Business Improvement District - BID

CITY OF SHAWANO BUSINESS IMPROVEMENT DISTRICT - BID AGENDA WEDNESDAY, JANUARY 8, 2025 3:30 PM SHAWANO CITY HALL, 127 S. SAWYER STREET, SHAWANO 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL 4. COMPLIANCE WITH OPEN MEETING LAW 5. APPROVE MINUTES OF LAST MEETING OF NOVEMBER 13, 2024 6. FINANCIAL REPORT 7. SOUND OFF - PUBLIC COMMENT 8. BID COORDINATOR UPDATE 9. COMMITTEE REPORTS • EVENTS & PROMOTIONS 10. ACTION ITEMS - DISCUSS AND TAKE ACTION • 2025 BID Annual Meeting 11. SET NEXT MEETING DATE 12. ADJOURN DISABLED ACCESSIBLE (Contact City Clerk prior to meeting if require additional services.) It is possible that members of and possibly a quorum of members of other governmental bodies of the municipality may be in attendance at the above-stated meeting to gather information; no action will be taken by any governmental body at the above-stated meeting other than the governmental body specifically referred to above in this notice. Page 1 of 18  BUSINESS IMPROVEMENT DISTRICT MINUTES November 13, 2024 3:30 PM Shawano City Hall, 127 S. Sawyer Street, Shawano CALL TO ORDER • The meeting was called to order at 3:35 p.m. by President Amy Stuber PLEDGE OF ALLEGIANCE ROLL CALL • Members Present: Brad Keushel, Alex Hartwig, Chelsea Gilling, Karen Preston, Amy Stuber, Amber Arneson, and Suzette Hackl. • Excused: Annelies Hartwig, Jill Birr, and Stephanie DeLorme. • Others Present: Lindsay Johnson-BID Coordinator, Lesley Nemetz-City Clerk/Community Relations Manager, and Patti Peterson-Market Messenger COMPLIANCE WITH OPEN MEETING LAW • Compliance with Open Meeting Law was verified by President Amy Stuber. APPROVE MINUTES OF LAST MEETING OCTOBER 9, 2024 • Meeting minutes from October board meeting were reviewed. Motion by Amber Arneson, second by Brad Keuschel to approve. Motion carried by voice vote 7-0. FINANCIAL REPORT • October financials were reviewed. Motion by Karen Preston to approve, second by Chelsea Gilling. Motion carried by voice vote 7-0. SOUND OFF - PUBLIC COMMENT • Amber Arneson talked about an idea to host a spring fashion show in February, possibly. This would need to be a coordinated effort by the downtown businesses. BID COORDINATOR UPDATE - SEE ATTACHED • Additional Notes:  Witches’ Night Out: Next year, contact Full Service Tents about the possibility of renting a tent for The Naberhood in the event of bad weather. Would need to be a frame tent (not the stake in the ground type). Also, add the ‘Event Ahead’ signs at each end of Main Street to alert traffic of the additional pedestrians on the street during this event.  Christmas Open House: Retail businesses reported it was very busy, one of the busiest days they’ve had in Shawano. Shoppers commented they had seen it on social media and the Fox 11 commercial. Some retailers felt a one-day event would be better, but no consensus on whether Friday or Saturday would be best, while others would keep it to two days as it was.  Santa Parade: Suzette will assist in finding three judges for the Santa parade. Suggestion was made to ask Rich Montour to take photos at the Santa parade. Brad Keuschel commented Rich has done this for the Ski Sharks and just asks to be tagged in them on social media.  March event: Brainstorming on a name for this event occurred and will plan to call it “Spring Break OUT” Beat the winter blues, shop Shawano Downtown. Keeping with a spring break theme and encouraging people to dress up. COMMITTEE REPORTS Page 1 of 2 Page 2 of 18  • EVENTS & PROMOTIONS: See BID Coordinator report and above additional notes. ACTION ITEMS - DISCUSS AND TAKE ACTION • None. SET NEXT MEETING DATE • Wednesday, January 8 at 3:30 p.m. in the Community Room of City Hall. ADJOURN • Motion to adjourn by Chelsea Gilling, second by Suzette Hackl. Meeting adjourned at 4:34 Respectfully submitted, Lindsay Johnson Page 2 of 2 Page 3 of 18  CITY OF SHAWANO REVENUES WITH COMPARISON TO BUDGET FOR THE 11 MONTHS ENDING NOVEMBER 30, 2024 BID BUDGET PERIOD ACTUAL YTD ACTUAL REMAINING % SPECIAL ASSESSMENTS 210-56720-4280 MISCELLANEOUS ASSESSMENTS 61,112.00 .00 60,907.20 204.80 99.7 TOTAL SPECIAL ASSESSMENTS 61,112.00 .00 60,907.20 204.80 99.7 GENERAL REVENUES 210-40000-4930 APPLIED FUND BALANCE 14,068.00 .00 .00 14,068.00 .0 210-56720-4685 EVENT FEES 14,000.00 1,066.35 11,828.20 2,171.80 84.5 210-56720-4855 SPONSORSHIPS 17,000.00 8,775.00 24,800.00 ( 7,800.00) 145.9 210-56720-4920 TRANSFERS IN FROM OTHER FUNDS .00 .00 15,420.84 ( 15,420.84) .0 TOTAL GENERAL REVENUES 45,068.00 9,841.35 52,049.04 ( 6,981.04) 115.5 TOTAL FUND REVENUE 106,180.00 9,841.35 112,956.24 ( 6,776.24) 106.4 EXPENSES 210-56720-2250 PHONE/FAX/INTERNET 480.00 38.32 392.09 87.91 81.7 210-56720-2300 PROFESSIONAL SERVICES 37,000.00 3,083.32 33,916.52 3,083.48 91.7 210-56720-3000 GENERAL EXPENSE 1,000.00 .00 1,711.80 ( 711.80) 171.2 210-56720-3100 SUPPLIES AND MATERIALS 200.00 .00 .00 200.00 .0 210-56720-3110 POSTAGE 100.00 14.60 46.11 53.89 46.1 210-56720-3120 ADVERTISING/PROMOTIONS 45,000.00 13,334.30 40,075.24 4,924.76 89.1 210-56720-3200 EQUIPMENT 1,000.00 .00 .00 1,000.00 .0 210-56720-3300 TRAINING AND MEMBERSHIPS 150.00 .00 215.00 ( 65.00) 143.3 210-56720-5000 GENERAL INSURANCE 1,250.00 .00 1,286.00 ( 36.00) 102.9 210-56720-7000 GRANTS 20,000.00 .00 50,841.68 ( 30,841.68) 254.2 TOTAL EXPENSES 106,180.00 16,470.54 128,484.44 ( 22,304.44) 121.0 TOTAL FUND EXPENDITURES 106,180.00 16,470.54 128,484.44 ( 22,304.44) 121.0 NET REVENUE OVER EXPENDITURES .00 ( 6,629.19) ( 15,528.20) 15,528.20 .0 FOR ADMINISTRATION USE ONLY 92 % OF THE FISCAL YEAR HAS ELAPSED 12/06/2024 09:06AM PAGE: 1 Page 4 of 18 CITY OF SHAWANO BID FUND MONTHLY REPORT Page: 1 Period 11/24 (11/30/2024) Dec 06, 2024 9:06AM Created Date Reference Debit Credit Journal Number Payee or Description Amount Amount Balance 210-56720-2300 Professional Services 10/31/2024 (10/24) Balance .00 * .00 * 30,833.20 11/14/2024 AP 110 JOHNSON, LINDSAY 1,541.66 **Inv. No: NOVEMBER 15 2024 **Desc: BID Coordiator Payment **Inv. Date: 11/15/2024 11/22/2024 AP 394 JOHNSON, LINDSAY 1,541.66 **Inv. No: NOVEMBER 30 2024 **Desc: BID Coordiator Payment **Inv. Date: 11/30/2024 11/30/2024 (11/24) Period Totals and Balance 3,083.32 * .00 * 33,916.52 YTD Encumbrance .00 YTD Actual 33,916.52 Total 33,916.52 YTD Budget 37,000.00 Unexpended 3,083.48 210-56720-3000 General Expense 10/31/2024 (10/24) Balance .00 * .00 * 1,711.80 11/30/2024 (11/24) Period Totals and Balance .00 * .00 * 1,711.80 YTD Encumbrance .00 YTD Actual 1,711.80 Total 1,711.80 YTD Budget 1,000.00 Unexpended 711.80- 210-56720-3100 Supplies and Materials 10/31/2024 (10/24) Balance .00 * .00 * .00 11/30/2024 (11/24) Period Totals and Balance .00 * .00 * .00 YTD Encumbrance .00 YTD Actual .00 Total .00 YTD Budget 200.00 Unexpended 200.00 210-56720-3110 Postage 10/31/2024 (10/24) Balance .00 * .00 * 31.51 11/22/2024 AP 494 ELAN 14.60 **Inv. No: *9943 OCTOBER 2024 **Desc: BID Postage for Downtown Thank You Notes **Inv. Date: 10/25/2024 11/30/2024 (11/24) Period Totals and Balance 14.60 * .00 * 46.11 YTD Encumbrance .00 YTD Actual 46.11 Total 46.11 YTD Budget 100.00 Unexpended 53.89 Page 5 of 18 CITY OF SHAWANO BID FUND MONTHLY REPORT Page: 2 Period 11/24 (11/30/2024) Dec 06, 2024 9:06AM Created Date Reference Debit Credit Journal Number Payee or Description Amount Amount Balance 210-56720-3120 Advertising/Promotions 10/31/2024 (10/24) Balance .00 * .00 * 26,740.94 11/14/2024 AP 42 CHRISTENSEN PRINTING PARTNERS 13.75 **Inv. No: 98537 **Desc: BID Witches Night Out Cards **Inv. Date: 10/2/2024 11/14/2024 AP 43 CHRISTENSEN PRINTING PARTNERS 100.00 **Inv. No: 98612 **Desc: BID Witches Night Out Ads **Inv. Date: 10/3/2024 11/14/2024 AP 44 CHRISTENSEN PRINTING PARTNERS 210.00 **Inv. No: 98705 **Desc: BID Octoberfest Ads **Inv. Date: 10/3/2024 11/14/2024 AP 218 SHAWANO COMMUNITY HIGH SCHOOL 5,281.96 **Inv. No: 100524 SANTA HOUSE **Desc: BID Santa House Project **Inv. Date: 10/5/2024 11/14/2024 AP 45 CHRISTENSEN PRINTING PARTNERS 420.00 **Inv. No: 98907 **Desc: BID Witches Night Out Ads **Inv. Date: 10/10/2024 11/22/2024 AP 495 ELAN 101.25 **Inv. No: *9943 OCTOBER 2024 **Desc: BID Signage for Octoberfest/Witches Night Out **Inv. Date: 10/25/2024 11/14/2024 AP 319 GRETZINGER, JAMES 3,000.00 **Inv. No: 103024 **Desc: BID Christmas Trees **Inv. Date: 10/30/2024 11/14/2024 AP 175 RESULTS BROADCASTING 400.00 **Inv. No: 24100508 **Desc: BID Radio Ads **Inv. Date: 10/31/2024 11/14/2024 AP 320 DOTCOM BRANDING 700.00 **Inv. No: 35718040 **Desc: BID Witches Night Out Shirts **Inv. Date: 11/1/2024 11/14/2024 AP 111 JOHNSON, LINDSAY 9.30 **Inv. No: 7/1-10/31/24 **Desc: BID Copies **Inv. Date: 11/14/2024 11/14/2024 AP 112 JOHNSON, LINDSAY 44.96 **Inv. No: 7/1-10/31/24 **Desc: BID Facebook Boost **Inv. Date: 11/14/2024 11/22/2024 AP 389 GRAF, ANDREW 78.08 **Inv. No: 111724 **Desc: BID Graphics for Fall & Christmas Events **Inv. Date: 11/17/2024 11/22/2024 AP 500 MOUNTAIN TOP ENTERTAINMENT 175.00 **Inv. No: 111924 **Desc: BID DJ at Tree Lighting **Inv. Date: 11/19/2024 11/22/2024 AP 350 CAMPBELL, JAMES 125.00 **Inv. No: 2024 **Desc: BID Santa Appearance **Inv. Date: 11/21/2024 11/22/2024 AP 395 KANE, ROGER 200.00 **Inv. No: 2024 **Desc: BID Santa Appearance **Inv. Date: 11/21/2024 11/22/2024 AP 425 SANTA'S CREW 960.00 **Inv. No: 2024 **Desc: BID Reindeer Appearance **Inv. Date: 11/21/2024 11/22/2024 AP 426 SANTA'S CREW 100.00 **Inv. No: 2024 GRATUITY **Desc: BID Reindeer Appearance-Gratuity **Inv. Date: 11/21/2024 11/22/2024 AP 468 WHIPP, LEN 200.00 **Inv. No: 2024 GRATUITY **Desc: Gratuity for Horse & Wagon Rides **Inv. Date: 11/21/2024 11/22/2024 AP 469 WHIPP, LEN 1,390.00 **Inv. No: 2024 HORSE/WAGON **Desc: BID HORSE & WAGON RIDES **Inv. Date: 11/21/2024 12/06/2024 JE 53 DJ at Holiday Stroll & Tree Lighting 175.00- Page 6 of 18 CITY OF SHAWANO BID FUND MONTHLY REPORT Page: 3 Period 11/24 (11/30/2024) Dec 06, 2024 9:06AM Created Date Reference Debit Credit Journal Number Payee or Description Amount Amount Balance 210-56720-3120 Advertising/Promotions (continued) 11/30/2024 (11/24) Period Totals and Balance 13,509.30 * 175.00- * 40,075.24 YTD Encumbrance .00 YTD Actual 40,075.24 Total 40,075.24 YTD Budget 45,000.00 Unexpended 4,924.76 210-56720-3200 Equipment 10/31/2024 (10/24) Balance .00 * .00 * .00 11/30/2024 (11/24) Period Totals and Balance .00 * .00 * .00 YTD Encumbrance .00 YTD Actual .00 Total .00 YTD Budget 1,000.00 Unexpended 1,000.00 210-56720-3300 Training and Memberships 10/31/2024 (10/24) Balance .00 * .00 * 215.00 11/30/2024 (11/24) Period Totals and Balance .00 * .00 * 215.00 YTD Encumbrance .00 YTD Actual 215.00 Total 215.00 YTD Budget 150.00 Unexpended 65.00- 210-56720-3350 Mileage Expense 10/31/2024 (10/24) Balance .00 * .00 * .00 11/30/2024 (11/24) Period Totals and Balance .00 * .00 * .00 YTD Encumbrance .00 YTD Actual .00 Total .00 YTD Budget .00 Unexpended .00 210-56720-4280 Miscellaneous Assessments 10/31/2024 (10/24) Balance .00 * .00 * 60,907.20- 11/30/2024 (11/24) Period Totals and Balance .00 * .00 * 60,907.20- YTD Encumbrance .00 YTD Actual 60,907.20- Total 60,907.20- YTD Budget 61,112.00- Unearned 204.80 210-56720-4685 Event Fees 10/31/2024 (10/24) Balance .00 * .00 * 10,761.85- 12/02/2024 CR 1026882 T-Shirts 45 SHIRTS - STOCK MARKET LLC 1,066.35- Description: T-Shirts 45 SHIRTS - STOCK MARKET LLC 11/30/2024 (11/24) Period Totals and Balance .00 * 1,066.35- * 11,828.20- YTD Encumbrance .00 YTD Actual 11,828.20- Total 11,828.20- YTD Budget 14,000.00- Unearned 2,171.80 210-56720-4800 Interest on Investments 10/31/2024 (10/24) Balance .00 * .00 * .00 Page 7 of 18 CITY OF SHAWANO BID FUND MONTHLY REPORT Page: 4 Period 11/24 (11/30/2024) Dec 06, 2024 9:06AM Created Date Reference Debit Credit Journal Number Payee or Description Amount Amount Balance 210-56720-4800 Interest on Investments (continued) 11/30/2024 (11/24) Period Totals and Balance .00 * .00 * .00 YTD Encumbrance .00 YTD Actual .00 Total .00 YTD Budget .00 Unearned .00 210-56720-4850 Donations 10/31/2024 (10/24) Balance .00 * .00 * .00 11/30/2024 (11/24) Period Totals and Balance .00 * .00 * .00 YTD Encumbrance .00 YTD Actual .00 Total .00 YTD Budget .00 Unearned .00 Page 8 of 18 CITY OF SHAWANO BID FUND MONTHLY REPORT Page: 5 Period 11/24 (11/30/2024) Dec 06, 2024 9:06AM Created Date Reference Debit Credit Journal Number Payee or Description Amount Amount Balance 210-56720-4855 Sponsorships 10/31/2024 (10/24) Balance .00 * .00 * 16,025.00- 12/02/2024 CR 1026756 Hol Stroll&Tree Light Sponsor - TIMBERPRO 65.00- Description: Hol Stroll&Tree Light Sponsor - TIMBERPRO 12/02/2024 CR 1026757 Hol Stroll&Tree Light Sponsor - SHAWANO UNIT 65.00- Description: Hol Stroll&Tree Light Sponsor - SHAWANO UNITED METHODIST CHURCH 12/02/2024 CR 1026758 Hol Stroll&Tree Light Sponsor - KASSIDYS STUD 65.00- Description: Hol Stroll&Tree Light Sponsor - KASSIDYS STUDIO LOUNGE 12/02/2024 CR 1026759 Hol Stroll&Tree Light Sponsor - WORLD WIDE SI 65.00- Description: Hol Stroll&Tree Light Sponsor - WORLD WIDE SIGN SYSTEM 12/02/2024 CR 1026760 Hol Stroll&Tree Light Sponsor - COLLEGE OF ME 65.00- Description: Hol Stroll&Tree Light Sponsor - COLLEGE OF MENOMINEE NATION 12/02/2024 CR 1026761 Hol Stroll&Tree Light Sponsor - NSIGHTTEL WIR 65.00- Description: Hol Stroll&Tree Light Sponsor - NSIGHTTEL WIRELESS LLC 12/02/2024 CR 1026770 Santa HOUSE Sponsorship - DAVID & FAY BRA 3,000.00- Description: Santa HOUSE Sponsorship - DAVID & FAY BRAATZ 12/02/2024 CR 1026771 Octoberfest Sponsorship - TOTAL FITNESS 1,500.00- Description: Octoberfest Sponsorship - TOTAL FITNESS 12/02/2024 CR 1026804 HORSE & WAGON SPONSORSHIP - MICHELLE 1,000.00- Description: HORSE & WAGON SPONSORSHIP - MICHELLE THOMPSON 12/02/2024 CR 1026883 Hol Stroll&Tree Light Sponsor - ARTHUR BAHR/ 65.00- Description: Hol Stroll&Tree Light Sponsor - ARTHUR BAHR/MSA PROFESSIONAL SERVICES 12/02/2024 CR 1026884 Hol Stroll&Tree Light Sponsor - CHRISTENSEN 65.00- Description: Hol Stroll&Tree Light Sponsor - CHRISTENSEN MKTG/MARKET MESSENGER 12/02/2024 CR 1026885 Hol Stroll&Tree Light Sponsor - SHAWANO COU 65.00- Description: Hol Stroll&Tree Light Sponsor - SHAWANO COUNTY - NAMI 12/02/2024 CR 1026886 Hol Stroll&Tree Light Sponsor - LAKES GAS 65.00- Description: Hol Stroll&Tree Light Sponsor - LAKES GAS 12/02/2024 CR 1026901 Hol Stroll&Tree Light Sponsor - FELTS CONSTR 65.00- Description: Hol Stroll&Tree Light Sponsor - FELTS CONSTRUCTION 12/02/2024 CR 1026906 Hol Stroll&Tree Light Sponsor - POSBRIGS PON 65.00- Description: Hol Stroll&Tree Light Sponsor - POSBRIGS PONDEROSA TREE 12/02/2024 CR 1026907 Hol Stroll&Tree Light Sponsor - COLDWELL BAN 65.00- Description: Hol Stroll&Tree Light Sponsor - COLDWELL BANKER 12/02/2024 CR 1026908 Hol Stroll&Tree Light Sponsor - TOTAL FITNESS 65.00- Description: Hol Stroll&Tree Light Sponsor - TOTAL FITNESS 12/02/2024 CR 1026909 Hol Stroll&Tree Light Sponsor - SHAWANO SCH 65.00- Description: Hol Stroll&Tree Light Sponsor - SHAWANO SCHOOL DISTRICT 12/02/2024 CR 1026910 Hol Stroll&Tree Light Sponsor - UW EXTENSION 65.00- Description: Hol Stroll&Tree Light Sponsor - UW EXTENSION 12/02/2024 CR 1026911 Hol Stroll&Tree Light Sponsor - FEIVOR INSURA 65.00- Page 9 of 18 CITY OF SHAWANO BID FUND MONTHLY REPORT Page: 6 Period 11/24 (11/30/2024) Dec 06, 2024 9:06AM Created Date Reference Debit Credit Journal Number Payee or Description Amount Amount Balance 210-56720-4855 Sponsorships (continued) Description: Hol Stroll&Tree Light Sponsor - FEIVOR INSURANCE AGENCY 12/02/2024 CR 1026914 Hol Stroll&Tree Light Sponsor - KESHENA ASSE 65.00- Description: Hol Stroll&Tree Light Sponsor - KESHENA ASSEMBLY OF GOD/G KREBS 12/02/2024 CR 1027009 Hol Stroll&Tree Light Sponsor - NAILS 65.00- Description: Hol Stroll&Tree Light Sponsor - NAILS 12/02/2024 CR 1027012 Hol Stroll&Tree Light Sponsor - GIRL SCOUTS O 65.00- Description: Hol Stroll&Tree Light Sponsor - GIRL SCOUTS OF NORTHWESTERN GREAT LAKES 12/02/2024 CR 1027013 Hol Stroll&Tree Light Sponsor - SHAWANO CO 4- 65.00- Description: Hol Stroll&Tree Light Sponsor - SHAWANO CO 4-H LEADERS ASSOC 12/02/2024 CR 1027057 Hol Stroll&Tree Light Sponsor - HM STAFF OF LI 65.00- Description: Hol Stroll&Tree Light Sponsor - HM STAFF OF LIFE LLC 12/02/2024 CR 1027058 Hol Stroll&Tree Light Sponsor - LITTLE RAPIDS 65.00- Description: Hol Stroll&Tree Light Sponsor - LITTLE RAPIDS CORP 12/02/2024 CR 1027059 Hol Stroll&Tree Light Sponsor - SHAWANO LAW 65.00- Description: Hol Stroll&Tree Light Sponsor - SHAWANO LAWN & STONE 12/02/2024 CR 1027060 Hol Stroll&Tree Light Sponsor - NAMI WI INC 65.00- Description: Hol Stroll&Tree Light Sponsor - NAMI WI INC 12/02/2024 CR 1027105 Hol Stroll&Tree Light Sponsor - SHAWANO CO T 65.00- Description: Hol Stroll&Tree Light Sponsor - SHAWANO CO TELECOMMUNICATORS 12/02/2024 CR 1027119 Hol Stroll&Tree Light Sponsor - SHAWANO DRO 65.00- Description: Hol Stroll&Tree Light Sponsor - SHAWANO DRONE SERVICE 12/02/2024 CR 1027126 Hol Stroll&Tree Light Sponsor - CASEY HOEFS F 65.00- Description: Hol Stroll&Tree Light Sponsor - CASEY HOEFS FAMILY TRUST 12/02/2024 CR 1027127 Hol Stroll&Tree Light Sponsor - THE BOLT & SKE 65.00- Description: Hol Stroll&Tree Light Sponsor - THE BOLT & SKEIN QUILT SHOP 12/02/2024 CR 1027128 Hol Stroll&Tree Light Sponsor - ASSOCIATED BA 65.00- Description: Hol Stroll&Tree Light Sponsor - ASSOCIATED BANK 12/02/2024 CR 1027129 Voided Receipt - 1.027127 - THE BOLT & SKEIN 65.00 Description: Voided Receipt - 1.027127 - THE BOLT & SKEIN QUILT SHOP 12/02/2024 CR 1027130 Hol Stroll&Tree Light Sponsor - THE BOLT & SKE 65.00- Description: Hol Stroll&Tree Light Sponsor - THE BOLT & SKEIN QUILT SHOP 12/02/2024 CR 1027131 Hol Stroll&Tree Light Sponsor - EMILY HENDRIC 65.00- Description: Hol Stroll&Tree Light Sponsor - EMILY HENDRICKS/SAM 25 12/02/2024 CR 1027132 Hol Stroll&Tree Light Sponsor - HOME AGAIN OF 65.00- Description: Hol Stroll&Tree Light Sponsor - HOME AGAIN OF GREEN BAY 12/02/2024 CR 1027133 Hol Stroll&Tree Light Sponsor - STUBBORN BRO 65.00- Description: Hol Stroll&Tree Light Sponsor - STUBBORN BROTHERS BREWERY 12/02/2024 CR 1027134 Hol Stroll&Tree Light Sponsor - CROSSROADS C 65.00- Page 10 of 18 CITY OF SHAWANO BID FUND MONTHLY REPORT Page: 7 Period 11/24 (11/30/2024) Dec 06, 2024 9:06AM Created Date Reference Debit Credit Journal Number Payee or Description Amount Amount Balance 210-56720-4855 Sponsorships (continued) Description: Hol Stroll&Tree Light Sponsor - CROSSROADS CABINETRY 12/02/2024 CR 1027135 HORSE-DRAW WAGON SPONSORSHIP - WOL 1,000.00- Description: HORSE-DRAW WAGON SPONSORSHIP - WOLF RIVER DENTAL LLC 12/02/2024 CR 1027135 TREE SPONSORSHIP - WOLF RIVER DENTAL 65.00- Description: TREE SPONSORSHIP - WOLF RIVER DENTAL LLC 12/02/2024 CR 1027136 Voided Receipt - 1.027130 - THE BOLT & SKEIN 65.00 Description: Voided Receipt - 1.027130 - THE BOLT & SKEIN QUILT SHOP 12/02/2024 CR 1027137 Hol Stroll&Tree Light Sponsor - THE BOLT & SKE 65.00- Description: Hol Stroll&Tree Light Sponsor - THE BOLT & SKEIN QUILT SHOP 11/30/2024 (11/24) Period Totals and Balance 130.00 * 8,905.00- * 24,800.00- YTD Encumbrance .00 YTD Actual 24,800.00- Total 24,800.00- YTD Budget 17,000.00- Unearned 7,800.00- 210-56720-4890 Miscellaneous Income 10/31/2024 (10/24) Balance .00 * .00 * .00 11/30/2024 (11/24) Period Totals and Balance .00 * .00 * .00 YTD Encumbrance .00 YTD Actual .00 Total .00 YTD Budget .00 Unearned .00 210-56720-4920 Transfers in from Other Funds 10/31/2024 (10/24) Balance .00 * .00 * 15,420.84- 11/30/2024 (11/24) Period Totals and Balance .00 * .00 * 15,420.84- YTD Encumbrance .00 YTD Actual 15,420.84- Total 15,420.84- YTD Budget .00 Unearned 15,420.84- 210-56720-5000 General Insurance 10/31/2024 (10/24) Balance .00 * .00 * 1,286.00 11/30/2024 (11/24) Period Totals and Balance .00 * .00 * 1,286.00 YTD Encumbrance .00 YTD Actual 1,286.00 Total 1,286.00 YTD Budget 1,250.00 Unexpended 36.00- 210-56720-7000 Grants 10/31/2024 (10/24) Balance .00 * .00 * 50,841.68 11/30/2024 (11/24) Period Totals and Balance .00 * .00 * 50,841.68 YTD Encumbrance .00 YTD Actual 50,841.68 Total 50,841.68 YTD Budget 20,000.00 Unexpended 30,841.68- Number of transactions: 67 Number of accounts: 17 Debit Credit Proof Grand Totals: 16,737.22 10,146.35- 6,590.87 Page 11 of 18  CITY OF SHAWANO REVENUES WITH COMPARISON TO BUDGET FOR THE 12 MONTHS ENDING DECEMBER 31, 2024 BID BUDGET PERIOD ACTUAL YTD ACTUAL REMAINING % SPECIAL ASSESSMENTS 210-56720-4280 MISCELLANEOUS ASSESSMENTS 61,112.00 .00 60,907.20 204.80 99.7 TOTAL SPECIAL ASSESSMENTS 61,112.00 .00 60,907.20 204.80 99.7 GENERAL REVENUES 210-40000-4930 APPLIED FUND BALANCE 14,068.00 .00 .00 14,068.00 .0 210-56720-4685 EVENT FEES 14,000.00 55.00 11,883.20 2,116.80 84.9 210-56720-4855 SPONSORSHIPS 17,000.00 195.00 24,995.00 ( 7,995.00) 147.0 210-56720-4920 TRANSFERS IN FROM OTHER FUNDS .00 .00 15,420.84 ( 15,420.84) .0 TOTAL GENERAL REVENUES 45,068.00 250.00 52,299.04 ( 7,231.04) 116.0 TOTAL FUND REVENUE 106,180.00 250.00 113,206.24 ( 7,026.24) 106.6 EXPENSES 210-56720-2250 PHONE/FAX/INTERNET 480.00 38.32 430.41 49.59 89.7 210-56720-2300 PROFESSIONAL SERVICES 37,000.00 3,083.32 36,999.84 .16 100.0 210-56720-3000 GENERAL EXPENSE 1,000.00 .00 1,711.80 ( 711.80) 171.2 210-56720-3100 SUPPLIES AND MATERIALS 200.00 .00 .00 200.00 .0 210-56720-3110 POSTAGE 100.00 .00 46.11 53.89 46.1 210-56720-3120 ADVERTISING/PROMOTIONS 45,000.00 8,840.63 48,915.87 ( 3,915.87) 108.7 210-56720-3200 EQUIPMENT 1,000.00 .00 .00 1,000.00 .0 210-56720-3300 TRAINING AND MEMBERSHIPS 150.00 .00 215.00 ( 65.00) 143.3 210-56720-5000 GENERAL INSURANCE 1,250.00 .00 1,286.00 ( 36.00) 102.9 210-56720-7000 GRANTS 20,000.00 .00 50,841.68 ( 30,841.68) 254.2 TOTAL EXPENSES 106,180.00 11,962.27 140,446.71 ( 34,266.71) 132.3 TOTAL FUND EXPENDITURES 106,180.00 11,962.27 140,446.71 ( 34,266.71) 132.3 NET REVENUE OVER EXPENDITURES .00 ( 11,712.27) ( 27,240.47) 27,240.47 .0 FOR ADMINISTRATION USE ONLY 100 % OF THE FISCAL YEAR HAS ELAPSED 01/03/2025 01:27PM PAGE: 1 Page 12 of 18 CITY OF SHAWANO BID FUND MONTHLY REPORT Page: 1 Period 12/24 (12/31/2024) Jan 03, 2025 1:26PM Created Date Reference Debit Credit Journal Number Payee or Description Amount Amount Balance 210-56720-2300 Professional Services 11/30/2024 (11/24) Balance .00 * .00 * 33,916.52 12/12/2024 AP 231 JOHNSON, LINDSAY 1,541.66 **Inv. No: DECEMBER 15 2024 **Desc: BID Coordiator Payment **Inv. Date: 12/15/2024 12/27/2024 AP 407 JOHNSON, LINDSAY 1,541.66 **Inv. No: DECEMBER 31 2024 **Desc: BID Coordiator Payment **Inv. Date: 12/31/24 12/31/2024 (12/24) Period Totals and Balance 3,083.32 * .00 * 36,999.84 YTD Encumbrance .00 YTD Actual 36,999.84 Total 36,999.84 YTD Budget 37,000.00 Unexpended .16 210-56720-3000 General Expense 11/30/2024 (11/24) Balance .00 * .00 * 1,711.80 12/31/2024 (12/24) Period Totals and Balance .00 * .00 * 1,711.80 YTD Encumbrance .00 YTD Actual 1,711.80 Total 1,711.80 YTD Budget 1,000.00 Unexpended 711.80- 210-56720-3100 Supplies and Materials 11/30/2024 (11/24) Balance .00 * .00 * .00 12/31/2024 (12/24) Period Totals and Balance .00 * .00 * .00 YTD Encumbrance .00 YTD Actual .00 Total .00 YTD Budget 200.00 Unexpended 200.00 210-56720-3110 Postage 11/30/2024 (11/24) Balance .00 * .00 * 46.11 12/31/2024 (12/24) Period Totals and Balance .00 * .00 * 46.11 YTD Encumbrance .00 YTD Actual 46.11 Total 46.11 YTD Budget 100.00 Unexpended 53.89 210-56720-3120 Advertising/Promotions 11/30/2024 (11/24) Balance .00 * .00 * 40,075.24 12/06/2024 AP 22 CHRISTENSEN PRINTING PARTNERS 50.00 **Inv. No: 99652 **Desc: BID Maps **Inv. Date: 11/7/2024 12/06/2024 AP 12 CHRISTENSEN PRINTING PARTNERS 420.00 **Inv. No: 100066 **Desc: BID Holiday Stroll Ads **Inv. Date: 11/21/2024 12/27/2024 AP 414 MARTIN PAHL JEWELLERS 180.00 **Inv. No: 001-44296 **Desc: BID Santa Parade Trophies **Inv. Date: 11/21/24 12/27/2024 AP 560 ELAN 13.50 **Inv. No: *9943 NOVEMBER 2024 **Desc: BID Santa House Sign **Inv. Date: 11/25/24 12/27/2024 AP 561 ELAN 115.13 **Inv. No: *9943 NOVEMBER 2024 **Desc: BID Decorations for Santa House **Inv. Date: 11/25/24 12/27/2024 AP 562 ELAN 12.65 Page 13 of 18 CITY OF SHAWANO BID FUND MONTHLY REPORT Page: 2 Period 12/24 (12/31/2024) Jan 03, 2025 1:26PM Created Date Reference Debit Credit Journal Number Payee or Description Amount Amount Balance 210-56720-3120 Advertising/Promotions (continued) **Inv. No: *9943 NOVEMBER 2024 **Desc: BID Cable Ties for Christmas Tree Signs **Inv. Date: 11/25/24 12/06/2024 AP 15 CHRISTENSEN PRINTING PARTNERS 100.00 **Inv. No: 100320 **Desc: BID Holiday Stroll Ads **Inv. Date: 11/27/2024 12/06/2024 AP 172 WLUK - TV 2,000.00 **Inv. No: 132948 **Desc: BID Digital Advertising **Inv. Date: 11/30/2024 12/27/2024 AP 459 RESULTS BROADCASTING 400.00 **Inv. No: 24110374 **Desc: BID Radio Ads **Inv. Date: 11/30/24 12/27/2024 AP 575 WLUK - TV 3,494.00 **Inv. No: 10696140 **Desc: BID WLUK Commercial **Inv. Date: 11/30/24 12/06/2024 AP 46 JOHNSON, LINDSAY 178.68 **Inv. No: NOV 1 - DEC 2 2024 **Desc: BID Santa House Wreath/Fireplace/Favors **Inv. Date: 12/2/2024 12/06/2024 AP 47 JOHNSON, LINDSAY 50.00 **Inv. No: NOV 1 - DEC 2 2024 **Desc: BID Trees **Inv. Date: 12/2/2024 12/06/2024 AP 48 JOHNSON, LINDSAY 2.80 **Inv. No: NOV 1 - DEC 2 2024 **Desc: BID Copies **Inv. Date: 12/2/2024 12/27/2024 AP 373 CHRISTENSEN PRINTING PARTNERS 100.00 **Inv. No: 100520 **Desc: BID Parade Ads **Inv. Date: 12/05/24 12/12/2024 AP 275 WOLF RIVER HOGS 200.00 **Inv. No: 2024 **Desc: BID Santa Parade Control **Inv. Date: 12/9/2024 12/12/2024 AP 298 MEGAN JESSUP 50.00 **Inv. No: 2024 **Desc: BID Santa Parade Photography **Inv. Date: 12/10/2024 12/27/2024 AP 375 CHRISTENSEN PRINTING PARTNERS 95.00 **Inv. No: 100845 **Desc: BID Christmas Song Book **Inv. Date: 12/12/24 12/27/2024 AP 574 DOTCOM BRANDING 442.00 **Inv. No: 2423470 **Desc: BID Banners/Tree Sponsor Signs **Inv. Date: 12/13/24 12/27/2024 AP 467 SHAWANO COMMUNITY HIGH SCHOOL 936.87 **Inv. No: 121624 SANTA HOUSE **Desc: BID Santa House Project **Inv. Date: 12/16/24 12/31/2024 (12/24) Period Totals and Balance 8,840.63 * .00 * 48,915.87 YTD Encumbrance .00 YTD Actual 48,915.87 Total 48,915.87 YTD Budget 45,000.00 Unexpended 3,915.87- 210-56720-3200 Equipment 11/30/2024 (11/24) Balance .00 * .00 * .00 12/31/2024 (12/24) Period Totals and Balance .00 * .00 * .00 YTD Encumbrance .00 YTD Actual .00 Total .00 YTD Budget 1,000.00 Unexpended 1,000.00 210-56720-3300 Training and Memberships 11/30/2024 (11/24) Balance .00 * .00 * 215.00 Page 14 of 18 CITY OF SHAWANO BID FUND MONTHLY REPORT Page: 3 Period 12/24 (12/31/2024) Jan 03, 2025 1:26PM Created Date Reference Debit Credit Journal Number Payee or Description Amount Amount Balance 210-56720-3300 Training and Memberships (continued) 12/31/2024 (12/24) Period Totals and Balance .00 * .00 * 215.00 YTD Encumbrance .00 YTD Actual 215.00 Total 215.00 YTD Budget 150.00 Unexpended 65.00- 210-56720-3350 Mileage Expense 11/30/2024 (11/24) Balance .00 * .00 * .00 12/31/2024 (12/24) Period Totals and Balance .00 * .00 * .00 YTD Encumbrance .00 YTD Actual .00 Total .00 YTD Budget .00 Unexpended .00 210-56720-4280 Miscellaneous Assessments 11/30/2024 (11/24) Balance .00 * .00 * 60,907.20- 12/31/2024 (12/24) Period Totals and Balance .00 * .00 * 60,907.20- YTD Encumbrance .00 YTD Actual 60,907.20- Total 60,907.20- YTD Budget 61,112.00- Unearned 204.80 210-56720-4685 Event Fees 11/30/2024 (11/24) Balance .00 * .00 * 11,828.20- 01/02/2025 CR 1027639 Santa Parade BID Fees - MARTIN PAUL ENTER 55.00- Description: Santa Parade BID Fees - MARTIN PAUL ENTERPRISES 12/31/2024 (12/24) Period Totals and Balance .00 * 55.00- * 11,883.20- YTD Encumbrance .00 YTD Actual 11,883.20- Total 11,883.20- YTD Budget 14,000.00- Unearned 2,116.80 210-56720-4800 Interest on Investments 11/30/2024 (11/24) Balance .00 * .00 * .00 12/31/2024 (12/24) Period Totals and Balance .00 * .00 * .00 YTD Encumbrance .00 YTD Actual .00 Total .00 YTD Budget .00 Unearned .00 210-56720-4850 Donations 11/30/2024 (11/24) Balance .00 * .00 * .00 12/31/2024 (12/24) Period Totals and Balance .00 * .00 * .00 YTD Encumbrance .00 YTD Actual .00 Total .00 YTD Budget .00 Unearned .00 210-56720-4855 Sponsorships 11/30/2024 (11/24) Balance .00 * .00 * 24,800.00- Page 15 of 18 CITY OF SHAWANO BID FUND MONTHLY REPORT Page: 4 Period 12/24 (12/31/2024) Jan 03, 2025 1:26PM Created Date Reference Debit Credit Journal Number Payee or Description Amount Amount Balance 210-56720-4855 Sponsorships (continued) 12/27/2024 CR 1027184 Hol Stroll&Tree Light Sponsor - MYCAL PAYNE F 65.00- Description: Hol Stroll&Tree Light Sponsor - MYCAL PAYNE FOR SHOE SENSATION 12/27/2024 CR 1027339 Hol Stroll&Tree Light Sponsor - SHAWANO SCH 65.00- Description: Hol Stroll&Tree Light Sponsor - SHAWANO SCHOOL DISTRICT 12/27/2024 CR 1027340 Hol Stroll&Tree Light Sponsor - AMERICAN FAMI 65.00- Description: Hol Stroll&Tree Light Sponsor - AMERICAN FAMILY INSURANCE 12/31/2024 (12/24) Period Totals and Balance .00 * 195.00- * 24,995.00- YTD Encumbrance .00 YTD Actual 24,995.00- Total 24,995.00- YTD Budget 17,000.00- Unearned 7,995.00- 210-56720-4890 Miscellaneous Income 11/30/2024 (11/24) Balance .00 * .00 * .00 12/31/2024 (12/24) Period Totals and Balance .00 * .00 * .00 YTD Encumbrance .00 YTD Actual .00 Total .00 YTD Budget .00 Unearned .00 210-56720-4920 Transfers in from Other Funds 11/30/2024 (11/24) Balance .00 * .00 * 15,420.84- 12/31/2024 (12/24) Period Totals and Balance .00 * .00 * 15,420.84- YTD Encumbrance .00 YTD Actual 15,420.84- Total 15,420.84- YTD Budget .00 Unearned 15,420.84- 210-56720-5000 General Insurance 11/30/2024 (11/24) Balance .00 * .00 * 1,286.00 12/31/2024 (12/24) Period Totals and Balance .00 * .00 * 1,286.00 YTD Encumbrance .00 YTD Actual 1,286.00 Total 1,286.00 YTD Budget 1,250.00 Unexpended 36.00- 210-56720-7000 Grants 11/30/2024 (11/24) Balance .00 * .00 * 50,841.68 12/31/2024 (12/24) Period Totals and Balance .00 * .00 * 50,841.68 YTD Encumbrance .00 YTD Actual 50,841.68 Total 50,841.68 YTD Budget 20,000.00 Unexpended 30,841.68- Number of transactions: 25 Number of accounts: 17 Debit Credit Proof Grand Totals: 11,923.95 250.00- 11,673.95 Page 16 of 18 BID Coordinator Report January 8, 2025  Holiday Stroll & Tree Lighting: Saturday, November 30 from 3 to 5 p.m. o This was another amazing day in Shawano Downtown! (Although it was pretty cold) o Trolley was again a great attraction; many people rode it. Lesley and my daughter, Charlotte, rode the trolley all day and gave them a great opportunity to ask where people were from, how they heard about the event, etc. Lesley has booked the trolley for the next five years! o Downtown shopping appeared to be busy throughout the day – parking on Main Street was always full. o Crowd at the tree lighting was maybe a bit smaller than past years, but I would attribute that to the cold weather. Still a great turnout! o All of the annual activities were great: reindeer, two horse-drawn wagon rides, s’mores making, library story-read, food & beverage vendors, etc. o New this year was having the Santa House in The Naberhood – this worked out so well. Line moved right along for Santa – they saw 280 kids in a two-hour time period!!  Shawano Santa Parade: Friday, December 6 o Another successful year for the Santa parade. o A bit smaller crowd this year. I didn’t realize it until afterwards, but Keshena held a Christmas parade on the same night which I assume contributed to the smaller crowd along the parade route.  Spring BreakOUT – March 8 o Our next event! Will be sending out an email to businesses shortly to see who is interested in participating. o Will review image of what I have put together for this at our BID board meeting.  Annual Meeting – proposed date of April 10 o Each year we have a featured speaker, does anyone have a topic suggestion for speaker? o Last year it was the Shawano PD talking about safety in our downtown. Page 17 of 18  Business Improvement District Action Item Meeting Date: January 8, 2025 Submitted By: Lindsay Johnson, Coordinator Agenda Category: Action Item Title: 2025 Annual Meeting Subject: The approval of this action item will move the 2025 Annual meeting date from the third Thursday in April (per BID by-laws) to the second Thursday in April. Background:  Article II, Section 1 under Membership Meetings in the BID Bylaws states: o An annual meeting of the membership shall be held the third Thursday of April each calendar year at such time and place as may be determined by the Board of Directors for the purpose of transacting such business as may be properly brought before the meeting.  In 2025, the third Thursday of the month falls on Holy Thursday/Maundy Thursday (the beginning of the Easter holiday weekend).  Propose moving the BID Annual meeting to the second Thursday of April (Thursday, April 10).  BID Bylaws states: o Amendments to these Articles must receive two-thirds vote of the BID Board. Financial Considerations:  None. Recommendation:  Recommend moving the 2025 BID Annual Meeting to Thursday, April 10. Page 18 of 18