Shawano City-County Airport Commission

CITY OF SHAWANO AIRPORT COMMISSION AGENDA TUESDAY, MARCH 18, 2025 4:00 PM AIRPORT - N5468 N AIRPORT ROAD, SHAWANO, WI 1) CALL TO ORDER The March meeting of the Shawano Airport Commission will be preceded by a planning session involving members of the Commission and representatives of the Airport's outside engineering consulting firm and the Wisconsin Bureau of Aeronautics, starting at 4:00 PM. The regular meeting of the Commission will begin promptly at 4:30 PM. Public welcome. Those unable to attend in person my join via Microsoft Teams meeting link as follows: Join the meeting now Meeting ID: 210 381 342 960 Passcode: f4Qm2KM3 2) PLEDGE OF ALLEGIANCE 3) ROLL CALL 4) APPROVAL OF AGENDA AND MOTION TO DEVIATE 5) APPROVAL MINUTES OF PREVIOUS MEETING A. Approval of the minutes of the regular February meeting of the Airport Commission 6) PUBLIC COMMENT 7) CORRESPONDENCE 8) FINANCIAL/TREASURERS REPORT A. Year to date financial results B. Report on reserves and discussions with the Bureau regarding current commitments Page 1 of 19  C. Fuel pricing, strategies, and other financial matters 9) AIRPORT DIRECTOR/MANAGER REPORT A. March report of Airport Manager B. Update on JetA fuel management and handing certification 10) OLD BUSINESS A. Report on planning activities in connection with the annual Fly-in/Car Show, and any actions in connection therewith B. Report on planning for AirVenture Race viewing party and any actions in connection therewith C. Status of procurement of Snow Removal Equipment (SRE) and any actions in connection therewith D. Update on Master Plan status E. Update on Obstruction Clearing project status and any actions in connection therewith F. Report on progress in identifying a successor Airport Manager and any actions in connection therewith G. Report on status of Solar Project H. Status of new hangar construction and any actions in connection therewith I. Status of the Sewer/Water Project and any actions in connection therewith 11) NEW BUSINESS 12) NEXT MEETING DATE/TIME The next regular meeting of the Airport Commission will be held on Tuesday, April 15, 2025 at 4:30 PM, at the Airport, preceded by a planning session at 4:00 PM. Public welcome. 13) EXECUTIVE SESSION (IF NEEDED) 14) ADJOURN DISABLED ACCESSIBLE (Contact City Clerk prior to meeting if require additional services.) It is possible that members of and possibly a quorum of members of other governmental bodies of the municipality may be in attendance at the above-stated meeting to gather information; no action will be taken by any governmental body at the above-stated meeting other than the governmental body specifically referred to above in this notice. Page 2 of 19  SHAWANO CITY-COUNTY AIRPORT COMMISSION MINUTES February 18, 2025 4:00 PM Airport - N5468 N Airport Road, Shawano, WI CALL TO ORDER The February meeting of the Airport Commission was preceded by a planning session involving members of the Commission and representatives of the Wisconsin Bureau of Aeronautics (Matt Brynick) and Woodward Consulting (Aaron Stewart). The Commission was advised that the FAA had not yet approved the final version of the Master Plan activity detail. The conversation centered on the status of the Obstruction Clearing Project, the upcoming bid opening for the snow removal equipment and the Fire Suppression/Water Project. See further comments in the agenda sections of the minutes. The regular meeting of the Commission was called to order by Chairman Seidel at 4:45 PM. PLEDGE OF ALLEGIANCE ROLL CALL Commissioners Present: Seidel, Engel, Bloedorn, Brunson, and Milavitz Others Present: Airport Manager Isom, Clarence Schampers, Jim Hauer, and for a short time Paul and Donna Sheridan APPROVAL OF AGENDA AND MOTION TO DEVIATE A motion was made by Commissioner Milavitz, seconded by Bloedorn, to approve the agenda and deviate as necessary. Carried in a voice vote. APPROVAL MINUTES OF PREVIOUS MEETING A. Approval of the minutes of the January meeting of the Commission. The minutes of the January meeting were approved as read. PUBLIC COMMENT Commissioner Milavitz congratulated Airport Management on their efforts to maintain good airport conditions throughout the recent multiple snow events. CORRESPONDENCE Chairman Seidel formally advised the Commission of his intent to retire from the Commission effective as of the end of the August 2025 Commission meeting. Other correspondence covered in other agenda and minutes items. FINANCIAL/TREASURERS REPORT A. Financial Results City Finance has not yet produced year end 2024 or year to date financial results for the Airport. Treasurer Brunson has received a year to date spend summary that he and AM Isom will review for classification and year end cut-off propriety. B. Update, discussion, and actions in connection with the fuel strategy and enhanced handing of Jet A Page 1 of 16 Page 3 of 19  Efforts continue to use up and empty the untreated JetA in the fuel truck so as to replace with JetA+ as soon as possible. Fuel Committee continues to develop a pricing template for use by Airport Management in setting both JetA and 100LL fuel prices. Hopes are to have replaced the untreated JetA with JetA+ in sufficient time to market traffic associated with the NFL draft in Green Bay, during April. C. Financial Resources and discussion of reserves Awaiting word from Matt Brynick at the Bureau regarding a time for a discussion with Brunson and Engel, as a basis for understanding reserve fund detail and commitments as a basis for overall project planning and CIP funding. AIRPORT DIRECTOR/MANAGER REPORT A. Airport Manager Report for February B. Followup Matters: Status of Jet A Fuel Handling Certification, still working on getting Bloedorn certified. C. Work continues on determining the best way to provide the Spill Protection Plan (SPCC) response requested by Titan Fuels. Woodward has agreed to provide an SPCC engineering letter for approximately $7,000. Another source has indicated a template could be provided for less but might not be sufficient. Milavitz looking into possibility of adding the Airport to the City SPCC. This a work in process. D. Treasurer Brunson reported a meeting held with City Manager Sheppard and Maintenance Manager Schampers to discuss timing of Schampers' retirement and employment agreement. Discussion followed. Schampers plans on retiring in May and asked that his contract be extended to that time. A motion was made by Milavitz and seconded by Brunson to extend the Schampers 2024 employment agreement to May 31, 2025. Carried in a unanimous voice vote. The Commission extended its congratulations and thanks to Clarence for his 54 years of service to the Shawano Airport. OLD BUSINESS A. Airport Fly-in/Car Show planning, discussion, and any actions in connection therewith Chairman Seidel and Commissioner Brunson reported on a meeting with Tina Nelson wherein she agreed to take on overall responsibility of the Chair for the annual Fly-in/Car Show. The structure of the leadership team was discussed and agreed that various team leads would take on direct responsibility for their respective areas to a greater degree than in the past. Strong focus would remain on sponsorship development and identification of one or more major sponsors. Emphasis would be on continuing the momentum developed over the last several years and improvements identified. Prior year Chair Paul Sheridan and Donna agreed to support Tina in the role. More to follow. B. Update on New Hangar Construction and an any actions in connection therewith Construction on Hangar #36 is currently halted. The Commission expressed hope that efforts would resume. C. Update on Obstruction Clearing Initiative, and any actions in connection therewith Discussion continued on the approach to be used in connection with the obstruction clearing project. Secretary Engel and Commissioner Milavitz led a discussion regarding priorities. Consensus being that evaluation of the City Airport Clearance Ordinance, Code of Ordinances, Chapter 10, Article VI, 10-94, as to applicability, approach in applying and the extent to which obstruction issues might come under the Ordinance, should take high priority. Brynick (Bureau) and Stewart (Woodward) indicated the Bureau was in the process of formalizing an agreement with Woodward to formalize Woodward's role as project engineers. It was agreed that a focus group, consisting of Stephanie Senst of Woodward, Commissioner Engel, and City Engineer Pleshek, would engage City Manager Sheppard and others Sheppard deemed essential to a working group to evaluate and report back to the Commission. While this was ongoing, and once Woodward formally appointed, work will begin to develop an initial phase to the project, cost estimates and subsequent project phases. Further review will take place to identify the extent to which County or Township ordinance might also be relevant to Page 2 of 16 Page 4 of 19  the project. More to follow. D. Update on Solar Project and any actions in connection therewith Secretary Engel reported on a conversation with SMU and GLU CEO Bruce Gomm regarding status. GLU will be opening Development Company bids later this month for developers interested in working with GLU with respect to identified projects. The Airport has been identified as a prospective project and will be considered once the potential developer or developers are identified and working groups can be established. More to follow. E. Update on Snow Removal Equipment Bid Process and any actions in connection therewith Commissioner Bloedorn and AM Isom reported on changes made to the RFP on the Snow Removal Equipment bidding process. After evaluation, a decision was made to change the RFP to a single stage self-powered snow blower attachment to meet the 60% made in America requirement of the FAA funding. While this will cost slightly more, it avoids the delay of a requirement waiver and will provide a stronger unit overall. With the funding leverage we have at 2.5% the additional cost will be minimal. Bid opening is later this week. A special meeting will be called for February 26th, at 5:00 PM to approve the selected bidder and to proceed with procurement. Equipment expected in 2026. F. Overview of Airport Calendar Events and related planning actions Chairman Seidel reported having held conversations with the Shawano Fireworks Committee and others as a basis for understanding the continued use of the Airport as a possible location for the community fireworks this year. A motion was made by Milavitz, seconded by Brunson, to again make the Airport available for the fireworks this year, details to follow. Carried in a voice vote. G. Update on Airport Sewer/Water Project and Fire Suppression Ordinance In the planning session, Matt Brynick of the Bureau reiterated the need for the Airport to have a fire suppression ordinance in place for the State of Wisconsin to provide 80/20 funding for a water project on the Airport. Commissioner Milavitz reported having introduced the recommended wording to the City for development of the ordinance and that it was a work in process. Commissioner Bloedorn to develop various cost scenarios as a basis for establishing a plan for approaching the project and related funding. NEW BUSINESS None NEXT MEETING DATE/TIME The next meeting of the Commission will be a special meeting on Wednesday, February 26th at 5:00 PM to discuss and take action following the snow removal equipment bid opening. The next regular meeting of the Commission will be March 18, 2025 at the regular time of 4:30, preceded by a planning session at 4:00 PM. As always, public welcome. ADJOURN A motion was made by Bloedorn, seconded by Brunson, to adjourn the meeting at 7:02 PM. Carried in a voice vote. Page 3 of 16 Page 5 of 19  SHAWANO AIRPORT PROGRESS REPORT Page 4 of 16 FEB 18, 2025 Page 6 of 19  STATUS CATEGORIES • Safety / Security • Promotions / Advertising / Digital • Grounds / Equipment • Policy / Procedures / Reporting Page 5 of 16 • Budget • Events • Fuel • Training • Commerce Recruitment • Miscellaneous Page 7 of 19  SAFETY / SECURITY • Terminal side drive through gate • If Apex panel is indeed the issue we • Weather has been an issue will work to order new Apex panel at much lower cost than going with new Page 6 of 16 • Commissioner Bloedorn to work with Genesis panel Bill McNulty • First test gate by taking panel off north gate and installing in terminal gate to verify issue Page 8 of 19  GROUNDS / EQUIPMENT • Issues with hydraulic and brake fluid • I can work on getting maintenance for leaks on dump plow and yellow International Dodge • Dodge is pretty much on it’s last leg Page 7 of 16 • Dodge has severe brake leak and and it may be time to start thinking minor plow hydraulic leak about an eventual replacement – we • International truck has hydraulic need a truck that can accommodate leaks associated with hose fittings the diesel fuel tank. One having a and hydraulic cylinder seals possibly push plow would be even better. Page 9 of 19  GROUNDS / EQUIPMENT • PAPI Update Page 8 of 16 • WE HAVE A DATE! • The PAPI flight check will take place the week of Feb 25th. Page 10 of 19  FUEL 100 LL Current Price @ pump $4.60 JET A 2025 YTD total sales = 1,602 gal (as of 02-14-25) Price at the pump = $3.67 2024 YTD total sales = 1,235gal (comparable) Page 9 of 16 (as of 02-14-24) 2025 YTD total sales = 1,060 gal (as of 02-14-25) FEB 2024 total sales = 1,051 gal (Entire Month) Current tank status = 1,394 gal FEB 2025 total sales (YTD) = 392 gal (as of 2-14-25) (as of 02-14-25) Working on emptying tank to accept blended Jet A Current tank status = 5,204 gal (as of 02-14-25) Page 11 of 19  FUEL – JET A • Networked with an associate of mine who is Chief Pilot for B&B Metals. (2024 Citation Page 10 of 16 M2) • Owner has given him permission to refuel at Shawano • First refueling was on Feb 11 and will refuel again next week after a trip to Atlantic City. Page 12 of 19  FUEL BRANDING - TITAN • Titan Branding – SPCC development • Commissioner Milavitz consulting with City Page 11 of 16 Engineers on a solution • In addition, Commissioner Bloedorn and I are in contact with Dennis Greil at Bay Environmental Strategies, Inc. for a second quote • Greil has given a pre-lim estimate in the ballpark of $2000 Page 13 of 19  COMMERCE / RECRUITMENT • ROAM has announced they are • Shawano Flying Club has fortunately pulling the plug on the flight school absorbed the Shawano flight due to losing a CFI and some students into the club and now CFI Page 12 of 16 unfortunate overhead costs Joe Schwister is able to continue associated with fleet maintenance instruction through the club. • Club is also said to be working on acquiring a third aircraft Congratulations to Joe Schwister for recently acquiring Helicopter / Rotor CFI certificate! Page 14 of 19  HIGH SCHOOL STEM AVIATION PROGRAM UPDATE • Menominee High School has • Night and day difference in attitude appointed a new instructor for their and approach with David vs previous aviation program lead Page 13 of 16 • David Prokop is the new • David will be finding out where the Menominee aviation program lead program stands now and reporting • Had in person meeting with David on back Feb 10th • Also willing to attend the AOPA STEM symposium in November 2025 • Future invite to attend NFA Meeting Page 15 of 19  OPERATIONS DATA REPORTING (FOLLOW-UP FROM JAN MEETING) Page 14 of 16 NO DATA Jan 1 to Mar 4 Page 16 of 19  EVENTS • Feb 19th @ 7pm Page 15 of 16 • EAA Chapter 1710 Shawano meeting at Mike Bloedorn hangar #20 • Special presentation – “The Doolittle Raid” • Presenter Chris Henry, EAA Aviation Museum Manager Page 17 of 19  MISCELLANEOUS • Quote from Steve Hoida for tree and cattail clearing Page 16 of 16 • 2025 NFL Draft Strategy Page 18 of 19  Airport Project Status Report Shawano Municipal Airport March 2025 CLIENT CONTACT PERSON John Seidel (jseidel001@gmail.com); Doug Engel (engelda@msn.com); Mike Bloedorn (mbloedorn001@gmail.com); Colin Isom (cisom@cityofshawano.com) WORK IN PROGRESS Utility for Fire Protection Project Design Airport ordinance/code language needed for project to proceed. Next steps, BOA and Westwood fee negotiations/contracting. Obstruction Removal (Runway 12-30) Design Pending final contract signature at state. Phase 1 scope decisions to be determined: will HLZO be enforced within easements or included in project scope (RWY 12 end). Master Plan & ALP Pending FAA review of forecast and critical aircraft. OTHER ITEMS AWOS Project Coordinated through BOA with separate consultant, SEH (Josh Holbrook). Expand/Reconstruct Apron Project Airport needs to provide BOA with petition for project to proceed for consultant ad. PAPI Project Pending FAA to reschedule flight check. ITEMS REQUIRING ACTION BY CITY/AIRPORT  Adopt language in ordinance or airport standards equivalent for fire protection on airport.  Decision on if sanitary design work is to be included in Westwood scope. Sanitary design costs would be Sponsor only costs.  Draft petition and get local approval. Document to be provided to BOA. ITEMS REQUIRING ACTION BY BOA  Execute contract on Obstruction Removal when finding received from governor’s office. Reported by: Stephanie Senst Westwood Professional Services 608-921-7212 Stephanie.Senst@westwoodps.com CC: Mat Brynick, Bureau of Aeronautics – Project Manager I:\Infrastructure\Public\Aviation\Wisconsin\Shawano-EZS\Correspondence\Airport Update\2025-03 EZS Shawano Projects Update.docx Page 19 of 19