Board of Directors

MINUTES OF THE REGULAR MEETING OF THE BOARD OF DIRECTORS OF THE CITY OF SILOAM SPRINGS, BENTON COUNTY, ARKANSAS, HELD MARCH 5, 2024 The City of Siloam Springs, Arkansas, met in regular session at the City of Siloam Springs Administration Building on March 5, 2024. The meeting was called to order by Mayor Judy Nation. Roll Call: Blair, Smiley, Wiles, Hunt, Rissler and Carroll— present; Allen— absent. City Representatives Present: Allan Gilbert, City Administrator; Renea Ellis, City Clerk; Jay B. Williams, City Attorney; Scott Miller, Police Chief; Kris Paxton, Community Development Director; Kevin Moore, City Engineer; John Vanatta, Deputy Fire Chief; Steve Gorszczyk, Public Works Director; and Ben Rhoads, Senior Planner. Director Wiles led the opening prayer. Mayor Nation led the Pledge of Allegiance. The mayor asked if there were any comments from the audience regarding an item not on the regular agenda. Ben Jones, 307 Meadow Brook Circle, asked what plans the city had for infrastructure and roads was to support all the new housing in the city. Gilbert asked Jones to email him. The mayor asked if there were any comments from the audience regarding an item on the Consent Agenda. No one came forward. Consent Agenda A. Regular Meeting Minutes/ February 20, 2024 B. Resolution 18- 24/ Final Plat Development Permit/ Hillcrest Subdivision, Phase 1 / 200 Block of Airport Road C. Resolution 19- 24 / Special Use Development Permit / Short Term Rental / 523 South Oak Hill Street D. Airport/ Taxiway Pavement Rehabilitation/ ADA Grant Application/$ 89, 000. 00 E. Approve Survey and Sale of New Cremation Burial Spaces at Oak Hill Cemetery F. Budget Amendment/ Police Department/ Capital Budget/ Police Canine/$ 15, 500. 00 G. Resolution 20- 24 / Setting Hearing Date for Easement Vacation / 3700 Block of N. Simon Sager Ave. A motion to approve the consent agenda as presented was made by Smiley and seconded by Carroll. Motion passed unanimously. Item H: Ordinance 24- 03 / 2nd Reading / Vacation of an Alleyway / 809 E. University Street. Kevin Moore briefed the item. Jim Caldwell, 609 S. Oak Hill, stated there would be no adverse Board of Directors Meeting Minutes Page 12 March 5, 2024 effect for Simmons with the vacation of the alleyway. Rissler asked about setting standards without Simmons' signature. Williams said each case would be different. Hunt agreed that precedent wouldn' t be set with passage of this item. A motion was made by Director Rissler and seconded by Director Carroll, to place. Ordinance 24- 03 on its second reading, suspending the rules and reading title only. Motion passed 5- 1, with Wiles voting no. An ordinance entitled: AN ORDINANCE VACATING AND ABANDONING AN ALLEYWAY AT 809 EAST UNIVERSITY STREET; was read on its second reading. Item I: Ordinance 24- 04/ Ist Reading/ Amending Section 102- 21 of the City Municipal Code/ Rezoning from I- 1 to R- 3 / 809 E. University Street. Kevin Moore briefed the item. A motion was made by Carroll and seconded by Smiley to place Ordinance 24- 04 on its first reading, suspending the rules and reading by title only. Motion passed unanimously. An ordinance entitled: AN ORDINANCE AMENDING SECTION 102- 21 OF THE SILOAM SPRINGS MUNICIPAL CODE ( CITY ZONING MAP); REZONING( FROM I- 1 TO R-3) PROPERTY LOCATED AT 809 EAST UNIVERSITY STREET; was read on its first reading. ITEM J: Ordinance 24- 05 / lst Reading/ Master Street Plan Amendment/ Right-of-Way Determination. Kevin Moore briefed the item. A motion was made by Smiley and seconded by Carroll, to place Ordinance 24- 05 on its first reading, suspending the rules and reading title only. Motion passed unanimously. An ordinance entitled: AN ORDINANCE AMENDING THE CITY OF SILOAM SPRINGS MASTER STREET PLAN; was on its first reading. Item K: Ordinance 24- 06/ 1" and Only Reading/ Waiving Competitive Bidding/ Public Works Department/ Street Division/ Trimble Works Plus/ Three- Year Subscription/ SITECH 96, 699. 96. Dennis Kindy, Street Superintendent, briefed the item. A motion was made by Smiley and seconded by Rissler, to place Ordinance 24- 06 on its first and only reading, suspending the rules and reading title only. Motion passed unanimously. An ordinance entitled: AN ORDINANCE AUTHORIZING THE CITY ADMINISTRATOR TO PURCHASE A T R I M B L E G P S SYSTEM WITHOUT COMPETITIVE BIDDING; was on its first ad only reading. Board of Directors Meeting Minutes Page f 3 March 5, 2024 A motion to adopt Ordinance 24- 06 was made by Smiley and seconded by Carroll. Motion passed unanimously. Item L: Year- End Financials. Gilbert pointed out that a copy of the year- end financials had been provided and asked that any questions be directed to Christina Petriches. Item M: Administrator' s Report. Gilbert reviewed the report attached hereto. Directors Reports. Hunt reminded that the polls close in 30 minutes and to get out and vote. Wiles stated take advantage of the opportunity to vote and there are thirty minutes left for voting. Blair states there is a plan for street and drainage repairs. Reminder that there are pre- agenda meetings at 3: 00 p.m. on the Tuesday preceding board of directors meetings. Rissler was thankful for the annexation meeting and the City Administrator' s transparency stating he goes above and beyond. She was thankful for the kind words and cards and stated her grandmother' s funeral will be tomorrow. Nation extended prayers to Rissler. Carroll thanked everyone for voting. He states we are rapidly approaching the eclipse. Dogwood Festival is coming along with summer as the frogs are croaking. He knows everyone has opinions on the annexation, but Siloam Springs is growing, and we need to be proactive on how it is done and would like public input on the annexation and how to prepare for the interstate. Gilbert states that the library hours will be extended beginning April 1, 2024. Smiley appreciates the extended library hours. She congratulated those having the courage to run for office. She stated that everyone should take advantage of the city' s beautiful walking The animal shelter always needs donations. trails. She also stated with spring break around the corner we should be mindful and watchful for the children. With no further business, a motion to adjourn was made by Smiley and seconded by Carroll. Nation called for a vote. Motion passed unanimously. Meeting adjourned. ATTEST: APPROVED: 111 Renea Ellis, City Clerk, CAt vIC JuE ' atio , ayor EIT70"/// 0 Ct. j7L * f' A, m S, AR  r4lip Slloam Springs March 5, 2024 Administrator' s Report Expenditures: In excess of$ 30,000 Parks& Recreation 50, 800/ Family Aquatic Center Main Pool Painting/ Per Resolution 07- 24 127,200/ Irby Utilities PO 15964/ 30,000 feet 4/ 0 URD Primary Wire/ Electric Dept 127, 200/ Irby Utilities PO 15963 / 30,000 feet 4/ 0 URD Primary Wire/ Electric Dept 127, 200/ Irby Utilities PO 15965/ 30,000 feet 4/ 0 URD Primary Wire/ Electric Dept 42, 400/ Irby Utilities PO 15966/ 10, 000 feet 4/ 0 URD Primary Wire/ Electric Dept 87,060/ Irby Utilities PO 15967/ 20,000 feet 4/0 URD Primary Wire/ Electric Dept 130,590/ Irby Utilities PO 15996/ 30,000 feet 1/ 0 URD Primary Wire/ Electric Dept 130, 590/ Irby Utilities PO 15995 / 30, 000 feet 1/ 0 URD Primary Wire/ Electric Dept 1. The Parachute Plasma Center needs to alter their approved plan by changing the shape of the paved area for storing their mobile blood draw center. The proposed change results in a 3% increase in lot coverage and remains below the maximum coverage for commercial zoned property. The proposed change meets the business needs of the plasma center and falls within the threshold to be approved by the City Administrator. 2. Spring Cleanup will take place April 1s through April 5t. Residents may place their items at the curb by 7 a.m. on their scheduled trash day during this week. See the City website for details on acceptable items. T