Shawano City-County Airport Commission

CITY OF SHAWANO AIRPORT COMMISSION AGENDA TUESDAY, FEBRUARY 18, 2025 4:00 PM AIRPORT - N5468 N AIRPORT ROAD, SHAWANO, WI 1) CALL TO ORDER The February meeting of the Airport Commission will be preceded by a planning session involving members of the Commission, representatives of the Wisconsin Bureau of Aeronautics and Woodward Consulting, at 4:00 pm, and the full meeting of the Commission will begin at 4:30 pm, in the Terminal Building Conference Room. Public welcome. For those not able to attend in person, please use the following Microsoft Teams Meeting link: Join the meeting now Meeting ID: 216 952 010 149 Passcode: qD7VS7M3 2) PLEDGE OF ALLEGIANCE 3) ROLL CALL 4) APPROVAL OF AGENDA AND MOTION TO DEVIATE 5) APPROVAL MINUTES OF PREVIOUS MEETING A. Approval of the minutes of the January meeting of the Commission 6) PUBLIC COMMENT 7) CORRESPONDENCE 8) FINANCIAL/TREASURERS REPORT A. Financial Results B. Update, discussion, and actions in connection with the fuel strategy and enhanced handing of Jet A C. Financial Resources and discussion of reserves 9) AIRPORT DIRECTOR/MANAGER REPORT A. Airport Manager Report for January Page 1 of 9  B. Followup Matters: Status of Jet A Fuel Handling Certification 10) OLD BUSINESS A. Airport Fly-in/Car Show planning, discussion, and any actions in connection therewith B. Update on New Hangar Construction and an any actions in connection therewith C. Update on Obstruction Clearing Initiative, and any actions in connection therewith D. Update on Solar Project and any actions in connection therewith E. Update on Snow Removal Equipment Bid Process and any actions in connection therewith F. Overview of Airport Calendar Events and related planning actions G. Update on Airport Sewer/Water Project and Fire Suppression Ordinance 11) NEW BUSINESS 12) NEXT MEETING DATE/TIME 13) EXECUTIVE SESSION (IF NEEDED) 14) ADJOURN DISABLED ACCESSIBLE (Contact City Clerk prior to meeting if require additional services.) It is possible that members of and possibly a quorum of members of other governmental bodies of the municipality may be in attendance at the above-stated meeting to gather information; no action will be taken by any governmental body at the above-stated meeting other than the governmental body specifically referred to above in this notice. Page 2 of 9  SHAWANO CITY-COUNTY AIRPORT COMMISSION MINUTES January 29, 2025 4:30 PM Airport - N5468 N Airport Road, Shawano, WI CALL TO ORDER The rescheduled January meeting of the Airport Commission was called to order by Chairman Seidel at 4:30 PM in the Terminal Conference Room. PLEDGE OF ALLEGIANCE ROLL CALL A. Commissioners present: Seidel, Engel, Bloedorn, Barkow, Milavitz and Brunson. B. Others present: Airport Manager Isom, Clarence Schampers, Matt Laabs (EAA Chapter 1710), Matt Byrnick (Bureau), and Stephani Senst (Woodward). APPROVAL OF AGENDA AND/OR OTHER MATTERS AUTHORIZED BY LAW A motion was made by Commissioner Milavitz, seconded by Barkow, to approve the agenda and deviate as necessary. Carried in a voice vote. APPROVAL MINUTES OF PREVIOUS MEETING A. Approval of the minutes of the December 17, 2024 Airport Commission meeting. The minutes of the December meeting were approved as read. PUBLIC COMMENT None CORRESPONDENCE Airport Manager Isom reported receiving notification of an upcoming training seminar involving the Bureau, FAA and others potentially of interest for airport management, on April 9th, for those interested. FINANCIAL/TREASURERS REPORT A. Financial update Due to year end closing and related matters current financial information not available. Treasurer Brunson reported working with Matt Byrnick and Commissioner Engel, to better understand the current reserve funding at the Bureau as well as the extent of commitments for use of local funds associated with current and upcoming projects. Bruson working on a meeting to further discuss with Bureau financial folks. B. Fuel strategy discussion Brunson reported the Fuel Committee having met to discuss and begin development of plan for fuel pricing and management. Further discussion tabled for now. C. Discussion of JetA financial objectives Brunson opened the discussion noting the impact JetA would have on meeting the 2025 budget and the need to finalize a meaningful plan for pricing and marketing JetA. Discussion centered on the urgency of moving to Page 1 of 7 Page 3 of 9  JetA+, and the potential to be in a position to market to NFL Draft Event area traffic in April. A plan to be ready for the next meeting. AIRPORT DIRECTOR/MANAGER REPORT A. January report of the Airport Manager. Copy attached to agenda Isom to work with Hoida to provide further tree and brush clearing along the Lake, to include clearing all the way West to the seaplane base. A motion was made by Commissioner Brunson, seconded by Bloedorn, to approve the engagement of Hoida for such work, amount not to exceed $3,000. Carried in a voice vote. The decision to replace the non-functioning main gate controller was to replace the current board for less than $1,000 rather than to overhaul the system at this time for about $7,000. B. Follow-up on:  Titan Audit implications/resolution, including obtaining a Spill Protection Plan document  Planning for blended JetA+ acquisition  Training for handling of JetA+ and use of the fuel truck The need for a Spill Protection Plan, process of obtaining and cost thereof was discussed. These are typically obtained as part of larger development projects and generally not one-offs. Woodward could develop one for the Airport and fuel truck, for about $7,000. Further discussion was tabled as Commissioner Milavitz agreed to determine the extent to which City engineering input could potentially mitigate the cost. Chairman Seidel and Isom reported a meeting and discussion with Titan personnel regarding the Titan Audit and the extent to which the open "audit" item impacted official Titan branding of the Airport and the benefits thereof. Isom reported that the Airport was "officially" branded and that all benefits of branding applied. Titan understood we were working on the Spill Protection Plan. JetA+ comments in financial section of minutes. Commissioner Bloedorn is currently working on fuel truck operator certification. OLD BUSINESS A. Update on status of new hangar construction and any possible actions in connection therewith. Nothing further to report at this time. B. Master Plan status. Brunson working with Bureau and Engel to better understand financial commitments. Nothing further to report on FAA approval of plan. No meeting this month. We have been informed the bids will be opened for the snow removal equipment on February 20th, which will provide the cost of the proposed equipment and the need for a formal approval to proceed with procurement. The cost is expected to be approximately $450,000 with local funding equal to approximately $11,000 (currently in the Madison reserve fund). To avoid delay, if needed, a special meeting will be called to approve the purchase. C. Update on Sewer/Water Project, and any possible actions in connection therewith. Discussion centered on obtaining an ordinance supporting the need for fire suppression water on the Airport as a basis for supporting the Bureau's willingness to provide 80/20 funding leverage for a possible water project. A draft of recommended wording has been received from the Bureau. A motion was made by Commissioner Bloedorn, seconded by Milavitz, to provide the draft wording to the City with a request for adoption of an Page 2 of 7 Page 4 of 9  ordinance so, or equivalently, worded in support of the water need. Carried in a voice vote. Engel to provide a copy to Milavitz and Barkow for follow-up. D. Update on Obstruction Clearing Project and any possible actions in connection therewith. Commissioner Engel opened the discussion referencing information previously provided the Commissioners regarding the most recent obstruction information received from Hal Davis at the Bureau, and a summary overview he developed to facilitate discussion. He characterized the issue as potentially larger than we initially anticipated, and involving property of various types, on some of which the Airport held avigation easements, some not, and some which were located within City limits and potentially subject to City Ordinance. Engel recommended the establishment of a project, to define the elements, stages or phases, of a larger project to address the complexity of the obstruction issues. Matt Byrnick (Bureau) and Stephanie Senst (Woodward) were invited to comment. Byrnick reiterated that an obstruction project would be eligible for AIP funding and hence 90/5/5 leverage, but that it would likely be ineligible, based on present knowledge, for runway 17/35 due to limitations of the FAA wind vector analysis. This might change with future relocation of the AWOS and improved wind data supporting 17/35. Senst indicated that Woodward had been selected as Obstruction Project consultant, but not yet contracted. Senst provided comment on potential staging of such a project. It was agreed Woodward would work with the Bureau to establish sufficient engagement to begin a project, to better define the overall obstruction clearing needs of the Airport. It was also agreed that the existence of a City Ordinance impacting Airport clearance and obstruction significantly impacted the potential cost, and approach to the project and needed formal evaluation. Commissioners Milavitz and Barkow agreed to take this matter to City Council for further consideration and discussion. Chairman Seidel asked that the Commission establish a working Committee to oversee the Obstruction Clearing Project and its development, this Committee to be as follows: Commissioners Engel and Bloedorn, Airport Manager Isom, and should they agree to serve, Former Commissioner from the County (and City Engineer) Plesheck, and City Council Member Hauer. E. Update on Solar Project and any possible actions in connection therewith. Nothing further to report at this time. F. Hangar #13 status, potential upgrades/accommodations, and renters meeting, as well as potential actions in connection therewith. Deferred at this time. G. Fly-in planning and potential actions in connection therewith. Chairman Seidel opened the discussion by thanking Matt Laabs of EAA Chapter 1710 for joining the meeting and inviting him to provide some insight into plans for sponsoring the Young Eagles element of the annual fly- in. Laabs proceeded to review changes anticipated in format, registration process, and event management, based on his experience and EAA direction. Seidel cautioned Laabs that Young Eagles had been very successful over the last three years, despite weather challenges and that we had flown nearly 500 kids safely as part of the event. We wanted to maintain the momentum and that improvements were always welcome. Engel reminded the group, that if we managed to have very good weather, we might have 300 kids interested in a Young Eagles flight this year. It was agreed that Young Eagles lead Bloedorn, Seidel and Laabs would meet to continue the discussion and planning. It was further agreed that Laabs would be invited to overall fly-in event planning meetings. Discussion centered on who would be Fly-in Event Chair. Brunson indicated discussions had been held with Tina, head of the Auto Show element, as possible overall chair. Tina was invited, but unable to attend the meeting to discuss. Discussion followed regarding planning meetings and volunteers. This was deferred until a Chair could be engaged. Brunson and Seidel to follow-up. Page 3 of 7 Page 5 of 9 NEW BUSINESS A. Review of Airport calendar and planning for events other than the Fly-in. Chairman Seidel asked for a review of Airport events as a basis for truing up the calendar and understanding event responsibility. At present, the formal events being the Fly-in, AirVenture Race and Fireworks. Seidel to discuss the Fireworks planning with representatives of the Fireworks Committee to understand current plans. Airport Manager Isom indicated that formal Bureau notification of the Fireworks was not needed as long as the Airport remained open and there was aviation content, per discussion with Hal Davis of the Bureau. B. Additional brush clearing (beyond the recent fence clearing) and potential actions in connection therewith. See comments in Airport Manager report. NEXT MEETING DATE/TIME A. The next meeting of the Commission will be held February 18, 2025 at 4:00 PM, at the Airport. The official meeting of the Commission will begin at 4;30 PM, preceded by a planning session at 4:00 PM involving commissioners, outside consultants, and representatives of the Wisconsin Bureau of Aeronautics. Public welcome. ADJOURN A motion was made by Milavitz, seconded by Brunson, to adjourn the meeting at 7:02 PM. Carried in a voice vote. Page 4 of 7 Page 6 of 9  AARON GENKE MARY J JUNG MICHAEL W MAGEE DORIS L BILY FIESER AARON L TAX EXEMPT GENKE SHAWANO R BUSS COUNTY LIVING TRUST KORT VENTURES ALLAN M BOELTER STEVEN C WELCH STEVEN R SAWYER RAJEEV RANJAN AMERICAN MARINA #2 LLC DOUGLAS ENGEL TRUST JANE K EBERLEIN TAX EXEMPT SHAWANO CDL INVESTMENTS JANE K AIRPORT LLC EBERLEIN GREGORY G AARON M PETRI WILLIAMS REVOCABLE TRUST CDL INVESTMENTS TAX EXEMPT LLC JOHN E SHAWANO ADAMSKI AIRPORT DALLAS WATERSTRADT Maxar CDL INVESTMENTS LLC Legend FAR Part 77 Approach Surface Shawano Municipal Airport ¥ Obstruction Runway 12 0' - 5' Below Surface FAR Part 77 Obstructions 5' - 10' Below Surface Bureau of Aeronautics Wisconsin Department of Transportation Fee Simple Airport Property Prepared By: HD Date: 8/27/2024 Airport Avigation Easement This map was created by the Wisconsin Department of Transportation’s Bureau of Aeronautics. Airport Clear Zone Easement Any use or recompilation of the information, while not prohibited, is the sole responsibility of the user. WisDOT expressly disclaims all liability regarding fitness of the use of this information for Statewide Parcels V10 - 2024 other than DOT business. Airport information depicted on this map is for generalized use only. Page 5 of 7 Page 7 of 9  AARON GENKE MARY J JUNG MICHAEL W MAGEE DORIS L BILY FIESER AARON L TAX EXEMPT GENKE SHAWANO R BUSS COUNTY LIVING TRUST KORT VENTURES ALLAN M BOELTER STEVEN C WELCH STEVEN R SAWYER RAJEEV RANJAN AMERICAN MARINA #2 LLC DOUGLAS ENGEL TRUST JANE K EBERLEIN TAX EXEMPT SHAWANO CDL INVESTMENTS JANE K AIRPORT LLC EBERLEIN GREGORY G AARON M PETRI WILLIAMS REVOCABLE TRUST CDL INVESTMENTS TAX EXEMPT LLC JOHN E SHAWANO ADAMSKI AIRPORT DALLAS WATERSTRADT Maxar, Microsoft CDL INVESTMENTS LLC Legend AC 150/5300-13B Approach Surfaces Shawano Municipal Airport ¥ Obstruction Runway 12 AC 150/5300-13B 0' - 5' Below Surface Obstructions 5' - 10' Below Surface Bureau of Aeronautics Wisconsin Department of Transportation Fee Simple Airport Property Prepared By: HD Date: 8/27/2024 Airport Avigation Easement This map was created by the Wisconsin Department of Transportation’s Bureau of Aeronautics. Airport Clear Zone Easement Any use or recompilation of the information, while not prohibited, is the sole responsibility of the user. WisDOT expressly disclaims all liability regarding fitness of the use of this information for Statewide Parcels V10 - 2024 other than DOT business. Airport information depicted on this map is for generalized use only. Page 6 of 7 Page 8 of 9  880 871 866 866 862 872 866 866 866 862 866 864 862 864 862 862 864 864 E 864 864 862 862 Maxar Legend Height Limitation Zoning Ordinance Shawano Municipal Airport ¥ Runway 12 FAR Part 77 Approach Surface HLZO Obstructions Obstructions (1' -110') Bureau of Aeronautics Wisconsin Department of Transportation Prepared By: HD Date: 8/27/2024 This map was created by the Wisconsin Department of Transportation’s Bureau of Aeronautics. Any use or recompilation of the information, while not prohibited, is the sole responsibility of the user. WisDOT expressly disclaims all liability regarding fitness of the use of this information for other than DOT business. Airport information depicted on this map is for generalized use only. Page 7 of 7 Page 9 of 9