Shawano City Airport Commission

CITY OF SHAWANO SHAWANO CITY AIRPORT COMMISSION AGENDA TUESDAY, SEPTEMBER 16, 2025 4:30 PM SHAWANO AIRPORT CONFERENCE ROOM 1) CALL TO ORDER The September meeting of the Shawano City Airport Commission will be held on September 16, 2025 at 4:30 PM in the Airport Terminal Conference Room. Public welcome. 2) PLEDGE OF ALLEGIANCE 3) ROLL CALL OF MEMBERS 4) APPROVAL OF AGENDA 5) APPROVE PRIOR SHAWANO CITY AIRPORT COMMISSION MEETING MINUTES A. Approval of the minutes of the August meeting of the Airport Commission. 6) CORRESPONDENCE 7) PUBLIC COMMENT If anyone is present and wishes to speak during public comment, they shall state their name and address for the record. Public comment participants shall be limited to 3 minutes of time to speak/present. Please note that Committee/Commission members do not typically engage with participants during this portion of the meeting. 8) REPORTS A. FINANCIAL/TREASURERS REPORT  Performance to Budget  Pricing discussions  Other financial matters B. AIRPORT DIRECTOR/MANAGER REPORT  September report 9) CONSIDER/APPROVE ACTION ITEMS Page 1 of 38  A. Debrief of the Annual Fly-in/Car Show, and possible actions in connection with the show or that for next year.  Dates, times, planning for 2026, including locking down dates on social media and websites  Advertising commitments and deadlines  References to EAA Chapter and guidelines  Leadership commitments B. Report of Northern Flight Alliance C. Review and discussion of draft Airport Operating Policies and Procedures, as well as possible actions in connection therewith. D. Status of Petition submission, and possible actions in connection therewith. E. Update on sewer/water project, and any possible actions in connection therewith. F. Update on solar project, and any possible actions in connection therewith. G. Update on status of entitlement funded projects, currently in the hands of others ...  Obstruction clearing  Snow removal equipment acquisition 10) NEW BUSINESS At this time,Committee/Commission members may request to have items placed on the next meeting's agenda for discussion and/or action. 11) ADJOURNMENT * NEXT MEETING DATE: The next meeting of the Shawano City Airport Commission will be held on October 21, 2025, at 4:30 PM, in the Terminal Building Conference Room. Public welcome. DISABLED ACCESSIBLE (Contact City Clerk prior to meeting if require additional services.) It is possible that members of and possibly a quorum of members of other governmental bodies of the municipality may be in attendance at the above-stated meeting to gather information; no action will be taken by any governmental body at the above-stated meeting other than the governmental body specifically referred to above in this notice. OPEN MEETING LAW COMPLIANCE This agenda was posted in 3 public places (City Hall, Premier Community Bank and the Shawano Library) as well as sent to local news media. Therefore, all laws regarding posting of agendas for open meeting law compliance have been met. Page 2 of 38  SHAWANO CITY-COUNTY AIRPORT COMMISSION MINUTES August 19, 2025 4:30 PM Shawano Airport Conference Room CALL TO ORDER The August meeting of the Shawano Airport Commission was called to order by Chairman John Seidel at 4:30 pm, in the Airport Conference Room. PLEDGE OF ALLEGIANCE ROLL CALL OF MEMBERS A.  Commissioners present ... Seidel, Engel, Bloedorn, Brunson, Milavitz, Meyer and Hauer ... all present  Others present ... Eddie Sheppard, Matt Pleshek, Tina Aderman, Clarence Schampers, Colin Isom and AM Kyle Hotvedt APPROVAL OF AGENDA AND MOTION TO DEVIATE A. A motion was made by Commissioner Bloedorn, seconded by Brunson, to approve the agenda and deviate as necessary. Carried in a voice vote. APPROVE PRIOR SHAWANO CITY AIRPORT COMMISSION MEETING MINUTES A. Approval of the minutes of the July meeting of the Airport Commission ... the minutes of the July meeting were approved as read. CORRESPONDENCE A. Chairman Seidel reported an inquiry from American Marine and Motorsports regarding the potential for locating a UTV at the Airport for use as a courtesy vehicle. Following the discussion, several insurance and other questions were raised for follow-up with the City. Airport Manager to follow up. Tabled for now. Various inquiries were noted regarding low-flying aircraft, all apparently dealing with dusters and dealt with by AM Hotvedt. Commissioner (and Shawano Mayor) Milavitz reported a follow-up conversation with Chairman Seidel, indicating intent to defer retirement from the Commission for the time being. All other correspondence in connection with other agenda items. PUBLIC COMMENT A. Clarence Schampers reported concerns over water incursion in parts of hangar #11 due to adjacent grade issues. He expressed interest in doing some trenching or ground adjustments adjacent to the hangar in a couple of spots. No objections expressed, but Clarence was advised to contact Digger's Hotline for proper marking prior to any digging or trenching. REPORTS A. FINANCIAL/TREASURERS REPORT  Monthly financial statements ... see agenda attachment, Treasurer Brunson reviewed the report, with nothing unusual reported for the month, and expressed thanks to Katie at the City for assisting in explaining the fuel accounting to the AM and himself to better understand accounting fluctuations.  Update on fuel pricing and marketing ... August volume down about 1000 gallons, consistent with other airports in the area  Other financial matters ... The sale of the Case plow and the Airport pickup truck were discussed as a means of generating additional income. Both are in process, the truck needing a replacement of some Page 1 of 15 Page 3 of 38  kind. The question of selling the old aircraft floats in storage was discussed, Kyle to discuss this further with the owners to clarify intent and ownership prior to further marketing decisions B. AIRPORT DIRECTOR/MANAGER REPORT See attached Airport Maintenance Manager Isom presented a list of prospective equipment purchases, noting that in many cases existing equipment was old or worn out, and that he was supplementing some of these items with his own equipment. Potential for donation of certain items was discussed. Treasurer Brunson indicated that there were no funds in the budget for significant tools addition. Possibility of using the proceeds of the plow sale and potentially the float sale for tool purchase was discussed. Tabled for the time being. CONSIDER/APPROVE ACTION ITEMS A. Debrief of the Fly-in/Car Show, and any possible actions in connection therewith. Universal disappointment was expressed regarding the need to terminate the event due to the inclement weather on Saturday. Despite that, it was still a good turn-out and between 20 and 30 kids got Young Eagles rides before shutdown for safety considerations. Due to the bad weather forecast for Sunday the 17th, the partial show of the 16th, and other issues, it was decided the 17th was not viable. The Young Eagles Rally has been rescheduled for Sunday, August 24th with Chapter 1710 availability and positive weather forecast. Concerns were expressed regarding the working relationship with the local EAA Chapter regarding this and other Airport events, with plans for follow-up when existing events are completed. Secretary Engel provided an overview of the EAA event planning, risk management and insurance requirements for further consideration in working with EAA chapters. B. Debief of the EAA AirVenture Race viewing party and any possible actions in connection therewith ... Commissioners Engel and Brunson reported on the Race, indicating good attendance, but down slightly from the prior year. Positive feedback received from attendees, Race officials/leadership, and EAA. The balsa airplane give-a-way and flight contest was popular. The event has furthered our relationship with Wausau Chapter 640 who host the event. Consideration is being given to establishing a regional leadership team to discuss how to broaden the viewing party and increase overall exposure to the event. Shawano being somewhat the example of how to do it. We should get next year's event on the calendar and plan accordingly. C. Plans to submit Petition Application, status thereof, and any possible actions in connection therewith ... The City will include the discussion of the Petition submission and seek approval of the related resolution at the next meeting of the City Council. Nemetz will work with Hotvedt and Engel to assemble and submit the signed package thereafter. D. Update on Sewer/Water Project, and any possible actions in connection therewith. City Engineer Matt Pleshek presented information he had developed following earlier conversations with the Commission, Mike Bloedorn and Eddie Sheppard regarding the sewer and water project, layout and options. Two major options were discussed, one providing service to primarily the center section of hangars (rows 2 & 3) and one to facilitate more of the existing hangars. Cost on the first, estimated at $211k and $261k for the second. Individual hookups and extensions not included. Benefits of either were discussed as were potential for funding. It was agreed that a working group led by Commissioner Bloedorn, would take this discussion and develop a plan for further discussion with hangar owners to seek interest and get additional ideas. AM Hotvedt to schedule a meeting. E. Update on Solar Project ... Commissioner Milavitz reported conversations with Bruce Gomm of SMU, indicating a proposal would be forthcoming from a solar developer and GLUE regarding Airport solar in location #1 on the Master Plan ALP draft. More to come. F. Update on Obstruction Clearing Project ... Nothing further to report at this time. G. Status of new hangar construction ... Construction nearly complete, paving completed, door ready to be hung, but waiting till after the Young Eagles Rally to avoid any working issues. Excess soil from excavation was hauled to PAPI site for fill and used to supplement low spots in the back exit road off the spectator parking Page 2 of 15 Page 4 of 38  areas. H. Update on planning for Schampers retirement event, and any actions in connection therewith ... AM Hotvedt reported all was a go for September 11th, fliers out, arrangements made. All welcome. NEW BUSINESS A. Airport Policies and Procedures development. Secretary Engel opened the discussion by indicating that at present, the only meaningful operating rules existing at the Airport were contained in the Lease agreements and those requested by Airport Sponsors (those being The City and County), and being limited to insurance matters ($1mm in liability coverage for those on the Airport as well as the City, County, Airport and Commission being named on the policy). Airport growth and development have created opportunities for multiple Flying Clubs, new hangar development, and interest by third parties to do business on the field. To avoid these being "one-offs" it is in our best interests to make some progress in establishing written operating rules for the Airport. This project was initiated by former AM Colin Isom, and together with Engel, an edited version was developed for discussion in the past. It was tabled due to other pressing matters and the need for further evolution to make the draft better suited for an airport like Shawano. Engel, and Brunson have recommended that a working group, headed by AM Hotvedt, and involving Isom and Commission members to be determined, initiate a process of creating a framework of a policies manual (laying out proposed contents in some form of indexed manner) and developing content to populate the framework over a period of time, seeking approval of the Commission in a piecemeal manner, the focus being on those sections most relevant and timely (such as perhaps the section dealing with outsider operations/permissions on the Airport). Some sections (perhaps definitions as an example) would be non- controversial and could be quickly established, maybe with the proposed framework. Consensus was to proceed and plan for further discussion at the next meeting. ADJOURNMENT A. A motion was made by Commissioner Bloedorn, seconded by Brunson, to adjourn the meeting at 7:02 PM. Carried in a voice vote. NEXT MEETING DATE: The next meeting of the Shawano City Airport Commission will be held on Tuesday, September 16, 2025, at the Airport, in the Airport Conference Room. Public invited. Page 3 of 15 Page 5 of 38  SHAWANO AIRPORT Page 4 of 15 PROGRESS REPORT August 19, 2025 Page 6 of 38   Safety / Security  Promotions / Advertising / Digital  Grounds / Equipment  Policy / Procedures / Reporting  Budget  Events  Fuel  Training Page 5 of 15  Commerce Recruitment  Miscellaneous STATUS CATEGORIES Page 7 of 38  • Terminal, Maintenance Hangar, and Hangar 13 were sprayed on August 6th. Adam used extra dirt and helped us fill in by PAPI on 30 Page 6 of 15 • • Dredging Permit is in Progress, Need some more information to be able to send this in. • Adams Hangar is really coming along nicely should be finished very soon. GROUNDS / EQUIP Page 8 of 38   We still hold the Lowest Fuel Price in  Sold 4,596 Gallons Month of July Northeast Wisconsin  Down Roughly 1000 Gallons from  Next Closest Price is Clintonville at last July. This seems to be the trend 4.65 (We are 4.60) in the state. Page 7 of 15 FUEL Page 9 of 38   FLYIN CARSHOW  Went well the first couple hours we  EAA Chapter 1710 Young Eagles had the event, Unfortunately due to Rally Make Up date is Sunday extreme weather we had to close August 24th from 8-12 early. Looking forward to planning Page 8 of 15 for next year. EVENTS Page 10 of 38  • Airport History and Legislation • Ownership and Governance • Stakeholders & Communication • Planning (federal, state, local/master,  Airport 101 Seminar environmental) • Airport Accounting and Finances  September 10th • Grant Assurances • Regulatory (Part 77, 139, TSA 1542) Page 9 of 15 • Minimum Standards • Leases • Future Trends WAMA Page 11 of 38   October 20-22  Lacrosse WI Page 10 of 15 WAMA YEARLY CONFERENCE Page 12 of 38   Been Working with Sam Lee from  Waiting on a response right now the Bureau Page 11 of 15 ARPA FUNDS Page 13 of 38   Working on finalizing all of the plans for the Party  Martins Jewelers is working on a Plaque Currently Page 12 of 15  September 11th at 5pm CLARENCES RETIREMENT PARTY Page 14 of 38   Information has been sent to  Working on Selling the Plow Wisconsin Surplus waiting on a reply. Page 13 of 15 YELLOW PLOW Page 15 of 38   Have been working on building a  Worked with OSHKOSH Airport Minimum Standards for the manager to get a good idea of Shawano Airport what it should look like. Page 14 of 15 MINIMUM STANDARDS Page 16 of 38   Kyle and Mike both are set up with a Training Login to finish Fuel truck  Fuel Truck Pad Training. Page 15 of 15 TITAN FUEL TRUCK Page 17 of 38  CITY OF SHAWANO REVENUES WITH COMPARISON TO BUDGET FOR THE 8 MONTHS ENDING AUGUST 31, 2025 AIPORT BUDGET PERIOD ACTUAL YTD ACTUAL REMAINING % TAX REVENUE 212-53510-4100 GENERAL PROPERTY TAXES 143,916.00 .00 143,916.00 .00 100.0 TOTAL TAX REVENUE 143,916.00 .00 143,916.00 .00 100.0 GENERAL REVENUES 212-53510-4730 FUEL SALES 155,750.00 14,178.35 93,627.80 62,122.20 60.1 212-53510-4735 JET FUEL SALES .00 2,639.63 19,842.05 ( 19,842.05) .0 212-53510-4820 RENTAL INCOME 16,000.00 530.00 12,484.81 3,515.19 78.0 212-53510-4850 DONATIONS 11,000.00 2,350.00 6,650.00 4,350.00 60.5 212-53510-4890 MISCELLANEOUS INCOME 6,000.00 .00 162.00 5,838.00 2.7 TOTAL GENERAL REVENUES 188,750.00 19,697.98 132,766.66 55,983.34 70.3 TOTAL FUND REVENUE 332,666.00 19,697.98 276,682.66 55,983.34 83.2 OPERATIONS 212-53510-1100 WAGES 95,000.00 7,666.66 68,669.19 26,330.81 72.3 212-53510-1710 FICA 6,000.00 475.34 4,257.50 1,742.50 71.0 212-53510-1720 MEDICARE 2,000.00 111.18 995.79 1,004.21 49.8 212-53510-2200 UTILITIES 11,000.00 519.32 7,164.36 3,835.64 65.1 212-53510-2250 PHONE/FAX/INTERNET 4,200.00 721.10 2,999.59 1,200.41 71.4 212-53510-2300 PROFESSIONAL SERVICES 3,000.00 4,850.00 5,152.00 ( 2,152.00) 171.7 212-53510-3000 GENERAL EXPENSE 2,000.00 .00 13,145.24 ( 11,145.24) 657.3 212-53510-3100 SUPPLIES AND MATERIALS 3,000.00 500.06 1,249.17 1,750.83 41.6 212-53510-3110 POSTAGE 200.00 .00 16.56 183.44 8.3 212-53510-3120 ADVERTISING/PROMOTIONS 18,000.00 7,823.27 11,052.79 6,947.21 61.4 212-53510-3200 EQUIPMENT 4,000.00 119.99 119.99 3,880.01 3.0 212-53510-3210 FUEL 4,000.00 .00 1,629.85 2,370.15 40.8 212-53510-3500 REPAIRS AND MAINTENANCE 24,600.00 4,483.71 13,057.09 11,542.91 53.1 212-53510-3600 FUEL COST 143,661.00 14,285.54 87,172.11 56,488.89 60.7 212-53510-3605 JET FUEL COST .00 3,205.91 25,493.55 ( 25,493.55) .0 212-53510-5000 GENERAL INSURANCE 12,000.00 11.69 10,381.28 1,618.72 86.5 TOTAL OPERATIONS 332,661.00 44,773.77 252,556.06 80,104.94 75.9 TOTAL FUND EXPENDITURES 332,661.00 44,773.77 252,556.06 80,104.94 75.9 NET REVENUE OVER EXPENDITURES 5.00 ( 25,075.79) 24,126.60 ( 24,121.60) 48253 FOR ADMINISTRATION USE ONLY 67 % OF THE FISCAL YEAR HAS ELAPSED 09/11/2025 09:39AM PAGE: 1 Page 18 of 38  Shawano Airport Progress Report September 16th, 2025 Page 19 of 38  Status • Safety / Security • Grounds / Equipment • Promotions / Advertising / Digital Categories • Budget • Policy / Procedures / Reporting • Fuel • Events • Training • Miscellaneous Page 20 of 38  • 9/1/2025 • See something/ Say Safety/Securit something y • Powered Paraglider Page 21 of 38  Grounds/Equipme • Dredging Permit Has Adams Hangar is coming nt made it to the next step in along nicely, and the door the process was hung the weekend of 9/6. • The DNR is looking at what they are going to need to do before we can start. Page 22 of 38  SRE • State is Waiting for IIJA Grant for the SRE • Sam Lee our Project Manager Expects we Equipment Equipment will receive our equipment next summer. Update Page 23 of 38  AWOS • The State Sent the wrong Part to our AWOS Tech. • I am guessing the part will be installed before • Waiting on arrival of the end of the month. Correct Part. Page 24 of 38 Budget Page 25 of 38  Fuel • We still hold the Lowest Fuel Price in Northeast • Sold 3,360 Gallons of 100LL in August Wisconsin • Sold 724.9 Gallons of • Next Closest Price is Jet Fuel Clintonville at 4.65 (We are 4.60) Page 26 of 38  Promotions/Advertisi • We have been active on • I am now set up with the ng Facebook promoting our website and can update current events it and put out thing as needed. Page 27 of 38  Policy/Procedura • Minimum Standards l Page 28 of 38  Events • Clarences Retirement Party 9/11 • Spot Landing Contest 9/21 • 10 am • I encourage everyone to come out and enjoy some spot landing and get some homemade chili! Page 29 of 38  WAMA NE • September 8th in Rhinelander • Learned about other airports in our area's Regional projects and their problems they’ve been Meeting having with getting grants approved. • Learned that the BOA is getting a new director which may lead to more changes within the BOA Page 30 of 38  WAMA • They really hit home on • Airport History and Legislation • Ownership and Governance needing to have proper Airport 101 • Stakeholders & Communication • Planning (federal, state, local/master, Lease agreements and having a Minimum Mosinee WI environmental) • Airport Accounting and Finances standards and Rules and Regulations. 9/10 • Grant Assurances • Regulatory (Part 77, 139, TSA 1542) • Minimum Standards • Leases • Future Trends Page 31 of 38  WAMA • Lacrosse WI • I won’t be present during the Commission Yearly Meeting 10/21/2025 due to this event. Conference October 20- 22 Page 32 of 38  Training • Titan Fuel Truck Training • Completed • Still need practice using the actual truck on jets. • Have reached out to Al at Jet Air to come up there and work with them for a day. Page 33 of 38  ARPA • Received 2,918.89 from the State on 9/9 Funds • Katie put this in miscellaneous funds because it was for a bill from last year. Page 34 of 38  Airport • Yellow Plow 5,000 on FB Marketplace Items for • Dornier Floats 3,500 FB Marketplace (Airport will Sale receive half the proceeds) • Cessna 180 Floats 11,000 will be posted soon, have one person looking at them already. Page 35 of 38  Reimbursemen • 9/8 Flight to Rhinelander • Lesley Sent me a for WAMA NE Region document you can use t for Travel Meeting for determining how much to reimburse. • 9/10 Flight to Wausau for WAMA Airport 101 Conference Page 36 of 38  Courtesy • We got new(to us) Tires for the Courtesy Van on • $422 Dollars • Needs an oil change in Van Update 9/10 • The old ones were about 500 miles. cracking and starting to bald. Page 37 of 38  I am • October 1st is when my lease starts Moving to Shawano! Page 38 of 38