Informational Meeting

MINUTES Monday, July 12, 2010 Informational Meeting 4:00 p.m. at Carnegie Town Hall Sioux Falls City Council 235 West 10th Street Members Present: Michelle Erpenbach, Greg Jamison, Rex L. Rolfing, Sue Aguilar, Vernon Brown, Jim Entenman, and Mayor Mike Huether. Members Absent: Bob Litz, and Kenny Anderson Jr.. Staff Present: Debra A. Owen, City Clerk/Chief of Council Operations, and Jamie L. Palmer, Assistant City Clerk. 1. Call To Order Council Chair Jamison called the meeting order at 3:00 p.m. 2. City Council Staff Report A. Debra A. Owen, City Clerk/Chief of Council Operations No report. Brown asked when the Municipal League presentation will occur. Owen said that the presentation will occur on the last Monday in July. 3. Mayor Huether Huether spoke regarding the avenues in which communication occurs between the Mayor and the City Council. 4. Audit Committee Jamison reported that the committee will meet at 4:00 p.m. on Tuesday, July 13th, to discuss the Multi- Cultural Center and Electronic funds transfer audits. 5. Fiscal Committee Brown reported that the committee met last week to discuss notice to Council when budget transfers occur and whether the Council wants to change that process. They discussed Audit Committee membership and reviewed what the Legislative Audit recommended regarding membership for the Audit Committee. Brown said that these discussions will be ongoing. 6. Land Use Committee No report. 7. Public Services Committee Brown reported that the committee will be meeting at 5:00 p.m. in the Council Chambers to discuss the Ethics ordinance. 8. City Council Open Discussion  Entenman commented that Hot Harley Nights was a great event. He gave a special thank you to the Sioux Falls Parks Department, Street Department and Police Department. Jamison spoke about Item 9 on tonight's agenda and asked the Chief Assistant Attorney to give the Council some history on the item. Gail Eiesland stated that Item 9 is a renewal consideration for the Flying J Convenience Store located on North Granite Lane. Eiesland stated that the convenience store has had four underage sales in the last 48 months. She reviewed some laws pertaining to revocation and suspension of alcohol licenses. Discussion followed. Council Members Anderson Jr. and Litz arrived at 3:19 p.m. Jamison reminded the Councilors that the Government Accounting 101 sessions have been scheduled and asked them to attend a session. He said that an update regarding the Railroad Relocation Program will be given by Mark Cotter, Director of Public Works, in approximately one month. 9. Presentations A. Sioux Area Metro (SAM) update on transit planning and operation activities by Debra Gaikowski, Transit Planner Mike Cooper, Director of Planning & Building Services, gave an introductory overview regarding Sioux Area Metro. Debra Gaikowski, Transit Planner, shared several important benefits of SAM. She stated that the City of Sioux Falls owns all of the vehicles and the facilities used by SAM, but that the services are managed by First Transit, Inc. The management contract is effective until December 2014. The current management fee is approximately $139,000.00, but by the end of the five years it will have increased incrementaly to approximately $157,000.00. Karen Walton, General Manager of Sioux Area Metro, spoke about the system and the system operations. She said that there are 29 buses that operate on the fixed route system; two trolleys that operate in the downtown area, and 23 paratransit buses. She shared that all buses and facilities are ADA compliant. Walton said that ridership has increased. She spoke about the safety program and stated that they won a national safety award. She extended an invite to the Council and Mayor to ride the bus. Gaikowski spoke about the marketing aspects of SAM. Discussion followed. B. Council CIP Working Session Mayor Huether left the meeting at this time. Mark Cotter, Director of Public Works, spoke regarding the Capital Improvement Plan for the Public Works Department. Councilor Anderson Jr. requested a map of mill & overlay and microsurfacing projects for 2011. Brown asked for clarification on several projects that had a significant change in their amounts compared to last year. Cotter explained that Federal funds were included in the 2010-2014 CIP but they are not included in the plan this year. Owen asked for a summary of the federal funds and how they relate to each of the projects. Cotter stated that the funds are listed in the 2010-2014 CIP Plan which has a life of at least three years so the funds are not brought forward. Owen asked for a summary of the carry-forwards and carry-overs. Cotter encouraged the Council to review the monthly financial statement for the summary of the carry-forward and carry-over amounts. Cotter shared that "carry-overs" are active projects and "carry-forwards" are projects that haven’t officially started. Owen asked if there are any new federal dollars available. Cotter replied that the federal dollars are brought forward as they are received. Discussion and questions followed. Public Works Presentation 10. Adjournment Council Chair Jamison adjourned the meeting at 5:08 p.m. Jamie L Palmer, CMC Assistant City Clerk