance of HR to
have a top to bottom assessment every few years to identify potential points
of improvement and recognize new trends. The assessment helps to ensure
that HR will remain a well run department into the future even with expected
work force changes. The assessment will be data driven and encompass
best practices from other cities. Undertaking an assessment like this
internally is not possible given the tight staffing in HR. The department lost 3
positions in the RIFF and 2 key employees to early retirement.
The method used for this procurement was the Request for Proposal (RFP)
which evaluates criteria in addition to costs. The criteria evaluated as part of
this RFP were the proposer’s qualifications and experience, the proposed
plan, MWBE participation and fees. Six proposers responded to the original
solicitation; following a review and evaluation of the stated criteria, three
proposers were deemed qualified and were considered for further evaluation.
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The recommended proposer was selected because of their prior experience
in completing assessments of HR departments in the public sector, because
of the proposed team’s background and qualifications in HR and local
government, and because of the comprehensiveness of the proposed plan
which will include an implementation plan for recommended improvements.
The Minority and Women Business Enterprise (MWBE) goal established for
this proposal was a combined goal of 23%; the recommended proposer
submitted MWBE participation of 100% MBE self-performing all of the work.
This proposal has been advertised, opened and reviewed. Delivery: 90
Days. Terms: Net-30 Days. The proposers were:
B.P. The Mejorando Group (C) $ 50,000.00
Evergreen Solutions (F) $ 38,750.00
Management Partners, Inc. (D) $ 39,960.00
Criteria: Experience, Proposed MWBE Fees Total
Background & Plan Goals
Qualifications
Proposer (25 pts) (40 pts) (10 pts) (25 pts) (100 pts)
Mejornado Group 22.5 36.5 10 19.1 88.1
Evergreen
Solutions 19.25 31.25 10 24.6 85.1
Management
Partners 22 36 0 23.0 81.9
Funds are available in the 2012 Budget, Human Resources/Professional
Purchased Services (Account No. 101-1103-51238). (C)Indicates non-local
minority owned business; (D)Indicates non-local non-minority owned business;
(F)
Indicates local non-local women owned business. Recommend approval.
15. Directional Boring – Annual Contract Renewal – Event No. 806. Recommend
renewing an annual contract to procure directional boring services from D & C
Directional Boring, LLC in the amount of $ 77,100.00. The services are
needed to provide directional boring in Water and Sewer service areas where
open trenching is too disruptive and impractical. 100 feet of 16" pipe for a total
of $ 10,300.00 will be added to contract
This is the second and last renewal option available.
The original contractor, Molehead Construction & Boring was terminated
because they did not maintain required liability and worker's compensation
insurance coverage as specified in the contract.
Bids were originally received May 19, 2009. This bid has been advertised,
opened and reviewed. Delivery: As Needed. Terms: Net 30 Days. The
bidder was:
-6-
L.B. D & C Directional Boring, LLC (D) $ 77,100.00
This annual contract is used by several departments in Water and Sewer.
The funding source used for a particular project is determined by the
department generating the work request. Funds are available in the 2012-13
Budget, Capital Improvements Fund/Capital Improvement Projects/Other
Cost/Various and Water & Sewer Operating Fund/Life Station
Maintenance/Other Contractual Service (Account No. 311-9207-52842-
Various CIP's and 521-2552-51295). A Pre-Bid Conference was not
conducted as this is an annual contract renewal. (D)Indicates non-local, non-
minority owned business; +Indicates low bidder terminated. Recommend
approval.
16. Mowing for Leisure Services – Annual Contract Renewal – Event No. 838.
Recommend renewing an annual contract to procure mowing services from
Dean Forest Nurseries (Section A, Items 1,4,6,9,11-14 and Section C, Items
5, 7, 8, 10) in the amount of $ 41,262.00 and Blankenship Landscape
(Section B, Items 2 and 3) in the amount of $6,110.00 for a total award of
$47,372.80. The mowing contract will be used by Buildings and Grounds to
mow ballsfields, playgrounds, and various recreational areas.
This is the first of two renewal options available.
This bid was originally advertised, opened and reviewed. The bidder was:
L.B. Dean Forest Nursery (E) $ 41,262.00
L.B. Blankenship Landscape (F) $ 6,110.00
Funds are available in the 2012 Budget, General Fund/Building and Grounds/
Other Contractual Services (Account No. 101-6120-51295). A Pre-Bid
Conference was not conducted as this is an annual contract renewal.
(E)
Indicates local woman owned business; (F)Indicates non-local woman
owned business. Recommend approval.
17. Janitorial Services for Leisure Services – Annual Contract Renewal – Event
No. 841. Recommend renewing an annual contract to procure Janitorial
Services for Leisure Services from CKC Enterprises (Items 1, 2, 4, 8, 11, 16,
17, 23) in the amount of $47,453.00 and Superior Janitorial Services (Items 3,
5, 6, 7, 12-15, 18-22) in the amount of $91,500.00. The janitorial services are
needed to clean the Recreation Centers, Golden Age Centers and Building
and Grounds Administrative offices.
This is the first of two renewal options available.
This bid has been advertised, opened reviewed. The bidders were:
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L.B. CKC Enterprises (A) $ 47,453.00
L.B. Superior Janitorial Services (B) $ 91,500.00
Funds are available in the 2012 Budget, General Fund/Building and
Grounds/Janitorial Services (Account No. 101-6120-61243). A Pre-Bid
Conference was not conducted as this is an annual contract renewal.
(A)
Indicates local minority owned business; (B)Indicates non-local minority
owned business. Recommend approval.
18. Printing, Insertion, Mailing of Bills and Notices – Annual Contract Renewal –
Event No. 842. Recommend renewing an annual contract for printing and
mailing services from Sure Bill in the amount of $75,255.35. The services
include printing, insertion and mailing of Revenue, Parking and other City
bills, notices and other mailings to the public. Through the outsourcing of this
function, the City ensures compliance with the USPS specifications to qualify
for postal discounts sorting to the lowest possible postal rates and will realize
cost reductions and efficiency improvements to the existing printing of utility
bills and other large mailings. Upon receipt of the files at the proposer's
facility, bills and notices are usually printed and mailed within 24 hours.
This is the third of four renewal options available.
Proposals were originally received July 8, 2008. The proposer was:
B.P. SureBill (D) $ 75,255.35
Funds are available in the 2012 Budget, Water & Sewer Operating
Fund/Water & Sewer Fund/Outside Printing/Postage (Account No. 521-1112-
51275/51307). A Pre-Bid Conference was not conducted as this is an annual
(D)
contract renewal. Indicates non-local non-minority owned business.
Recommend approval.
19. Water Meters – Annual Contract Renewal – Event No. 847. Recommend
renewing an annual contract for water meters to Badger Meter for Part B
Items #2,4, Part C Items #9,13,15,20,23, Part D Item #2, Part E Items #1,2,3
in the amount of $804,219.00, to HD Supply for Part C Items #1,5 Part D #4
in the amount of $100,800.00, and to Neptune Technology Group for Part A
Items #1,2,3, Part B Item #5, Part C Items #17, 21 Part D Item #3 in the
amount of $88,862.50 and to Mueller systems for Part D Item #1 in the
amount of $ 6,000.00 for a grand total of $999,881.50. The meters will be
used by Water Distribution to replace meters that are no longer functioning
and to install for new service. These meters are maintained in inventory at
the Central Warehouse.
-8-
Some items are not being awarded at this time as the bid was structured to
allow all bidders to submit their versions of the automated meter reading
meters that could be used with the City's standardized Badger/Orion radio
modules. The lowest cost of each of these units that met the required
performance was then selected.
This is the first of two renewal options available.
This bid has been advertised, opened and reviewed. Delivery: As Needed.
Terms: Net-30, 2%-30 Days. The bidders were:
L.B. Badger Meter (D) $ 1,437,339.00
L.B. Mueller Systems (D) (Partial Bid) $ 402,776.00
L.B. Neptune Tech (D) (Partial Bid) $ 458,850.50
L.B. Neptune Technology (D) (Partial Bid) $ 486,804.00
Funds are available in the 2012 Budget, Water & Sewer Operating
Fund/Water Distribution/Construction Supplies and Materials (Account No.
521-2503-51340). A Pre-Bid Conference was not conducted as this is an
annual contact renewal. (D)Indicates non-local non-minority owned business.
Recommend approval.
20. Incapacitant Weapons – Sole Source – Event No. 859. Recommend
approval to procure 57 each incapacitant weapons (tasers), 57 color video
cams, accessories and training CD’s from Karbon Arms in the amount of
$62,463.00. The less lethal incapacitant weapons and accessories will be
used by Savannah-Chatham Metropolitan police officers to subdue
uncontrollable perpetrators.
A study was conducted. The former brand X-26 is acceptable; however the
Karbon-Arms has proven to be more cost effective with a savings of $200-
$250 less per unit. Additional benefits include better video recovery as well
as the mechanics of the individual unit; which contains the camera within the
unit and not as an attachment. Repairs can also be done in-house versus
out-sourced repair. The cost benefit will contribute to more units purchased
via Karbon Arms as opposed to the original brand. Karbon Arms is the sole
manufacturer and distributor of its products.
The bidder was:
L.B. Karbon Arms (D) $ 62,463.00
Funds are available in the 2012 Budget, General Fund/Patrol
Operations/Small Fixed Assets (Account No. 101-4210-51321). A Pre-Bid
Conference was not conducted as this is a sole source purchase.
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21. Pump Repair – Annual Contract Renewal – Event No. 865. Recommend
renewing an annual contract for pump repair service from P & O Machine
Shop in the amount of $31,500.00. The repair services will be utilized by
various City departments to repair pumps other than Flygt pumps that are
located at well and pumping stations.
This is the last of a two year renewal options available.
This bid has been advertised, opened and reviewed. Delivery: As Needed.
Terms: 2%-10 Days. The bidder was:
L.B. P &O Machine Shop (B) $ 31,500.00
Funds are available in the 2012 Budget, General Fund/Stormwater
Management/Other Contractual Service (Account No. 101-2104-51295),
Water & Sewer Operating Fund/Lift Station Maintenance (Account No. 521-
2552-51250). A Pre-Bid Conference was not conducted as this is an annual
(B)
contract renewal. Indicates local non-minority owned business.
Recommend approval.
22. Drug and Alcohol Testing Services – Annual Contract Renewal – Event No.
866. Recommend renewing annual contract for drug and alcohol testing
services to Substance Abuse Testing of Savannah Inc. d/b/a as Health
Awareness Enterprises in the amount of $55,465.00. The drug and alcohol
testing services will be used by Risk Management and Human Resources for
pre-employment, commercial driver license/Department of Transportation
(CDL/DOT), random CDL, random safety sensitive, At Fault Accidents and
For Cause testing.
Since more than 50% of the tests conducted under this contracted are after
normal working hours, the cost for the after-hours charge was a primary factor
in determining the short list.
This is the second of four renewal options available.
Proposals were originally received June 23, 2009. This proposal has been
advertised, opened and reviewed. Delivery: As Needed. Terms: Net-30
Days. The proposer was:
B.P. Substance Abuse Testing of Savannah, Inc. (F) $ 55,465.00
Funds are available in 2012-2013 Budget, General Fund/Human
Resources/Medical Costs (Account No. 101-1103-51290). A Pre-Proposal
Conference was not conducted as this is an annual contract renewal.
(F)
Indicates non-local, women owned business. Recommend approval.
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23. Ready Mix Concrete – Annual Contract Renewal – Event No. 868.
Recommend renewing an annual contract to procure ready-mix concrete from
Chatham Concrete Construction (primary) and Savannah River Utilities
(secondary) in the amount of $133,220.00. The contract will be used by
Streets Maintenance and other departments for routine maintenance and
small projects. The recommended award amount was negotiated with the
low bidder.
This is the last in a three year renewal option available.
Bids were originally received August 25, 2009. This bid has been advertised,
opened and reviewed. Delivery: As Required. Terms: Net-30 Days. The
bidders were:
L.B. Chatham Concrete Construction (E) (Primary) $ 133,220.00
Savannah River Utilities (C) (Secondary) $ 146,920.00
Funds are available in the 2012-2013 Budget, General Fund/Street
Maintenance/Constructions Supplies & Materials (Account No. 101-2105-
51340). A Pre-Bid Conference was not conducted as this is an annual
contract renewal. (C)Indicates non-local minority owned business; (E)Indicates
local woman owned business. Recommend approval.
24. Electrical Engineering Services Event No. 469 (WT322) Contract Modification
No. 1. Recommend approval of Contract Modification No. 1 from Rosser
Engineering in the amount of $22,300.00. The original contract was for the
research and investigation into an upgrade to the high service pump station
that serves large industrial customers to make the system more reliable and
provide more capacity for future growth.
The Industrial and Domestic (I&D) Water Plant needs to upgrade pumping
capacity at the booster station. These pumps provide the water used by
Gulfstream, and our wholesale customers which include Pooler, Port
Wentworth and Effingham County. In order to convert to larger pumps most
of the electrical system serving this booster station will have to be upgraded
including the electrical transmission lines, the pump starters, and breakers.
Rosser International performed the original study and is very familiar with the
facility and what needs to be upgraded. Also, the upgrades will have to be
made while keeping the station in service.
- 11 -
This contract modification covers the second phase of the project and
includes the design of engineering, civil and architectural improvements
recommended in the report completed in September, 2012 that determined
replacement of the existing four (4) pumps and upgrades to the power system
that controls the pumps was the most cost efficient solution and most
beneficial to the City. The modification will include bidding services,
construction overview and project close-out services in addition to the
preparation of plans and specifications.
The cumulative total of the contract requires Council approval of this
modification. The original contract was $7,380.00. The new contract price
will now be $29,710.00.
Recommend approval of Contract Modification No. 1 to Rosser Engineering in
the amount of $22,330.00. Funds are available in the 2012 Budget, Capital
Improvements Fund/Capital Improvements Projects/Other Costs/Well
Electrical Preventative Maintenance (Account No. 311-9207-52842-WT322).
Recommend approval.
25. Bucket Truck – One Time Purchase – Event No. 769. Recommend approval
to procure a bucket truck from Wade Ford, Inc. in the amount of $89,336.00.
The bucket truck will be utilized by the Cemetery Department to maintain
trees in the City cemeteries. The bucket truck will be a replacement for unit
9238 which is no longer economical to operate or repair.
Bids were receive November 6, 2012. This bid has been advertised, opened
and reviewed. Delivery: As Requested. Terms: Net-30 Days. The bidders
were:
L.B. Wade Ford, Inc. (D) $ 89,336.00
OC Welch Ford Lincoln (D) $ 89,888.00
JC Lewis Ford (B) $ 91,402.00
Altec Industries (D) $ 97,959.00
Funds are available in the 2012 Budget, Vehicle Purchases/Vehicular
Equipment (Account No. 613-9230-51515). (B)Indicates local non-minority
owned business. (D)Indicates non-local non-minority owned business.
Recommend approval.
26. Stormwater Excavator – One Time Purchase – Event No. 770. Recommend
approval to procure an excavator from Grove River Machinery in the amount
of $129,900. The excavator will be utilized by the Stormwater Department to
maintain canals, work on drainage, projects, etc. The excavator will be a
replacement for unit 1202 which is no longer economical to operate or repair.
- 12 -
Bids were received November 6, 2012. This bid has been advertised, opened
and reviewed. Delivery: As Requested. Terms: Net-30 Days. The bidders
were:
L.B. Grove River Machinery (D) $ 129,900.00
Flint Equipment Co. (B) $ 156,488.00
Yancy Bros. Co. (D) $ 210,693.00
Funds are available in the 2012 Budget, Vehicle Purchase/Vehicular
Equipment (Account No. 613-9230-51515). A Pre-Bid Conference was
conducted. (B)Indicates local non-minority owned business; (D)Indicates non-
local non-minority owned business. Recommend approval.
27. Datalink Receiver – Sole Source – Event No. 878. Recommend approval to
procure a digital microwave downlink system from Broadcast Microwave
Services, Inc. (BMS) in the amount of $28,425.83. The datalink receiver will
be used by the Savannah-Chatham Metropolitan Police Department as part of
its communications system. The equipment will be used to transmit live real
time video from an aircraft to ground based receiving sites such as the Mobile
Command Post and the Emergency Command and Control Center.
This system is a grant purchase. Its purpose is to assist with the Marine
Patrol and functions involving area waterways and communication and
supports additional concerns and functions involving Homeland Security for
area waterways and security thereof. It can be used in conjunction with
crowd control, search and rescue, fire control, and homeland security.
The reason for the sole source is that this manufacturer employs a proprietary
video scrambling technology that scrambles the video before it is transmitted
to maintain security of the signal and to aid investigation and surveillance.
Delivery: 60 Days. Terms: Net-30 Days. The bidder was:
S.S. Broadcast Microwave Services, Inc. (D) $ 28,425.83
Funds are available in the 2012 Budget Department of Homeland Security GA
Tech Port Security Grant/Office/Building Furniture/Equipment (Account No.
212-3118-51520-GT394). (D)Indicates non-local non-minority owned business.
A Pre-Bid Conference was not conducted as this is a sole source purchase.
Recommend approval.
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28. Motorola Portable Radios and Accessories – Sole Source – Event No. 879.
Recommend approval to procure 6 Motorola radios and related accessories
and software from Motorola Solutions, Inc. in the amount of $29,952.00. The
additional radios will be used by Savannah Fire and Emergency Services for
radio communications. Motorola is the only known manufacturer and
distributor of the Smartzone software that is necessary to operate on the
existing City radio network of approximately 1,143 radios.
The City’s radio network is a comprehensive system that supports Police,
Fire, Public Works, Parking Services, Civic Center and various other
departments. The departments have different talk groups that segregate their
communication as pertinent to their functions. In the case of emergency, all
departments know to use specific talk groups as defined by incident
command structure for integration with public safety groups.
The radio network is known as Southeast Georgia Regional Radio Network
(SEGARRN) and originally came into being in 2005 as a regional, fully
interoperable public safety communications network between the City of
Savannah, Chatham County and Effingham County. Today the regional radio
network covers nearly all of the Coastal Georgia area to facilitate
communications between public safety organizations during emergencies.
Funding for planned upgrades to the regional system will be presented in
2013 and will be of critical concern for the 2014 Budget / CIP process.
Delivery: 30 Days. Terms: Net 30. The bidder was:
S.S. Motorola Solutions, Inc. $ 29,952.00
Funds are available in the 2012 Budget Fire Administration/Office/Building
Furniture/Equipment (Account No. 101-5101-51520). A Pre-Bid Meeting was
not conducted as this is a sole source purchase. (D)Indicates non-local non-
minority owned business. Recommend approval.
29. Corrosion Control Additive – Annual Contract Renewal – Event No. 858.
Recommend renewing an annual contract to procure corrosion control
additive from Pristine Water Solutions in the amount of $120,000.00. The
corrosion control additive is needed in the City’s water distribution system.
There is only one source for this specialized chemical available, therefore the
contract was negotiated. Prices have remained stable from the previous
contract period.
This bid has been opened and reviewed. Delivery: As Needed. Terms: Net-
30 Days. The bidder is:
S.S. Pristine Water Solutions (D) $ 120,000.00
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Funds are available in the 2012/2013 Budget, I & D Operating Water Fund/I &
D Operating & Maintenance/Chemicals (Account No. 531-2581-51323). A
Pre-Bid Conference was not conducted as this is an annual contract renewal.
(D)
Indicates non-local non-minority owned business. Recommend approval.
30. Streetscape Agreement - Savannah Lofts, LLC. Savannah Lofts, LLC has
requested a streetscape agreement for East Broad Market Apartment &
Mixed Use Development located at 533 E. 38th Street. This is an agreement
very much like a Water and Sewer Agreement that provides a means to
reimburse the owner for making improvements to the City’s streetscape on
our right-of-way adjacent to the construction project. Three bids for the work
were received and evaluated by City staff and a careful review of line items
for the work performed before payment is made. We will also have inspectors
performing oversight inspections of the work. The agreement is consistent
with policy directives given by the Mayor and Aldermen and has been
reviewed and approved by the City Attorney for legal format. Recommend
approval.
31. Water and Sewer Agreement – Savannah Lofts, LLC. Savannah Lofts, LLC
has requested a water and sewer agreement for East Broad Market
Apartment & Mixed Use Development. The water and sewer systems have
adequate capacity to serve this 18-equivalent residential unit development
located at 533 E. 38th Street. The agreement is consistent with policy
directives given by the Mayor and Aldermen and has been reviewed and
approved by the City Attorney for legal format. Recommend approval.
ALCOHOLIC BEVERAGE LICENSE SHOW CAUSE HEARINGS
32. End Zone. A hearing for Timothy A. Butler to show cause why his application
to transfer a liquor, beer and wine (drink) license with Sunday sales from
Susan Lingerfelser at 11414 Abercorn Street, which is located between Largo
Drive and Idlewood Drive in District 6, should not be denied as recommended
by the Savannah-Chatham Metropolitan Police Department. (The applicant
has withdrawn the application.)
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City of Savannah
Summary of Solicitations and Responses
For November 26, 2012 Agenda
Local MWBE Received Estimated Estimated Low Bid
Bid Annual Vendor Vendor Total Sent to Total From Award MWBE Vendor MWBE Vendor
Number Contract Description Available Available Sent MWBE Received MWBE Value Value Type Sub Type
Event #445 X Human Yes Yes 121 32 7 1 $ 50,000.00 $50,000.00 C 0 0
Resources
Assessment
Event #806 X Directional Yes Yes 389 8 123 0 $ 77,100.00 0 D 0 0
Boring
Event #838 X Mowing for Yes Yes 384 60 23 17 $ 51,166.00 $ 51,166.00 E, F 0 0
Leisure Services
Event #841 X Janitorial for Yes Yes 290 254 25 24 $138,953.00 $ 47,453.00 A 0 0
Leisure Services
Event #842 X Printing, Insertion, Yes Yes 192 72 13 2 $ 75,255.35 0 D 0 0
Mailing of Bills and
Notices
Event #847 X Water Meters Yes Yes 36 14 5 0 $999,881.50 0 D 0 0
Event #859 Incapacitant No No 1 0 1 0 $ 62,463.00 0 D 0 0
Weapons
Event #865 X Pump Repair Yes Yes 106 15 3 0 $ 31,500.00 0 B 0 0
Event #866 X Drug and Yes Yes 69 19 13 6 $ 55,465.00 $ 55,465.00 F 0 0
Alcohol Testing
Services
Event #868 X Ready Mix Yes Yes 68 12 2 2 $133,220.00 $133,220.00 E 0 0
Concrete
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City of Savannah
Summary of Solicitations and Responses
For November 26, 2012 Agenda
Local MWBE Received Estimated Estimated Low Bid
Bid Annual Vendor Vendor Total Sent to Total From Award MWBE Vendor MWBE Vendor
Number Contract Description Available Available Sent MWBE Received MWBE Value Value Type Sub Type
Event No.769 Bucket Truck Yes Yes 65 5 4 4 $ 89,336.00 0 D 0 0
Event No.770 Stormwater Yes Yes 74 9 3 3 $129,900.00 0 D 0 0
Excavator
Event No.878 Datalink No No 1 0 1 0 $ 28,425.83 0 D 0 0
Receiver
Event No.879 Motorola No No 1 0 1 0 $ 29,952.00 0 D 0 0
Portable Radios
And Accessories
Event No.858 X Corrosion No No 1 0 1 0 $120,000.00 0 D 0 0
Control
Additive
Vendor(s)*
A. Local Minority Owned Business
B. Local Non-Minority Owned Business
C. Non-Local Minority Owned Business
D. Non-Local Non-Minority Owned Business
E. Woman Owned Business
F. Non-Local Woman Owned Business
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