Business Improvement District - BID

CITY OF SHAWANO BUSINESS IMPROVEMENT DISTRICT - BID AGENDA WEDNESDAY, APRIL 10, 2024 3:30 PM SHAWANO CITY HALL, 127 S. SAWYER STREET, SHAWANO 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL 4. COMPLIANCE WITH OPEN MEETING LAW 5. APPROVE MINUTES OF LAST MEETING MARCH 13, 2024 6. FINANCIAL REPORT 7. SOUND OFF - PUBLIC COMMENT 8. BID COORDINATOR UPDATE 9. COMMITTEE REPORTS 1. EVENTS & PROMOTIONS 2. BUSINESS PROPERTY COMMITTEE 10. OVERVIEW OF BID DISTRICT DESIGN STANDARDS 11. ACTION ITEMS - DISCUSS AND TAKE ACTION 12. SET NEXT MEETING DATE 13. ADJOURN DISABLED ACCESSIBLE (Contact City Clerk prior to meeting if require additional services.) It is possible that members of and possibly a quorum of members of other governmental bodies of the municipality may be in attendance at the above-stated meeting to gather information; no action will be taken by any governmental body at the above-stated meeting other than the governmental body specifically referred to above in this notice. Page 1 of 24  BUSINESS IMPROVEMENT DISTRICT MINUTES March 13, 2024 3:30 PM Shawano City Hall, 127 S. Sawyer Street, Shawano CALL TO ORDER • The meeting was called to order at 3:30 p.m. by President Amy Stuber. PLEDGE OF ALLEGIANCE ROLL CALL • Members Present: Karen Preston, Alex Hartwig, Michael Johnston, Suzette Hackl, Amber Arneson, Jennifer Hoffman, Amy Stuber, Chelsea Gilling. • Excused: Jill Birr, Brad Keuschel. • Others Present: Matt Hendricks Park & Rec Director, Lindsay Johnson-BID Coordinator, Patti Peterson Market Messenger, Suzanne Wittman Shawano Country Chamber, Lesley Nemetz City Clerk/Community Relations Manager, Brandon & Sarah Blashe Sun Sorbet, Tracy Sirna Results Broadcasting. COMPLIANCE WITH OPEN MEETING LAW • Open meeting compliance verified by President Amy Stuber. APPROVE MINUTES OF LAST MEETING FEBRUARY 14, 2024 • Meeting minutes from the February board meeting were reviewed. Motion by Jennifer Hoffman, second by Michael Johnston. Motion carried by voice vote of 8-0. FINANCIAL REPORT • February financial were reviewed. Motion by Chelsea Gilling, second by Jennifer Hoffman to approve. Motion carried by voice vote of 8-0. SOUND OFF - PUBLIC COMMENT • Alex Hartwig and her mom purchased the Farmers Insurance building and will be adding another retail business in the future. • Brandon & Sarah Blashe will be opening Sun Sorbet in the former Tumbleweed building. They are hoping to be open in early May with a sample day during Ladies’ Day on April 19. • Chelsea Gilling made a motion to deviate from agenda to move to item number 10, second by Karen Preston. Motion carried by voice vote of 8-0. ACTION ITEMS - DISCUSS AND TAKE ACTION • Santa House Project: Motion by Jennifer Hoffman to move forward with the building of the Santa house not to exceed $10,000 and to seek Holiday Stroll & Tree Lighting event sponsor to offset the cost, second by Suzette Hackl. Roll call: Yes - Karen Preston, Alex Hartwig, Michael Johnston, Suzette Hackl, Amber Arneson, Jennifer Hoffman, Amy Stuber, Chelsea Gilling. Motion carried by roll call vote 8-0. • WTCH 2024 Proposal: Motion by Jennifer Hoffman to approve the 3-station option at a cost of $400/month for the months of April through December at an annual cost of $3,600, second by Alex Hartwig. Roll call: Yes - Karen Preston, Alex Hartwig, Michael Johnston, Suzette Hackl, Amber Arneson, Jennifer Hoffman, Amy Stuber, Chelsea Gilling. Motion carried by roll call vote 8-0. BID COORDINATOR UPDATE • *BID Coordinator report can be found attached to this month’s agenda for review. Page 1 of 2 Page 2 of 24 COMMITTEE REPORTS • EVENTS & PROMOTIONS • BUSINESS PROPERTY COMMITTEE SET NEXT MEETING DATE • April 10, 2024 at 3:30 p.m. ADJOURN • Motion to adjourn by Karen Preston, second by Michael Johnston. Meeting adjourned at 4:31 p.m. Respectfully submitted, Lindsay Johnson Page 2 of 2 Page 3 of 24  CITY OF SHAWANO REVENUES WITH COMPARISON TO BUDGET FOR THE 3 MONTHS ENDING MARCH 31, 2024 BID BUDGET PERIOD ACTUAL YTD ACTUAL REMAINING % SPECIAL ASSESSMENTS 210-56720-4280 MISCELLANEOUS ASSESSMENTS 61,112.00 .00 61,111.50 .50 100.0 TOTAL SPECIAL ASSESSMENTS 61,112.00 .00 61,111.50 .50 100.0 GENERAL REVENUES 210-40000-4930 APPLIED FUND BALANCE 14,068.00 .00 .00 14,068.00 .0 210-56720-4685 EVENT FEES 14,000.00 780.00 1,720.00 12,280.00 12.3 210-56720-4855 SPONSORSHIPS 17,000.00 1,000.00 1,050.00 15,950.00 6.2 TOTAL GENERAL REVENUES 45,068.00 1,780.00 2,770.00 42,298.00 6.2 TOTAL FUND REVENUE 106,180.00 1,780.00 63,881.50 42,298.50 60.2 EXPENSES 210-56720-2250 PHONE/FAX/INTERNET 480.00 39.84 79.68 400.32 16.6 210-56720-2300 PROFESSIONAL SERVICES 37,000.00 3,083.32 9,249.96 27,750.04 25.0 210-56720-3000 GENERAL EXPENSE 1,000.00 .00 925.80 74.20 92.6 210-56720-3100 SUPPLIES AND MATERIALS 200.00 .00 .00 200.00 .0 210-56720-3110 POSTAGE 100.00 .00 .00 100.00 .0 210-56720-3120 ADVERTISING/PROMOTIONS 45,000.00 39.04 279.04 44,720.96 .6 210-56720-3200 EQUIPMENT 1,000.00 .00 .00 1,000.00 .0 210-56720-3300 TRAINING AND MEMBERSHIPS 150.00 .00 215.00 ( 65.00) 143.3 210-56720-5000 GENERAL INSURANCE 1,250.00 .00 .00 1,250.00 .0 210-56720-7000 GRANTS 20,000.00 10,000.00 10,000.00 10,000.00 50.0 TOTAL EXPENSES 106,180.00 13,162.20 20,749.48 85,430.52 19.5 TOTAL FUND EXPENDITURES 106,180.00 13,162.20 20,749.48 85,430.52 19.5 NET REVENUE OVER EXPENDITURES .00 ( 11,382.20) 43,132.02 ( 43,132.02) .0 FOR ADMINISTRATION USE ONLY 25 % OF THE FISCAL YEAR HAS ELAPSED 04/05/2024 10:00AM PAGE: 1 Page 4 of 24 CITY OF SHAWANO BID FUND MONTHLY REPORT Page: 1 Period: 03/24 (03/31/2024) Apr 05, 2024 10:01AM Created Date Reference Debit Credit Journal Number Payee or Description Amount Amount Balance 210-56720-2300 Professional Services 02/29/2024 (02/24) Balance .00 * .00 * 6,166.64 03/07/2024 AP 66 JOHNSON, LINDSAY 1,541.66 **Inv. No: MARCH 15 2024 **Desc: BID Coordiator Payment **Inv. Date: 3/15/2024 03/28/2024 AP 608 JOHNSON, LINDSAY 1,541.66 **Inv. No: MARCH 31 2024 **Desc: BID Coordiator Payment **Inv. Date: 3/31/2024 03/31/2024 (03/24) Period Totals and Balance 3,083.32 * .00 * 9,249.96 YTD Encumbrance .00 YTD Actual 9,249.96 Total 9,249.96 YTD Budget 37,000.00 Unexpended 27,750.04 210-56720-3000 General Expense 02/29/2024 (02/24) Balance .00 * .00 * 925.80 03/31/2024 (03/24) Period Totals and Balance .00 * .00 * 925.80 YTD Encumbrance .00 YTD Actual 925.80 Total 925.80 YTD Budget 1,000.00 Unexpended 74.20 210-56720-3100 Supplies and Materials 02/29/2024 (02/24) Balance .00 * .00 * .00 03/31/2024 (03/24) Period Totals and Balance .00 * .00 * .00 YTD Encumbrance .00 YTD Actual .00 Total .00 YTD Budget 200.00 Unexpended 200.00 210-56720-3110 Postage 02/29/2024 (02/24) Balance .00 * .00 * .00 03/31/2024 (03/24) Period Totals and Balance .00 * .00 * .00 YTD Encumbrance .00 YTD Actual .00 Total .00 YTD Budget 100.00 Unexpended 100.00 210-56720-3120 Advertising/Promotions 02/29/2024 (02/24) Balance .00 * .00 * 240.00 03/28/2024 AP 605 GRAF, ANDREW 39.04 **Inv. No: 031724 **Desc: BID Ladies Day Graphics **Inv. Date: 3/17/2024 03/31/2024 (03/24) Period Totals and Balance 39.04 * .00 * 279.04 YTD Encumbrance .00 YTD Actual 279.04 Total 279.04 YTD Budget 45,000.00 Unexpended 44,720.96 210-56720-3200 Equipment 02/29/2024 (02/24) Balance .00 * .00 * .00 03/31/2024 (03/24) Period Totals and Balance .00 * .00 * .00 YTD Encumbrance .00 YTD Actual .00 Total .00 YTD Budget 1,000.00 Unexpended 1,000.00 210-56720-3300 Training and Memberships 02/29/2024 (02/24) Balance .00 * .00 * 215.00 Page 5 of 24 CITY OF SHAWANO BID FUND MONTHLY REPORT Page: 2 Period: 03/24 (03/31/2024) Apr 05, 2024 10:01AM Created Date Reference Debit Credit Journal Number Payee or Description Amount Amount Balance 210-56720-3300 Training and Memberships (continued) 03/31/2024 (03/24) Period Totals and Balance .00 * .00 * 215.00 YTD Encumbrance .00 YTD Actual 215.00 Total 215.00 YTD Budget 150.00 Unexpended 65.00- 210-56720-3350 Mileage Expense 02/29/2024 (02/24) Balance .00 * .00 * .00 03/31/2024 (03/24) Period Totals and Balance .00 * .00 * .00 YTD Encumbrance .00 YTD Actual .00 Total .00 YTD Budget .00 Unexpended .00 210-56720-4280 Miscellaneous Assessments 02/29/2024 (02/24) Balance .00 * .00 * 61,111.50- 03/31/2024 (03/24) Period Totals and Balance .00 * .00 * 61,111.50- YTD Encumbrance .00 YTD Actual 61,111.50- Total 61,111.50- YTD Budget 61,112.00- Unearned .50 210-56720-4685 Event Fees 02/29/2024 (02/24) Balance .00 * .00 * 940.00- 03/18/2024 CR 1022017 ShawanoFest BID Fees - WAGGIN TAILS BAKER 40.00- Description: ShawanoFest BID Fees - WAGGIN TAILS BAKERY/RON OR KRIS WICHSER 03/18/2024 CR 1022017 Octoberfest BID Fees - WAGGIN TAILS BAKERY/ 40.00- Description: Octoberfest BID Fees - WAGGIN TAILS BAKERY/RON OR KRIS WICHSER 03/18/2024 CR 1022018 ShawanoFest BID Fees FOOD TRUCK - MELT S 100.00- Description: ShawanoFest BID Fees FOOD TRUCK - MELT SHOP LLC/LINSEY MATHEWS 03/18/2024 CR 1022018 Octoberfest BID Fees FOOD TRUCK - MELT SH 100.00- Description: Octoberfest BID Fees FOOD TRUCK - MELT SHOP LLC/LINSEY MATHEWS 03/18/2024 CR 1022152 ShawanoFest BID Fees - SUSAN LONGMIRE 40.00- Description: ShawanoFest BID Fees - SUSAN LONGMIRE 03/18/2024 CR 1022226 ShawanoFest BID Fees - PAT NACKERS 40.00- Description: ShawanoFest BID Fees - PAT NACKERS 03/18/2024 CR 1022227 ShawanoFest BID Fees - AMANDA NOWAK 40.00- Description: ShawanoFest BID Fees - AMANDA NOWAK 03/18/2024 CR 1022227 Octoberfest BID Fees - AMANDA NOWAK 40.00- Description: Octoberfest BID Fees - AMANDA NOWAK 03/18/2024 CR 1022232 ShawanoFest BID Fees - 2 BOOTHS - SANDY MI 80.00- Description: ShawanoFest BID Fees - 2 BOOTHS - SANDY MIZOREK 03/18/2024 CR 1022290 ShawanoFest BID Fees - JOANN CISLER 40.00- Description: ShawanoFest BID Fees - JOANN CISLER 03/18/2024 CR 1022291 ShawanoFest BID Fees FOOD VENDOR - ALPH 100.00- Page 6 of 24 CITY OF SHAWANO BID FUND MONTHLY REPORT Page: 3 Period: 03/24 (03/31/2024) Apr 05, 2024 10:01AM Created Date Reference Debit Credit Journal Number Payee or Description Amount Amount Balance 210-56720-4685 Event Fees (continued) Description: ShawanoFest BID Fees FOOD VENDOR - ALPHA DOGS MOBILE FOOD SERVICES LLC 03/18/2024 CR 1022313 Octoberfest BID Fees - SHARON WINIECKI 40.00- Description: Octoberfest BID Fees - SHARON WINIECKI 04/01/2024 CR 1022362 Octoberfest BID Fees - KELLIE DIEDRICK 40.00- Description: Octoberfest BID Fees - KELLIE DIEDRICK 04/01/2024 CR 1022389 Octoberfest BID Fees - ANTHONY/SANDRA SKR 40.00- Description: Octoberfest BID Fees - ANTHONY/SANDRA SKREPENSKI 03/31/2024 (03/24) Period Totals and Balance .00 * 780.00- * 1,720.00- YTD Encumbrance .00 YTD Actual 1,720.00- Total 1,720.00- YTD Budget 14,000.00- Unearned 12,280.00 210-56720-4800 Interest on Investments 02/29/2024 (02/24) Balance .00 * .00 * .00 03/31/2024 (03/24) Period Totals and Balance .00 * .00 * .00 YTD Encumbrance .00 YTD Actual .00 Total .00 YTD Budget .00 Unearned .00 210-56720-4850 Donations 02/29/2024 (02/24) Balance .00 * .00 * .00 03/31/2024 (03/24) Period Totals and Balance .00 * .00 * .00 YTD Encumbrance .00 YTD Actual .00 Total .00 YTD Budget .00 Unearned .00 210-56720-4855 Sponsorships 02/29/2024 (02/24) Balance .00 * .00 * 50.00- 04/01/2024 CR 1022488 BID ANNUAL MEETING - COVANTAGE CREDIT 1,000.00- Description: BID ANNUAL MEETING - COVANTAGE CREDIT UNION 03/31/2024 (03/24) Period Totals and Balance .00 * 1,000.00- * 1,050.00- YTD Encumbrance .00 YTD Actual 1,050.00- Total 1,050.00- YTD Budget 17,000.00- Unearned 15,950.00 210-56720-4890 Miscellaneous Income 02/29/2024 (02/24) Balance .00 * .00 * .00 03/31/2024 (03/24) Period Totals and Balance .00 * .00 * .00 YTD Encumbrance .00 YTD Actual .00 Total .00 YTD Budget .00 Unearned .00 210-56720-4920 Transfers in from Other Funds 02/29/2024 (02/24) Balance .00 * .00 * .00 Page 7 of 24 CITY OF SHAWANO BID FUND MONTHLY REPORT Page: 4 Period: 03/24 (03/31/2024) Apr 05, 2024 10:01AM Created Date Reference Debit Credit Journal Number Payee or Description Amount Amount Balance 210-56720-4920 Transfers in from Other Funds (continued) 03/31/2024 (03/24) Period Totals and Balance .00 * .00 * .00 YTD Encumbrance .00 YTD Actual .00 Total .00 YTD Budget .00 Unearned .00 210-56720-5000 General Insurance 02/29/2024 (02/24) Balance .00 * .00 * .00 03/31/2024 (03/24) Period Totals and Balance .00 * .00 * .00 YTD Encumbrance .00 YTD Actual .00 Total .00 YTD Budget 1,250.00 Unexpended 1,250.00 210-56720-7000 Grants 02/29/2024 (02/24) Balance .00 * .00 * .00 03/20/2024 AP 531 STOCK MARKET, LLC 5,000.00 **Inv. No: 153 **Desc: BID BUSINESS IMPROVEMENT GRANT **Inv. Date: 3/18/2024 03/28/2024 AP 613 OLE' TOWN TAP 5,000.00 **Inv. No: 157 **Desc: BID Business Improvement Grant **Inv. Date: 3/18/2024 03/31/2024 (03/24) Period Totals and Balance 10,000.00 * .00 * 10,000.00 YTD Encumbrance .00 YTD Actual 10,000.00 Total 10,000.00 YTD Budget 20,000.00 Unexpended 10,000.00 Number of transactions: 20 Number of accounts: 17 Debit Credit Proof Grand Totals: 13,122.36 1,780.00- 11,342.36 Page 8 of 24 BID Coordinator Report April 10, 2024 Upcoming Events:  BID Annual Meeting: Thursday, April 18. o Location at Stubborn Brothers Brewery is confirmed o Guest speaker: Lt. Michael Musolff will speak on safety in our downtown community. o Sponsor: CoVantage Credit Union confirmed as sponsor. o Invites sent out; reminder to RSVP by April 10.  Ladies’ Day: Friday, April 19 o We have 30+ businesses participating! o Teal shirts for sale at DotCom Branding. o I will be surprising people (wearing teal) on the day of the event with Shawano Downtown shopping dollars. o Spent Monday morning with Megan from Safe Haven taking video footage at downtown businesses to use for promos.  Sip, Swirl & Stroll: Friday, June 14 o Watch for more information on this event to be sent to businesses shortly!  ShawanoFest: Saturday, July 13 o Many vendors already signed up (36 spaces sold) o Food trucks signed up include: Osorio's Latin Fusion, The Melt Stop, Nuttin but Butts, Alpha Dogs, Rollin', and Stone Press food truck  Octoberfest: Saturday, October 5 o Many vendors already signed up (28 spaces sold) o Event sponsor confirmed: co-sponsored by Total Fitness and SweetLife Eatery Additional activities:  Flowers: I have been in contact with BID businesses who had flower pots last year to determine if they would like them again. Now, will be reaching out to new businesses to see if they are interested in the remaining ones.  Participated in the ECWRCP focus group.  Meeting with Page 9 of 24 BID Business Improvement Grant Total Date City was Business Name Renovation Total Grant Invoiced Cost The Stock Peddler 3/18/2024 $23,606.00 $5,000.00 RICS, INC 204 S Main St $10,100.00 $5,000.00 RICS, INC 206 S Main St $12,000.00 $5,000.00 RICS, INC 108 E Division St $10,000.00 $5,000.00 Ole' Town Tap, LLC (Tony Powers) 3/25/2024 $21,855.00 $5,000.00 Dotcom Branding, 201 N Main $12,000.00 $5,000.00 Dotcom Branding, 201 1/2 N Main $18,000.00 $5,000.00 Ultimate Closet Too, 146 S Main 4/8/2024 $6,458.35 $3,229.18 Young at Harts, LLC 142 S Main $190,597.00 $5,000.00 Sun Sorbet, LLC 201-203 S Main $5,000.00 $2,500.00 TOTALS $309,616.35 $45,729.18 Funds Funds Requested in Remaining for 2023-2024 Grants Funds available as of 01/01/2024 $20,000.00 The Stock Peddler Approved 08/24/2023 $5,000.00 $15,000.00 RICS, INC 204 S Main St Approved 09/20/2023 $5,000.00 $10,000.00 RICS, INC 206 S Main St Approved 09/20/2023 $5,000.00 $5,000.00 RICS, INC 108 E Division St Approved 11/20/2023 $5,000.00 $0.00 Funds available as of 03/15/2024 Funds added: $30,000.00 $30,000.00 Ole' Town Tap, LLC (Tony Powers) Approved 01/08/2024 $5,000.00 $25,000.00 Dotcom Branding, 201 N Main Approved 03/26/2024 $5,000.00 $20,000.00 Dotcom Branding, 201 1/2 N Main Approved 03/26/2024 $5,000.00 $15,000.00 Ultimate Closet Too, 146 S Main Approved 03/26/2024 $3,229.18 $11,770.82 Young at Harts, LLC 142 S Main Approved 03/26/2024 $5,000.00 $6,770.82 Sun Sorbet, LLC 201-203 S Main Approved 03/26/2024 $2,500.00 $4,270.82 Funds available as of 04/08/2024 $45,729.18 $4,150.34 Page 10 of 24  City of Shawano, WI Thursday, March 28, 2024 Chapter 10. Zoning Code Article II. Establishment of Zoning Districts § 10-37. (DMU) Downtown Mixed Use Zoning District. (1) Intent. This district is intended to permit both large- and small-scale downtown commercial development at an intensity which provides significant incentives for infill development, redevelopment, and the continued economic viability of existing development. The district is also intended to retain the existing Main Street characteristics of the core blocks in Shawano's historic downtown. (2) Principal uses permitted by right. Refer to Article III for detailed definitions and requirements for each of the following land uses. (a) Mixed-use dwelling unit. (b) Selective cutting. (c) Community garden. (d) Outdoor open space institutional. (e) Passive outdoor recreation. (f) Active outdoor recreation. (g) Essential services. (h) Small-scale public services and utilities. (i) Office. (j) Personal or professional service. (k) Artisan production shop. (l) Indoor sales or service. (m) Satellite dish. (n) Personal antenna and towers. (o) Communication antenna. (3) Principal uses permitted as conditional use. Refer to Article III for detailed definitions and requirements for each of the following land uses. (a) Townhouse (three to 10 units per building). (b) Multiplex (three to 10 units per building). (c) Apartment (three to 20 units per building). Page 11 of 24  (d) Cultivation. (e) Clear cutting. (f) Market garden. (g) Indoor institutional. (h) Community living arrangement (one to 16 or more residents). (i) Institutional residential. (j) Outdoor display. (k) Physical activity studio. (l) Indoor commercial entertainment. (m) Outdoor commercial entertainment. (n) In-vehicle sales or service. (o) Group day-care center. (p) Bed-and-breakfast. (q) Vacation rental home. (r) Commercial indoor lodging. (s) Boardinghouse. (t) Indoor maintenance service. (u) Transit center. (v) Off-site parking. (w) Large wind-energy system. (x) Large solar-energy system. (4) Accessory uses permitted by right. Refer to Article III for detailed definitions and requirements for each of the following land uses. (a) Home occupation. (b) Nonresidential accessory structure. (c) Recreational facility. (d) Landscape feature. (e) On-site parking. (f) Company cafeteria. (g) Incidental outdoor display. (h) Incidental indoor sales. (i) Incidental light industrial. (5) Accessory uses permitted as conditional use. Refer to Article III for detailed definitions and requirements. (a) Small wind-energy system. Page 12 of 24  (b) Small solar-energy system. (6) Temporary uses. Refer to Article III for detailed definitions and requirements for each of the following land uses (exempt from setbacks unless specified in Article III). (a) Temporary outdoor sales. (b) Temporary outdoor assembly. (c) Temporary shelter structure. (d) Temporary storage container. (e) Temporary on-site construction storage. (f) Temporary contractor's project office. (g) Temporary on-site real estate sales office. (h) Temporary vehicle sales. (i) Farmer's market (requires conditional use permit). (7) Density, intensity, and bulk regulations for the (DMU) Downtown Mixed Use District. Regulation All Uses Minimum lot area (per building, not unit) N/A Maximum density 20 units per acre Maximum building coverage of lot 80% Minimum landscape surface ratio N/A Minimum lot width N/A Maximum front and street side setback 0 feet Maximum side setback 0 feet or 10 feet Minimum rear setback 15 feet Maximum principal building height 50 feet Minimum principal building height 20 feet Minimum principal building separation (multi- 0 feet or 10 feet structure developments on shared lots) Minimum pavement setback (lot line to pave- 0 feet ment; excludes driveway entrances) Minimum parking required See Article III Minimum garage door setback to alley (if 3 feet for doors parallel to alley; 8 feet for doors applicable) perpendicular to alley Accessory building side setback 3 feet Accessory building rear setback 3 feet Maximum accessory building height Lesser of 20 feet or principal building height (8) Design standards. (a) Purpose. This district is intended to implement the urban design recommendations of the Comprehensive Plan by preserving and enhancing the historical quality of the downtown and by attaining a consistent visually pleasing image for the downtown area, as defined by the mapped boundaries of the Downtown Mixed Use District. As emphasized by said Plan, this district is designed to forward both aesthetic and economic objectives of the City by controlling the site design and appearance of development within the district in a manner which is Page 13 of 24  consistent with sound land use, urban design, and economic revitalization principles. The application of these standards will ensure long-term progress and broad participation toward these principles. (b) Application of regulations. The regulations of this section shall apply to changes to the exterior of any building within the mapped boundaries of the Downtown Mixed Use District. (c) Review and approval. There are three categories of review in this district: renovation review, design review, and project review. These categories and procedural requirements for review and approval are described fully in § 10-175. (d) Design theme. The design theme for the Downtown Mixed Use District is based on its historical, pedestrian-oriented development pattern that incorporates retail, residential, and institutional uses. Building orientation and character includes minimum setbacks at the edge of the sidewalk, multistory structures, use of alleys for access, and on-street or other off-site parking. The design theme is characterized by a variety of architectural styles popular at the time, including Italianate, Romanesque, and Neoclassical, in a two-story format with office, storage, or residential located over commercial. The facades of these buildings have a traditional main street storefront appearance, are relatively small in scale, have street yard and side yard setbacks of zero feet, have prominent horizontal and vertical patterns formed by regularly spaced window and door openings, detailed cornice designs, rich detailing in masonry coursing, window detailing and ornamentation, and are predominately of brick, stone, or wood. See Figure 10-37a. Exterior building materials are of high quality. Exterior appurtenances are minimal. Exterior colors are harmonious, simple, and muted. Exterior signage blends, rather than contrasts, with buildings in terms of coloring (complementary to building), location (on-building), size (small), and number (few). Figure 10-37a Architectural Components Page 14 of 24 (e) Designated historic structures. These regulations are separate and in addition to requirements related to changes to state and national landmarks. (f) Design standards. Construction, including new structures, building additions, building alterations, and restoration or rehabilitation shall correspond to the urban design guidelines as determined and/or recommended by the Plan Commission and as evidenced by certain existing structures within the Downtown and by the following requirements for building setback; height; building mass; horizontal rhythms (created by the placement and design of facade openings and related elements, such as piers, and columns); vertical rhythms (created by the placement and design of facade details, such as sills, transoms, cornices and sign bands); roof forms; exterior materials; exterior surface features and appurtenances; exterior colors; exterior signage; on-site landscaping; exterior lighting; parking and loading area design; and the use of screening. (g) Building setback. Throughout the district, the setback of buildings from street yard and side yard property lines shall be compatible with existing buildings in the immediate area which conform to the design theme described in Subsection (8)(d) above, as determined and/or recommended by the Plan Commission. (h) Building height. Throughout the district, the height of buildings shall be compatible with existing buildings in the immediate area which conform to the design theme described in Subsection (8) (d) above, as determined and/or recommended by the Plan Commission. In no instance shall buildings be more than one story taller or shorter than the height of a building of similar use on one of the immediately adjoining properties, which conform to the design theme described in Subsection (8)(d) above, as determined and/or recommended by the Plan Commission. See Figure 10-37b. Page 15 of 24  Figure 10-37b Building Height Example (i) Building mass. Throughout the district, the mass of buildings shall be compatible with existing buildings in the immediate area which conform to the design theme described in Subsection (8) (d) above, as determined and/or recommended by the Plan Commission. The characteristic proportion (relationship between facade height and width) of the design theme shall be maintained. Building mass for large structures (with a facade area exceeding 5,000 square feet) shall be disguised through the use of facade articulations, or through the use of exterior treatments which give the impression of directly adjoining individual buildings, as determined and/or recommended appropriate by the Plan Commission. (j) Horizontal rhythms. The horizontal pattern of exterior building elements formed by patterns of building openings for windows and doors, and related elements, such as piers and columns, shall be spaced at regular intervals across all visible facades of the building and shall be compatible with those of existing buildings in the immediate area which conform to the design theme described in Subsection (8)(d) above, as determined by the Plan Commission. (k) Vertical rhythms. The floor heights on main facades shall appear visually in proportion to those of adjoining buildings. The rhythm of the ground floor shall harmonize with the rhythm of upper floors. The vertical pattern of exterior building elements formed by patterns of building openings for windows and doors, and related elements, such as sills, headers, transoms, cornices and sign bands, shall be compatible in design and elevation with those of existing buildings in the immediate area which conform to the design theme described in Subsection (8) (d) above, as determined by the Plan Commission. Page 16 of 24 (l) Roof forms. Flat or gently sloping roofs which are not visible from the street shall be used. Mansards or other exotic roof shapes not characteristic of the design theme described in Subsection (8)(d) above, as determined by the Plan Commission, shall not be used. Throughout the district, roof shapes not characteristic of the design theme described in Subsection (8)(d) above, as determined by the Plan Commission, shall not be used. See Figure 10-37c. Figure 10-37c Roof Forms (m) Exterior materials. Selected building materials shall be compatible with those of existing buildings in the immediate area which conform to the design theme described in Subsection (8) (d) above, a determined by the Plan Commission. 1. Masonry. Stone or brick facing should be of even coloration and consistent size. Cinder block, concrete block, concrete slab, or concrete panel shall not be permitted. 2. Siding. Wood or thin board texture vinyl or textured metal clapboard siding may be appropriate, particularly if the proposed nonmasonry exterior was used on a building which conforms to the design theme described in Subsection (8)(d) above, as determined by the Plan Commission. In certain instances clapboard, board and batten may be in keeping with the design theme. Asphalt shingles shall not be permitted. 3. Glazing. Clear, or slightly tinted glass or related glazing material shall be used. Mirrored glass, smoked glass, or heavily tinted glass shall not be permitted. (n) Exterior surface. Exterior surface appurtenances shall be compatible with those of existing buildings in the immediate area which conform to the design theme described in Subsection (8) (d) above, as determined by the Plan Commission. 1. The traditional storefront design theme (characterized by strong horizontal and vertical rhythms formed by building openings, windows, and transom windows) shall be employed for all new nonresidential buildings, including retail, office, professional service, personal service, maintenance, lodging, entertainment, and storage uses. Page 17 of 24  2. Throughout the district, avoid cluttering building facades with brackets, wiring, meter boxes, antennas, gutters, downspouts and other appurtenances. Unnecessary signs shall also be avoided. Where necessary, such features shall be colored so as to blend in, rather than contrast, with the immediately adjacent building exterior. Extraneous ornamentation which is inconsistent with the design theme described in Subsection (8)(d) above, as determined by the Plan Commission, is also prohibited. (o) Awnings. Throughout the district, awning size, color and placement should complement the architectural character of the building, as determined by the Plan Commission. Soft, weather- treated canvas or vinyl materials which allow for flexible or fixed installation shall be used. Aluminum or suspended metal canopies shall be prohibited. Signage applied to awnings shall be simple and durable. Backlit awnings are prohibited. (p) Exterior colors. Selected exterior colors for structures and appurtenances, including fixtures and signs, shall be compatible and harmonious with those of existing buildings in the immediate area which conform to the design theme described in Subsection (8)(d) above, as determined by the Plan Commission. Specifically: 1. Primary (red, blue, green, and yellow) colors, black, and fluorescent, day glow, and/or neon colors shall not be permitted. Where such colors constitute a component of a standardized corporate theme or identity, muted versions of such colors shall be used. 2. High-gloss paints, lacquers, varnishes or other shiny nonglazing surfaces shall not be used. 3. Color combination schemes shall be limited to no more than three different colors for all the structures and appurtenances on a property. (Varying shades, tints or intensities of a color shall count as a different color for this purpose.) 4. Color schemes shall be used consistently throughout the property, including on both the upper and lower portions of buildings, and on all facades of a building or structure. (q) Exterior lighting. Throughout the district, on-site exterior lighting shall be compatible and harmonious with the design theme described in Subsection (8)(d) above, as determined by the Plan Commission. Specifically: 1. Pedestrian lighting: The design, color, height, location and light quality of on-site pedestrian lighting shall be consistent with the pedestrian lighting fixtures. 2. Vehicular circulation lighting: The design, color, height, location and light quality of on-site vehicular circulation lighting for officially designated historic properties shall be consistent with the lighting fixtures approved by the Plan Commission. 3. Additional lighting standards are found in § 10-106. (r) Signage. All signage existing upon the adoption date of this chapter which does not comply with the standards of Article IX, Signage, may be continued as long as it is well maintained. However, the maintenance of such legal nonconforming signs shall be limited to repair of the sign structural or lighting elements, and to the repainting or replacement of the sign face with identical new material, message, and original appearance. Should a change in material, message, or original appearance be desired, the legal nonconforming sign shall be removed. (s) Cleaning. Structural components and exterior materials shall be cleaned when necessary, and with only the gentlest possible methods. Low-pressure water and soft natural bristle brushes are acceptable. Sandblasting is never acceptable, except for the purposes of graffiti removal. Other cleaning methods shall be preapproved by the Plan Commission. (t) Rehabilitation and restoration. New projects, building additions, and new appurtenances and features shall comply with the provisions of Subsections (8)(a) through (m) above. The following standards shall apply where existing construction is proposed for rehabilitation and/or restoration: Page 18 of 24 1. In general. Buildings shall be restored relying on physical evidence (such as photographs, original drawings, and existing architectural details) as much as possible, in keeping with the design theme described in Subsection (8)(d) above, as determined by the Plan Commission. Specifically, throughout the Downtown Mixed Use District, the provisions of this subsection shall apply. 2. Exterior materials and surface features. Materials and features identical to the original shall be used. Where such knowledge is lacking, materials and features in common use at the time of building erection, as determined by the Plan Commission, shall be used. Significant architectural features, including cornices, moldings and coursings shall be preserved or replaced with identical features and materials where possible. 3. Windows and doors. The size, proportion and rhythm of original windows and doors shall not be altered. Original window and door openings shall not be blocked, except with a dark opaque panel placed behind the window or door to preserve the appearance of the opening. Where now blocked in another manner, blocked window and doors shall be restored using said method. Window and door features, including lintels, sills, architraves, shutters, pediments, hoods and hardware, shall be preserved where possible, or replaced with identical features and materials. Dark frames (i.e., anodized bronze) shall be used to replace storefront and upper story windows. Clear aluminum finishes and mill finish aluminum storm windows are prohibited. Real shutters and awnings shall be used if there is evidence that they were a component of the original building design. Vinyl and plastic shutters and awnings shall be prohibited. 4. Shop fronts. Shop fronts should fit inside the original shop front in terms of all three dimensions (vertical, horizontal and front to back articulation). 5. Display windows. Display windows should be restored to their original appearance. 6. Entrances and porches. Original porches and steps shall be retained, except as required to meet accessibility standards. Porches, steps and related enclosures which do not comply with the architectural design theme, as determined by the Plan Commission, shall be removed. 7. Roofs. The original roof shape and character of visible materials shall be retained. Original architectural features which give the roof its essential character, including dormer windows, cupolas, cornices, brackets, chimneys and weather vanes, shall be preserved if in keeping with the architectural design theme as determined by the Plan Commission. Page 19 of 24  City of Shawano, WI Thursday, March 28, 2024 Chapter 10. Zoning Code Article X. Administration and Procedures § 10-175. Downtown Mixed Use design review. (1) Purpose and scope. The design standards of the Downtown Mixed Use Zoning District are intended to preserve and enhance the aesthetic qualities (historical and visual) of the community and attain a consistent visually pleasing image for the downtown. This district is designed to forward both aesthetic and economic objectives of the City by controlling the site design and appearance of development within the district in a manner which is consistent with sound land use, urban design, and economic revitalization principles. The application of these standards will ensure the long-term progress and broad participation toward these principles. (2) Definitions. As used in this section, the following terms shall have the meanings indicated. CORNICE The topmost projecting portion of the entablature, or top portion of a building. This term also refers to any "crowning" projection of a building. HEADER A brick laid so that the end only appears on the face of the wall, as opposed to a stretcher, which is a brick laid so that the side only appears. KICKPLATE A horizontal area on the facade of a building located between the sidewalk/entrance pavement and the lowest storefront windows. SIGN BAND A horizontal area on the facade of a building located between the transom and the cornice which is typically opaque and provides a location for signage indicating the name of the establishment. SILL A horizontal, lower member or bottom of a door or window casing. TRANSOM Page 20 of 24 A horizontal bar of stone, wood or glass across the opening of a door or window.  (3) Procedure for project review and approval. There are three categories of review: renovation review, design review, and project review. See Figure 10-175 for a summary of the processes. (a) Renovation review. Applications which involve only a renovation of the exterior appearance of a property (such as repainting, reroofing, re-siding or replacing with identical colors, finishes, and materials), as determined by the Zoning Administrator, are considered a renovation review and may proceed with the project; no additional processes are required. (b) Design review. Applications which involve a change only in the appearance of a nonresidential property (such as painting, roofing, siding, architectural component substitution, fencing, paving, or signage), are considered design review and are subject to review and approval by the Zoning Administrator. 1. Procedure. Design review proposals shall follow the procedures for site plan review; refer to § 10-174. 2. Application requirements. In addition to the application requirements for site plan review, all applications for design review shall be made to the Zoning Administrator and shall be accompanied by the building permit application, and, in addition, shall be accompanied by all of the following, unless specifically waived in writing by the Zoning Administrator: a. A clear depiction of the existing appearance of the property. Clear color photographs are recommended for this purpose. Scaled and dimensioned drawings of existing components, such as windows, doors, railings, fencing or other site components, and/or detailed building elevations which are proposed for alteration or replacement may be required by the City. b. A clear depiction of the proposed appearance of the property. Paint charts, promotional brochures, and/or clear color photographs of replacement architectural components are recommended for this purpose. Scaled and dimensioned drawings of proposed components such as windows, doors, railings, fencing or other site components, and/or detailed building elevations which are proposed for alteration or replacement may be required by the City. c. A written description of the proposed modification, including a complete listing of proposed components, materials, and colors. d. Written justification for the proposed alteration consisting of the reasons why the applicant believes the requested alteration is in harmony with the standards of the Downtown Mixed Use Zoning District, § 10-37(8). (c) Project review. Applications which involve modification to the physical configuration of a property (such as the erection of a new building, the demolition of an existing building, or the addition or removal of bulk to an existing building) are subject to project review by the Zoning Administrator and the Plan Commission. The Zoning Administrator shall serve as the liaison between the applicant and the Plan Commission in facilitating the thorough and expedient review of an application, and shall ensure that the technical and procedural requirements of the Zoning Ordinance are met. The Plan Commission shall serve as the final discretionary review body on aesthetics and site design, and shall focus its review on the application's compliance with sound aesthetic, land use, site design and economic revitalization practices. In part, this effort shall be guided by the Comprehensive Plan. 1. Procedure. Project review proposals shall follow procedures for conditional use permits; refer to § 10-171. 2. Application requirements. In addition to the application requirements for conditional use permits, all applications for project review shall be made to the Zoning Administrator and shall be accompanied by the building permit application, and, in addition, shall be accompanied by all of the following, unless specifically waived in writing by the Zoning Administrator: Page 21 of 24  a. A clear depiction of the existing appearance of the property. Clear color photographs are recommended for this purpose. Scaled and dimensioned drawings of existing components, such as windows, doors, railings, fencing or other site components, and/or detailed building elevations which are proposed for alteration or replacement may be required by the City. b. A clear depiction of the proposed appearance of the property. Paint charts, promotional brochures, and/or clear color photographs of replacement architectural components are recommended for this purpose. Scaled and dimensioned drawings of proposed components such as windows, doors, railings, fencing or other site components, and/or detailed building elevations which are proposed for alteration or replacement may be required by the City. c. For all projects involving a new building, or an addition exceeding 100 square feet of gross floor area, a detailed site plan which provides the following information: i. A title block indicating name and address of the current property owner, developer and project consultants. ii. The date of the original plan and the latest date of revision to the plan. iii. A North arrow and a graphic scale. Said scale shall not be smaller than one inch equals 100 feet. iv. All property lines and existing and proposed right-of-way lines with bearings and dimensions clearly labeled. v. All existing and proposed easement lines and dimensions with a key provided and explained on the margins of the plan as to ownership and purpose. vi. All existing and proposed buildings, structures, and paved areas, including walks, drives, decks, patios, fences, utility poles, drainage facilities, and walls. vii. All required building setback lines. viii. A legal description of the subject property. ix. The location, type and size of all signage on the site. x. The location, type and orientation of all exterior lighting on the subject property. xi. The location of all access points, parking and loading areas on the subject property, including a summary of the number of parking stalls and labels indicating the dimension of such areas. xii. The location of all outdoor storage areas. xiii. The location and type of any protected green space areas. xiv. The location of existing and proposed drainage facilities. xv. In the legend, the following data for the subject property: lot area, floor area, floor area ratio, impervious surface area, impervious surface ratio, and building height. Page 22 of 24  d. A detailed landscaping plan depicting the location, type, and size at time of planting and maturity of all landscaping features as required in Article VIII. e. A written description of the proposed project, including a complete listing of proposed components, materials, and colors. f. Written justification for the proposed alteration consisting of the reasons why the applicant believes the requested alteration is in harmony with the standards of the Downtown Mixed Use Zoning District, § 10-37(8). (4) Additional recommendations permitted under the design review process. (a) The Zoning Administrator is hereby authorized to make recommendations for a proposed application for renovation review, design review, or project review. (b) The Plan Commission is hereby authorized to make recommendations for, or require modifications to, a proposed application for site design aspects for project review. (5) Appeals. Appeals from the decisions of the Zoning Administrator may be made per the provisions of the Municipal Code and state statutes. (6) Penalty. Penalty for violation of the provisions of this section shall be per the provisions of § 10-181. (7) Process for proposal review. Figure 10-175 Process for Proposal Review within the Downtown Mixed Use Zoning District Type of Proposal Procedure Renovation1 Design2 Project3 1. Meeting with Zoning Administrator to confirm Yes Yes Yes type of proposal 2. Submit site plan application No Yes No 3. Submit conditional use permit application No No Yes 4. Review and action by Zoning Administrator No Yes Yes 5. Review and action by Plan Commission No No Yes KEY: Yes: Step is required. No: Step is not required. NOTES: 1 Only a replacement to or maintenance of the exterior of a property. Page 23 of 24 2 Only a change in the appearance of a property.  3 Modification to the physical configuration of a property. Page 24 of 24