Board of Directors

MINUTES OF THE REGULAR MEETING OF THE BOARD OF DIRECTORS OF THE CITY OF SILOAM SPRINGS, BENTON COUNTY, ARKANSAS, HELD DECEMBER 1, 2020 The City of Siloam Springs, Arkansas, met in regular session at the City of Siloam Springs Administration Building on December 1, 2020. The meeting was called to order by Mayor John Turner. Roll Call: Sappington, Hunt, Smiley, Burns, Rissler, Carroll, Coleman— Present. City Representatives Present: Phillip Patterson, City Administrator; Renea Ellis, City Clerk; Jeremey Criner, Fire Chief; Ben Rhoads, Sr. City Planner; Jay Williams, City Attorney; Don Clark, Community Development Director; Justin Bland, City Engineer; Christina Petriches, Finance Director; and Police Chief Allan Gilbert. Opening prayer. Director Sappington led the opening prayer. Public Input: No one came forward. Consent Agenda: A. Regular Meeting Minutes, November 17, 2020 B. Appointments/ Planning and Zoning Commission and Board of Adjustment/ J. W. Smith and Ted Song C. Appointment/ Parks Advisory Board/ Chris Ramos D. Appointment/ Northwest Arkansas Regional Airport Authority Board/ Art Morris E. Consent in Lieu of a Meeting of the Sole Shareholder of the Illinois Water Development Company, Inc. F. Dedication of Utility Easements and Right- of-Ways/ 900 Block of E. Harvard Street/ 2500 Block of Orchard Hill Road/ 1500 Block of S. Mt. Olive Street/ Timothy Street G. Grant Acceptance/ Selective Traffic Enforcement Program( STEP) Grant/ Police Department/ RADAR- Message Board Trailer/$ 17, 000 H. Resolution 56- 20/ Final Plat Development Permit/ Grandview Estates Phase 1/ 3901 East Kenwood St. I. Resolution 57- 20/ Preliminary Plat Development Permit/ Lawlis Ranch Addition Phase 1B/ 2800 Block of North Teresa Drive J. Contract/ Public Works/ Streets Division/ Drainage Pipe/ Scurlock Industries/ 101, 992. 68 A motion was made by Smiley and seconded by Burns to approve the consent items. Turner called for a roll call vote. Motion passed unanimously. d Item K: Ordinance 20- 30/ 3` Reading/ Amending Section 102- 21 of the City Municipal Code/ Rezoning from R- 2 to C- 2/ 125 A& B East Kenwood Street. Ben Rhoads briefed the item. A motion was made by Smiley and seconded by Carroll to place Ordinance 20- 30 on its third reading, suspending the rules and reading title only. Motion passed unanimously. Board of Directors Meeting Minutes PageI 2 December 1, 2020 An ordinance entitled: An Ordinance Amending Section 102- 21 of the Siloam Springs Municipal Code( City Zoning Map); Rezoning( from R- 2 to C- 2) Property Located at 125 A& B East Kenwood Street; was read on its third reading. A Motion to adopt Ordinance 20- 30 was made by Sappington and seconded by Burns. Motion passed unanimously. d Item L: Ordinance 20- 31 / 3` Reading/ Amending Section 102- 21 of the City Municipal Code/ Rezoning from A- 1 to R- 1 / Villa View Subdivision. Ben Rhoads briefed the item. A motion was made by Sappington and seconded by Rissler to place Ordinance 20- 31 on its third reading, suspending the rules and reading title only. Motion passed unanimously. An ordinance entitled: An Ordinance Amending Section 102- 21 of the Siloam Springs Municipal Code( City Zoning Map); Rezoning( from A-1 to R- 1) Property Located at the 2100 to 2500 block of Villa View Drive, the 2100 to 2700 block of Orchard Hill Road, and the 1800 to 1900 block of Sycamore Heights Road, all within the Villa View Estates Addition; was read on its third reading. A Motion to adopt Ordinance 20- 31 was made by Smiley and seconded by Carroll. Motion passed unanimously. d Item M: Ordinance 20- 32/ 3` Reading/ Amending Chapter 102— Zoning/ Fence and Driveway Permits. Ben Rhoads briefed the item. Hunt asked for clarification regarding boundary questions that were received from a citizen. A motion was made by Smiley and seconded by Burns to place Ordinance 20- 32 on its third reading, suspending the rules and reading title only. Motion passed unanimously. An ordinance entitled: An ordinance Amending Chapter( 102 Zoning Code) of the Municipal Code with Respect to Paving and Fence Permits and Other Matters; was read on its third reading. A Motion to adopt Ordinance 20- 32 was made by Smiley and seconded by Burns. Motion passed unanimously. 1st Item N: Ordinance 20- 33/ Reading/ Amending Section 102- 21 of the City Municipal Code/ Rezoning from R- 2 and R- 3 to I- 1 / 900 Block of East Harvard Street. Ben Rhoads briefed the item. Stephen Hill, 16689 Clark Lane, addressed the Board with drainage concerns. Following questions and comments from the Board, Ron Homeyer of Civil Engineering, 701 S. Mt. Olive, on behalf of the applicant, answered questions regarding future proposed uses and a timeline. A motion was made by Burns and seconded by Carroll to place Ordinance 20- 33 on its first reading, suspending the rules and reading title only. Motion passed unanimously. An ordinance entitled: An Ordinance Amending Section 102- 21 of the Siloam Springs Municipal Code( City Zoning Map); rezoning( from R- 12 and R- 3 to I- 1) property located at the 900 Block of East Harvard Street; was read on its first reading. Board of Directors Meeting Minutes Page 3 December 1, 2020 Pt Item 0: Ordinance 20- 34/ Reading/ Amending Chapter 54— Annexation/ Zoning Permits. Ben Rhoads briefed the item. A motion was made by Carroll and seconded by Bums to place Ordinance 20- 34 on its first reading, suspending the rules and reading title only. Motion passed unanimously. An ordinance entitled: An Ordinance Amending Chapter 54( Land Use Code) of the Municipal Code with Respect to Annexation and Zoning Development Permits; was read on its first reading. Item P: Resolution 58- 20/ Contract/ Siloam Springs Museum Society/$ 50,000. Phillip Patterson briefed items P through S simultaneously. Rickey Hayes with Retail Attractions, Stacy Morris with Main Street Siloam Springs, Mary Nolan with the Museum, and Arthur Hulbert with the Chamber, all addressed the Board. Following lengthy discussion by the Board regarding all items, a motion was made by Burns and seconded by Hunt to approve Resolution 58- 20. A motion was made by Sappington and seconded by Rissler to amend motion to include that the approval of the contract is subject to the addition of a template as Exhibit B that provides the format for the quarterly reporting. A vote to approve Sappington' s motion was called. Motion passed unanimously. A motion to approve Resolution 58- 20 was called. Motion passed unanimously. Item Q: Resolution 59- 20/ Contract/ Main Street Siloam Springs/$ 35, 000. A motion was made by Sappington and seconded by Hunt to approve Resolution 59-20 conditional on the inclusion to the contract of a template as Exhibit B that provides the format for the quarterly reporting. Motion passed unanimously. Item R: Resolution 60- 20/ Contract/ Siloam Springs Chamber of Commerce/$ 30, 000. A motion was made by Rissler and seconded by Sappington to approve Resolution 60-20 conditional on the inclusion to the contract of a template as Exhibit B that provides the format for the quarterly reporting. Motion passed unanimously. Item S: Resolution 61- 20/ Contract/ Retail Attractions/$ 30, 000. A motion to approve Resolution 61- 20 was made by Hunt and seconded by Sappington. Motion passed unanimously. Item T: Police and Fire Department Staff Levels. Police Chief Allan Gilbert and Fire Chief Jeremey Criner, respectively, gave updates on the staffing levels in their departments and plans for moving forward in the future. Comments and questions were received from the Board. Item U: October Financials. Patterson pointed out that the October financials had been provided and any questions should be addressed to Christina Petriches or him. Administrator' s Report: Patterson reported James McFerron had received the NWA Adopt a Cop Program- Community Impact Award for his leadership in this past summer' s street crime unit; expenditures in the electric department in the sums of$36,900 as part of the warehouse remodel and 43, 348 for 2 pad- mount transformers; gave the COVID- 19 update; and announced that the utility billing offices would be closed to the public until December 14th; late fees and credit card fees would be waived, and appointments could be made for in- person cash payments and to make payment arrangements. Board of Directors Meeting Minutes Page 14 December 1, 2020 Directors Reports: Rissler pointed out that citizen concerns were addressed quickly and asked for clarification on the amount of trash allowed for private citizens and the sizing of receptacles. Carroll said the Christmas season of officially upon us; he asked the audience to remember their neighbors and those in need. Smiley pointed out it was" Giving Tuesday" and that, although the shelter was closed for remodeling, it needed items( chews, toys, old stuffed animals) for the animals and items could be left outside the shelter to the left of the door; and congratulated K9 Officer Travis Luper and Officer Nathaniel VanPaepeghem for 5 years of service with the police department. Coleman encouraged current and future Board members to treat one another with respect and dignity, and also to treat those who elected you with respect and dignity; advised the public to listen carefully and study what is said at the Board meetings and to reach out to that board member or the city administrator with questions or if you don' t agree to discuss; pointed out that gossip and false assumptions are not beneficial for the spreader or the hearer; that frivolous complaints that were filed with the Ethics Board, and quickly realized and dismissed, were a perfect example of Mr. Kenemore' s complete lack of understanding of the subject he mentioned in the complaint( even though input from two board members had been solicited); if one of the goals of Kenemore and his friends was intimidation, they had failed miserably and stated he( Coleman) didn' t compromise his integrity for anyone; that, although he would not be seeking sanctions for the libelous statements, he wanted the audience to know the hurt it had caused him and his family; that city business would carry on with out him and that it has been an honor, great privilege and blessing to serve the past eight years; and how people have been so good to him and Cathi and that they love Siloam. Hunt thanked Coleman for his service to the city; gave kudos to staff and the Parks& Rec. Division for sponsoring the Great Scavenger Hunt and for initiating the decorating contest; pointed out those wanting to participate could register 17th until December and the winner would be announced December 21'. Burns thanked Coleman for his service to the city; said he appreciated his input and thought processes; thanked him for being a light to so many in the community; and lastly pointed out Main Street had received an award for its Minute in History." Sappington thanked Coleman for his guidance and echoed the remarks of other board members. With no further business, a Motion to adjourn was made by Sappington and seconded by Coleman. A voice vote was called. Motion passed unanimously. Meeting adjourned. APPR/ N EST: r 4s Mark Turner, Mayor T Renea Ellis, City Clerk seal} r -