Shawano City-County Airport Commission

CITY OF SHAWANO SHAWANO CITY-COUNTY AIRPORT COMMISSION AGENDA TUESDAY, APRIL 16, 2024 4:00 PM AIRPORT - N5468 N AIRPORT ROAD, SHAWANO, WI 1) CALL TO ORDER The April Commission meeting will begin at 4:30 PM, but will be preceded by a Planning Session at 4:00 PM, involving TKDA and Westwood, the Airport's consulting engineering firms, representatives of the Wisconsin Bureau of Aeronautics, and members of the Commission during which the status of the Master Plan Update will be discussed. Public Welcome. Those unable to attend may access the meeting via the internet using the following link: Microsoft Teams Need help? Join the meeting now Meeting ID: 290 492 911 912 Passcode: ibTaNZ 2) PLEDGE OF ALLEGIANCE 3) ROLL CALL 4) APPROVAL OF AGENDA AND POSSIBLE MOTION TO DEVIATE 5) APPROVAL MINUTES OF PREVIOUS MEETING A. Approval of the minutes of the March 19, 2024 meeting of the Shawano City/County Airport Commission 6) PUBLIC COMMENT 7) CORRESPONDENCE 8) FINANCIAL/TREASURER'S REPORT 9) AIRPORT DIRECTOR/MANAGER REPORT A. April Manager's Report 10) OLD BUSINESS A. Update on the construction of a commercial hangar and possible location of a fixed base operator (FBO), or some of the similar services, on the Airport, and possible actions in connection therewith B. Status of the Petition Application in connection with the procurement of snow removal equipment and the replacement/relocation of the AWOS and possible actions in connection therewith Page 1 of 24  C. Update on meeting with consultants and the Bureau regarding obstruction clearing project and possible actions in connection therewith D. Update on planning for the August Fly-in/Car Show - Sheridan E. Update on Northern Flight Alliance - Brunson F. Review of status of Master Plan update - Seidel 11) NEW BUSINESS 12) NEXT MEETING DATE/TIME A. The next regular meeting of the Airport Commission will be held on May 21, 2024 at 4:30 PM at the Airport, preceded by a planning session starting at 4:00 PM. Public welcome. 13) EXECUTIVE SESSION (IF NEEDED) 14) ADJOURN DISABLED ACCESSIBLE (Contact City Clerk prior to meeting if require additional services.) It is possible that members of and possibly a quorum of members of other governmental bodies of the municipality may be in attendance at the above-stated meeting to gather information; no action will be taken by any governmental body at the above-stated meeting other than the governmental body specifically referred to above in this notice. Page 2 of 24  SHAWANO CITY-COUNTY AIRPORT COMMISSION MINUTES March 19, 2024 4:00 PM Airport - N5468 N Airport Road, Shawano, WI CALL TO ORDER The monthly planning session of the Airport Commission was called to order by Chairman Seidel at 4:00 PM at the Airport. Dillon Petrowitz of TKDA reviewed the Master Plan Project Status Report for the last two months (not having had a planning meeting last month). Dillon reiterated the need to update the seaplane base activities for the last year to the extent possible as well as best estimates for x-wind runway activity. Colin Isom demonstrated the capabilities of the new Arrow 1200 tracking system recently installed ... and it was agreed this date will facilitate activity monitoring and reporting going forward. Dillon referenced the CIP analysis sent by Mark Graczykowski showing potential project alignment with available and expiring entitlement funds. Discussion followed. It was agreed that Commissioners Bloedorn and Engel due a detailed review of the summary, have a direct conversation with Graczykowski and be prepared to discuss the details at the April meeting of the Commission. The regular meeting of the Commission was called to order by Chairman Seidel at 4:30 PM. PLEDGE OF ALLEGIANCE ROLL CALL A. Present were Commissioners Seidel, Engel, Timmerman, Bloedorn, Barkow, and Milavitz B. Also present were Colin Isom, Airport Manager, Clarence Schampers (maintenance), Jeff Brunson (NFA), Paul Sheridan (Fly-in Chair), Adam Gazapian, Dave Tech, Aaron Stewart (Woodward), Stephanie Senst (Woodward), Mike Dootson, Eddie Sheppard (City Administrator) and Lesley Nemetz (City Clerk/Community Relations Manager). APPROVAL OF AGENDA AND/OR DEVIATION FROM THE AGENDA ORDER A. A motion was made by Milavitz, seconded by Barkow, to approve the agenda and deviate as necessary. Motion carried by 6-0 voice vote. APPROVAL MINUTES OF PREVIOUS MEETING A. A motion was made by Bloedorn, seconded by Milavitz to approve the minutes of the February 20, 2024 meeting as read. Motion carried by a 6-0 voice vote. PUBLIC COMMENT A. None. CORRESPONDENCE A. Correspondence was received regarding the Hamburger Social planned for June 11, 2024, and a request for placing a Rubarbfest sign on the Airport fence, which was approved. Engel reported the Commission having received a CIP funding summary from the Bureau to facilitate project and entitlement funding planning. See comments under Planning Session. FINANCIAL/TREASURERS REPORT A. Included in Airport Manager report. Overall spending is consistent with budget, with the exception of spending on the Maintenance Building office build-out which is over budget by about $3,000 ... mainly due to the internet connection and furnishing work. Looking into relief on some of the labor cost. Colin working with City Administration. AIRPORT DIRECTOR/MANAGER REPORT Page 1 of 22 Page 3 of 24  A. Monthly Report OLD BUSINESS A. Status of Petition Application and City/County Resolution Process Secretary Engel reported the petition preparation process was nearly complete, arrangements having been made to obtain the required resolutions from both the City and County. No problems were anticipated. Isom scheduled to attend meetings in support as needed. With final resolutions in hand, Engel will work with Lesley Nemetz to get the package to the Bureau as soon as possible. Discussion followed regarding the timing of the Bureau and FAA processes and the potential to have the snow removal equipment before year-end. Stephanie Senst of Woodward commented that there were multiple bid cycles and events in support thereof. Woodward is the designated bid processor for the Bureau for equipment such as we are interested in. She indicated it might be possible this year, but more likely in 2025. Pending further review of the CIP/AIP entitlement summary (mentioned elsewhere in the minutes), a delay in obtaining the equipment should not impact use/expiration of entitlements. The Commission agreed all efforts should be undertaken to keep things on a fast track. B. Update on Northern Flight Alliance - Brunson Brunson reported that NFA continued to work on updating its mission, vision and bylaws and that its primary focus would be on aviation education, knowledge and careers as it builds a "brand" for itself. Plans are to move slowly in doing so. Will be working on planning for the EAA AirVenture Race fly-over. NFA is currently looking into Officer & Director insurance coverage, which is not expected to be overly expensive based on initial investigation. More to come. C. Update on Planning for the August Fly-in/Car Show - Sheridan Fly-in Chair Sheridan reported on planning progress for the event. The sky divers are committed to the event. He is working on the paperwork to request the Army Guard attend with a Blackhawk and will need Airport signoff regarding landing space. Isom to sign. A list of food truck vendors is being compiled and will be vetted. Starting in April, a regular meeting of event leads will be scheduled. Signs are ready. Seidel suggested the signage should go up as soon as possible. A potential sponsor list has been compiled and is ready to be vetted and possibly assigned for approach. Seidel, Bloedorn and Sheridan to meet to review and discuss the list. D. Update on Insurance Matters, Coverages and Related - Barkow Commissioner Barkow mentioned meeting with the City Insurance Administrator to discuss coverages at Airport. He was informed that all Airport activities property and equipment, as well as the actions of employees, officers and the Commission members were covered by policies the City had in place. Lesley Nemetz and Eddie Sheppard, both being present, commented to confirm Barkow. Commissioners specifically inquired as to the Airport Courtesy Car being used by outsiders who fly into Shawano and might use it for errands, trips to restaurants, the casinos or other activities and the extent to which documentation might be expected by the insurance carrier. Additionally, the Commission questioned the extent to which events on the Airport such as the Fly-in/Car Show, 4th of July Fireworks, or a Hamburger Social might impact things. Nemetz and Sheppard indicated they believe all items in question are included in the coverage. E. Update on Meeting with County Planning Department Regarding Real Estate/Personal Property Tax Classification of Hangars Eddie Sheppard commented that there were several options available for dealing with the changeover in tax status of the private hangars. While not yet finalized, he indicated the tax value and tax assessment would likely be added to the Airport property (previously fully exempt) and then allocated to the private hangars based on the existing appraisal values. Disputes regarding hangar values would not be an Airport responsibility and would remain an issue for the appraisal firm and Town of Wescott, consistent with the existing valuation process. Page 2 of 22 Page 4 of 24 NEW BUSINESS A. Discussion of, and possible action in connection with, the potential construction of a commercial hangar and possible location of a business operation on the Airport. Adam Gazapian addressed the Commission regarding his interest in building a 70x70 foot (or larger if possible) commercial hangar on the Airport, and the possibility of establishing a Fixed Based Operator (FBO) business of some type on the field. He went on to describe his vision, that being:  Moving his aviation operations to Shawano  Housing his airplanes ... several, including aircraft that would be available for rental, flight training and other usage, as well as for a TBM 960 he is purchasing  Facilitating and potentially incubating one or more aviation related businesses on the Airport  Making his hangar (and facilitating the Airport as such) a showcase facility  Making his hangar available to assist the Airport with community outreach projects  Following his passion for aviation through this facility in any way possible, including support for youth, aviation education, and interest  Potentially assisting the Airport in connection with Airport needs to the extent they might be within the skill set of employees he might have in his on-field business(s). Discussion followed. Commission consensus was that Gazapian's vision and plan was consistent with the vision of the Commission to promote aviation interest and activity and that the building of an on-field business continued to work in favor of making the Airport more operationally self-sufficient. Gazapian's plan would require a number of approvals, at a minimum, that of the Bureau and FAA for the design and location, Commission approval to build a hangar, Commission approval to conduct a business on the field, a land lease agreement, a business agreement, and proof of required insurance. Gazapian indicated he was already working with Senst at Woodward, and Bloedorn of the Commission, (earlier discussions with Jeff Brunson in exploration) and had already meet with City representatives to explore possibilities, initiate a prospective design, anticipate approval requirements, and prepare for a meeting with the Commission. Chairman Seidel asked that further discussion continue in Closed Session. B. Discussion of, and possible action in connection with, the potential for rustic airplane camping on Airport property. Mike Dootson approached the Commission with a plan to possibly facilitate rustic fly-in camping on the Airport, further enhanced with e-bike and/or boat rental. Dootson was advised to assemble a more formal proposal for the Commission to review and consider. NEXT MEETING DATE/TIME A. The next meeting of the Airport Commission will take place on Tuesday, April 16, 2024 at 4:30 PM, preceded by a planning session at 4:00 PM, at the Airport. Public welcome. EXECUTIVE SESSION A. It is possible that a motion will be made and seconded to go into closed session to discuss personnel related matters pursuant to Wisconsin Statutes 19.85 (1)(c). A motion was made by Milavitz, seconded by Bloedorn, to proceed into closed session. Motion carried 6- 0 by a voice vote. B. It is possible a motion will be made and seconded to come out of closed session. A motion was made by Barkow, seconded by Milavitz, to come out of closed session. Motion carried by a 6-0 voice vote. C. Following the Closed Session, a motion was made by Bloedorn, seconded by Barkow, approving the matters discussed in closed session, and to provide conditional approval for Adam Gapazian to proceed with the planning for construction of a commercial hangar, size 70x70 (larger if possible, given fire Page 3 of 22 Page 5 of 24  protection requirements for commercial buildings), to include establishing a FBO of some type on the field, subject to FAA/Bureau approvals, Commission final design approval, required permits, establishment of satisfactory lease and FBO business agreements, and evidence of sufficient insurance coverage (naming the Airport, its sponsors and the Commission as co-insured). Motion carried in a 6-0 voice vote. Those present during the Closed Session being: Commissioners Seidel, Engel, Bloedorn, Milavitz, Barkow and Timmerman, as well as Stewart and Senst of Woodward, Sheppard and Nemetz of the City, Jeff Brunson, Adam Gazapian and Dave Tech. ADJOURN A. A motion was made by Bloedorn, seconded by Barkow to adjourn the meeting at 6:30 PM. Motion carried in a 6-0 voice vote. Respectfully Submitted, Doug Engel Commission Secretary Page 4 of 22 Page 6 of 24  SHAWANO AIRPORT PROGRESS REPORT Page 5 of 22 MAR 19, 2024 Page 7 of 24  STATUS CATEGORIES • Safety / Security • Promotions / Advertising / Digital • Grounds / Equipment • Policy / Procedures / Reporting Page 6 of 22 • Budget • Events • Commerce Recruitment • Training • Miscellaneous Page 8 of 24  SAFETY / SECURITY • Launch for new NOTAM Manger coming in first part of April • 2 hour training with Ken Rowland on NOTAM Manger April 1 Page 7 of 22 • Signed a Letter of Agreement with KGRB Approach Control • Signed a Memo of Agreement with FAA • Lesley at City Hall is in process of acquiring AED for airport Page 9 of 24  GROUNDS / EQUIP • Transition of offices is now complete • Nsight installed new wi-fi bridge to Maint. Page 8 of 22 Hangar Office Page 10 of 24  GROUNDS / EQUIP Page 9 of 22 NEW NUMBERING SIGNS ARE NOW INSTALLED ON HANGARS NEW PILOT REGISTRATION INSTALLED Page 11 of 24  GROUNDS / EQUIP Page 10 of 22 TREE OVERHANG ISSUE • WALKED SOUTH FENCE LINE MEASURING TREE DISTANCE FROM FENCE. • ALL BUT ONE WERE OUTSIDE 15 FEET FROM FENCE • VERIFY PROPERTY LINE? • TAKE ON REMOVAL OURSELVES? • REQUEST DNR, CITY, OR COUNTY REMOVE OVERHANGS? Page 12 of 24  BUDGET Page 11 of 22 Page 13 of 24  BUDGET Maint Office full expense report Unexpected overage on the cost* Page 12 of 22 The desk build and WiFi install are what put us over on the total project cost…. Specifically the labor* Greg has reassured me he will be talking with Matt at Parks and Rec about ideas of tweaking the labor cost. So the overage is nothing to worry about in the grand scheme of things Page 14 of 24  FUEL CURRENT STATS/COMPARISONS 2024 YTD total sales = 2,475 gal (as of 3-15-24) 2023 YTD total sales = 682 gal Page 13 of 22 Remaining – 5,745 gal @ $4.062/gal= $23,336.19 Delivered - 4,004 gal @ $4.3669/gal = $17,485.07 1103 gal sold in Feb alone - ------------- ------------------ *Record 9,749 gal gross $40,821.26 ÷ 9,749 gal MAR 2023 total sales = 418 gal ------------------ $4.19 per gal MAR 2024 total sales (YTD) = 622 gal base 6 MAR 2024 (as of 3-15-24) New Price + .76 mark up Current tank status = 9,126 Calculations -------------------- gal $4.95 at the (as of 3-15-24) pump Had 4004 gal delivered as a split load with JetAir on 29 FEB 2024. Page 15 of 24  COMMERCE RECRUITING In-person Visits at Airport / Inquiries 1) Ron Blanchette – Reportedly current A&P, Instructor, Commercial Pilot 44 years experience, worked for 2 airlines, built Page 14 of 22 seaplanes. Interested in membership with NFA 2) Jeff Nichols – From Manitowoc area, built RV12, wants to possibly build hangar at Shawano, moving to Mattoon area 3) Adam Gazapian - Interest in building at Shawano Airport, meeting with Adam held at city hall on Mar 11 4) Several members of public have stopped by inquiring about employment with the airport Page 16 of 24  PROMOTION/ADVERTISING/DIGITAL PRESENCE • Lesley at City Hall reported to me on 3-14 she plans on having the new airport website ready to launch this week Page 15 of 22 Page 17 of 24  AVIATION PROMO / STEM EDUCATION OUTREACH Menominee High School has approved aviation STEM program to start next fall They have acquired donated funds Page 16 of 22 In process of purchasing flight simulator from Redbird Have in-person meeting with Shawano High School staff on March 22 Page 18 of 24  POLICY / PROCEDURES / REPORTING 1200.Aero ADSB data and reporting system is fully installed Page 17 of 22 Run down of reporting and data on account page. Page 19 of 24  EVENTS • Spoke to my other boss at home and she’s ready to start organizing the next hamburger social. - contacted Jeff Gaier and requested publication for Shawano Hamburger social for June 11th from 4pm to 7pm Page 18 of 22 - also requested Jeff to post our local restaurants within walking distance of airport (gave website addresses for each) and also requested he post our 2024 Old fly-in flyer to their site and in Midwest flyers magazine. Flyer * We are requesting volunteer help for this event as we want to incorporate other activities with the hamburger social Page 20 of 24  TRAINING • I will be attending training in Rothschild April 30 – May 2 Page 19 of 22 “Wisconsin Airport Operations and Land Use Seminar” Page 21 of 24  MISCELLANEOUS Had a “meeting” with Jim Davel, Eddie, and Lesley on March 11th Jim wants me to attend their March 20 exec meeting and full board meeting on 27th Page 20 of 22 I’m now a current pilot again! Completed bi-annual on Feb 26 Page 22 of 24  MP UT RSA OFA 12" RC OFA P E RSA OFA RSA E EAP RSA RSA E RSA E PROJECT LOCATION OFA RSA RSA E EAP RSA E MP RSA 18" RUN "C RC WA P Y 12 AIRPORT OVERVIEW OFA 24 RSA -30 UT POINTS OF INTEREST - PROPOSED BUILDING OFA RSA POI SE AGL AMSL LATITUDE LONGITUDE E A p-1 812.00 27' 839.00 N044° 47' 17.88" W088° 34' 06.11" AY TA OFA RSA p-2 XIW 812.00 30' 842.00 N044° 47' 17.87" W088° 34' 05.14" p-3 812.00 30' 842.00 N044° 47' 17.18" W088° 34' 05.15" EAP BRL OFA Page 21 of 22 p-4 812.00 27' 839.00 N044° 47' 17.19" W088° 34' 06.12" TO FA E PROPOSED BUILDING NOTES: SHAWANO MUNICIPAL AIRPORT OFA 1. PROPOSED BUILDING MAXIMUM HEIGHT ESTIMATED 30-FT, SEE W1 PRIVATE FBO HANGAR ATTACHED PRELIMINARY EXTERIOR ELEVATION SHEET. W2 TO FA COUNTY HIGHWAY HHH 2. SITE ELEVATION LISTED AS PROPOSED FINISHED FLOOR T BI ELEVATION. A1 OFA EAP WORK LIMITS HANGAR POINTS OF INTEREST - PROPOSED APRON OFA (70'X70') E POI SE AGL AMSL LATITUDE LONGITUDE a1 811.00 17' 828.00 N044° 47' 17.87" W088° 34' 04.14" BRL SHAWANO, WI A2 a2 811.00 17' 828.00 N044° 47' 17.18" W088° 34' 04.15" W4 W3 PROPOSED APRON NOTES: EAP POST POST UT MWEL UT MWEL 1. PROPOSED APRON MAXIMUM HEIGHT ESTIMATED 17-FT BASED POST UT MWEL T BI MH UT ON TAIL HEIGHT OF EMBRAER PHENOM 300 AIRCRAFT. POST POINTS OF INTEREST - PROJECT STAGING AREA POST MH UT 2. TAIL HEIGHT IS 15' FOR THE TBM 960 AIRCRAFT. E UT MWEL 3. SITE ELEVATION LISTED AS ESTIMATED FINAL GRADE OF AIRSIDE POI SE AGL AMSL LATITUDE LONGITUDE BI PAVEMENT. T sa1 812.0 25' 837.00 N044° 47' 15.09" W088° 34' 04.18" BRL TERMINAL sa2 811.0 25' 836.00 N044° 47' 15.10" W088° 34' 03.48" BUILDING POINTS OF INTEREST - CONSTRUCTION WORK LIMITS sa3 812.0 25' 837.00 N044° 47' 14.60" W088° 34' 03.49" HAUL ROUTE EAP POI SE AGL AMSL LATITUDE LONGITUDE SA1 SA2 sa4 812.0 25' 837.00 N044° 47' 14.60" W088° 34' 04.18" w1 812.00 35' 847.00 N044° 47' 18.18" W088° 34' 06.54" E E 0 100 200 w2 811.00 35' 846.00 N044° 47' 18.16" W088° 34' 03.75" Feet w3 811.00 35' 846.00 N044° 47' 16.68" W088° 34' 03.77" BRL STAGING AREA w4 812.00 35' 847.00 N044° 47' 16.70" W088° 34' 06.50" SA4 SA3 LEGEND RSA RUNWAY SAFETY AREA PROJECT WORK LIMIT NOTES: EAP OFA RUNWAY OBJECT FREE AREA TSA TAXIWAY SAFETY AREA 1. EQUIPMENT HEIGHT ESTIMATED 35-FT BASED ON ANTICIPATED HEIGHT OF CONTRACTOR BUILDING ERECTION EQUIPMENT. TOFA TAXIWAY OBJECT FREE AREA 2. SITE ELEVATION LISTED AS EXISTING SITE ELEVATIONS. EAP EXISTING AIRPORT PROPERTY LINE PROJECT WORK LIMITS BRL Page 23 of 24 3/14/2024 10:02:25 AM AGL = 30' AMSL=842' 70' SE=812' EAST ELEVATION I:\INFRASTRUCTURE\PUBLIC\AVIATION\WISCONSIN\SHAWANO-EZS\HANGAR DEVELOPMENT\PRIVATE FBO HANGAR DEVELOPMENT\EZS-POI-PRIVATE FBO HANGAR.DWG AGL=30' 70' AMSL=839' AMSL=842' AGL=27' SE=812' SOUTH ELEVATION PROJECT NO: XXXXXXXX DRAWN BY: SLS BUILDING ELEVATION DRAWING SHAWANO MUNICIPAL AIRPORT FILE NAME : DATE: 3/14/2024 SHAWANO, WI SHEET: 2 OF 2 Page 22 of 22 Page 24 of 24