Board of Directors

REVISED AGENDA SILOAM SPRINGS BOARD OF DIRECTORS SEPTEMBER 17, 2024 BOARD MEETING / 6:30 PM WORKSHOP – BUDGET 4:00 P.M. Board of Directors Meeting: Opening of Meeting Call to Order Roll Call Prayer Pledge of Allegiance I. Public Input The public may address the Board of Directors regarding any item on the consent agenda or any city business NOT listed on the Board’s regular agenda. II. Presentations Joanna Krause / Canopy NWA / “First Friends” Certificate / Andrea and Gabe Travis Chaney / Parks & Recreation / Parks Priorities Survey – Results Consent Agenda A. Regular Meeting Minutes / September 3, 2024 B. Surplus / Electric Department / Meters C. Decommission Trade-In / Police Department / Motors / Unit 1131 D. Decommission Trade-In / Police Department / Motors / Unit 1132 E. Resolution 42-24 / Setting Hearing Date for Right-of-Way Vacation / 830 South Lincoln Street F. Resolution 43-24 / Parks and Recreation / Great Strides Grant Application Staff Reports G. Administrators Report III. Directors Reports IV. Adjournment  STAFF REPORT TO: Allan Gilbert, City Administrator FROM: Travis Chaney, Parks and Recreation Manager Cc: Jason Davis, Public Services Director DATE: August 30th, 2024 RE: Parks Priorities Survey – Results & Recommendations Recommendation: Prioritize Parks Capital Improvements identified in Parks Priorities Survey, beginning with a Parks Master Plan, Bob Henry Park Renovation, and new Splashpad. Background: the Siloam Springs Parks & Recreation Division, in coordination with the Parks Advisory Board, released a brief, five-question survey to City residents asking them to rank the importance of various Parks-related projects. The goal of the survey was to help Staff and City Board members prioritize Parks Capital Improvements. Methodology: Parks staff posted physical signs in every park advertising the survey. Each sign included a QR code for residents to scan while they were in the park. Staff also advertised the survey on the City website in both English and Spanish, and posted reminders about the survey once per week while the survey was live. The survey ran for approximately 30 days. Summary of Results: Staff received 1,128 responses to the survey. Top 3 most-visited parks: 1. Bob Henry Park 2. City Lake Park 3. Downtown Historic Parks – Twin Springs & City Park Top 3 reasons for visiting Siloam Springs parks: 1. Walking or jogging 2. Taking a child to a playground 3. Going on a stroll through the downtown parks Top 3 highest-priority capital projects: 1. Perform a large-scale renovation of Bob Henry Park – Build a Splashpad 2. Construct a Community Rec Center 3. Restore & improve the historic parks downtown Recommendation: Prioritize Parks Capital Improvements identified in Parks Priorities Survey, beginning with a Parks Master Plan, Bob Henry Park Renovation, and new Splashpad 1. Bob Henry Park – Splashpad: Bob Henry Park renovation and the construction of a new, larger splash pad were clearly the two highest priorities of residents who responded to the survey. Staff and the Parks Advisory Board recommend beginning the renovation of Bob Henry Park as soon as practical. This project could be phased over 2-3 years, but would likely include the following elements: • A new splashpad • New ADA accessible, inclusive playground • New restrooms • Improved parking, sidewalks, and bike path • Skatepark renovations • Fencing around basketball courts • Repair Dogwood Springs Trail and finish connection to JBU • New pavilions • New landscaping • New park site fixtures, including picnic tables, benches, trash cans, and signage 2. Parks Master Plan: The survey confirmed the importance of a variety of Parks improvements. The Parks & Rec Division is currently operating without a Master Plan. The Parks Advisory Board recommends funding a Parks Master Plan in 2025 to guide the community over the next 5-10 years. 3. Continue funding improvements along Sager Creek downtown: Sager Creek and the historic parks downtown were in the top three reasons for visiting parks, top three most-visited parks, and top 3 highest priorities for parks investments. Parks Staff and the Parks Advisory Board recommend that the Board of Directors continues to implement the recommendations of the Sager Creek Advisory Committee in the coming years. FNI has completed 60% Designs for repairs to the bluff overhang and dam sluice gates. They expect to complete all construction documents by end of 2024. OPCC is currently $675,000. Staff recommends funding construction of these projects in 2025 by utilizing revenue from the sale of Lake Frances property in Oklahoma. Additionally, staff recommends funding design and construction of restoration of historic Twin Springs to be performed in tandem with the bluff overhang stabilization. Twin Springs is immediately adjacent to this project area, and combining these projects saves money on mobilization, materials, and permitting costs. The City has funded multiple studies since 2009 (attached) that recommend restoring Twin Springs, and requests for restoration of Twin Springs were frequently seen in the Parks Priorities Survey. Funding of Twin Springs Parks upgrades was one of the projects originally earmarked for funding through the 3/8 cent sales tax passed in 2016. Cost of improvements at that time was estimated to be $220,000. Attachments: • Parks Priorities Survey Results • Potential Bob Henry Park Renovations • Twin Springs Restoration Studies & Recommendations 2009-2021  PARKS PRIORITIES SURVEY Which parks do you visit the most? Bob Henry Park City Lake Park Downtown Historic Parks Dogwood Springs Trail Eliana Chacon Family Aquatic Center Memorial Park Baseball/Softball Complex Kayak Park WOKA Trail Sager Creek Soccer Complex 0 100 200 300 400 500 600 700 800 900 What are the primary reasons you visit parks in Siloam Springs? Walking or jogging Taking a child to a plaground Going on a stroll through downtown parks Organized sports events informal or "pick-up" acitivities Kayaking or Canoeing picnicking or grilling Fishing Mountain biking 0 100 200 300 400 500 600 700 800  Which Parks investments do you believe should be the highest priorities for the City? Renovate Bob Henry Park New Splashpad Rec Center Restore historic parks & Sager Creek Upgrades to City Lake Park Renovate FAC Improve ADA accessibility Pedestrian/Cycling Connections More Parks on South side of town Renovate Athletic Complexes 0 50 100 150 200 250 300 350 400 450 500 If the City built a Rec Center, which amenities would make you and your family want to attend? Activity Pool Walking Track Multi-use courts Fitness Equipment & Classes Rentable party rooms Outdoor Playground Space Climbing/Bouldering Wall Community Event Space Outdoor walking Path sauna Activities for Senior Citizens Indoor 'Turf' Field Competition Pool More athletic fields 0 100 200 300 400 500 600 W. BENTON ST – BOB HENRY PARK IMPROVEMENTS Widen road 6ft to the North New Restrooms Pavilions 8ft sidewalk Pedestrians share bike path in front of Toddler Play pickleball courts Great Lawn Ages 5-12 Play Area 10ft Bike Path  W. BENTON ST – BOB HENRY PARK IMPROVEMENTS 10.5ft Drive lanes Road widened 6ft to North 7ft parking lane 3ft Buffer w/ bumpers 10ft, 2-way bike path New Restrooms 8ft sidewalk, south of overhead utility Skatepark Phase II New fence around poles Pavilion basketball courts W. BENTON ST – BOB HENRY PARK IMPROVEMENTS Widen road 6ft Bike sharrows to the North west of bridge No changes to bridge Replace crumbling sidewalk. Widen if budget and topography allow Formalize on-street parking. Add 2-way, 10ft bike path. Pour new 8ft sidewalk to the South of overhead utility poles  siloam .- - - spil'il ___Jg_ gs It's a natuml. STAFF REPORT TO: Mayor and Board of Directors FROM: Phillip Patterson, City Administrator DATE: November 10, 2015 RE: Ordinance 15-28 I 1st Reading I Extension of Existing Levy of 0.375 percent (3/8th cent) Sales and Use Tax Ordinance 15-29 I 1st Reading I Calling for Special Election on the Question of Levying a Percent Sales and Use Tax. Recommendation: Approval of Ordinance 15-28 extending the existing 0.375 percent (3/8th cent) sales and use tax for a period of I0 years with 50% of the net collections being restricted for utility capital improvements and the remaining 50% being restricted for quality of life capital improvements, subject to an election held on the question oflevying the tax. Approval of Ordinance 15-29 calling for a special election on the question of extending the existing 0.3 75 percent (3/8th cent). Background: The Board has previously discussed the extension of the 3/8 111 cent sales and use tax at work sessions held on August 4ll•, August 18th and November 3rd. As directed by the Board on November 3rd, staff has drafted the attached two (2) ordinances, which extends the existing 3/8th cent sales and use tax for a period of 10 years, subject to an election, and calls for a special election on the question of extending the tax. In addition, the ordinance extending the tax stipulates that 50% of the net revenue from the tax is to be restricted for utility capital improvements and the remaining 50% is restricted to quality of life capital improvements. The proposal to split the tax revenue 50/50 between utility capital and quality of life improvements will not only create a dedicated source of funding for quality of life improvements, but will also mitigate the impact of funding quality of life improvements to the overall operations of the City. In addition, using capital improvement funds for quality of life improvements will allow more flexibility in the time of the expenditw-es for these types of improvements. Fiscal Impact: The 3/8th cent sales and use tax is projected to generate approximately $13, 700,000 between 2016 and 2026 (Attachment A) . Should the voters approved the tax extension, an estimated $6,850,000 would be available over the 10 year period for both utility capital improvements and quality of life improvements. In working with the utility department directors, staff projects that there is a need for approximately $1 OM in identified capital improvements over the next 7-8 years. However, some of these improvements can be funded by depreciation and general capital funds. As previously discussed, staff has also identified over $9M in quality of life improvements (Attachment A). These projects could be funded with general capital funds, but without a dedicated source of revenue they will all ways be competing with other capital projects. Attachments: Attachment A Ordinance 15-28 Ordinance 15-29 - - - P.O. Box 80 •Siloam Springs, AR 72761 • www.siloamsprings.com - - - - -  ATTACHMENT A Projected Revenue from 10-YearExtension of 3/8¢ Sales Tax Projected Year Revenue 2016* $620,312 2017 $1,265,436 2018 $1,290,745 2019 $1,316,560 2020 $ 1,342,891 2021 $ 1,369,749 2022 $ 1,397,144 2023 $1 ,425,087 2024 $1,453,589 2025 $ 1,482,660 2026* $756,157 TOTAL $13,720,331 *Only 6 months are included 10 Year Average Annual Yield= $1 ,372,033 Potentia lty of L'I fle Cap1ta . 1 Q ua1' t . I Improvements Project Estimated Cost Downtown Parking Lots (2) $362,000 Medical Springs Park Improvements $1 ,600,000 Museum Remodel $1 ,300,000 Downtown Off-Street Trail $230,000 Downtown lighting and sidewalk improvements $500,000 Twin Springs Park upgrades $220,000 Lovers Lane Improvements $100,000 Sidewalk Connections (Hwy 16, Quarter Road, $1 ,350,000 Tahlequah Street, etc.) Trail Connections (Lincoln to Progress; Hico $3,900,000 Street to City Lake Park) TOTAL $9,562,000  Sager Creek Advisory Committee Staff solicited applications from the public to be on the committee in the Fall of 2021. The Board of Directors approved the following committee members on 10/5/2021 Members: • Travis Chaney – Restoration Specialist with Illinois River Watershed Partnership • Luke Davis – Resident and property owner • Ron Jefferies – Resident and property owner • Bob Hoffman – Property owner • Patti Eiland – Resident • Brad Burns – Resident and City Director • Jonathan Vasquez – Resident City Staff Resources: • Don Clark – Community Development Director • Justin Bland – City Engineer The committee met four times  The committee reviewed multiple different past studies including: • Sager Creek Watershed Assessment • GBMc & Associates, October 2005 • Sager Creek Wall Restoration Action Plan • Appian Centre for Design, July 2009 • Flood Study of Sager Creek Review of • Garver, July 2016 • Sager Creek Study Past Studies • Infrastructure Solutions Group, April 2021 • The committee considered these past studies and propose the following: Overview of Recommended Improvements Upper Spring Rehabilitation • Findings: The upper spring area has been in disrepair and closed off for many years • Recommendation: • Engage consultant to coordinate design to make repairs and restore this area to its previous condition • Consider area as an access point for paddle boards/kayaks • Initial Cost Estimate: ??  MINUTES OF THE REGULAR MEETING OF THE BOARD OF DIRECTORS OF THE CITY OF SILOAM SPRINGS, BENTON COUNTY, ARKANSAS, HELD SEPTEMBER 3, 2024 The City of Siloam Springs, Arkansas, met in regular session at the City of Siloam Springs Administration Building on September 3, 2024. The meeting was called to order by Mayor Judy Nation. Roll Call: Hunt, Blair, Wiles, Rissler, Allen, Carroll and Long – present. City Representatives Present: Allan Gilbert, City Administrator; Jene’ Fain, City Clerk; Jay Williams, City Attorney; Scott Miller, Police Chief; Kris Paxton, Community Development Director; Ben Rhoads, Senior City Planner; Kevin Moore, City Engineer; Dustin Kindell, Fire Chief; and Phil Stokes, Electric Manager; James Harris; Airport Manager; Christina Petriches, Finance Director; Danny Farine, Water Department. Director Long led the opening prayer. Mayor Nation led the Pledge of Allegiance. Mayor Nation asked if there were any comments from the audience regarding an item not on the City’s agenda. Mary Nolan on behalf of Rotary Club announced the Mark Simmons Award will be presented at the JBU Simmons Great Hall on October 15th at 11:00 am and tickets are $50. She also would like to remind the public that the Siloam Springs Museum will be hosting Walls Talk event on September 21st from 10:00 am – 2:00 pm at Park House and will be exploring downtown including the Crown Hotel and American Legion building. Danny Farine with the Siloam Springs Water Department updated on the water leaks within the city. The leaks are due to the extreme heat and dry conditions causing the rocks to break the existing lines. They will continue repairing lines based on the amount of water loss until all leaks are repaired. The mayor asked if there were any comments on an item on the Consent Agenda. There were none. Consent Agenda A. Regular Meeting Minutes / August 20, 2024 B. Board Goals Meeting Minutes / July 23, 2024 C. Resolution 36-24 / Authorize the Rate of Property Tax / 2024 to be Collected in 2025 D. Contract / Engineering / Scurlock Industries / $79,217 A motion to approve the consent agenda as presented was made by Rissler and seconded by Carroll. Motion passed unanimously. E. Contract / Finance / Engineering Design for the Inventory Warehouse / Cromwell / $165,000. Christina Petriches briefed the item. Board of Directors Meeting Minutes Page | 2 September 3, 2024 A motion was made by Rissler and seconded by Carroll to approve. Motion passed unanimously. F. Contract / Airport / Ground Lease / DRC Legacy LLC. James Harris briefed the item. A motion was made by Long and seconded by Rissler to approve. Motion passed unanimously. Item G: Ordinance 24-27 / 2nd Reading / Amending Section 102-21 of the City Municipal Code / Rezoning from R-3 to P-D / 23006 Lawlis Road. Kris Paxton briefed the item. A motion was made by Rissler and seconded by Long, to place Ordinance 24-27 on its third reading, suspending the rules and reading title only. Motion passed unanimously. An ordinance entitled: AN ORDINANCE AMENDING SECTION 102-21 OF THE SILOAM SPRINGS MUNICIPAL CODE (CITY ZONING MAP); REZONING (FROM R-3 TO P-D) PROPERTY LOCATED AT 23006 LAWLIS ROAD; was read on its third reading. A motion to adopt Ordinance 24-27 was made by Rissler and seconded by Long. Motion passed unanimously. Item H: Ordinance 24-29 / 2nd Reading / Amending Section 86-6 of the City Municipal Code / Notice Requirements Street and Alley Closures. Phil Stokes briefed the item. A motion was made by Allen and seconded by Rissler, to place Ordinance 24-29 on its second and third reading, suspending the rules and reading title only. Motion passed unanimously. An ordinance entitled: AN ORDINANCE AMENDING SECTION 86-6, CUTTING, ALTERATION AND REPAIR OF STREETS AND ALLEYS, OF THE MUNICIPAL CODE WITH RESPECT TO NOTICE REQUIREMENTS; was read on its second and third reading. A motion to adopt Ordinance 24-29 was made by Allen and seconded by Rissler. Motion passed unanimously. Item I: Resolution 32-24 / Planning Commission Subcommittee / Planned Development Review. Kris Paxton briefed the item. Lengthy conversation was had between board members, staff and Planning Commission regarding the benefit/downfalls of creating the subcommittee. Planning Commission Members, Katie Renard, 702 E. Delaware and Kevin Williams, 2604 Courtney Circle spoke in favor of the committee. Arthur Hulbert, 20705 Hwy 16 and President of the Chamber of Commerce stated the board has states he has great respect for the mayor, the board of directors, administrator and staff. He feels it will add more time for developers. He stated it is. Board of Directors Meeting Minutes Page | 3 September 3, 2024 a simple yes or no vote. Ken Wyatt, 1109 E. Jewell states he feels like Wiles had valid point He feels that if P-D is such an issue it should be stopped until a solution of found. Ron Homeyer, Civil Engineering, 701 Mt. Olive, is concerned about the timeline details for developers and proof of hardship requirements. A motion to approve Resolution 32-24 was made by Hunt and seconded by Carroll. Motion passed 4-2 with Rissler abstaining. Item J: Resolution 39-24 / Final Plat Development Permit / Heritage Ranch Addition, Phase 4 / 2270 Dawn Hill Road. Kris Paxton briefed the item. A motion to approve Resolution 39-24 was made by Long and seconded by Rissler. Motion passed unanimously. Item K: Resolution 40-24 / Significant Development Permit / 3500 Block of East Kenwood Street (Kenwood Townhomes). Kris Paxton briefed the item. A motion to approve Resolution 40-24 was made by Allen and seconded by Long. Motion passed unanimously. Item L: Resolution 41-24 / Final Plat Development Permit / Siloam Station Retail Addition, Phase 1 / 3861 Highway 412 East. Kris Paxton briefed the item. A motion to approve Resolution 41-24 was made by Allen and seconded by Rissler. Motion passed unanimously. Item M: July Financials Item N: Administrator’s Report. There were no expenditures to report. The new balers have arrived at the Sanitation Department and both balers should be operational by the end of the week. A date for the first budget meeting was discussed. Several board members could not attend the September 12th date. September 10th was discussed as a potential date if the library has a room available. Directors Reports - Mayor – Congratulations to Steve Gorszczyk on his upcoming retirement and thanks him for his dedicated service to the City. Miss Arkansas Teen sent a post card thanking the city for participating in the Proclamation and she looks forward to making the city proud. Prayers for Isaac McKinney who lost his son. Allen – Thank you and congratulations to Steve Gorszczyk. He states Dawn Hill Road needs the street widened especially with more building that has been approved in that area. He does not want the city budget meeting crammed into one meeting and wants all board members to attend the meetings. He read a letter from Michael Williamson stating that his criminal charges related to the Siloam Springs Youth Baseball have been dropped. He states he appreciated the good discussion tonight. Long – No comment. Board of Directors Meeting Minutes Page | 4 September 3, 2024 Carroll – He states fall is in the air and he is okay with that. He joked that he expects BBQ for dinner at the budget meeting next week. Rissler – She would like to thank everyone for their prayers, cards, plants and flowers for her mother-in-law’s funeral. Blair – She questions if a goals meeting has been rescheduled yet. Gilbert advised her he would like to continue with the budget meetings and to get the goals meeting rescheduled. She would like all meetings to be on Tuesdays. Wiles – He as a board member likes to talk about the good things the staff does but also must sometimes point out the bad. The water issue through the city right now affected him and his yard. He states the water department got right out and worked tirelessly until they resolved the leak. He states the workers were great keeping him and his neighbors informed. He believes it is important to commend the workers in ALL departments when they are doing good things. Hunt – She thanks the electric department for outsmarting the raccoon that caused the most recent power outage on the north end of town. She states the water department is also amazing. She feels the city has great staff. She sends her condolences to the McKinney family for their loss. With no further business, a motion to adjourn was made by Hunt and seconded by Allen. Meeting adjourned. ATTEST: APPROVED: Jene’ Fain, City Clerk Judy Nation, Mayor  STAFF REPORT TO: Allan Gilbert, City Administrator FROM: Phil Stokes DATE: September 4, 2024 RE: Surplus / Electric Department / Meters Recommendation: Approve to declare surplus of electric “ERT” meters to be donated to the City of Paris, Arkansas. Background: The Electric Department is nearing completion of the AMI metering project. This project entailed changing over 8,000 older “ERT” style electric meters with new AMI meters that allow staff to remotely read and even disconnect electric meters that are installed at customers’ homes and businesses. In the process the Electric Department has accumulated roughly 3000 usable meters from the change out. We would like to request that these meters be declared surplus, as they will not work with our AMI system. There is no marketable value for the meters, they are made of mostly plastic so there is no scrap metal value and if staff were to dispose of the meters, each one would need to be made non-operable. The City of Paris, Arkansas is a member of the Arkansas Municipal Power Association. They are in need of replacement meters for their small system but would not have funding to purchase all new meters. Our surplus meters would work well for them for several years. The Electric Department would like to recommend donating these meters to the City of Paris. Fiscal Impact: Declaring the meters as surplus and donating them to the City of Paris would provide small cost savings as there would not be any staff effort in disposing of the meters or any need to transport the meters for disposal. Attachments: None  OF math springs k's n natural Memorandum TO: Allan Gilbert, City Administrator FROM: Scott Miller, Chief of Police Thru: Christina Petriches, Finance Director DATE: September 5, 2024 RE: Police Department Vehicle Trade- In Background: Police Department vehicle, Unit 1131 ( 2021 Harley Davidson Electra Gilde, VIN 1HD1FMP11MB620583) is no longer covered under factory warranty. If any mechanical issues were to arise to the motorcycle, repairs would be completely out of pocket at the city' s expense. Analysis: As the motorcycle continues to be ridden, and the mileage increases, it will significantly decrease the value of the motorcycle at trade- in. Pig Trail Harley- Davidson in Rogers, Arkansas has offered a fair market trade- in value of$ 11, 500. 00 for Unit 1131. The trade of this vehicle will be offsetting the budgeted purchase for the 2024 vehicles. FY 2024 PD Budgeted $ 343, 000. 00 for vehicle purchases. Recommendation: Pursuant to Article 6 Section 2- 282 of the city code pertaining to Surplus Sales, staff recommends Unit 1131 be traded into Pig Trail Harley- Davidson without competitive bidding. The trade- in value of the vehicle exceeds the amount that would be received at auction. A further recommendation is the resulting monies be applied towards the price of the 2024 budgeted vehicles to be purchased from Pig Trail Harley- Davidson for police operations. Approved: J A Date: Allan Gilbert, City Administrator 9IcPL P. O. Box 80• Siloam Springs, AR 72761 • www. siloamsprings. com  XL DECOMMISSION( SURPLUS) PROPERTY NOMINATION FORM Division: City Fleet Unit Number: 1131 Age: Three AML# Year: 2021 Make: Harley Davidson Model: Electa Glide Last 5 of VIN: 20583 Tag#: 589 EU Estimated remaining useful life( years): Two Purchase Price: $ 24, 000. 00 Estimated Current Value: $ 11, 500. 00 Reason for nominating unit for decommissioning Fleet Unit from Division? Inter City Transfer: to: Division Name: Surplus Sale: Salvage: Destruction: Trade- In: X Decommission Date: Explain the reason for decommissioning: Current motorcycles are out of factory warrant in addition to increase mileage and maintenance cost. Division Director Signature: Date: p q , E-p( 2°2,H Mayor Signature: Date: City Clerk Signature: Date: If an Inter-City Transfer: Accepting Superintendent' s Signature: Date: Accepting Director' s Signature: Date: Date Transferred: Deliver all Decommissioned( Surplus) Property Nomination Forms to Fleet Safety Coordinator Fleet Safety Program City of Siloam Springs, Arkansas  1.".A-- Dz co g I ir ,. 0, - . • li f! t, _— t 41 lit" i,- v t. 0,..... NI,,,,' k:•.• ''00',,,, ,.. V i_....,. i. /. i 4..:, ‘, k, 4 '''''. 1;' 6 A r , 1: I Ark c: r17-1,.- Forio., 141:- 1:: 1 i ,. ,... 4,„„.„.• t j,,.. , 3, I 14),, 1 . it 1 , . , J a III ' r ,  101 1 1 1 1, Siloam Springs 4 It's a nal aul Memorandum TO: Allan Gilbert, City Administrator FROM: Scott Miller, Chief of Police Thru: Christina Petriches, Finance Director DATE: September 5, 2024 RE: Police Department Vehicle Trade- In Background: Police Department vehicle, Unit 1132 ( 2021 Harley Davidson Electra Gilde, VIN 1HD1FMP1XMB620632) is no longer covered under factory warranty. If any mechanical issues were to arise to the motorcycle, repairs would be completely out of pocket at the city' s expense. Analysis: As the motorcycle continues to be ridden, and the mileage increases, it will significantly decrease the value of the motorcycle at trade- in. Pig Trail Harley- Davidson in Rogers, Arkansas has offered a fair market trade- in value of$ 11, 500. 00 for Unit 1132. The trade of this vehicle will be offsetting the budgeted purchase for the 2024 vehicles. FY 2024 PD Budgeted $ 343, 000. 00 for vehicle purchases. Recommendation: Pursuant to Article 6 Section 2- 282 of the city code pertaining to Surplus Sales, staff recommends Unit 1132 be traded into Pig Trail Harley- Davidson without competitive bidding. The trade- in value of the vehicle exceeds the amount that would be received at auction. A further recommendation is the resulting monies be applied towards the price of the 2024 budgeted vehicles to be purchased from Pig Trail Harley- Davidson for police operations. Approved: 0 t Date: R I Lv i t Allan Gilbert, City Administrator P. O. Box 80• Siloam Springs, AR 72761 • www. siloamsprings. com  XL DECOMMISSION( SURPLUS) PROPERTY NOMINATION FORM Division: City Fleet Unit Number: 1132 Age: Three AML# Year: 2021 Make: Harley Davidson Model: Electa Glide Last 5 of VIN: 20632 Tag#: 590 EU Estimated remaining useful life( years): Two Purchase Price: $ 24, 000. 00 Estimated Current Value: $ 11, 500. 00 Reason for nominating unit for decommissioning Fleet Unit from Division? Inter City Transfer: to: Division Name: Surplus Sale: Salvage: Destruction: Trade- In: X Decommission Date: Explain the reason for decommissioning: Current motorcycles are out of factory warrant in addition to increase mileage and maintenance cost. Division Director Signature: Q— Date: a i c rr r,,, v.k Mayor Signature: Date: City Clerk Signature: Date: If an Inter-City Transfer: Accepting Superintendent' s Signature: Date: Accepting Director' s Signature: Date: Date Transferred: Deliver all Decommissioned( Surplus) Property Nomination Forms to Fleet Safety Coordinator Fleet Safety Program City of Siloam Springs, Arkansas  UNIT 1132 11--- t c- j 1Ir i r.. I. rt 7- a. 1- 1 w 4' ilk 414.."4"-- 4,- ,, ' 01LICE w it., ;.,...:-. , fropirs., Ai' -_ .,.  STAFF REPORT TO: Allan Gilbert, City Administrator FROM: Maegan Thomas, Planner 1 Cc: Kris Paxton, Community Development Director Ben Rhoads, AICP, Senior Planner DATE: September 3, 2024 RE: Resolution 42-24 / Setting Hearing Date for Right-of-Way Vacation / 830 South Lincoln Street Recommendation: Approval of Resolution No. 42-24 Background: On September 3, 2024, a petition was filed by Veterans of Foreign Wars Post No. 1674, to close an unused east/west 10 ft. alleyway located at 830 S. Lincoln St. The right-of-way is requested to be permanently closed. Following Arkansas State Statutes, the City is required to set a hearing date for the review of this petition. City staff is recommending Tuesday, October 15th, 2024. This date will allow the City Clerk time to make notice, for two consecutive weeks of the hearing following the rules set for such proceedings. Planning Commission advice is not required for right-of-way or easement closures; however, the Commission will be informed of the petition. Fiscal Impact: Staff is not aware of any fiscal impacts resulting from this petition. Attachments: Resolution No. 42-24  RESOLUTION NO. 42-24 A RESOLUTION SETTING A PUBLIC HEARING TO CONSIDER VACATING RIGHT-OF-WAY LOCATED AT 830 SOUTH LINCOLN STREET Whereas, a petition has been filed with the City of Siloam Springs by Veterans of Foreign Wars Post No. 1674, to vacate and abandon right-of-way heretofore designated, but not used; and being more particularly described in Exhibit A (appended hereto); and Whereas, Arkansas Code Annotated §14-301-302(c) requires that after receiving a petition for right-of-way closure, the Board of Directors set a date for hearing said petition and consideration thereof; Now Therefore: Be It Resolved, by the Board of Directors of the City of Siloam Springs, as follows: 1. That the City Board of Directors shall hear said petition at its regular meeting to be held at 400 N. Broadway Street, Siloam Springs, Arkansas, at 6:30 p.m. on the 15th day of October 2024. 2. That the City Clerk is hereby directed to publish notice of the filing of said petition and of said hearing for the time and in the matter prescribed by law. Done and Resolved this ________ day of _______________________, 2024. ATTEST: APPROVED: ______________________________ _____________________________ Jene Fain, City Clerk Judy Nation, Mayor (SEAL) Exhibit 'A' to Resolution 42-24 Page 1 of 1 ALLEY VACATE EXHIBIT: SILOAM HEIGHTS SUBDIVISION, PLAT RECORD A-36 ALLEY TO BE CLOSED VACATE DESCRIPTION: ALL OF THE 10’ ALLEY SOUTH OF LOTS 47 THROUGH 56 AND NORTH OF LOTS 57 THROUGH 66, SILOAM HEIGHTS SUBDIVISION OF SILOAM SPRINGS, BENTON COUNTY, ARKANSAS. STAFF REPORT TO: Allan Gilbert, City Administrator FROM: Hallie Monson, Grant Coordinator DATE: September 17th, 2024 RE: Resolution 43-24 / Resolution for Great Strides Grant Recommendation: Approve resolution 43-24. Background: The City is required by the Arkansas Department of Parks, Heritage and Tourism to pass a resolution when applying for the Great Strides/ Trails for Life grant program. The Great Strides Program/Trails for Life Grant is a no-match grant that is administered through the Arkansas Department of Parks, Heritage and Tourism (ADPHT). This grant is intended to help communities in Arkansas develop trails or other public outdoor recreation facilities that encourage physical exercise for health reasons. Funding for this grant is provided through a portion of the state Master Tobacco Settlement Award. Our proposed project to be funded by this grant will create a paved, ADA accessible ¼ mile trail loop at City Lake Park. This trail will be 8ft wide and comprised of asphalt. Additionally, this project includes constructing a dedicated parking lot with 8 parking stalls including 1 wheelchair- accessible parking spot. Fiscal Impact: The requested funding amount is $229,140. There is no match requirement, however the City would be responsible for any overages occurring during project construction. Attachments: Resolution No. 43-24  RESOLUTION NO. 43-24 A RESOLUTION GRANTING AUTHORIZATION TO APPLY FOR THE GREAT STRIDES/TRAILS FOR LIFE GRANT THROUGH THE ARKANSAS DEPARTMENT OF PARKS, HERITAGE AND TOURISM. WHEREAS, Siloam Springs, Arkansas recognizes the need to provide public recreation facilities for its local citizens and visitors, and WHEREAS, the City wishes to apply for Great Strides/Trails for Life grant funds through the Arkansas Department of Parks, Heritage and Tourism to develop a smoke-free public trail at the following location: City Lake Park; and WHEREAS, the Mayor and the City Boad of Directors understands that if granted funds for park development, they must provide land, by lease or ownership, on which to develop park facilities; and WHEREAS, Siloam Springs, Arkansas will sign a contract agreeing to provide the necessary resources to maintain this park and facilities for a period of 25 years; NOW, THEREFORE, BE IT RESOLVED the City Boad of Directors of Siloam Springs, Arkansas hereby authorizes the City Administrator to submit an application for grant funding to the Arkansas Department of Parks, Heritage and Tourism to develop a public trail. DONE AND RESOLVED this _____ day of __________________ 2024 ATTEST: APPROVED: __________________________ ____________________________ Jene Fain, City Clerk Judy Nation, Mayor (SEAL)