Board of Directors

MINUTES OF THE REGULAR MEETING OF THE BOARD OF DIRECTORS OF THE CITY OF SILOAM SPRINGS, BENTON COUNTY, ARKANSAS, HELD MARCH 1, 2022 The City of Siloam Springs, Arkansas, met in regular session at the City of Siloam Springs Administration Building on March 1, 2022. The meeting was called to order by Mayor Judy Nation at 6: 30 pm. Roll Call: Smiley, Burns, Rissler, Hunt, Sappington, Allen. Carroll— Present. City Representatives Present: Phillip Patterson, City Administrator; Renea Ellis, City Clerk; Deputy Chief Brent Ford, Fire Department; Chief Allan Gilbert, Police Department; Ben Rhoads, Sr. City Planner; Phil Stokes, Electric Director; Don Clark, Community Development Director; Justin Bland, City Engineer; and Jay Williams, City Attorney. Opening prayer. Director Sappington led the opening prayer. The mayor led the Pledge of Allegiance. Public Input: The mayor asked if there was anyone in the audience who would like to address the Board on any item not on the regular agenda. No one came forward. The mayor asked if there were any comments from the audience regarding an item on the Consent agenda. No one came forward. Consent Agenda: A. Regular Meeting Minutes/ February 15, 2022 B. Resolution 11- 22/ Final Plat Development Permit/ Carley Crossing Addition/ 14800 to 14900 Block of Lawlis Road C. Resolution 12- 22/ Final Plat Development Permit/ Fox Tail Addition ( South)/ 2100 to 2400 Block of East Kenwood Street D. Dark Fiber Lease Agreement/ Cobb- Vantress, LLC E. Dedication of Utility Easements and Right- of-Way/ 21500 Block Davidson Road Director Allen asked that Item D be removed from consent. A motion was made by Smiley and seconded by Sappington to approve the remaining Consent Agenda items. Nation asked for a roll call vote. Motion passed unanimously. Item D: Allen asked why the cost of installation was so low. Phil Stokes, Electric Director explained that there wasn' t that much involved. Allen also asked if OzarksGo paid franchise taxes. He was told they don' t as they are not in the city. A motion was then made by Allen and seconded by Smiley to approve the item. Nation asked for a roll call vote. Motion passed unanimously. Board of Directors Meeting Minutes Page 12 March 1, 2022 Presentations: Allan Gilbert introduced new officers, Jeremy Brown and Carson Falcon; presented Sgt. James Hodge with a 20- year service award; and recognized Capt. Scott Miller as an FBI National Academy graduate. Item F: Ordinance 21- 22/ 3rd Reading/ Annexation of 53. 8 acres/ 200 Block of Airport Road. Ben Rhoads briefed the item. A motion was made by Smiley and seconded by Carroll to place Ordinance 21- 22 on its 3rd reading, suspending the rules and reading by title only. Motion passed unanimously. An ordinance entitled: An Ordinance Accepting the Annexation of Certain Territory at the 200 Block of North Airport Road to the City of Siloam springs, Arkansas and assigning the same tot a Ward; was read on its third reading. A motion to adopt Ordinance 21- 22 was made by Smiley and seconded by Burns. Motion passed unanimously. Item G: Ordinance 22- 07/ 1St Reading/ Amending Section 102- 21 of the City Municipal Code/ Rezoning from R- 3 to R-2/ 2100 to 2400 Block of East Kenwood Street/ Fox Tail Addition( South). Ben Rhoads briefed the item. A motion was made by Hunt and seconded by Rissler to place Ordinance 22- 07 on its 1st reading, suspending the rules and reading by title only. Motion passed unanimously. An ordinance entitled: An Ordinance Amending Section 102- 21 of the Siloam Springs Municipal Code city zoning map); Rezoning( from R- 3 to R-2) Property Located at the 2100 to 2400 Block of East Kenwood Street; was read on its Pt reading. Item H: Ordinance 22- 08/ 1st Reading/ Amending Section 102- 21 of the City Municipal Code/ Rezoning from R- 4( conditional) to R- 4( standard)/ 1200 Block of South Holly Street( Dogwood Terrace Apts.). Ben Rhoads briefed items H and I simultaneously. Frank Sislo, 1571 W. Quarter Road, addressed the Board with traffic concerns and questioned who had pursued whom on this project. A motion was made by Smiley and seconded by Hunt to place Ordinance 22- 08 on its 1st reading, suspending the rules and reading by title only. Motion passed unanimously. An ordinance entitled: An ordinance entitled: An Ordinance Amending Section 102- 21 of the Siloam Springs Municipal Code ( city zoning map); Rezoning( from R-4 with conditions to a standard R-4 zone) Property Located at the 1200 Block of South Holly Street; was read on its Pt reading. Item I: Resolution 13- 22/ Significant Development Permit/ 1200 Block of South Holly Street Dogwood Terrace Apts.) Ben Rhoads had previously briefed the item. Matt Darst, Upward Housing Group, explained to the Board that he, after being invited by the city to look at the possibility of affordable housing, had received an ADFA grant for individuals making 60% AMI or less; and was requesting a variance for parking reduction on the project. Following discussion by the Board, specifically with concerns of parking problems, a motion was made by Smiley and seconded by Carroll to approve the item, with no allowed parking reduction. Motion passed 6/ 1 with Allen voting No. Board of Directors Meeting Minutes Page 1 3 March 1, 2022 Item J: Resolution 14- 22/ Significant Development Permit/ 2690 Highway 412 East( Whataburger) Ben Rhoads briefed the item. Several directors spoke up regarding traffic concerns. Justin Bland, City Engineer, explained discussions had taken place with ARDoT, but traffic warrants weren' t quite where they needed to be. He further pointed out, with the added development on Hwy. 16, those warrants could be met soon and changes to the intersection at 412 and 16 should be made. A motion was made by Carroll and seconded by Sappington to approve the item. Motion passed unanimously. Item K: Resolution 15- 22/ Special Use Development Permit/ 2690 Highway 412 East( Whataburger Drive Thru Use) Ben Rhoads briefed the item. A motion was made by Smiley and seconded by Rissler to approve the item. Motion passed unanimously. Item L: Resolution 16- 22 / Preliminary Plat Development Permit/ Fox Tail Village Addition( North)/ 600 to 900 Block of Hwy. 16. Ben Rhoads briefed the item. A motion was made by Hunt and seconded by Burns to approve the item. Motion passed unanimously. Item M: Bird Scooter Discussion. Don Clark briefed the Board on the proposed pilot program. Following discussion by the Board including the city' s involvement; maintenance; the cost to the city; the potential for added tourism dollars; parking locations; liability; etc., direction was given to staff to move forward in obtaining additional information and outlining a memorandum of understanding. Item N: Video Recordings of Board of Directors and Planning Commission- Board of Adjustment Meetings. Patterson reviewed the item with the Board. Board direction was to retain the recordings for 20 years. Item 0: Patterson pointed out a copy of the 2021- year end financials had been provided and any questions should be directed to him or Christina Petriches. Item L: Administrator' s Report: Patterson reported to the Board about the items on the attached report; gave a shout out to sanitation for working on Saturday to get caught up; read an email to the Board about a sanitation worker going above his job duties to help an elderly citizen; and an email praising the city' s taxi service and the drivers. The mayor said she was proud of the police department and city crews; we have the best of the best. Directors Reports: Allen echoed appreciation sentiments; congratulated the new hires; congratulated Hodge and Miller on their accomplishments; said he appreciated the ADA vans and what a benefit they were to the citizens; encouraged participation in the online survey for broadband; and asked for clarification on BDO zones. Smiley also congratulated the p.d.; said she was thankful to staff for the work they did to clear the roads and appreciated sanitation for picking up on Friday and Saturday; said he was thankful for where we live; that she was praying for the Ukraine; pointed out Tailwaggers is still needing volunteers, toys and treats; and encouraged everyone to get out and use the trail system. Carroll gave a shout out to the employees of Siloam; said we are seeing wonderful things happening and an attitude of growth; we' re not the" little Mayberry" anymore but still we get the same care and concern; our employees can look forward to the future and he looks forward to how that' s going to take us to the Board of Directors Meeting Minutes Page 14 March 1, 2022 next level. Rissler asked about broadband feasibility study; Patterson responded with the number of participants; and reminded the audience that the Community Prayer was the first Saturday of every month at the Chamber of Commerce at 9: 00 am. Sappington said that 70 kids with the Ozark Mission Project will be in town to provide thanked Officer Falcon for volunteering at the Manna Center; and asked about the possibility of a resident annexing into the city. Patterson told her to have the individual contact him or Don Clark. Burns pointed out the next Sager Creek committee would be having a conceptual meeting and that they were looking at 2023 to begin engineering and design and information about the bridge being reintroduced behind the Hoffman Building; thanked street department for the addressing concerns in Tara Heights; asked that when they look at E. Sager Creek Drive to consider other streets in the addition across from the ball fields; and asked that the intersection at Tahlequah and Hico be looked at as well as E. Main from Country Club to Lincoln; and pointed out that healthy conversation is best to be held in the boardroom instead of on social media. Patterson pointed out new dates for a Board Goals workshop would be coming out. Hunt echoes the appreciation to city crews during the winter episode; congratulated Sgt. Hodge and Capt. Miller on their acknowledgments; pointed out she was hosting kids on an outreach program in her home and how much they enjoyed being in Siloam and how one hoped to revisit. With no further business, a Motion to adjourn was made by Hunt and seconded by Allen. A voice vote was called. Motion passed unanimously. Meeting adjourned. n ATTEST: APPROVED: a,; al yr Renea Ellis, City Clerk, CAMC/ CMC Ju on, yor SEAL} at 1=':. cn`: SEAL * . M w  y I Sil& m Sprmgs Administrator' s Report March 1, 2022 1. Expenditures: 33, 440. 00— Airport— Re- supply fuel 37, 290. 00— Electric— 30 30ft direct bury poles w/ arm for Inventory 46, 962. 40— Electric— Thermal Detection Traffic Signal Camera System( Intersections of Carl and Elm Street) 34, 346. 00— Electric— 2600' of 6" PVC Pipe for Inventory 47, 500. 00— Electric— Right- of-Way Clearing ( Country Acres south to Farley Rd/ Sawmill Rd on Hwy 59) 49, 056. 52— PD— 2022 Ford F150 Police Responder 4WD SuperCrew equipped w/ required emergency equipment upfit 2. Sales Tax Update- January Year& Month to Date o City— Up 22% o County— Down 1. 1% 3. Safety Committee— Last year the HR Division created a safety committee and began inspecting city facilities for potential safety issues. The majority of issues that have been found include: missing exit signs, missing fire extinguisher labels, open and/ or blocked electrical panels, and general trip hazards. Departments/ divisions are provided with a report and re- inspections have resulted in these safety issues being addressed. 4. Broadband Feasibility Study Update— CCG Consulting has completed the residential telephone surveys and is currently compiling the results. Thanks to all the residents who participated in that survey. The online broadband surveys are still being accepted and residents and businesses are encouraged to complete those surveys which can be found at www. siloamsprings. com and clicking on the red Feedback Center button at the top of the page. 5. Civic Club Signage— staff is scheduled to install a new sign frame on Hwy 412 next to the airport this week that will allow the civic clubs to collective install their signage rather than having them scattered throughout the city. LOAM SPRING w7 l y  s 6. Ice Storm— City crews( Streets and Infrastructure) worked 12- hour shifts on Wednesday the 23`d and Thursday the 24th, and all day on Friday the 25th using nine( 9) pieces of equipment treating the streets with brine, spreading salt, and plowing the ice and slush. They spent a total of 472 hours and used 158 tons of material. The total labor and materials cost was $ 28, 191. 7. COVID Update— Since January 24th through February 21S`, the 14- day infection rates per 10, 000 county residents has dropped by 90% for both Benton and Washington counties. Since January 23`d though February 24th, the daily active cases per 1, 000 county residents has dropped by 92% for both counties. This is very good news and shows that the Omicron variant is on a significant decline, however, COVID- 19 is still with us and we all should continue to remain diligent with the wearing of mask when unable to socially distance, and continue to practice proper hygiene. COV1D- 19 Infection Rates for a 14- day period per 10k County Residents County 11/ 8/ 2021 12/ 6/ 2021 1/ 3/ 2022 1/ 10/ 2012 1/ 17/ 2022 1/ 24/ 2022 1/ 31/ 2022 2/ 7/ 2022 2/ 14/ 2022 2/ 21/ 2022 Benton 9 25 56 142 245 288 214 99 41 28 Washington 6 21 59 181 317 315 206 112 50 33 Source: ACHI. net % Increase/ Decrease 93% 154% 73% 18% - 26% - 54% - 58% - 33% from Prior Week 111% 207% 75% - 1% - 35% - 46% - 55% - 34%  Daily Active Cases per 1, 000 Individuals by County Daily Active Cases per 1. 000 Individuals by County. Daily Active Cases per 1, 000 Individuals by County. 13, 2022 23. 2022 January 28. 2022 January January among Arkansas counties. This map shows the daily active cases pet t 000 individuals among Arkansas counts 000 individuals Arkansas per 1, 000 individuals cases per 1, cwnti6s. This map ii ne map shows the daily active among shows the daily active cases 13U n p -. el1P 46 /:' N NC bQ ON 1_ i NU 1G _. 16 VP 5 mr u 13a ill 3', . 1 I.: llr „, ,.. 12.% NY 1 7 13tZ 797i u» "_ 17 ,, s u: I wc< :. uM i1 S «_ tl v 21A • jilt," no t!, GIs tie zn uC vas MM NI, 4:- Y It . NII a St :. N Na1.. . i 434 ... lir2! gH IN III 01 a3 r; to r rp tic SUS lit 1 1. 000 Individuals Daily Active Cases per 1. 000 Individuals by County Daily Active Cases per 1, 000 Individuals by County. Daily Active Cases per by County, 8, 2022 February 13, 2022 February 24. 2022 February This map shows Ow dadv.,. e..;. rises 1 OW indivicluais among Arkansas counts This map shows the daily active cases pa 1. 000 individuals among Arkansas counties. s nlap shows tie daily acute cases pa 1. 000 individuals among Arkansas counties. pet Ss1 tie yid! Sf 7 Ill a :- s« 3. ll n 1 I N- Jill t a71 3M 3441 ! C SR 71 SN k. 177 5,, 111 Sv d: IA u t I AN to it,... C. 1a N III V