Charter Revision Commission Meetings

MINUTES Friday, February 5, 2010 Charter Revision 1:30 p.m. at Carnegie Town Commission Hall 235 West Tenth Street Members Present: Tam Baker, Bill Earley, Dick Gregerson, Pam Miller, and Lon Stroschein. Members Absent: None. Staff Present: R. Shawn Tornow, Assistant City Attorney, Cari Hanzel, Paralegal, and Tamara Jorgensen, Assistant City Clerk. 1. Call To Order Chairman Gregerson called the meeting to order at 1:30 p.m. 2. Approval of Minutes A. January 26, 2010, Minutes A motion was made by Bill Earley and seconded by Lon Stroschein to approve the minutes. Vote to approve the minutes. Roll Call: Yeses, Tam Baker, Bill Earley, Dick Gregerson, Pam Miller, Lon Stroschein, 5. Noes, 0. Motion Passed. 3. Public Input Mary Glenski stated that ballot language should include the over struck/underlined verbiage so that citizens can better understand what they are voting on. Discussion followed. 4. Old Business A. Further discussion and possible vote on proposal regarding Charter § 6.03 Attachment: 4A Owen discussed this item regarding initiated measures and charter revision amendments proposed by the public. A motion was made by Tam Baker and seconded by Bill Earley to withdraw Item 4A.  Vote to withdraw Item 4A. Roll Call: Yeses, Tam Baker, Bill Earley, 2. Noes, Dick Gregerson, Pam Miller, Lon Stroschein, 3. Motion Failed. Additional discussion was held regarding this item with a focus on the drafting of the language. A motion was made by Pam Miller and seconded by Bill Earley to withdraw Item 4A . Vote to withdraw Item 4A . Roll Call: Yeses, Tam Baker, Bill Earley, Pam Miller, 3. Noes, Dick Gregerson, Lon Stroschein, 2. Motion Passed. B. Further discussion and possible vote on potential revision to Charter § 5.04 Attachment: 4B Discussion was held regarding the proposed amendment to add "The city council may require additional information or details about the Mayor’s budget proposal". Tom Huber, Assistant Director of Finance, discussed this item with the Commission. A motion was made by Tam Baker and seconded by Pam Miller to approve Item 4B. Vote to approve Item 4B. Roll Call: Yeses, Tam Baker, Dick Gregerson, Pam Miller, Lon Stroschein, 4. Noes, Bill Earley, 1. Motion Passed. 5. New Business A. Any additional proposals for consideration Earley brought forward a proposal to change the required amount of signatures on nominating petitions from 100 signatures to 50 signatures for district vacancies only. This item is already scheduled for a second reading on the City Council Agenda dated February 8, 2010. Discussion was held regarding open meeting laws and posting notices to the public about agenda items. Discussion held regarding the process for the City Council to bring forward Charter Revision amendments. Discussion was held regarding the proposed ordinance scheduled for the City Council Meeting regarding this same subject. Owen updated the Charter Revision Commission about the timeline and the amount of times this proposal has been discussed in public formats. Discussion held about whether or not this item was discussed in advance. Discussion held about whether or not it should be noted on the ballot that this item was brought forward by the Council and not the Charter Revision Commission.  A request was made by the Commission Members that future communications improve between city departments. Earley requested that the City Council bring proposed amendments to the Charter Meetings vs. on their own. He also stated that he felt amendments should be differentiated on the ballot between what is recommended by the Charter Revision Commission and what is recommended by the City Council. A motion was made by Bill Earley and seconded by Pam Miller to withdraw Item 5A . Vote to withdraw Item 5A . Roll Call: Yeses, Tam Baker, Bill Earley, Dick Gregerson, Pam Miller, Lon Stroschein, 5. Noes, 0. Motion Passed. B. Discussion about preparation of the proposed ballot and summary report Discussion held regarding a recent proposal from the Finance Department which was received by the City Attorney’s Office yesterday. However, due to time constraints, it will not be considered at this time. Discussion held regarding the timeline for the ballot language. There are two items to be proposed for the ballot and the language will be sent via email to the Commission Members this weekend for their review. The final review will be completed on Monday, February 8, 2010, at the 8:30 a.m. Charter Revision Commission Meeting. 6. Adjournment A motion was made by Pam Miller and seconded by Tam Baker to adjourn the meeting at 2:45 p.m . Vote to adjourn the meeting at 2:45 p.m . Roll Call: Yeses, Tam Baker, Bill Earley, Dick Gregerson, Pam Miller, Lon Stroschein, 5. Noes, 0. Motion Passed. A. Future Charter Revision Commission Meetings: FEBRUARY 8, 2010, AT 8:30 A.M. Tamara Jorgensen, CMC Assistant City Clerk