City Council Committees

SCHENECTADY CITY COUNCIL COMMITTEE AGENDA for Monday, July 21, 2025 5:30 p.m. Room 110 The Council President reserves the right to add or delete any agenda item prior to Committee Meeting. Finance 1 2023 Consolidated Annual Performance and Evaluation Report Alexandria Carver 2 2025-2026 US Department of Housing and Urban Development Allocations Alexandria Carver 3 2025-2029 Accept HUD Lead Hazard Control and Healthy Homes Grant Alexandria Carver 4 Continuum of Care Contract with Development of Broadway LLC d/b/a Capital District YMCA Alexandria Carver Edward Byrne Memorial Justice Assistance Grant Program (JAG) Bureau of Justice Assistance Eric Clifford 5 (BJA) FFY 21 6 Intergovernmental Cooperation Agreement (GIVE) Eric Clifford 7 School Community Engagement Officers Eric Clifford City Development & Planning License Agreement with City of Schenectady for Storage and Use of Drone and Antenna - Eric Clifford 1 Schenectady City School District Authorize the Mayor, or his designee, to Enter in Supplemental Agreement #3 with NYSDOT Chris Wallin 2 for the Broadway Mill & Fill, Fourth Street to Weaver Street, PIN 1760.42 3 Waiver of Apprenticeship Requirement for Central Park Tennis Court Improvements Contract Chris Wallin Government Operations 1 Creation of a City Housing Stability Task Force Joseph Mancini Claims 1 Chade Roop and Shaizir Boozer vs. City of Schenectady Maxine Barasch 2 Felix Cardona vs. City of Schenectady Maxine Barasch 1  CITY OF SCHENECTADY LEGISLATION REQUEST FORM COMMITTEE ASSIGNMENT: Development and Planning DATE: City Council TO: COUNCILMEMBERS FROM: Alexandria Carver, Director of Development SUBJECT: 2023 Consolidated Annual Performance and Evaluation Report (CAPER) Background Information: The Community Development Block Grant (CDBG), Emergency Solutions Grant (ESG), and HOME Investment Partnerships Program require participating jurisdictions to submit a Consolidated Annual Performance and Evaluation Report (CAPER) at the close of each program year. The 2023 CAPER provides a summary of accomplishments related to the projects and programs outlined in the 2023–2024 Annual Action Plan (AAP), funded through the CDBG, ESG, and HOME programs. Evaluation/Analysis: In compliance with HUD regulations, the 2023 CAPER will be made available for a 15- day public comment period beginning July 22, 2025 and ending August 5, 2025. This comment period is part of the City’s Citizen Participation Plan to ensure transparency and community engagement. Recommendation: It is recommended that the City Council accept the presentation of the 2023 CAPER and formally announce the public comment period. Additionally, hold a Public Hearing on Monday, August 11, 2025, at 7:00 PM in City Council Chambers, Room 209, during the regularly scheduled City Council meeting, to receive public comments on the 2023 CAPER. LEGISLATION WILL BE PREPARED BY_____________________ 2  2023–2024 Consolidated Annual Performance and Evaluation Report (CAPER) Summary The City of Schenectady’s 2023–2024 CAPER outlines progress made in implementing the three overarching goals identified in the 2020–2024 Consolidated Plan: 1. Enhance Housing Opportunities 2. Expand Economic & Workforce Development 3. Strengthen Local Neighborhoods During the 2023–2024 program year, the City expended: - $2,127,707 in CDBG funds - $1,180,259 in HOME funds - $191,470 in ESG funds These investments supported a wide range of programs and initiatives aligned with the City’s five-year strategic goals. Enhance Housing Opportunities CDBG-CV funds were used for rental assistance and tenant education. In partnership with SCAP, the program provided rental arrears, security deposits, and relocation support for individuals experiencing or at risk of homelessness serving 52 households. All participants received education on tenant rights and responsibilities, and many benefited from landlord/tenant mediation. - 20 foreclosed properties underwent carpentry repairs. - 10 owner-occupied homes received substantial rehabilitation. - The Mont Pleasant Outreach Program served 55 households with tenant education, screened 60 for benefit eligibility, and prevented shelter placement for 30 through legal assistance. - 740 residents overall received services including homeless prevention and rapid rehousing. The First-Time Homebuyer Program supported 10 applicants. Additionally, BCNI provided foreclosure prevention counseling to 30 residents and hosted four Homebuyer Education workshops, each with 25 participants. 3 Through the Bethesda House TBRA Program, $61,530 in rental assistance was distributed. Participating landlords committed to maintaining affordability for three years while providing safe, quality housing to low-to-moderate income families. Expand Economic & Workforce Development The Construction Skills Training Program enrolled 27 participants, 18 of whom completed the program. These efforts help create pathways to employment while addressing local housing needs. The Growing Green Project, in partnership with three local farms near high-poverty areas, trained 50 individuals in beekeeping and honey harvesting. Honey produced was distributed to local communities as part of a sustainable food and wellness initiative. The Youth Coalition, a collaborative effort of eight local organizations, continued its support of over 300 city youth. The coalition offers programming that monitors mental health, academic engagement, and mentorship outcomes. Strengthen Local Neighborhoods The Streetscape Beautification Project planted nearly 150 trees across NRSA and urban neighborhoods. Youth engaged in the project learned about urban forestry and environmental stewardship. Strategic investments also enhanced key community assets: - COCOA House received CDBG funding to rehabilitate and expand its youth facility, enhancing after-school and summer services for 62 children. - The Guyanese Community Center, located in the NRSA, underwent significant renovations to improve its ability to offer cultural, educational, and social services. City Development team continuously engaged in professional development and training opportunities to remain current with federal regulations, HUD compliance requirements, and evolving best practices in community development. In addition, the team participated in several community outreach events including Juneteenth celebrations to share information on homeownership resources, youth programming, and workforce development initiatives. These combined efforts support both program effectiveness and equitable access to services throughout the community Source of Funds Source Resources Made Amount Expended Available During Program Year CDBG public - federal 2,102,401 2,127,707 HOME public - federal 1,243,531 1,180,259 ESG public - federal 187,003 191,470 4  CITY OF SCHENECTADY LEGISLATION REQUEST FORM COMMITTEE ASSIGNMENT: Development and Planning DATE: 07/17/2025 TO: COUNCILMEMBERS FROM: Alexandria Carver, Director of Development SUBJECT: 2025-2026 U.S Department of Housing and Urban Development Allocations Background Information: The City of Schenectady is an annual recipient of federal entitlement funding from HUD to support affordable housing, community development, and services for low-income and at-risk residents. The allocations for FY 2025–2026 are as follows: • Community Development Block Grant (CDBG): $2,050,241.00 • HOME Investment Partnerships Program (HOME): $1,187,096.39 • Emergency Solutions Grant (ESG): $184,656.00 Evaluation/Analysis: The acceptance of HUD entitlement funds is essential to the City’s ability to address Critical community development priorities, including housing rehabilitation, Infrastructure improvements, public services, and homelessness prevention. Recommendation: Recommendation that the City Council adopt a resolution authorizing acceptance of the FY 2025–2026 HUD allocations. LEGISLATION WILL BE PREPARED BY_____________________ 5  May 14, 2025 The Honorable Gary McCarthy Mayor, City of Schenectady 105 Jay Street Room 111 Schenectady, NY 12305-1905 Dear Mayor McCarthy, Secretary Scott Turner is committed to improving housing opportunities, reducing regulations to lower housing cost, and expanding housing supply for hardworking Americans. The nationwide shortage of rental and owner-occupied properties and the current rate of construction has not kept pace with the demand. This lack of adequate housing supply leads to higher prices for renters and homebuyers alike, forcing some into homelessness and preventing countless Americans from becoming homeowners. Across the country, partnerships between public and private sectors are providing millions of Americans an opportunity to get ahead. HUD is determined to continue its collaboration with you so programs are responsibly utilized and can spark additional leveraging and partnerships to address the nation’s housing crisis. As authorized by the Consolidated Appropriations Act (Public Law 119-4) on March 15, 2025, I am honored and excited to announce that your jurisdiction is receiving the following Fiscal Year 2025 allocations for the identified programs: Community Development Block Grant (CDBG) - $2,050,241.00 HOME Investment Partnerships (HOME) - $1,187,096.39 Emergency Solutions Grants (ESG) - $184,656.00 Housing Opportunities for Persons W/ HIV/AIDS (HOPWA) - $0.00 Housing Trust Fund (HTF) - $0.00 Recovery Housing Program (RHP) - $0.00 In addition, your jurisdiction’s CDBG allocation for this year provides you with $8,626,205.00 in available Section 108 loan guarantee borrowing authority. Section 108 permits you to borrow up to five times of your current CDBG allocation. This loan allows jurisdictions to maximize access to low-interest capital, and provide long-term financing to invest in Opportunity Zones, or further address gap financing for big projects that you envision for your community. 6  2 As you are finalizing your Annual Action Plans or Consolidated Plans that are due for submission to our office by August 16, 2025, please be reminded that it is important to align with executive orders and applicable laws. If you or any member of your staff have questions, please do not hesitate to contact your local HUD Field Office in Buffalo or CPDGDAS@hud.gov. Thank you for your interest in CPD programs and for ensuring that these dollars are responsibly achieving outcomes as intended by law. When people have a safe and stable place to call home, they can focus on contributing to the economy and be productive members of their respective communities. Sincerely, Claudette Fernandez General Deputy Assistant Secretary for Community Planning and Development 7  CITY OF SCHENECTADY LEGISLATION REQUEST FORM COMMITTEE ASSIGNMENT: Development and Planning DATE: 07/17/2025 TO: COUNCILMEMBERS FROM: Alexandria Carver, Director of Development SUBJECT: 2025-2029 Accept HUD Lead Hazard Control and Healthy Homes Grant Background Information: The City of Schenectady has been awarded funding through HUD’s Lead Hazard Reduction (LHR) Grant Program in the amount of $3,967,061.00 to perform lead hazard control activities in pre-1978 housing occupied by low-income families with children. The grant also includes funding under the Healthy Homes Initiative to address additional safety and environmental health hazards that may impact resident well-being. This grant will enable the City to: • Identify and remediate lead-based paint hazards in eligible residential properties; • Conduct outreach and education to increase awareness of lead poisoning prevention; • Support training and workforce development in lead-safe work practices; • Improve housing safety conditions through coordinated healthy homes interventions. Evaluation/Analysis: The program will be administered by the Department of Development in partnership with local contractors, community organizations, and health agencies. Activities will be monitored and evaluated based on HUD performance metrics, including the number of units cleared of lead hazards, households served, and successful hazard reduction outcomes. Program performance will be reported quarterly to HUD and annually through required federal reporting systems. 8 Recommendation: Recommendation that the City Council adopt a resolution authorizing acceptance of the FY 2025–2029 HUD Office of Lead Hazard Control Grant LEGISLATION WILL BE PREPARED BY_____________________ 9 Ó¿®½¸ ïëô îðîë Ó¿®½¸ ïëô îðîç ×ò× 10 11  CITY OF SCHENECTADY LEGISLATION REQUEST FORM COMMITTEE ASSIGNMENT: Development and Planning DATE: 07/17/2025 TO: COUNCILMEMBERS FROM: Alexandria Carver, Director of Development SUBJECT: Continuum of Care Contract with Development of Broadway LLC d/b/a Capital District YMCA Background Information: U.S Department of HUD has provided $201,722.00 for 2026 Continuum of Care funding to support rental cost for housing. The Capital District YMCA has agreed to work together to provide permanent housing in connection with supportive services in the City of Schenectady. Evaluation/Analysis: The funding will be used for providing permanent housing in connection with supportive services in the City of Schenectady. Recommendation: City Council authorizes the Mayor or his designee to enter into agreement with Development of Broadway, LLC d/b/a Capital District YMCA for $201,722.00 for provision of 20 beds units and administrative cost associated with the program. LEGISLATION WILL BE PREPARED BY_____________________ 12 13 14 15 16 17 18 19 20 21  CITY OF SCHENECTADY LEGISLATION REQUEST FORM COMMITTEE ASSIGNMENT: DATE: July 21st, 2025 TO: COUNCILMEMBERS FROM: Chief Eric S. Clifford SUBJECT: Edward Byrne Memorial Justice Assistance Grant Program (JAG) Bureau of Justice Assistance (BJA) FFY 21 TO BE PLACED ON COUNCIL AGENDA OF: July 21st, 2025 Background Information: Following a Legislative Request made by Assemblyman Angelo Santabarbara, the New York State Department of Criminal Justice Services (DCJS) and the United States Department of Justice have awarded the Schenectady Police Department a total sum of $15,000.00. Our awarded amount will be used to purchase License Plate Readers (LPRs) for the Department. The grant requires no matching funds from the City of Schenectady. Recommendation: The Police Department recommends acceptance of this JAG grant award. LEGISLATION WILL BE PREPARED BY: Corporation Counsel 22  KATHY HOCHUL ROSSANA ROSADO CILLIAN FLAVIN Governor Commissioner Deputy Commissioner Grant Award Notice Grantee/Contractor: Date: City of Schenectady / Schenectady Police 7/15/2024 Department Program Name: Award Amount: Law Enforcement Equipment $15,000 1 Signatory Name and Title: Term Dates: Eric Clifford, Chief TBD Email: Contract Number: eclifford@schenectadyny.gov T633275 Program Description: To support the purchase of license plate readers for the Department. The following additional information is provided as required when grants are supported with federal funding: Federal Award Identification Information Award Name: New York State FY 2021 Edward Byrne Memorial Justice Assistance Grant (JAG) Program Application Federal Award Number: 15PBJA-21-GG-00284-JAGX Name of the Federal Award Agency: Bureau of Justice Assistance (BJA) Federal Award Lapse Date: 9/30/2025 Total Amount of Federal Award: $ 8,955,920 Federal Fiscal Year of Funds: FFY 21 Catalog of Federal Domestic Assistance (CFDA) Title and Number: 16.738 Edward Byrne Memorial Justice Assistance Grant Program Grant Questions Primary Contact Secondary Contact Meagan Armstrong, Public Safety Grants Joe Lostritto, Public Safety Grants Representative Representative NYS Division of Criminal Justice Services NYS Division of Criminal Justice Services Office of Program Development and Funding Office of Program Development and Funding Phone: 518.485.5569 Phone: 518.485.7662 Email: meagan.armstrong@dcjs.ny.gov Email: joe.lostritto@dcjs.ny.gov 1 This funding is provided by the Division of Criminal Justice Services (DCJS) with federal funds through the Bureau of Justice Assistance. Grantees receiving these funds will be subject to federal rules, regulations, and reporting requirements. Thank you for all the work you do. We look forward to working with you in our continued efforts to safeguard the health and safety of all New York residents and visitors. 80 South Swan Street, Albany, New York 12210 │ 518-457-8462 │www.criminaljustice.ny.gov 23  CITY OF SCHENECTADY LEGISLATION REQUEST FORM COMMITTEE ASSIGNMENT: DATE: July 21st, 2025 TO: COUNCILMEMBERS FROM: Chief Eric S. Clifford SUBJECT: Intergovernmental Cooperation Agreement - GIVE TO BE PLACED ON COUNCIL AGENDA OF: July 21st, 2025 Background Information: The City of Schenectady Police Department has received grant funding under the Gun Involved Violence Elimination (GIVE) Partnership FY2025/26. The award is granted by the New York State Department of Criminal Justice Services (DCJS). The grant application is a partnership between the Schenectady Police Department, Schenectady County District Attorney’s Office, Schenectady County Probation Department, and the Schenectady County Sheriff’s Office. The total grant award is $1,148,671.00, with the Schenectady Police Department receiving $452,133.00. Please see the attached budget summary for a detailed breakdown of the funding received by the Police Department and our partner agencies. The grant requires no matching funds from the City of Schenectady. Recommendation: The Police Department recommends acceptance of the GIVE grant. LEGISLATION WILL BE PREPARED BY: Corporation Counsel 24  KATHY HOCHUL Governor ROSSANA ROSADO Commissioner CILLIAN FLAVIN Deputy Commissioner Grant Award Notice Grantee/Contractor: Date: Schenectady City Police Department July 9, 2025 Program Name: Award Amount: Project GIVE (2025-26) $452,133.1 Signatory Name and Title: Term Dates: Eric Clifford 7/1/25 – 6/30/26 Chief Email: Contract Number: C485276 EClifford@schenectadyny.gov Program Description: 2025-26 DCJS Gun Involved Violence Elimination (GIVE) Initiative New York State Division of Criminal Justice Services (DCJS) Commissioner Rossana Rosado is pleased to provide funding to your county and agency to support the Gun Involved Violence Elimination (GIVE) initiative. The GIVE initiative is a critical component of the State's violence prevention and reduction strategy. Thank you for your partnership to help keep New Yorkers safe. Please find attached the approved budget for the funded agencies within your county. If you have any programmatic questions, please contact the DCJS Office of Public Safety (OPS) at LESAU@dcjs.ny.gov Grant Questions PRIMARY CONTACT SECONDARY CONTACT Rob Frost Scott Lindgren Public Safety Grants Representative 2 Public Safety Grants Representative 2 NYS Division of Criminal Justice Services NYS Division of Criminal Justice Services Office of Program Development and Funding Office of Program Development and Funding Phone:518 485-2979 Phone:518 457-7780 Email: Robert.Frost@dcjs.ny.gov Email: Scott.lindgren@dcjs.ny.gov We look forward to working with you in our continued efforts to safeguard the health and safety of all New York residents and visitors. [1] The award amount listed above is contingent upon the completion and submission (as applicable) of all contractual obligations as well as approval by the NYS Division of Budget and execution of the grant contract by the NYS Office of the State Comptroller. 80 South Swan Street, Albany, New York 12210 │ 518-457-8462 │www.criminaljustice.ny.gov 25  SCHENECTADY SCHENECTADY POLICE DEPARTMENT BUDGET Requested PERSONNEL Budget Awarded Budget Job Title / Position (3) Detectives $297,633 $297,633 GIVE Analyst $70,000 $70,000 Job Title / Position Total $367,633 $367,633 Fringe Benefits for Positions GIVE Analyst $2,500 $2,500 Fringe Benefits Total $2,500 $2,500 Contracted Personnel Contracted Personnel Total $0 $0 TOTAL PERSONNEL $370,133 $370,133 HOT-SPOT POLICING Investigations OT $24,000 $24,000 Patrol OT $20,000 $18,000 Analyst OT $2,500 $500 Hot Spots Software (patrol-finder) $30,000 $30,000 TOTAL HOT-SPOT $76,500 $72,500 FOCUSED DETERRENCE TOTAL FOCUSED DETERENCE $0 $0 6/26/2025 26  CPTED TOTAL CPTED $0 $0 PLACE NETWORK INVESTIGATIONS Investigations OT $5,000 $5,000 Patrol OT $5,000 $2,500 TOTAL PNI $10,000 $7,500 COMMUNITY / YOUTH ENGAGEMENT TOTAL COMMUNITY / YOUTH ENGAGEMENT $0 $0 NON-FATAL SHOOTING TOTAL NON-FATAL SHOOTING $0 $0 ALTERNATIVE RESPONSES TOTAL ALTERNATIVE RESPONSES $0 $0 TRAVEL & TRAINING Travel $2,000 $2,000 TOTAL TRAVEL & TRAINING $2,000 $2,000 6/26/2025 POLICE DEPARTMENT TOTAL $458,633 $452,133 27  DISTRICT ATTORNEY'S OFFICE BUDGET Requested PERSONNEL Budget Awarded Budget Job Title / Position (3) ADA's $272,842 $272,842 Investigator - NFS $67,000 $67,000 Job Title / Position Total $339,842 $339,842 Fringe Benefits for Positions Investigator - NFS $5,300 $5,300 Fringe Benefits Total $5,300 $5,300 Contracted Personnel Center For Community Justice - Parolee Conversations $0 $7,800 Contracted Personnel Total $0 $7,800 TOTAL PERSONNEL $345,142 $352,942 HOT-SPOT POLICING TOTAL HOT-SPOT $0 $0 FOCUSED DETERRENCE TOTAL FOCUSED DETERRENCED $0 $0 6/26/2025 28  CPTED TOTAL CPTED $0 $0 PLACE NETWORK INVESTIGATIONS TOTAL PNI $0 $0 COMMUNITY / YOUTH ENGAGEMENT Center for Community Justice - Gun Offender Conversation $7,800 $0 TOTAL COMMUNITY / YOUTH ENGAGEMENT $7,800 $0 NON-FATAL SHOOTING TOTAL NON-FATAL SHOOTING $0 $0 ALTERNATIVE RESPONSES TOTAL ALTERNATIVE RESPONSES $0 $0 TRAVEL & TRAINING TOTAL TRAVEL & TRAINING $0 $0 6/26/2025 DISTRICT ATTORNEY'S OFFICE TOTAL $352,942 $352,942 29  SHERIFF'S OFFICE BUDGET Requested PERSONNEL Budget Awarded Budget Job Title / Position Corrections Officer $42,541 $42,541 Anti-Violence Coordinator $0 $32,500 Job Title / Position Total $42,541 $75,041 Fringe Benefits for Positions Corrections Officer $7,055 $7,055 Fringe Benefits Total $7,055 $7,055 Contracted Personnel Anti-Violence Coordinator $32,500 $0 Contracted Personnel Total $32,500 $0 TOTAL PERSONNEL $82,096 $82,096 HOT-SPOT POLICING Non-Fatal Shootings OT $15,000 $15,000 TOTAL HOT-SPOT $15,000 $15,000 FOCUSED DETERRENCE TOTAL FOCUSED DETERRENCE $0 $0 6/26/2025 30  CPTED TOTAL CPTED $0 $0 PLACE NETWORK INVESTIGATIONS TOTAL PNI $0 $0 COMMUNITY / YOUTH ENGAGEMENT TOTAL COMMUNITY / YOUTH ENGAGEMENT $0 $0 ALTERNATIVE RESPONSES TOTAL ALTERNATIVE RESPONSES $0 $0 TRAVEL & TRAINING TOTAL TRAVEL & TRAINING $0 $0 SHERIFF'S OFFICE TOTAL $97,096 $97,096 6/26/2025 31  COUNTY PROBATION BUDGET Requested PERSONNEL Budget Awarded Budget Job Title / Position Field Intelligence Officer $70,584 $70,584 Anti-Violance Coordinator $0 $32,500 Job Title / Position Total $70,584 $103,084 Fringe Benefits for Positions Field Intelligence Officer $10,022 $10,022 Anti-violence Coordinator $0 $4,000 Fringe Benefits Total $10,022 $14,022 Contracted Personnel Anti-violence Coordinator $36,500 $0 Contracted Personnel Total $36,500 $0 TOTAL PERSONNEL $117,106 $117,106 HOT-SPOT POLICING Sanctions and Responses (GPS & OT) $25,000 $25,000 Incentives - Employment and vocational support $101,869 $101,869 TOTAL HOT-SPOT $126,869 $126,869 FOCUSED DETERRENCE TOTAL FOCUSED DETERRENCE $0 $0 6/26/2025 32  CPTED TOTAL CPTED $0 $0 PLACE NETWORK INVESTIGATIONS TOTAL PNI $0 $0 COMMUNITY / YOUTH ENGAGEMENT Transportation and engagement support for activities and programming $0 $2,525 TOTAL COMMUNITY / YOUTH ENGAGEMENT $0 $2,525 ALTERNATIVE RESPONSES TOTAL ALTERNATIVE RESPONSES $0 $0 TRAVEL & TRAINING Transportation and engagement support for activities and programming $2,525 $0 TOTAL TRAVEL & TRAINING $2,525 $0 COUNTY PROBATION TOTAL $246,500 $246,500 COUNTY GRAND TOTAL $1,155,171 $1,148,671 6/26/2025 33  TOTAL TRAVEL & TRAINING $2,000 TOTAL HOT-SPOTS $214,369 TOTAL FOCUSED DETERRENCE $0 TOTAL CPTED $0 TOTAL PNI $7,500 TOTAL COMMUNITY / YOUTH ENGAGEMENT $2,525 TOTAL NON-FATAL SHOOTING $0 TOTAL ALTERNATIVE RESPONSES $0 POSITIONS FUNDED SALARY AND FRINGE POLICE $370,133 DA $352,942 SHERIFF $82,096 PROBATION $117,106 $922,277 POSITION BREAKDOWN # of Positions DETECTIVE / INVESTIGATOR / POLICE OFFICER / DEPUTY $419,529 5 CRIME ANALYST $72,500 1 AVC $69,000 1 FIO $80,606 1 ADA $272,842 3 PROBATION OFFICER $0 0 $914,477 11 6/26/2025 34  CITY OF SCHENECTADY LEGISLATION REQUEST FORM COMMITTEE ASSIGNMENT: DATE: July 21st, 2025 TO: COUNCILMEMBERS FROM: Chief Eric S. Clifford SUBJECT: School Community Engagement Officers TO BE PLACED ON COUNCIL AGENDA OF: July 21st, 2025 Background Information: The Schenectady Police Department and the Schenectady School District wish to continue their partnership created initially in 2022, with a new agreement for the Police Department to provide six (6) full-time officers (4 Officers, 1 Investigator, 1 Sergeant) as Community Engagement Officers (CEO’s) assigned to designated city schools. The agreement shall commence on July 1st, 2025, and continue through June 30th, 2028. Within the agreement, the Schenectady School District agrees to pay $500,000 for the 2025- 2026 academic year. Each year thereafter, the school district agrees to increase the payment by 2% ($510,000.00 for the 2026-2027 period; $520,200.00 for the 2027-2028 period). The agreement sets forth that: Overtime worked by CEO’s for mutually agreed upon school events, will be covered by the City; All costs associated with Schenectady Fire Department’s fire education program and associated school staff training is included; The school district will not be responsible for any costs associated with SPD or SFD response to alarm activations deemed “False Alarms.” The agreement between the Schenectady Police Department and the Schenectady School District is attached. This agreement describes all terms and conditions. Recommendation: Adoption by the City Council - allowing the agreement to be accepted and signed. LEGISLATION WILL BE PREPARED BY: Corporation Counsel 35  AGREEMENT FOR PUBLIC SAFETY SERVICES BETWEEN THE CITY OF SCHENECTADY AND THE SCHENECTADY CITY SCHOOL DISTRICT Effective Date: July 1, 2025 Duration: July 1, 2025, through June 30, 2028 Parties: ● City of Schenectady 105 Jay Street Schenectady, New York 12305 ● Schenectady City School District 530 Liberty Street Schenectady, New York 12305 Summary: This Agreement sets forth the terms and conditions under which the City of Schenectady, through its Police Department and Fire Department, will provide law enforcement, fire education, and related public safety services to the Schenectady City School District. The Parties enter this cooperative Intermunicipal Agreement pursuant to Article 5-G of the New York State General Municipal Law to enhance school safety, promote positive student engagement, and expand educational opportunities related to law enforcement and fire safety careers. 1 36  Table of Contents Section Title Page 1. Scope of Services – Police Department 4 2. Scope of Services – Fire Department 5 3. Chain of Command 6 4. Appointment of Community Engagement Officers 6 5. Materials and Facilities 8 6. Employment Status 9 7. Term of Agreement 9 8. Payment 10 9. Insurance Requirements 11 10. Reservation of Rights 12 11. Indemnification 12 12. Confidentiality 12 13. Legal Compliance 13 14. Notices 13 15. Good Faith 13 16. Non-Assignment 13 17. Severability 14 2 37 18. Conflict of Interest 14 19. Governing Law and Venue 14 20. Entire Agreement 14 Signature Blocks 15 Notary Acknowledgements 15 District Clerk Certification 16 3 38  AGREEMENT BETWEEN THE CITY OF SCHENECTADY AND THE SCHENECTADY CITY SCHOOL DISTRICT RECITALS WHEREAS, the City of Schenectady School District (“the District” herein) is desirous of obtaining the services of six (6) full-time Community Engagement Officers from the City of Schenectady (“the City” herein), including one supervisor and one investigator, will work to enhance school safety through positive student interactions and educational programming as further set forth herein; and, WHEREAS, the District is desirous of standardizing services provided by the City in regard to fire education across all District buildings; WHEREAS, the District seeks to comply with regulations of the Commissioner of Education, notably 8 NYCRR 155.17, requiring a written agreement between school districts and security officers; WHEREAS, the City, through its Police Department and Fire Department, is willing, able, and qualified to perform such services for the District; WHEREAS, the Police Department and Fire Department are desirous of providing law enforcement and fire-related services to the District and its school buildings as agreed upon by the Parties; WHEREAS, the Parties recognize the benefits of the Community Engagement Officer Program and the Fire Education Program to the District, the City, and the citizens of the District; WHEREAS, in view of the foregoing, the Parties deem it in the best interests of the District, the City, and the citizens of the District to establish a comprehensive City services program to be provided to the District and to enter into a cooperative Intermunicipal Agreement pursuant to Article 5-G of the General Municipal Law. NOW, THEREFORE, in consideration of the mutual promises and covenants herein contained, the District and the City (collectively, “the Parties”) agree as follows: 1. Scope of Services – Police Department A. The Community Engagement Officer Program is designed to provide law enforcement, education, and guidance to District students, and to promote pro-social behavior and prevent risky behavior through positive interactions with students before, during, and after school hours. B. The security and law enforcement services provided by the Community Engagement Officers to the District pursuant to this Agreement shall be at the discretion of the City’s Chief of Police or his/her designee, in consultation with the District’s Superintendent or their designee, and shall generally be as follows: 4 39  1. Serving to improve relationships and act as liaisons between students, law enforcement, and the community. 2. Serving as educators, law enforcers, and role models. 3. Protecting the District’s schools’ safe environment and maintaining an atmosphere where students, teachers, and staff feel safe and secure in a learning environment. 4. Working in concert with District and school building administration, and attending meetings on a regular and/or requested basis. 5. The CEO Investigator will assist with inquiries and investigations into conduct that may violate the law or present a safety concern on District property and/or in connection with the District. This support shall be provided in collaboration with District/school administrators, in alignment with New York State law and District policy. The CEO Investigator will determine, in consultation with the police department, whether certain matters rise to the level of criminal investigation and, when appropriate, will consult with the district attorney’s office and district/school administrators prior to initiating any legal proceedings. When requested, the CEO may also assist in assessing behaviors that could impact the safety and well-being of the school community. 6. As educators and consultants, working with classroom teachers and other District personnel, the Community Engagement Officers may present information and answer questions on a variety of topics, such as the law, drugs, safety, crime prevention, violence prevention, concepts of safety, traffic laws, general law, and crime prevention techniques. The goal of the presentations is to increase awareness and understanding of laws and personal safety for students, staff, and the community. 7. Assisting in creating and maintaining a safe and respectful environment while supporting compliance with school expectations and applicable laws. 8. Referring students and/or their families to appropriate resources and/or agencies for assistance when need is determined. 9. Performing such other security and/or law enforcement services as may be reasonably assigned by the Chief of Police or their designee, in consultation with the District Superintendent or his/her designee, as appropriate. C. The Community Engagement Officers shall support the District’s safety initiatives, crisis response, and threat assessment processes. D. During the term of this Agreement, the Community Engagement Officers shall be selected pursuant to any requirements of the City’s collective bargaining agreement 5 40  with the Police Benevolent Association and policies established by the City, and shall be full-time employees of the City. E. The Community Engagement Officers shall regularly coordinate and communicate with the District’s Director of School Climate and Safety F. The Community Engagement Officers’ activities will be located at the District’s buildings and property. G. It is agreed by the Parties that the Community Engagement Officers will be on campus Monday through Friday during assigned school building hours for the 186- day school calendar, except for days when there are school vacations, holidays, and other times when school is not in session. Upon mutual consent of both parties, such hours may be slightly altered based on the District’s calendar and needs, as reasonably determined by the Superintendent or designee. This shall include the Community Engagement Officers working for certain extracurricular events and summer school as requested. Work beyond eight (8) hours per day shall be addressed according to the Schenectady Police Department Policy 1020 Overtime Compensation and the collective bargaining agreement. H. It is understood and agreed that time spent by Community Engagement Officers attending court juvenile and/or cases arising from and/or out of their employment as Community Engagement Officers shall be considered as hours worked under this Agreement I. Assisting in the investigation of suspected suspicious activity and fire safety issues occurring on District property and/or related to the District. J. In the event of an emergency, the Community Engagement Officers may be ordered by the Police Department to leave school grounds during duty hours to perform other services. In such instances, it is agreed that the time spent by the Community Engagement Officers away from the school grounds shall - be made up and not be considered billable time by the City. K. The District shall be responsible for providing any associated District-required trainings or notifying the Chief of Police regarding training the officers are required to attend. All costs associated with such training are included as part of this Agreement. L. The Community Engagement Officers will review and abide by applicable District Board of Education policies (reference: Schenectady City School District Board of Education Documents)and regulations. If any term of this Agreement conflicts with 6 41  the District Board of Education policies and regulations, the terms of this Agreement shall prevail with respect to the parties to this Agreement. M. The Police Chief or their designee shall work with the District to create a career pathway program for students interested in law enforcement-related fields. 2. Scope of Services – Fire Department A. The Fire Department shall provide fire education services annually for all eleven (11) elementary school buildings, serving students in grades Pre-Kindergarten through Grade 5. Such training shall include training staff on fire prevention, response and related education. B. The Fire Department shall continue to respond to all alarms, alarm pulls (false and actual), medical needs, odor detection, and any other associated calls for service within the District. C. The Fire Department shall also provide training or support the District in providing training to the District’s Safety staff and other designated personnel in relevant areas, including but not limited to “Stop the Bleed” training, Automated External Defibrillator (AED) training, First Aid, and Cardiopulmonary Resuscitation (CPR). D. The Fire Chief or their designee shall work collaboratively with the District’s Chief Safety Officer to compile a list of any additional training requirements or services needed throughout the academic year. E. The Fire Chief or their designee shall work with the District to create a career pathway program for students interested in fire safety-related fields. 3. Chain of Command A. The Community Engagement Officers assigned to the District shall follow the chain of command as established by the Police Department’s policies and procedures. It is expressly recognized and acknowledged by the District that the Community Engagement Officers remain employees of the City and must act in accordance with applicable city, state and federal law and the internal regulations of the Police Department, notwithstanding the policies of the District or its Board of Education. B. Whenever operating in a District building, all Fire Department staff are recognized as employees of the City and shall act in accordance with applicable city, state and federal law and the internal regulations of the Fire Department, notwithstanding the policies of the District or its Board of Education. Fire Department personnel 7 42  operating within District buildings shall follow the chain of command as established by the Fire Department’s policies and procedures. C. In the performance of services described herein, the Community Engagement Officers shall regularly coordinate and communicate with the principal(s) or principal designee(s) of the schools to which they are assigned. Fire Department staff shall coordinate and communicate with the District’s Chief Safety Officer or their designee as appropriate. D. In the event of any questions regarding the performance of Police Department or Fire Department personnel within the District, the District’s Superintendent or their designee shall contact the Chief of Police or the Fire Chief or their designees, as applicable. 4. Appointment of Community Engagement Officers A. The Police Department shall employ National Association of School Resource Officers (NASRO) Basic School Resource Officer-trained and certified Police Officers to serve in the capacity as Community Engagement Officers assigned to the District during the academic year, as soon as reasonably possible. B. The Chief of Police and the District Superintendent, or their respective designees, shall confer to discuss the pool of Community Engagement Officer applicants who volunteered for the position. C. Community Engagement Officer applicants must be certified police officers, with a minimum of three (3) years of law enforcement service or experience, unless otherwise agreed to by the Superintendent and the Chief of Police, or their respective designees. Among additional criteria for consideration are job knowledge, experience, training, education, appearance, attitude, communication skills, and demeanor. D. Following selection of a qualified candidate by the Police Department (but before the qualified candidate is formally assigned to the Community Engagement Officer position), the District shall have the opportunity to interview that candidate. In the event the District determines the candidate is not acceptable for the role, the District shall notify the Chief of Police or their designee, stating the reasons. If, after discussion, the District maintains its objection, the candidate shall be removed from consideration and the parties shall decide whether to seek a new candidate or terminate the Agreement. E. By June 15 of each year that this Agreement remains in effect, the District shall provide an evaluation to the Police Department containing feedback on the performance of the Community Engagement Officers throughout the school year. 8 43  Such evaluation shall be separate and distinct from any applicable contractual evaluation procedure and shall be advisory only. F. The District shall have the right to request that the Chief of Police or his/her designee permanently replace an individual assigned as a Community Engagement Officer. In such case, the District must provide the Chief of Police or designee with documentation of the actions. The Chief of Police or designee will follow applicable Laws, Rules, Regulations, General Orders, and the collective bargaining agreement, If the employee fails to correct the actions, the Chief of Police or designee shall reassign the officer in accordance with applicable Laws, Rules, Regulations, General Orders, and the collective bargaining agreement. If reassignment occurs, the parties shall initiate a new application and selection process as described above. G. In the event of resignation, reassignment, or a long-term absence (more than fifteen (15) school days) of any assigned Community Engagement Officer, the Chief of Police and the District Superintendent, or their designees, shall confer and recommend a replacement as soon as practicable. If no regular assigned Community Engagement Officer is provided for more than fifteen (15) consecutive school days, the District’s payment obligation shall be reduced on a prorated basis of one one- hundred eighty-sixth (1/186) per day of missed service beyond the fifteenth day. The District shall not be responsible for payment on any day for which a Community Engagement Officer is not present in the school building. H. Community Engagement Officers shall have limited access and rights to educational records or any personally identifiable information (“PII”) in those records, as defined by FERPA. In order to disclose such education records or PII to a Community Engagement Officer, without appropriate consent under FERPA, the disclosure must satisfy an exception to FERPA’s general written consent requirement. For purposes of this Agreement, the Community Engagement Officers are not considered school officials with a legitimate educational interest under FERPA. 5. Materials and Facilities A. The District shall provide the Community Engagement Officers with access to an office and necessary equipment, including but not limited to a telephone, secured filing space, a desk with drawers, a chair, and access to a computer and/or secretarial assistance. All equipment and documents provided shall remain the property of the District and shall be returned to the District upon request or upon the expiration or termination of this Agreement. B. All other necessary items, including any police vehicle, body armor, firearms, uniforms, and associated operational, maintenance, fuel, and repair costs shall be the responsibility of the City and/or the Community Engagement Officers and not the responsibility of the District. 9 44  C. The Police Department may authorize the use of Body Worn Cameras (BWC) for the Community Engagement Officers. If BWCs are utilized, Community Engagement Officers will activate the cameras in accordance with police departmental policy. Videos and imagery, from BWCs donned by Community Engagement Officers, maintained by the Police Department shall be Police Department records and not educational records under FERPA. However, the Police Department shall provide the District with copies of such BWC videos and imagery at the District’s request, on a case-by-case basis when the Police Chief (in consultation with the District Attorney, if the Police Chief suspects criminal activity) permits. Thereafter, upon receipt, the District shall only further disseminate the BWC videos or imagery in accordance with any applicable federal, state, and local laws, resolutions, ordinances, codes, rules, and regulations (including without limitation FERPA). D. The District shall provide the Fire Department with necessary materials, equipment, and appropriate space within District facilities to conduct training sessions for both staff and students, as agreed upon by the District’s Chief Safety Officer and the Fire Chief or their designees. E. The District shall provide appropriate space within or on District facilities for the Police Department to operate its Drone Program in full compliance with all applicable federal, state, and local regulations. This program supports a larger initiative by the City’s Police Department to assist in safer, more effective patrol operations. Community Engagement Officers shall have the same access to the Drone Program as all other patrol officers and may deploy and utilize drones as situations arise. (Reference: License Agreement Between SCSD & City of Schenectady) F. The District shall not be responsible for any costs associated with District property requiring Police Department or Fire Department response to alarms, whether during or after normal school hours, for fire or intrusion incidents, including costs commonly referred to as "false alarm" billing. The District will respond to alarms as needed, and remain diligent in addressing cause(s) for false alarms. G. Whenever authorized by the Superintendent or their designee, the District shall provide support staff and materials to City property when District programs are operating during school breaks, summer vacation, or other non-session periods. Such support may include providing District safety staff to assist with activities such as scanning student identification cards for students participating in school-sponsored activities held outside District facilities, including but not limited to city parks. 6. Employment Status 10 45  A. The Community Engagement Officers assigned to the District and all Fire Department personnel providing services pursuant to this Agreement shall remain employees of the City for all purposes, including but not limited to wage and hour matters, workers’ compensation coverage, and disability insurance. The Workers’ Compensation Law shall apply in the case of any injury to City employees, and the City shall be responsible for payment of all premiums and expenses related to such insurance. B. The Community Engagement Officers and Fire Department personnel shall not be considered employees of the District, and the District shall have no obligation to pay any salary, wage, overtime, benefits, insurance, or other form of compensation directly to such employees beyond the terms set forth in this Agreement. C. The District employees, officers, or agents shall not be deemed or considered independent contractors, partners, or agents of the City as a result of this Agreement. 7. Term of Agreement A. This Agreement shall commence on July 1, 2025, and shall continue through June 30, 2028, encompassing three (3) academic years, subject to earlier termination as set forth herein. B. Each academic year shall be defined as one hundred eighty-six (186) instructional days, exclusive of vacations, holidays, and emergency school closures, as determined by the District’s official academic calendar. C. The Parties agree that continuation of services under this Agreement is contingent upon the District securing sufficient funding, whether through federal, state, or local sources, or other financial opportunities, to pay for the services provided. D. Either party may terminate this Agreement, with or without cause, upon thirty (30) calendar days’ written notice to the other party. Notice of termination shall be sent via certified mail, return receipt requested, or by personal delivery to the addresses specified in this Agreement. E. Upon termination of this Agreement, neither party shall have any further obligation to the other except for payment for services rendered prior to the effective date of termination, and for the return of any equipment, documents, or materials belonging to the District or the City (Reference: License Agreement for Drone Services). 8. Payment 11 46  A. The District shall pay the City for the services provided pursuant to this Agreement in the amount of Five Hundred Thousand Dollars ($500,000) for the 2025–2026 academic year. This amount shall increase by two percent (2%) annually for each subsequent academic year of the Agreement, provided that this Agreement is approved by the Board in each future school year after 2025-2026. B. Payment shall be made in four (4) equal installments throughout each academic year, following receipt of a properly executed invoice from the City. The District shall remit payment within fifteen (15) business days after receipt of each invoice. C. Overtime worked by officers in the role of Community Engagement Officer at large events, including athletic events, shall be paid by the City in accordance with applicable bargaining unit contracts. The cost of such overtime shall be included within the annual fee set forth in this section. The Chief of Police or his/her designee and the Superintendent or their designee shall mutually agree upon the events and times at which overtime authorization will occur. D. In the event that any of the six (6) Community Engagement Officers are unavailable for assignment to the District for a period exceeding fifteen (15) consecutive school days, the District’s payment obligation shall be reduced on a prorated basis of one one-hundred eighty-sixth (1/186) for each school day of missed service beyond the fifteenth day. E. All costs associated with the Fire Department’s standardized fire education program and time spent training District staff shall be included within the annual fee set forth in this section. F. The District shall not be responsible for any costs associated with District property requiring Police Department or Fire Department response to alarms, whether during or after normal school hours, for fire or intrusion incidents, including costs commonly referred to as "false alarm" billing. 9. Insurance Requirements A. Prior to commencing services under this Agreement, the City shall secure and maintain, at its own expense, insurance coverage with companies licensed to write insurance in the State of New York or eligible non-admitted insurers as listed by the Excess Line Association of New York (ELANY). Insurers must carry an A.M. Best “Secure” rating of B+ or better. 12 47  B. The City’s insurance shall include the following minimum coverages and limits: Type of Insurance Minimum Coverage Limits Commercial General Liability General Aggregate: $2,000,000 Products-Completed Operations Aggregate: $2,000,000 Personal and Advertising Injury: $1,000,000 Each Occurrence: $1,000,000 Fire Damage (any one fire): $50,000 Medical Expense (any one person): $5,000 Automobile Liability (Owned, Non-Owned, Combined Single Limit: $1,000,000 Hired) Law Enforcement Liability Each Occurrence: $1,000,000 Aggregate: $2,000,000 Sexual Abuse or Molestation Liability Each Occurrence: $1,000,000 Aggregate: $2,000,000 Data Breach Liability Each Occurrence: $250,000 Excess/Umbrella Liability (over General and Each Occurrence: $10,000,000 Auto Liability) Aggregate: $10,000,000 C. The Schenectady City School District, including its employees, administrators, authorized volunteers, committee members, student teachers, auxiliary instructors, and members of the Board of Education, shall be named as Additional Insureds on the City’s Commercial General Liability, Automobile Liability, Law Enforcement Liability, Sexual Abuse or Molestation Liability, Data Breach Liability, and Excess/Umbrella Liability coverages. Such coverage shall be primary and non- contributory. D. Certificates of Insurance evidencing all required coverage, including copies of applicable Additional Insured endorsements, must be provided to the District prior to the commencement of services. Certificates must also contain a provision requiring thirty (30) days’ notice to the District in the event of policy modification, expiration, non-renewal, or cancellation. 13 48  E. Workers’ Compensation and Employers’ Liability Insurance, in compliance with New York State law, shall be maintained by the City. Such policies shall include a waiver of subrogation in favor of the District. 10. Reservation of Rights: Nothing in this Agreement shall be construed to modify or interfere with the District’s right and responsibility to determine appropriate staffing levels, safety protocols, and educational programs in accordance with the Education Law and other applicable laws, rules, and regulations. 11. Indemnification A. Each party agrees to indemnify, defend, and hold harmless the other party, its officers, employees, and agents from and against any and all claims, damages, losses, and expenses, arising out of or resulting from the negligent acts, errors, omissions, or willful misconduct of its officers, employees, or agents in connection with the performance of this Agreement. The City shall be liable for the negligence of the Community Engagement Officers and Fire Department personnel occurring in the performance of their duties in the same manner and to the same extent as if the negligence occurred in the exclusive performance of duties for the City. Nothing in this Agreement shall be construed to create a special relationship for purposes of modifying the general duty of the City to provide law enforcement protection. 12. Legal Compliance: In performing under the terms of this Agreement, the City and the District and each of their agents shall comply with all applicable federal, state, and local laws, resolutions, ordinances, codes, rules, and regulations. 13. Notices A. Any and all notices or other communications required or permitted under this Agreement shall be deemed given when deposited in the United States Postal Service as certified mail, return receipt requested, postage prepaid, and addressed as follows: To the District: Superintendent of Schools Schenectady City School District 14 49  530 Liberty Street Schenectady, New York 12305 To the City: Mayor of Schenectady City Hall 105 Jay St. Schenectady, New York 12305 Either party may change its address by notice duly given pursuant to this provision. 14. Good Faith: The District, the City, their agents and employees, agree to cooperate in good faith in fulfilling the terms of this Agreement. Unforeseen difficulties or questions will be resolved by discussion and/or negotiation between the parties. 15. Non-Assignment: Neither the District nor the City shall assign, transfer, sublet, or otherwise dispose of this Agreement or its rights, title, or interest herein without the prior written consent of the other party. 16. Severability: In the event any provision of this Agreement shall be held to be invalid under any provision of federal, state, or local law, such invalidity shall not affect the validity or enforceability of any other provision hereof. 17. Conflict of Interest: No officer or employee of the City or the District who exercises any functions or responsibilities in connection with the carrying out of this Agreement shall have any personal financial interest, direct or indirect, in this Agreement. 18. Governing Law and Venue: This Agreement shall be governed by and construed in accordance with the laws of the State of New York without regard to its principles of conflicts of law. Any dispute arising hereunder shall be heard by a court of competent jurisdiction located in Schenectady County, New York. 19. Entire Agreement: This Agreement constitutes the entire understanding between the parties with respect to the subject matter hereof and supersedes all prior agreements, oral or written, regarding the subject matter hereof. No amendment to this Agreement shall be effective unless it is in writing and signed by authorized representatives of both parties. Signature Page 15 50 IN WITNESS WHEREOF, the Parties hereto have executed this Agreement as of the dates written below. FOR THE CITY OF SCHENECTADY By: _______________________________________ Gary R. McCarthy, Mayor Date: _____________________________________ FOR THE SCHENECTADY CITY SCHOOL DISTRICT By: _______________________________________ Dr. Carlos M. Cotto, Jr., Superintendent Date: _____________________________________ 16 51 Notary Acknowledgements STATE OF NEW YORK ) COUNTY OF SCHENECTADY ) ss.: On this ____ day of ____________, 2025, before me personally came Gary R. McCarthy, to me known, who, being duly sworn, did depose and say that he resides in Schenectady County, that he is the Mayor of the City of Schenectady, and that he executed the foregoing instrument on behalf of the City of Schenectady. Notary Public STATE OF NEW YORK ) COUNTY OF SCHENECTADY ) ss.: On this ____ day of ____________, 2025, before me personally came Dr. Carlos M. Cotto, Jr., to me known, who, being duly sworn, did depose and say that he resides in Schenectady County, that he is the Superintendent of the Schenectady City School District, and that he executed the foregoing instrument on behalf of the Schenectady City School District. Notary Public District Clerk Certification This is to certify that the execution of this Agreement on behalf of the Board of Education of the Schenectady City School District was duly authorized by resolution adopted at a public meeting of the Board of Education held on the ____ day of ____________, 2025. District Clerk Schenectady City School District 17 52  CITY OF SCHENECTADY LEGISLATION REQUEST FORM COMMITTEE ASSIGNMENT: DATE: July 21st, 2025 TO: COUNCILMEMBERS FROM: Chief Eric S. Clifford SUBJECT: License Agreement with City of Schenectady for Storage and Use of Drone and Antenna – Schenectady City School District TO BE PLACED ON COUNCIL AGENDA OF: July 21st, 2025 Background Information: The Schenectady Police Department and the Schenectady School District wish to enter into an agreement allowing the use of a designated area at Central Park Middle School (CPMS), located at 421 Elm Street, Schenectady, NY 12304, for the storage and use of a drone and antenna. The license agreement is an attachment within the Schenectady City School District Agreement for Public Safety Services – Section 5 – Materials and Facilities, Sub E. The agreement between the Schenectady Police Department and the Schenectady School District, as well as the License Agreement with the City of Schenectady for Storage and Use of Drone and Antenna, are attached. This agreement describes all terms and conditions. There is no cost associated with this specific agreement. Recommendation: Adoption by the City Council - allowing the agreement to be accepted and signed. LEGISLATION WILL BE PREPARED BY: Corporation Counsel 53  LICENSE AGREEMENT WITH CITY OF SCHENECTADY FOR STORAGE AND USE OF DRONE and ANTENNA THIS LICENSE AGREEMENT (the “Agreement”) is dated on this __ day of ______, 2025 between by and between the CITY OF SCHENECTADY, a municipal corporation of the State of New York, with offices located at 105 Jay Street Schenectady New York 12305 (hereinafter "City" or “Licensee”) and the SCHENECTADY CITY SCHOOL DISTRICT, a school district of the State of New York with offices located at 530 Liberty Street, Schenectady New York 12303 (hereinafter “School District” or “Licensor”). WITNESSETH: WHEREAS, the LICENSOR owns a certain real property in the form of a school building known as Central Park Middle School located at 421 Elm Street Schenectady New York 12304 (hereinafter the “CPMS” or “Premises”); and, WHEREAS, the LICENSOR maintains CPMS as a functioning operating school within the School District; and, WHEREAS, the LICENSEE purchased a first responder drone to be used as part of its law enforcement efforts in the City including viewing areas of the City on a periodic, as needed basis; and, WHEREAS, the LICENSEE purchased a communications antenna to be used as part of its law enforcement efforts in the City including enhancing communications throughout the City; and, WHEREAS, the LICENSEE has informed LICENSOR of its desire to house the drone and antenna at a high point in the City so it can be operated most effectively; and, WHEREAS, the LICENSEE identified the PREMISES as a geographic high point in Central Park region of the City; and, WHEREAS, the LICENSEE has requested permission from the LICENSOR to utilize a portion of the roof of the CPMS as a storage, landing and takeoff point for the drone and antenna; and, NOW THEREFORE, LICENSOR and LICENSEEs hereby agree as follows: 1. License. LICENSOR hereby grants to LICENSEE a non-exclusive, temporary License to utilize the Premises solely for the purpose of storing and operating the City owned and operated first responder drone to be used for law enforcement purposes and locating a communications antenna. LICENSEE shall also be permitted to access the CPMS roof to access the drone, repair and maintain it as such issues may from time to time arise. LICENSEE agrees any such access shall, to the fullest extent possible, be done outside of school hours. LICENSEE further agrees any such access of the Premises shall not disrupt the educational environment nor shall such access be used in any manner to address staff or students or otherwise be in contact with students or staff. 54  2 Term. This LICENSE AGREEMENT shall commence on July 1, 2025, for the term of one year, and renew automatically each subsequent year, unless specified otherwise, in accordance with the terms of this Agreement. Notwithstanding anything to the contrary contained herein, LICENSOR shall be permitted to terminate this Agreement, in its sole and exclusive discretion, at any time during the Term hereof upon not less than thirty (30) days prior written notice to LICENSEE. 4. Expense of Program: General operating costs (i.e. power and internet) will be included in the fees outlined with the agreement between the City of Schenectady and the SCSD for city services. Unanticipated fees outside the scope of the intended agreement will be covered by the City of Schenectady. (Reference: City Service agreement between the City of Schenectady & the SCSD) 5. Insurance. Prior to entering the Premises pursuant to this Agreement, LICENSEE shall provide LICENSOR proof, in such form as LICENSOR shall require, that LICENSEE has in effect or has caused to be provided commercial Unmanned Aircraft/Drone Liability Coverage, providing coverage on an occurrence basis, with coverage limits of not less than $1 million per occurrence with no annual aggregate. The policy providing such insurance coverage shall name LICENSOR as an additional insured. 6. Condition of Premises. LICENSEE acknowledges and agrees that the LICENSOR has made no representations or statements as to the fitness of the Premises for LICENSEE’S intended use hereunder, and that the LICENSOR shall be in no way obligated to ensure that the Premises is in any way suitable for the parking of buses. LICENSEE shall, at LICENSEE'S own expense, keep the Premises in good order, condition, and repair. 7. Liens. LICENSEE will not permit any liens to stand against LICENSOR's property for work or materials furnished in connection with the license rights, and the LICENSEE agrees to defend, indemnify, and hold owner harmless from the same (including attorneys’ fees). 8. Restoration. If the surface or any portion of the Premises or if any improvements thereon are disturbed by LICENSEE's activities at any time, the surface, improvements, and any damaged portions of the Premises shall be promptly restored by the LICENSEE to its prior condition. 9. Subleases and Licenses. LICENSEE shall have no right to sublet or license to any other person or entity the use of the Premises or their rights granted under this License, and shall not permit or suffer any other person or entity to use the Premises. 10. Legal Compliance. The LICENSEE represents and warrants to LICENSOR that they have complied and will comply with all federal, state and local laws with regard to the Federal Aviation Administration (FAA) guidelines and procedures at the Premises, including, without limitation, having all applicable permits and approvals and ensuring that the Premises and future additions to the Project will not result in any significant adverse environmental impacts as contemplated by the New York State Environmental Quality Review Act or any other applicable law. 55  11. Indemnification. a. Notwithstanding anything herein to the contrary, and in addition to any rights or remedies available at law or equity, the LICENSEE shall defend, indemnify and hold harmless the LICENSOR against and from all costs, expenses, liabilities, losses, damages, injunctions, suits, actions, fines, penalties, claims, and demands of every kind or nature, , by or on behalf of any person, entity or governmental authority whatsoever arising out of (a) any failure by the LICENSEE to perform any of the agreements, terms, covenants or conditions of this License on the LICENSEE'S part to be performed; (b) theft, damage or destruction of any of the equipment, drones and or any materials stored within the Premises arising out of the acts by the LICENSEE to perform any of the agreements, terms, covenants or conditions of this License; (c) any accident, injury or damage that happens in, about or outside the Premises and arising from the acts of LICENSEE, its agents, servants, or employees; or (d) the LICENSEE'S failure to comply with any laws ordinances, requirements, orders, directions, rules or regulations of any federal, state, county, or municipal governmental authority or agreement of record affecting the Premises. b. Notwithstanding anything herein to the contrary, and in addition to any rights or remedies available at law or equity, the LICENSOR shall defend, indemnify and hold harmless the LICENSEE against and from all costs, expenses, liabilities, losses, damages, injunctions, suits, actions, fines, penalties, claims, and demands of every kind or nature, by or on behalf of any person, entity or governmental authority whatsoever arising out of (a) any failure by the LICENSOR to perform any of the agreements, terms, covenants or conditions of this License on the LICENSOR'S part to be performed; (b) theft, damage or destruction of any of the equipment, drones and or any materials stored within the Premises arising out of the acts by the LICENSOR to perform any of the agreements, terms, covenants or conditions of this License; (c) any accident, injury or damage that happens in, about or outside the Premises and arising from the acts of LICENSOR, its agents, servants, or employees; or (d) the LICENSOR'S failure to comply with any laws ordinances, requirements, orders, directions, rules or regulations of any federal, state, county, or municipal governmental authority or agreement of record affecting the Premises. 12. Governing Law; Venue. This License shall be governed by the laws of the State of New York without reference to the principles of conflicts of laws. Each party hereby irrevocably consents to the exclusive jurisdiction of the courts of the County of Schenectady, State of New York and of the federal courts located in the Northern District of New York for all purposes in connection with any action, suit or proceeding which arises out of or relates to this Agreement. 13. Counterparts. This License may be executed in one or more counterparts, each of which shall be deemed an original and all of which, when taken together, shall constitute one and the same instrument. 56  IN WITNESS WHEREOF, the parties hereto have executed this License as of the date first set forth above. LICENSOR: SCHENECTADY CITY SCHOOL DISTRICT By: __________________________________ Name: Dr. CARLOS COTTO Title: Superintendent of Schools LICENSEE: CITY OF SCHENECTADY By: __________________________________ Name: GARY R. MCCARTHY Title: Mayor, City of Schenectady 57  Legislative Request Form DEPARTMENT OF ENGINEERING CHRISTOPHER WALLIN, P.E., CITY ENGINEER COMMITTEE ASSIGNMENT: DATE: July 21st, 2025 TO: City Council FROM: Christopher R. Wallin, P.E., City Engineer SUBJECT: Authorize the Mayor, or his designee, to enter into a Supplemental Agreement #3 with New York State Department of Transportation (NYSDOT) for the Broadway Mill & Fill, Fourth Street to Weaver Street, PIN 1760.42 TO BE PLACED ON COUNCIL AGENDA OF: July 28th, 2025 Background Information: This project was a corrective maintenance project to mill and fill Broadway from 0.12 miles south of Weaver Street to Fourth Street to maintain an important link in the vehicular, transit, pedestrian, and bicycle network within the urban center of Schenectady. This is a Federally funded project and has been reimbursed up to 95%. Evaluation/Analysis: The City successfully bid, awarded, and completed the construction phase of this project by Callanan Industries Inc. with construction inspection that was provided by MJ Engineering. The attached agreement with the NYSDOT is to adjust the contract to reflect final quantities for the completed construction and for the extra costs associated with the construction inspection and correct errors from the previous supplemental agreement. This will allow the City to receive Federal and State reimbursement for all eligible project costs as detailed in the Schedule A. Recommendation: Authorize the Mayor, or his designee, to enter into Supplemental Agreement #3 with the NYSDOT for the Broadway Mill & Fill, Fourth to Weaver Street, PIN 1706.42 LEGISLATION WILL BE PREPARED BY: Engineering CRW: cd 1 58 59 60 61  Legislative Request Form DEPARTMENT OF ENGINEERING CHRISTOPHER WALLIN, P.E., CITY ENGINEER COMMITTEE ASSIGNMENT: DATE: July 21, 2025 TO: City Council FROM: Christopher R. Wallin, P.E., City Engineer SUBJECT: Waiver of Apprenticeship Requirement for Central Park Tennis Court Improvements Contract TO BE PLACED ON COUNCIL AGENDA OF: July 28, 2025 Background Information: Central Park comprises the bulk of the tennis facilities in the City, serving as the home to the USTA regional tournament events. Over the course of the past ten years the courts have fallen into a state of disrepair leaving many of the courts unusable for teaching and competitive events. Evaluation/Analysis: The Engineering Department is currently letting the Central Park Tennis Courts reconstruction project to solicit bids however the City’s apprenticeship program requirement for contracts over $500k may be an impediment in receiving competitive bids from qualified post tensioned concrete contractors who may be located outside of New York State. Recommendation: Authorize the Department of Engineering and Purchasing Department to waive the apprenticeship requirements for the City’s Central Park Tennis Courts Improvement Contract. LEGISLATION WILL BE PREPARED BY: Engineering CRW: cd 1 62  CITY OF SCHENECTADY LEGISLATION REQUEST FORM COMMITTEE ASSIGNMENT: Government Operations DATE: July 16, 2026 TO: COUNCILMEMBERS FROM: Councilmember Joseph Mancini SUBJECT: Creation of a City Housing Stability Task Force Background Information: The City of Schenectady is currently evaluating whether to opt into the New York State Good Cause Eviction Law. While tenant protections are important, the broader issue of housing affordability, displacement, and neighborhood stability requires a more comprehensive approach. Numerous stakeholders—landlords, tenants, housing advocates, nonprofits, and developers—have expressed a desire for long-term, locally tailored strategies that address the root causes of housing instability. Evaluation/Analysis: Rather than focusing narrowly on reactive policy such as Good Cause Eviction, Schenectady has an opportunity to lead with a proactive, community-driven response. A Housing Stability Task Force will allow for an inclusive, evidence-based assessment of current housing conditions, rental market trends, eviction data, and community needs. This task force will also evaluate the implications of Good Cause and explore policy alternatives that support both tenants and landlords—potentially eliminating the need for a formal opt-in. The task force would be charged with: • Conducting a review of local housing trends, eviction filings, rent burdens, and vacancy rates. • Assessing the potential impact of Good Cause Eviction in Schenectady. • Hosting public forums and engaging stakeholder voices across the housing spectrum. 63  • Recommending short- and long-term strategies to stabilize housing without increasing regulatory burdens unnecessarily. Recommendation: It is recommended that the Council approve the formation of a Housing Stability Task Force, to be convened by the Government Operations Committee with representatives from City Council, the Department of Development, local nonprofits, landlords, tenant advocates, and legal experts. The task force shall submit its preliminary findings and recommendations within 120 days of formation. LEGISLATION WILL BE PREPARED BY: Corporation Counsel (or Council Office, if preferred) 64