City Council

OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING June 23, 2016 CITY GOVERNMENT OFFICIAL PROCEEDINGS OF CITY COUNCIL SAVANNAH, GEORGIA June 23, 2016 The regular meeting of Council was held this date at 2:00 p.m. in the Council Chambers of City Hall. The Pledge of Allegiance was recited in unison followed by the Invocation by Bishop Jackie Gilbert-Grant, Pastor of Sanctuary of Praise Christian Assembly. PRESENT: Mayor Eddie W. DeLoach, Presiding Mayor Pro-Tem, Carol Bell Alderman Julian Miller, Chairman of Council Alderman Brian Foster, Vice-Chairman of Council Tony Thomas, John Hall, Bill Durrence, Estella Shabazz City Manager Stephanie Cutter City Attorney W. Brooks Stillwell Assistant City Attorney Lester Johnson Assistant City Attorney William Shearouse PRESENT: Van Johnson, II (out of town) Upon motion of Alderman Bell, seconded by Alderman Shabazz, unanimous approval was given for the Mayor to sign an affidavit and resolution on Litigation for an Executive Session held today where no votes were taken. (SEE RESOLUTIONS) MINUTES Upon motion of Alderman Bell, seconded by Alderman Shabazz, and unanimously carried the summary/final minutes for the City Manager’s briefing of June 9, 2016 were approved. Upon motion of Alderman Bell, seconded by Alderman Shabazz, and unanimously carried the summary/final minutes for the City Council meeting of June 9, 2016 were approved. Upon motion of Alderman Bell, seconded by Alderman Miller, and unanimously carried the agenda was amended to add the settlement of a lawsuit against EMC and H+K concerning the design defects in the Coffee Bluff Marina project. Mayor DeLoach recognized the candidates for the Chatham County Youth Commission present in Council Chambers and thanked them for attending the meeting. He apologized on behalf of Alderman Johnson as his plane was delayed in Washington, D.C. LEGISLATIVE REPORTS ALCOHOLIC BEVERAGE LICENSE HEARINGS 1  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING June 23, 2016 As advertised, the following alcoholic license petitions were heard. No one appeared in objection to the issuance of these licenses. Heather Perez for Little Italy Abercorn t/a Cuoco Pazzo, requesting beer and wine (drink) license with Sunday sales at 606 Abercorn Street, which is located between Huntington Street and Hall Street in District 2. The applicant plans to operate as a full-service restaurant. (New ownership/management) Recommend approval. Hearing closed upon motion of Alderman Miller, seconded by Alderman Bell, and unanimously carried. Approved upon motion of Alderman Miller, seconded by Alderman Durrence, per the City Manager’s recommendation. Bridget P. Michalski for Savannah Wine Cellar, LLC t/a Savannah Wine Cellar, requesting to transfer Wine (package) license with Wine Tasting from Allen M. Jaeger at 5500 Abercorn Street, which is located between East 73rd Street and Jackson Boulevard in District 4. The applicant plans to continue to operate as a package store. (New ownership/management/existing business) Recommend approval. Hearing closed upon motion of Alderman Miller, seconded by Alderman Bell, and unanimously carried. Approved upon motion of Alderman Miller, seconded by Alderman Durrence, per the City Manager’s recommendation. ZONING HEARINGS Briland Properties, LLC, Petitioner (MPC File No. 16-001932-ZA), requesting approval to amend Sec. 8-3030(f), Historic District Ordinance, Classification of Structures, Historic Building Map to change the status of 32 Martin Luther King, Jr. Boulevard from an historic building to a non-historic building; to include the Historic Building Map in the zoning ordinance; and to update the supplemental building list. On July 8, 2015 the Historic District Board of Review (HDBR) reviewed a petition for the proposed demolition of 32 Martin Luther King, Jr. Blvd., a historic building within the Savannah Historic District. The petitioner presented evidence to the HDBR to substantiate that the building had lost historic fabric to the extent that it should no longer be considered contributing. The HDBR concluded, in part, that the building has lost historic fabric to the extent it should no longer be considered contributing. The HDBR approved the demolition with conditions based on the lack of historic integrity of the building and not on economic hardship. The Planning Commission recommends approval. Recommend approval. Marcus Lotson, Metropolitan Planning Commission appeared to briefly describe the petitioner’s request. Alderman Shabazz asked if this petition is approved will other buildings that may have lost their historical designation be taken into consideration. Mr. Lotson responded the petition is only for the property at 32 Martin Luther King, Jr. Blvd. however, there is an ongoing review of buildings to ensure they are maintaining their historical character. Alderman Shabazz asked would this be considered spot zoning. Mr. Lotson replied no because there will not be a zoning change. The demolition of the building has been approved by the Historic District Board of Review which is in their purview, they are asking that Council amend the historic building map to remove it from the map. One of the conditions for the demolition is that the actual demolition not occur until the plans are approved for the building that would go there in the future, so there would not be a vacant lot for a long period of time. He continued stating there are a number of buildings in the Historic District that are not considered historic, 32 2  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING June 23, 2016 Martin Luther King, Jr. Blvd is as of today, if that is changed it will be taken off. In the boundaries of the Historic District each building is classified as either historic or non-historic but there are a number of buildings in the historic district that are not. Hearing closed upon motion of Alderman Hall, seconded by Alderman Shabazz, and unanimously carried. Approved upon motion of Alderman Shabazz, seconded by Alderman Hall, and unanimously carried per the City Manager’s recommendation. ORDINANCES FIRST READINGS Revisions to Taxi Ordinance. Revisions to the City Taxi Ordinance that will adjust rates, require the acceptance of credit card payments (maximum 3% charge), and impose a driver code of conduct that must be displayed. Taxis would also be required to accept service animals and be allowed to impose a fee on patrons who soil the vehicle while being transported. A number of stakeholder meetings have been held with owners and drivers to reach consensus about the proposed changes, which have the support of the Savannah Taxi Owners Association (STOA). Recommend approval. No action necessary. ORDINANCES FIRST and READINGS Ordinance read for the first time in Council June 23, 2016, then by unanimous consent of Council read a second time, placed upon its passage, adopted and approved upon a motion by Alderman Bell, seconded by Alderman Miller, and unanimously carried. Short-Term Vacation Rental Sec. 8-3214(2)(a) (MPC File No. 16-000117-ZA). An ordinance to allow Short-Term Vacation Rental use in the Mid-City Traditional Neighborhood-2 (TN-2) district with restrictions as follows: a) The number of occupants shall not exceed two (2) adults per bedroom plus two (2) adults for each dwelling, subject to verification of building code compliance by the Zoning Administrator. b) There shall be no change in the exterior appearance of the dwelling and premises, or other visible evidence of the conduct of a short-term vacation rental. In the TN-2 district, such use is permitted only within an accessory dwelling and only when the principal residence is owner-occupied. AN ORDINANCE To Be Entitled AN ORDINANCE TO AMEND PART 8, CHAPTER 3, ZONING, TO ESTABLISH A SHORT-TERM VACATION RENTAL USE IN THE TN-2 (TRADITIONAL NEIGHBORHOOD-2) ZONING DISTRICT; TO ESTABLISH USE CONDITIONS FOR SUCH USE; TO REPEAL ALL 3  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING June 23, 2016 OTHER ORDINANCES IN CONFLICT HEREWITH AND FOR OTHER PURPOSES. BE IT ORDAINED by the Mayor and Aldermen of the City of Savannah, Georgia, in regular meeting of Council assembled and pursuant to lawful authority thereof: SECTION 1: That Part 8, Chapter 3, Zoning of the Code of the City of Savannah, Georgia (2003) hereinafter referenced as "Code," be amended as follows: Note: Text to be enacted shown in bold and underlined. ENACT Sec. 8-3214(2)(a), Traditional Neighborhood-2 (TN-2) Zoning District Interior Corner Lot Lot Ground Floor Upper Floor Ground Floor TN-2 District Upper Floor Standards Key:  = Permitted  = Subject to Special Use Review RESIDENTIAL USES Single-family detached, semi-detached or end-     row, attached or row Two-family detached, semi-detached or end-row,     attached or row Multifamily (3 or more units)     8-3217(3) Conversion to provide additional units in existing     8-3217(2) structure Bed and breakfast inn (up to 4 guest rooms)     8-3217(1) Bed and breakfast inn (5 to 8 guest rooms)     8-3217(1) Accessory dwelling, garage apartment, carriage     8-3217(4) house, caretaker’s quarters Upper-story residential   Short-term Vacation Rental     8-3217(5) ENACT Sec. 8-3217(5). Residential Use Standards, Short-term Vacation Rentals (a) The number of occupants shall not exceed two (2) adults per bedroom plus two (2) adults for each dwelling, subject to the verification of building code compliance by the Zoning Administrator. (b) There shall be no change in the exterior appearance of the dwelling and premises, or 4  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING June 23, 2016 other visible evidence of the conduct of a short-term vacation rental. (c) In the TN-2 district, such use is permitted only within an accessory dwelling and only when the principal residence is owner-occupied. SECTION 2: That the requirement of Section 8-3182(f)(2) of said Code and the law in such cases made and provided has been satisfied. That an opportunity for a public hearing was afforded anyone having an interest or property right which may have been affected by this zoning amendment, said notice being published in the Savannah Morning News, on the 2nd day of March, 2016, a copy of said notice being attached hereto and made a part hereof. SECTION 3: Upon the effective date of the ordinance all ordinances or parts of ordinances in conflict herewith are hereby repealed. ADOPTED AND APPROVED: June 23, 2016 RESOLUTIONS A RESOLUTION OF THE MAYOR AND ALDERMEN OF THE CITY OF SAVANNAH AUTHORIZING THE MAYOR TO SIGN AFFIDAVIT OF EXECUTIVE SESSION. BE IT RESOLVED by the Mayor and Aldermen of the City of Savannah as follows: At the meeting held on the 23rd day of June, 2016 the Council entered into a closed session for the purpose of discussing Litigation. At the close of the discussions upon this subject, the Council reentered into open session and herewith takes the following action in open session: 1. The actions of Council and the discussions of the same regarding the matter set forth for the closed session purposes are hereby ratified; 2. Each member of this body does hereby confirms that to the best of his or her knowledge, the subject matter of the closed session was devoted to matters within the specific relevant exception(s) as set forth above; 3. The presiding officer is hereby authorized and directed to execute an affidavit, with full support of the Council in order to comply with O.C.G.A. §50-14-4(b); 17 4. The affidavit shall be included and filed with the official minutes of the meeting and shall be in a form as required by the statute. ADOPTED and APPROVED: JUNE 23, 2016 RESOLUTIONS Acceptance of Quit Claim Deed of 1.10 Acres Adjoining The Harmon Canal From Car Max. Car Max developed a new car dealership facility at 8989 Abercorn Street in the City of Savannah in 2013. As part of the permitting for this project, Car Max agreed to donate a 1.10- acre strip of land to the City along the Harmon Canal as flood plain mitigation. The City intends to use this strip to widen, enhance, and maintain the Harmon Canal right of way. Car Max has prepared a plat and signed a deed conveying this property to the City, which is being held in trust by the City Attorney’s Office pending approval and acceptance by the Mayor and Aldermen. 5  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING June 23, 2016 Recommend acceptance of the quit claim deed of a 1.10-acre strip of land, and authorization to record this deed in the public records. Recommend approval. RESOLUTION A RESOLUTION TO ACCEPT THE GRANT OF 1.1 ACRES FROM CARMAX AUTO SUPERSTORES, INC. TO ENHANCE THE OPERATION AND MAINTENANCE OF THE HARMON CANAL RIGHT-OF-WAY WHEREAS, Carmax Auto Superstores, Inc. (“CarMax”) has developed a new car dealership facility at 8989 Abercorn Street in the City of Savannah, Georgia; and WHEREAS, as part of the permitting associated with this project, CarMax agreed to donate a 1.10 acre strip of land to the City along the Harmon Canal as flood plain mitigation; and WHEREAS, the City intends to use this 1.1 acre strip of real property to operate and maintain the Harmon Canal drainage right-of-way; and, WHEREAS, CarMax has prepared a plat and deed conveying this property to the City. NOW, THEREFORE, BE IT RESOLVED by The Mayor and Aldermen of the City of Savannah, in a regular meeting of Council assembled, that City Manager is authorized to acknowledge acceptance of this grant of real property and record the same in the public records of Chatham County, Georgia. ADOPTED and APPROVED: JUNE 23, 2016 upon motion of Alderman Shabazz, seconded by Alderman Miller, and unanimously carried per the City Manager’s recommendation. Declaration Of Right Of Way As Surplus and Available For Sale to The Adjoining Property Owner. Petitioner Triece Ziblut, representing Chatham Investors II, LLC (Property Owner), is requesting the City declare surplus and available for sale a portion of City right of way located at the northeast corner of 63rd and Habersham Street. The petition involves approximately 63 feet by 32 feet of right of way containing approximately 0.046 acres. The property owner is seeking to acquire and assemble this portion of right of way to develop additional parking to facilitate expansion of a Rite Aid Pharmacy and local shops. The Bureau of Public Works & Water Resources, Development Services Department, Park and Tree Department, and Real Property Services Department have reviewed the petition and take no exception. State law governs the disposition of real property by municipalities, and surplus rights of way are offered for sale first to adjoining property owners. Chatham Investors II, LLC is the sole adjoining property owner. If declared surplus and available for sale, staff will obtain an appraisal of the property by a Georgia certified general real estate appraiser and the appraised value will establish the sale price. 6  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING June 23, 2016 Recommend the City declare surplus a 0.046-acre portion of right of way located at the northeast corner of 63rd and Habersham Street and offer that property for sale to the adjoining property owner for consideration of payment of appraised value, and authorization for the City Manager to execute related deeds, contracts, and closing documents. Recommend approval. RESOLUTION A RESOLUTION DECLARING A PORTION OF HABERSHAM STREET AS SURPLUS TO THE NEEDS OF THE CITY AND AVAILABLE FOR SALE TO THE ADJOINING PROPERTY OWNER, AND AUTHORIZATION FOR THE CITY MANAGER TO EXECUTE A QUITCLAIM DEED AND RELATED DOCUMENTS FOR CONSIDERATION AS FOLLOWS: WHEREAS, a 63 foot by 32 foot section of unpaved right-of-way containing approximately 0.046 acres located at the southeast intersection of Habersham Street and East 63rd Street is not paved and is longer needed for the purpose for which it was originally established; and WHEREAS, Chatham Investors II, LLC is the sole adjoining property owner and is interested in acquiring this portion of unused right-of-way for the purpose of expanding an adjoining shopping center development; and WHEREAS, O.C.G.A. § 32-7-1 authorizes a municipality to abandon any public right-of-way under its jurisdiction and City Ordinance (Section 6-105) authorizes the Mayor and Alderman of the City of Savannah to offer surplus right-of-way property for sale to abutting property owners for such compensation as The Mayor and Alderman of the City of Savannah deem reasonable; and WHEREAS, O.C.G.A. § 36-37-6(g) authorizes the governing authority of a municipal corporation to sell and convey parcels of narrow strips of land, so shaped or so small as to be incapable of being used independently as zoned, to abutting property owners; and WHEREAS, the City will obtain a current appraisal of the market value of this property as prepared by a Georgia state certified general real estate appraiser to establish the consideration due for conveyance of this real property. NOW, THEREFORE, the Mayor and Aldermen of the City of Savannah, in a regular meeting assembled, with more than two-thirds of the Aldermen present and voting in the affirmative, hereby declare a 63 foot by 32 foot section of unpaved right-of-way containing approximately 0.046 acres located at the southeast intersection of Habersham Street and East 63rd Street as surplus to the needs of the City and no longer needed for the purpose for which it was originally established; that this parcel is available for sale to the adjoining property owner – Chatham Investors II, LLC based on payment of the current appraised value of the property; and authorization for the City Manager to execute and deliver a deed, closing documents, and related contract documents that conform with this Resolution. ADOPTED and APPROVED: JUNE 23, 2016 upon motion of Alderman Bell, seconded by Alderman Durrence, and unanimously carried per the City Manager’s recommendation. 7  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING June 23, 2016 MISCELLANEOUS Settlement of Litigation: Mayor and Aldermen v. EMC Engineering Services, Inc./H+K Engineering Group, LLC. The City filed suit against EMC and H+K seeking to recover damages for certain design errors and omissions associated with the Coffee Bluff Marina reconstruction project. The parties have agreed to a settlement under which EMC and H+K will pay the City $200,000, contingent upon the approval of Council. The settlement amount of the City’s additional cost arising out of the alleged defects. City Attorney recommends approval. Recommend approval. Approved upon motion of Alderman Thomas, seconded by Alderman Miller, and unanimously carried per the City Attorney’s recommendation. Upon motion of Alderman Thomas, seconded by Alderman Shabazz, and unanimously carried the $200,000 settlement will be used to make improvements to the Coffee Bluff Marina specifically to the rack and kayak launch which was originally planned. Appointments to Boards, Commissions and Authorities. Approved upon motion of Alderman Bell, seconded by Miller, and unanimously carried. CHATHAM ENVIRONMENTAL FORUM: (One (1) term available for appointment)  Sarah Rayfield COASTAL REGION METROPOLITAN PLANNING ORGANIZATION CITIZENS ADVISORY COMMITTEE: (Two (2) terms available for appointment)  Tonjes Bolden  Christopher K. Middleton COASTAL WORKFORCE INVESTMENT BOARD: (One (1) term available for appointment for a Business/Private representative)  Mary Nestor-Harper CODE ENFORCEMENT APPEALS BOARD: (5 (five) - Three (3) appointees must be qualified in the fields of architecture and/or structural engineering)  John S. Kern GREATER SAVANNAH INTERNATIONAL ALLIANCE: (Four (4) terms available for appointment)  Jose de Arimateia da Cruz  Larissa N. Thut Davidson  Lamont Griffin  Edwin M. Hodges, Jr. “Pete”  Alix Laincy KEEP SAVANNAH BEAUTIFUL: (Thirteen (13) terms available for appointment)  Hallie Mobley Anderegg  Tonjes Bolden  LaToya S. Brannen  Tarcia T. Bush  Marshall T. Coleman  Robert Hunter  J. Cliff McCurry  John H. Phillips 8  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING June 23, 2016 KEEP SAVANNAH BEAUTIFUL cont.  Claire Sandow  Dr. Neal Saye  Herbert Singleton, III  Jeanine Thompson  Ashley Workman PROPERTY MAINTENANCE ENFORCEMENT BOARD OF APPEALS: (Three (3) terms & Two (2) alternate positions)  Ron Scalf  Victor J. Tetreault SAVANNAH/CHATHAM BOARD OF HEALTH: (One (1) term available for appointment)  Eunice A. Bell SAVANNAH/CHATHAM COUNCIL OF DISABILITY ISSUES: (Three (3) terms available for appointment)  Kim Dulek  Marie Louise Killebrew  Kathleen A. Millhoff SAVANNAH DEVELOPMENT AND RENEWAL AUTHORITY (SDRA): (One (1) term available for appointment)  Marysue Gaudio McCarthy  Meg (Albertson) Pace  Stephen Plunk  Beth Vantosh  Milton J. Vazquez TOURISM ADVISORY COMMITTEE: (One (1) term available for appointment for a Member at-Large with demonstrated knowledge of the history and/or architecture of the Historic District)  Michael T. Owens Memorandum of Understanding Between Savannah Economic Development Authority and the City of Savannah to Establish a Savannah Area Film Office. Under a current MOU between the parties, SEDA is responsible for most marketing functions for the film industry, and the City is responsible for permitting films in Savannah, as well as providing many support services such as maintaining databases of locations and service providers, and conducting site visits. Since many films coming to the Savannah area are now regional productions, which involve coordination with other local governments, SEDA has proposed that the parties modify our agreement to create a regional film office to be run by SEDA. The City would transfer the funds it currently allocates to the City Film Office to SEDA, and SEDA will perform most of these functions. The City Film Office will continue to issue permits and coordinate with City agencies such as the Police and Sanitation bureaus. Current staff will be offered positions with SEDA. The current Film Commission will become an advisory committee to SEDA for the remainder of this year, after which time the advisory committee will be reorganized with representation based on the percentage of financial support to the program from SEDA, the City, and other local governments. 9  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING June 23, 2016 Adoption of the proposal will simplify and modernize our sales and service functions for this growth industry, while maintaining City control of essential permitting functions. (Continued from the meeting of June 9, 2016). Recommend approval. Upon motion of Alderman Durrence, seconded by Alderman Thomas, and unanimously carried the Memorandum of Understanding was amended to insert the following two paragraphs at the beginning of the MOU: WHEREAS, Former Mayor Susan Weiner, former City Manager Don Mendonsa and former City Council members are to be recognized for the creation of the Savannah Film Office in 1994 and providing the frame work hat implemented the Savannah Film Commission; and WHEREAS, The Savannah region has enjoyed successes in the film industry over the past two decades in large part due to the solid foundation that has been provided by previous and current film office staff and commission members; and Discussion Alderman Thomas stated as seen in the Council workshop two weeks ago with the rise of importance especially economically to film in this City and region. He thinks it would be incumbent upon the City to step back and take an additional view to see what kind of investment truly needs to be made with this. He continued stating there is an opportunity presently that is pushing film into this state because of tax credits and there’s an opportunity for the City to profit. He concluded stating whatever Council decides to do today he believes it should be looked at as an injection of more capital or the community. Attorney Braun stated his concern has always been the process. Where this industry is as a priority to Council needs to be evaluated and he doesn’t think this has been done with the agreement with SEDA. He continued stating SEDA should be a major player in the decision and if this is ultimate result after a thorough evaluation he is fine with it. The Film Commissioners feel more time went into creating the agreement versus fully evaluating options. George Culpepper, Field Director for Americans for Prosperity in Georgia appeared expressing his concerns about film tax credits MEMORANDUM OF UNDERSTANDING Between SAVANNAH ECONOMIC DEVELOPMENT AUTHORITY (“SEDA”) And THE MAYOR AND ALDERMEN OF THE CITY OF SAVANNAH (THE “CITY”) CONCERNING SAVANNAH AREA FILM OFFICE WHEREAS, Former Mayor Susan Weiner, former City Manager Don Mendonsa, and former City Council members are to be recognized for the creation of the Savannah Film Office in 1994 and providing the frame work that implemented the Savannah Film Commission; and WHEREAS, The Savannah region has enjoyed successes in the film industry over the past two decades in large part due to the solid foundation that has been provided by previous and 10  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING June 23, 2016 current film office staff and commission members; and WHEREAS, in 2011, SEDA commissioned Stanford Research Institute (“SRI”) to conduct a Competitive Positioning Analysis and Target Industry Study, to identify promising industries on which our community may wish to concentrate its development resources within the next few years, and in its report SRI affirmed that, with consistent efforts to address infrastructure and labor issues, the film, television, and commercial production industry is one of the City’s greatest opportunities to further diversify and expand the Savannah/Chatham County economy; and WHEREAS, Veteran Hollywood producer and Savannah resident Stratton Leopold chaired a committee of production industry professionals to help SEDA identify barriers and opportunities and make recommendations relative to the growth of the industry in Savannah, including the need to increase the marketing and selling of Savannah as a production location; and WHEREAS, SEDA, the City, Visit Savannah, and Stratton Leopold engaged in several meetings about how the parties could work together to aggressively promote the Savannah region as a great place for entertainment production and determined that SEDA would spearhead external promotional efforts such as marketing, lead generation, and prospect development as well as product development, while working with the Savannah Film Office in development of locations for films, working closely with production companies working in or considering the Savannah region by helping to close the sale, servicing the productions, community education and information, etc.; and WHEREAS, SEDA has made great progress in expanding the film business in Savannah and surrounding areas, and many films coming into the area are filming at multiple locations both within Savannah, and in surrounding counties and municipalities; and WHEREAS, the local film industry has grown beyond the corporate limits of Savannah, and all parties have recognized that most sales and servicing functions would best be handled by one agency which coordinates efforts not just in Savannah, but in the Savannah region; and WHEREAS, the City has agreed to expend SEDA’s role in the film industry in the area by transferring all marketing, locations and servicing functions for new films to SEDA, and to enter into this MOU with SEDA under which the City will agree to pay a portion of the costs of these functions, while closing the current Savannah Film Office; and WHEREAS, SEDA has agreed to assume these functions, and to act as the local focal point for all films coming into Savannah as well as the rest of Chatham County and adjoining areas, and to offer a position to the current staff of the Film Office; NOW, THEREFORE, SEDA and the City agree to work together to promote the Savannah area as a preferred entertainment production location, with the general responsibilities of the parties to be as follows: 1. SEDA will continue to contract with an industry expert with established contacts to market and sell Savannah/Chatham County as a location for production and will focus on (a) 11  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING June 23, 2016 product development for industry in the region (infrastructure and workforce); (b) implementation of local incentives; (c) producing a marketing plan to include implementation and coordination of collateral materials, advertising, website, and events; (d) and, cultivating and maintaining essential relationships with production officials and companies. 2. In addition, SEDA will hire necessary staff to support marketing and to administer essential services including but not limited to (a) maintaining a master database of locations, crew, and service providers; (b) conducting site visits; (c) servicing, coordinating and monitoring productions; (d) managing community information, education, and communication; and (e) working closely with the City, Chatham County, and other municipalities and counties in the Savannah region. 3. SEDA will invest substantial funds from its own sources in the development of the film industry in the area, and will solicit participation of other local governments and agencies such as Chatham county and Tybee Island in the economic development of this industry in our area. SEDA will also fund and administer the local entertainment production incentive program approved by the SEDA board of directors in October 2015. The incentive program allocating $1.5 million annually for qualified film and television production as well as crew relocation reimbursements was approved to begin in January 2016 and end, unless otherwise acted upon, on December 31, 2018. 4. SEDA will work with other local governments in the area, including Chatham County and other counties and municipalities, to seek their participation in support of the Savannah Area Film Office 5. The City will revise the current ordinance establishing its separate Film Office, and transfer most of the Film Office’s functions to SEDA, and SEDA will offer a position to the employee currently employed by the City as the staff for the Film Office. 6. The City will transfer the balance of the $206,213 which was budgeted for the Film Office for 2016, estimated to be $110,000, to SEDA as soon as possible without any disruption of service. The transfer of responsibilities will be effective as of the date of transfer of the funds. The City intends to continue its support of our region’s economic development activities in the film industry, and to this end intends to fund future endeavors at the same or higher levels, subject to annual appropriations by City Council. 7. The City will continue to handle all permitting functions for films which are operating within the corporate limits of Savannah, and to coordinate the necessary participation of city agencies and bureaus such as the sanitation bureau and the SCMPD with SEDA the film industry. 8. The current members of the Savannah Film Commission will become an advisory committee to the Savannah Area Film Office for the remainder of the current calendar year, after which a new advisory board will be appointed by the City Council, SEDA Board of Directors, and other organizations or local governments which contribute funds to the Savannah Area Film Office. Membership on such new advisory committee will be proportional to the financial contributions of the organizations which contribute to the office. 12  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING June 23, 2016 As circumstances may arise, the parties will adjust and/or modify their respective responsibilities. Approved upon motion of Alderman Foster, seconded by Alderman Miller, and unanimously carried per the City Manager’s recommendation. Park and Tree Department, Petitioner (MPC File No. 16-002857-MON). The applicant is requesting approval to install an ornamental iron fence around the monument in Chippewa Square, located at Bull and McDonough streets. Lighting will also be installed. The fence will be similar to those around the monuments in Johnson Square and Wright Square. The height will be approximately 3 feet tall. The new lighting will include landscape flood lights and two spotlights to highlight the monument at night. Both the fence and the lighting will be contained to the brick area around the monument. The Historic Site and Monument Commission recommends approval of the alterations to the monument because they meet the standards in the Master Plan and Guidelines for Markers, Monuments, and Public Art. Recommend approval. Approved upon motion of Alderman Miller, seconded by Alderman Foster, and unanimously carried per the City Manager’s recommendation. Declare Three Vacant Lots As Surplus and Available For Sale To The Public. The City of Savannah acquired three adjacent, vacant residential lots in 2012 as part of a redevelopment plan along the Augusta Avenue corridor. Staff is seeking to sell the properties for residential redevelopment. The three parcels are briefly described as follows: • 244 McIntyre Street – PIN 2-0027-05-024 • 246 McIntyre Street – PIN 2-0027-05-023 • 1510 Augusta Avenue – PIN 2-0027-05-021 The 244 McIntyre Street lot was acquired in July 2012 for $3,337.00; the 2016 assessed value of the property is $6,800.00. The 246 McIntyre Street and 1510 Augusta Avenue lots were acquired together in February 2012 for $18,500.00. The 2016 assessed value of 246 McIntyre is $6,300.00, and the 2016 assessed value of 1510 Augusta is $11,300.00. Additional closing and holding costs also apply. Recommend approval to declare these three City-owned real properties surplus and available for sale to the public. If so approved, staff will issue a request for proposals and market these properties to solicit bids from interested buyers. The highest and most responsive bids for the properties will then be submitted to City Council for approval. Recommend approval. Approved upon motion of Alderman Miller, seconded by Alderman Foster, and unanimously carried per the City Manager’s recommendation. BIDS, CONTRACTS AND AGREEMENTS Upon a motion by Alderman Thomas, seconded by Alderman Hall, and unanimously carried, the following bids, contracts and agreements were approved per the City Manager’s recommendations: 13  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING June 23, 2016 Authorization for City Manager to Sign and Administer Through Sub-Grant Recipients Program Year (PY) WIOA 2016 Youth Grant Funds. The City of Savannah has received a “Statement of Grant Award” for Workforce Innovation and Opportunity Act Youth Program ($1,806,053.00) from the Georgia Department of Economic Development, Workforce Division (GDEcD-WFD), which will provide year-round youth programs for the period of April 1, 2016 to June 30, 2018 to low-income youth between the ages of 16 and 24. Youth programs include work experience, occupational skills training, alternative secondary school services, tutoring and supportive services. Pursuant to the Coastal Workforce Services (CWS) Consortium Agreement, recommend approval to authorize the City Manager to enter into a Grant Administration Agreement with sub-grant recipients in accordance with the City of Savannah’s procurement policies and procedures. The grant award totaling $1,806,053.00 provides funding for youth programs to a ten (10) county area, (Region 12) that includes Bryan, Bulloch, Camden, Chatham, Effingham, Glynn, Liberty, Long, McIntosh and Screven Counties. Recommend approval. Coastal Workforce Development Board FY2016 Workforce Innovation and Opportunity Act (WIOA) Strategic Ex-Offender/Offender Grant Initiative Sub-Award (Sole Source) to the City of Hinesville. Coastal Workforce Development Board requests approval to award the Georgia Department of Economic Development—Workforce Division (GDEcD-WFD)WIOA Strategic Grant Initiative initial allocation of $18,700.00 earmarked for capacity-building to Region 12/Area 20 for Liberty County and the City of Hinesville (pass-through agency). As approved by the Coastal Workforce Development Board, the sub-award for capacity building funds will be used to fund staff, career assessment software, office furniture, supplies, etc. for the re-entry program and population returning to the community. In addition, these funds will expand capacity for the Local Workforce Development Board to assist Ex-Offenders/Offenders returning to Liberty County with employment and training barriers. Recommend approval. President Street/General McIntosh Improvements – Contract Modification No. 2 – Event No. 2379. Recommend approval of Contract Modification No. 2 to McLendon Enterprises, Inc. in the amount of $779,374.55. The original contract included significant City utility line infrastructure improvements and replacements within the east side of the City. The project is currently 17 months into construction of its planned 34-month schedule. Based on negotiations with the adjacent development company Randolph Street Associates, LLC, Randolph Street will require realignment to create a four-way intersection with General McIntosh and newly constructed Congress Street. Randolph Street Associates has agreed to a property conveyance for a new City right of way and an escrow agreement with the City, in which Randolph Street Associates will pay $678,903.00 toward construction cost of the realignment. The City will be responsible for $100,471.55, the remaining balance of this modification. These improvements will better serve the community, increase economic development, allow for improved connection, and accommodate Randolph Street Associates’ proposed developments. 14  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING June 23, 2016 The original contract was approved by Council on September 18, 2014 in the amount of $28,051,221.68. The total amount of this contract to date, including this modification, is $28,834,665.57. The second lowest bid was received from TIC – The Industrial Company in the amount of $32,842,649.00. Recommend approval of Contract Modification No. 2 to McLendon Enterprises, Inc. in the amount of $779,374.55. Funds are available in the 2016 Budget, Capital Improvement Projects/Contracts Payable/President Street/General McIntosh Improvements (Account No. 311- 0000-21128-TE310). Recommend approval. Emergency Notification System – Annual Contract Renewal – Event No. 3221. Recommend approval to renew an annual contract for an emergency notification system from SwiftReach Networks in the amount of $43,500.00. Various departments will use the system to offer web- based automated notifications to citizens. The system delivers timely messages via multiple communication channels to allow for reliable reports to citizens and members of predetermined groups regarding emergencies, weather events, and community activities. The cost will be split equally between the City and the County. The method used for this procurement was the request for proposal. Proposals were received and evaluated on the basis of qualifications and experience, capabilities and functional requirements, references, local participation, and fees. On February 18, 2016, Council approved a contract modification in the amount of $3,000.00, which allowed for an unlimited number of emergency notifications to our citizens via phone and text for a three month period. The new contract amount is now $43,500.00, which will cover an unlimited number of emergency notifications for the entire year. Proposals were originally received on May 19, 2015. This proposal was advertised, opened, and reviewed. Delivery: As Needed. Terms: Net 30 Days. The proposers were: B.P. SwiftReach Networks (Mahwah, NJ) (D) $37,500.00* Everbridge, Inc. (D) $56,195.00* Blackboard, Inc. (D) $40,920.00* Emergency Communications Network (Code Red) (D) $37,500.00* AT&T (B) $42,000.00* Funds are available in the 2016 Budget, General Fund/City Wide Emergency Planning/Other Contractual Services (Account No. 101-5102-51295). A Pre-Proposal Conference was not conducted as this is an annual contract renewal. (B)Indicates local, non-minority owned business. (D)Indicates non-local, non-minority owned business. (*)Indicates original proposal pricing. Recommend approval. Savannah Fire Training Facility – Contract Modification No. 1 – Event No. 3477. Recommend approval of Contract Modification No. 1 to Collins Construction Services, Inc. in the amount of $86,226.00. 15  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING June 23, 2016 The original contract was for the construction of the Savannah Fire Training Facility. This contract modification includes removal, disposal, and replacement of waste-containing soil found in the proposed roadway and two proposed detention ponds. Due to the waste content, the landfill company required the soil to be tested and approved before accepting delivery. The City’s testing contractor performed the required tests on the waste and it will be accepted by Waste Management. The original contract was approved by Council on October 29, 2015 in the amount of $1,480,000.00. The total contract amount to date, including this modification, is $1,566,226.00. The second lowest bid was received from John E. Lavender & Associates, Inc., in the amount of $1,737,000.00. This modification could not have been foreseen by either bidder. Recommend Contract Modification No. 1 to Collins Construction in the amount of $86,226.00. Funds are available in the 2016 Budget, Capital Improvements Fund/Capital Improvement Projects/Other Costs/Savannah Fire Training Facility (Account No. 311-9207-52842-PB0637). Recommend approval. Mid-Size Sedans – Event No. 4237. Recommend approval to procure 16 mid-size sedans from O.C. Welch Ford Lincoln, Inc. in the amount of $281,328.00. The mid-size sedans will be used to replace various City vehicles that were scheduled for replacement in 2016 by the Vehicle Maintenance Department. This bid was advertised, opened, and reviewed. Delivery: 60 Days. Terms: Net 30 Days. The bidders were: L.B. O.C. Welch Ford Lincoln, Inc. (Hardeeville, SC) (D) $281,328.00 Auto Nation Chevrolet (D) $304,016.00 JC Lewis Ford (B) $310,800.00 Griffin Ford Sales, Inc. (D) $311,077.12 Funds are available in the 2016 Budget, Vehicle Replacement Fund/Vehicle Purchases/Vehicular Equipment (Account No. 613-9230-51515). A Pre-Bid Conference was conducted and one vendor attended. (B)Indicates local, non-minority owned business. (D)Indicates non-local, non- minority owned business. Recommend approval. Small Sedans – Event No. 4238. Recommend approval to procure seven small sedans from O.C. Welch Ford Lincoln, Inc. in the amount of $94,052.00. The Vehicle Maintenance Department will use the small sedans to replace various City vehicles that were scheduled for replacement in 2016. This bid was advertised, opened, and reviewed. Delivery: 65 Days. Terms: Net-30 Days. The bidders were: L.B. O.C. Welch Ford Lincoln, Inc. (Hardeeville, SC) (D) $ 94,052.00 Griffin Ford Sales, Inc. (D) $108,803.24 JC Lewis Ford (B) $109,091.50 16  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING June 23, 2016 Funds are available in the 2016 Budget, Vehicle Replacement Fund/Vehicle Purchases/Vehicular Equipment (Account No. 613-9230-51515). A Pre-Bid Conference was conducted and one vendor attended. (B)Indicates local, non-minority owned business. (D)Indicates non-local, non- minority owned business. Recommend approval. Motorola Service Agreement – Sole Source – Event No. 4342. Recommend approval to procure a six-month service agreement for the City's portable radio infrastructure from Motorola Solutions, Inc. in the amount of $88,775.82. This agreement includes support for all radios and dispatch equipment used throughout the City. This is a sole source because Motorola is the original provider of the equipment that is already in use throughout the City. It is critical to have maintenance and support from the original provider to ensure authorized, knowledgeable, and timely vendor support when it is necessary. Delivery: As Requested. Terms: Net 30 Days. The vendor is: S.S. Motorola Solutions, Inc. (Lawrenceville, GA) (D) $88,775.82 Funds are available in the 2016 Budget, Internal Service Fund/Information Technology/Data Processing Equipment Maintenance (Account No. 611-1140-51251. A Pre-Proposal Meeting was not held as this is a sole source procurement. (D)Indicates non-local, non-minority owned business. Recommend approval. ESRI Maintenance – Sole Source – Event No. 4343. Recommend approval to procure a maintenance agreement from ESRI, Inc. in the amount of $33,900.00. The Information Technology Department will use the maintenance agreement to provide ongoing annual maintenance for the ArcGIS System. ArcGIS is a comprehensive system that allows users to collect, organize, manage, analyze, communicate, and distribute geographic information. The system is used by numerous City departments for mapping and drafting plans for City projects. This is a sole source because this vendor is the original provider of this software. It is critical to have maintenance and support from the original provider to ensure authorized, knowledgeable, and timely vendor support when it is necessary. Delivery: As Requested. Terms: Net 30 Days. The vendor is: S.S. ESRI, Inc. (Redlands, CA) (D) $ 33,900.00 Funds are available in the 2016 Budget, Internal Service Fund/Information Technology/Data Equipment Processing (Account No. 611-1140-51251). A Pre-Proposal Conference was not conducted as this is a sole source procurement. (D)Indicates non-local, non-minority owned business. Recommend approval. Moyno Pump Repairs – Sole Source – Event No. 4355. Recommend approval to procure repair services from Carl Eric Johnson, Inc. in the amount of $35,939.96. The Water Reclamation Department will use the services to repair the No. 2 Moyno Pump at the President Street Wastewater Treatment Plant. 17  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING June 23, 2016 The reason this is a sole source is because Moyno parts are proprietary and are only able to be serviced by authorized suppliers. Carl Eric Johnson, Inc. is the only authorized supplier for our area. Delivery: As Needed. Terms: Net 30 Days. The vendor is: S.S. Carl Eric Johnson, Inc. (Lawrenceville, GA) (D) $35,939.96 Funds are available in the 2016 Budget, Water and Sewer Fund/President Street Plant/Equipment Maintenance (Account No. 521-2553-51250). A Pre-Bid Conference was not conducted as this is a sole source procurement. (D)Indicates non-local, non-minority owned business. Recommend approval. Bomb Suit – Sole Source – Event No. 4368. Recommend approval to procure one bomb suit from MED-ENG, LLC in the amount of $26,162.00. The bomb suit will be used to provide a level of protection to the explosive ordinance disposal technician during the investigation of suspicious packages and vehicles. The reason this is a sole source is because MED-ENG is the sole manufacturer of explosive ordinance disposal bomb suits in this country. Delivery: As Requested. Terms: Net 30 Days. The vendor is: S.S. MED-ENG, LLC (Ottawa, ON) (D) $ 26,162.00 Funds are available in the 2016 Budget, Grant Fund-Other FED/Homeland Security/Office Building Furniture Equipment/FY 2015 Homeland Security SCMPD (Account No. 212-3114- 51520-GT0046). A Pre-Proposal Conference was not conducted as this is a sole source procurement. (D)Indicates non-local, non-minority owned business. Recommend approval. Long-Term Disability – Annual Contract – Event No. 4371. Recommend approval to award annual contract for the City-wide long-term disability plan to The Standard in the amount of $263,428.32. Long-term disability rates are based upon an analysis of incurred claims, adjusted premium, expected loss ratio, and an experience credibility factor. The City of Savannah offers group long-term disability benefits to employees at no cost to employees in an effort to help support their financial security. Our current benefits provider, USI, did a market assessment and determined that this is the most cost effective plan for the City. The Standard (Portland, OR) (D) $ 263,428.32 Funds are available in the 2016 Budget, Risk Management Fund/Disability/Purchased Insurance Premiums (Account No. 621-9808-52225). (D)Indicates non-local, non-minority owned business. A Pre-Proposal Conference was not conducted as a market assessment was done by our current benefits provider. Recommend approval. 18  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING June 23, 2016 Mowing for Public Works – Annual Contract – Event No. 4153. Recommend approval to award an annual contract for mowing services for the Public Works Bureau to J Corbett Enterprise (Primary), Moss Construction (Secondary), and Sodman Landscaping (Tertiary) in an amount not to exceed $200,000.00. The mowing contract will be used to mow grass in various locations throughout the City. This bid was advertised, opened, and reviewed. Delivery: As Needed. Terms: Net-30 Days. The bidders were: L.B. J Corbett Enterprise (Vidalia, GA) (D) (Primary) $ 183,548.36* L.B. Moss Construction (Bluffton, SC) (D) (Secondary) $ 212,376.50* L.B. Sodman Landscaping (Savannah, GA) (E) (Tertiary) $ 244,122.50* First Cuts, LLC (D) $ 965,064.00* The Greenery, Inc. (D) $1,385,350.00* Funds are available in the 2016 Budget, General Fund/Stormwater Management/Other Contractual Services (Account No. 101-2104-51295) and General Fund/Streets Management/Other Contractual Services (Account No. 101-2105-51295). A Pre-Bid Conference was conducted and eight vendors attended. (D)Indicates non-local, non-minority owned business. (E)Indicates local, woman owned business. (*)Indicates total bid amount. Recommend approval. Alderman Thomas thanked City Manager Cutter, John Sawyer and the Public Works Department and staff who have done a tremendous job. Alderman Shabazz asked if there is a way everything can be done at once versus different people coming out at various times to perform the duties. City Manager Cuter replied staff is working on those efforts, however presently the mowing is spread out amongst departments, ditches are managed by the Storm Water Department and the right of way by another department but they are working on a plan to ensure the areas are totally maintained at the same time. Approved upon motion of Alderman Thomas, seconded by Alderman Durrence, and unanimously carried per the City Manager’s recommendation. Announcements Alderman Thomas announced beginning Friday, June 24 through Tuesday, June 28, 2016 the Georgia Municipal Association will be arriving to Savannah approximately 5,000 people from across the state of Georgia will be present for training taking seminars and classes. Alderman Bell announced at GMA on Monday, June 27 between 9:00 a.m. and 10:15 a.m. the City of Savannah will present a Best Practice describing the summer 500 Program. Alderman Durrence announced the Chatham Area Transit went to Atlanta to receive grant funding. For the first time the State of Georgia has contributed a substantial amount of money to transit funding. CAT received a grant for what will be a little over $13M to replace 26 buses in the system. Alderman Shabazz stated she will be hosting a Town Hall meeting July 13, 2016 from 6:30 p.m. until 7:30 p.m. at the Savannah Civic Center for the Minority Women Business Enterprise and Minority Business Enterprise businesses. She is asking those businesses that exist to attend and 19  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING June 23, 2016 voice their opinions. She along with Alderman Durrence are working together to bring forward an Equal Opportunity Business Ordinance to the City. Alderman Bell introduced Tianna Irvin, one of the Summer 500 interns working with the implementation of the program. She also stated the City of Savannah has at least 600 interns 298 with the Pre-Apprentice Program and 300 from the Summer 500 Program which consist of youth engaging in positive activities for the summer. There being no further business, Mayor DeLoach declared this meeting of Council adjourned. Dyanne C. Reese, MMC 20