Board of Directors

MINUTES OF THE REGULAR MEETING OF THE BOARD OF DIRECTORS OF THE CITY OF SILOAM SPRINGS, BENTON COUNTY, ARKANSAS, HELD SEPTEMBER 3, 2024 The City of Siloam Springs, Arkansas, met in regular session at the City of Siloam Springs Administration Building on September 3, 2024. The meeting was called to order by Mayor Judy Nation. Roll Call: Hunt, Blair, Wiles, Rissler, Allen, Carroll and Long— present. City Representatives Present: Allan Gilbert, City Administrator; Jene' Fain, City Clerk; Jay Williams, City Attorney; Scott Miller, Police Chief; Kris Paxton, Community Development Director; Ben Rhoads, Senior City Planner; Kevin Moore, City Engineer; Dustin Kindell, Fire Chief; and Phil Stokes, Electric Manager; James Harris; Airport Manager; Christina Petriches, Finance Director; Danny Farine, Water Department. Director Long led the opening prayer. Mayor Nation led the Pledge of Allegiance. Mayor Nation asked if there were any comments from the audience regarding an item not on the City' s agenda. Mary Nolan on behalf of Rotary Club announced the Mark Simmons Award will be presented at the JBU Simmons Great Hall on October 15th at 11: 00 am and tickets are$ 50. She also would like to remind the public that the Siloam Springs Museum will be hosting Walls Talk event on September 21st from 10: 00 am— 2: 00 pm at Park House and will be exploring downtown including the Crown Hotel and American Legion building. Danny Farine with the Siloam Springs Water Department updated on the water leaks within the city. The leaks are due to the extreme heat and dry conditions causing the rocks to break the existing lines. They will continue repairing lines based on the amount of water loss until all leaks are repaired. The mayor asked if there were any comments on an item on the Consent Agenda. There were none. Consent Agenda A. Regular Meeting Minutes/ August 20, 2024 B. Board Goals Meeting Minutes/ July 23, 2024 C. Resolution 36- 24/ Authorize the Rate of Property Tax/ 2024 to be Collected in 2025 D. Contract/ Engineering/ Scurlock Industries/$ 79, 217 A motion to approve the consent agenda as presented was made by Rissler and seconded by Carroll. Motion passed unanimously. E. Contract / Finance / Engineering Design for the Inventory Warehouse / Cromwell / 165, 000. Christina Petriches briefed the item. Board of Directors Meeting Minutes Page 2 September 3, 2024 A motion was made by Rissler and seconded by Carroll to approve. Motion passed unanimously. F. Contract/ Airport/ Ground Lease/ DRC Legacy LLC. James Harris briefed the item. A motion was made by Long and seconded by Rissler to approve. Motion passed unanimously. d Item G: Ordinance 24- 27/ 2" Reading/ Amending Section 102- 21 of the City Municipal Code/ Rezoning from R-3 to P- D/ 23006 Lawlis Road. Kris Paxton briefed the item. A motion was made by Rissler and seconded by Long, to place Ordinance 24-27 on its third reading, suspending the rules and reading title only. Motion passed unanimously. An ordinance entitled: AN ORDINANCE AMENDING SECTION 102- 21 OF THE SILOAM SPRINGS MUNICIPAL CODE (CITY ZONING MAP); REZONING( FROM R-3 TO P- D) PROPERTY LOCATED AT 23006 LAWLIS ROAD; was read on its third reading. A motion to adopt Ordinance 24- 27 was made by Rissler and seconded by Long. Motion passed unanimously. d Item H: Ordinance 24- 29/ 2" Reading/ Amending Section 86- 6 of the City Municipal Code/ Notice Requirements Street and Alley Closures. Phil Stokes briefed the item. A motion was made by Allen and seconded by Rissler, to place Ordinance 24- 29 on its second and third reading, suspending the rules and reading title only. Motion passed unanimously. An ordinance entitled: AN ORDINANCE AMENDING SECTION 86- 6, CUTTING, ALTERATION AND REPAIR OF STREETS AND ALLEYS, OF THE MUNICIPAL CODE WITH RESPECT TO NOTICE REQUIREMENTS; was read on its second and third reading. A motion to adopt Ordinance 24- 29 was made by Allen and seconded by Rissler. Motion passed unanimously. Item I: Resolution 32- 24/ Planning Commission Subcommittee/ Planned Development Review. Kris Paxton briefed the item. Lengthy conversation was had between board members, staff and Planning Commission regarding the benefit/ downfalls of creating the subcommittee. Planning Commission Members, Katie Renard, 702 E. Delaware and Kevin Williams, 2604 Courtney Circle spoke in favor of the committee. Arthur Hulbert, 20705 Hwy 16 and President of the Chamber of Commerce stated the board has states he has great respect for the mayor, the board of directors, administrator and staff. He feels it will add more time for developers. He stated it is. Board of Directors Meeting Minutes Page ( 3 September 3, 2024 a simple yes or no vote. Ken Wyatt, 1109 E. Jewell states he feels like Wiles had valid point He feels that if P- D is such an issue it should be stopped until a solution of found. Ron Homeyer, Civil Engineering, 701 Mt. Olive, is concerned about the timeline details for developers and proof of hardship requirements. A motion to approve Resolution 32- 24 was made by Hunt and seconded by Carroll. Motion passed 4- 2 with Rissler abstaining. Item J: Resolution 39- 24/ Final Plat Development Permit/ Heritage Ranch Addition, Phase 4/ 2270 Dawn Hill Road. Kris Paxton briefed the item. A motion to approve Resolution 39- 24 was made by Long and seconded by Rissler. Motion passed unanimously. Item K: Resolution 40- 24/ Significant Development Permit/ 3500 Block of East Kenwood Street( Kenwood Townhomes). Kris Paxton briefed the item. A motion to approve Resolution 40- 24 was made by Allen and seconded by Long. Motion passed unanimously. Item L: Resolution 41- 24/ Final Plat Development Permit/ Siloam Station Retail Addition, Phase 1 / 3861 Highway 412 East. Kris Paxton briefed the item. A motion to approve Resolution 41- 24 was made by Allen and seconded by Rissler. Motion passed unanimously. Item M: July Financials Item N: Administrator' s Report. There were no expenditures to report. The new balers have arrived at the Sanitation Department and both balers should be operational by the end of the week. A date for the first budget meeting was discussed. Several board members could not attend the September 12th date. September 10th was discussed as a potential date if the library has a room available. Directors Reports - Mayor— Congratulations to Steve Gorszczyk on his upcoming retirement and thanks him for his dedicated service to the City. Miss Arkansas Teen sent a post card thanking the city for participating in the Proclamation and she looks forward to making the city proud. Prayers for Isaac McKinney who lost his son. Allen— Thank you and congratulations to Steve Gorszczyk. He states Dawn Hill Road needs the street widened especially with more building that has been approved in that area. He does not want the city budget meeting crammed into one meeting and wants all board members to attend the meetings. He read a letter from Michael Williamson stating that his criminal charges related to the Siloam Springs Youth Baseball have been dropped. He states he appreciated the good discussion tonight. Long— No comment. Board of Directors Meeting Minutes Page 14 September 3, 2024 Carroll — He states fall is in the air and he is okay with that. He joked that he expects BBQ for dinner at the budget meeting next week. Rissler — She would like to thank everyone for their prayers, cards, plants and flowers for her mother- in- law' s funeral. Blair— She questions if a goals meeting has been rescheduled yet. Gilbert advised her he would like to continue with the budget meetings and to get the goals meeting rescheduled. She would like all meetings to be on Tuesdays. Wiles — He as a board member likes to talk about the good things the staff does but also must sometimes point out the bad. The water issue through the city right now affected him and his yard. He states the water department got right out and worked tirelessly until they resolved the leak. He states the workers were great keeping him and his neighbors informed. He believes it is important to commend the workers in ALL departments when they are doing good things. Hunt— She thanks the electric department for outsmarting the raccoon that caused the most recent power outage on the north end of town. She states the water department is also amazing. She feels the city has great staff. She sends her condolences to the McKinney family for their loss. With no further business, a motion to adjourn was made by Hunt and seconded by Allen. 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