Informational Meeting

MINUTES Tuesday, December 11, 2012 Informational Meeting 4:00 PM at Carnegie Town Hall Sioux Falls City Council 235 West Tenth Street Members Present: Sue Aguilar, Kenny Anderson Jr., James Entenman, Michelle Erpenbach, Greg Jamison, Dean Karsky, and Kermit L. Staggers Members Absent: Rex Rolfing and Mike T. Huether Staff Present: Lorie Hogstad, CMC, City Clerk; Tamara Jorgensen, CMC, Assistant City Clerk; Jim David, Legislative/Operations Manager; and Dave Bixler, Budget Analyst 1. Call To Order Council Chair Michelle Erpenbach called the meeting to order at 4:00 p.m. Erpenbach advised the public that, due to technical difficulties, the Informational Meeting cannot be web streamed at this time. The meeting can be watched live on CityLink. 2. Staff Report A. Lorie Hogstad, City Clerk Hogstad provided an update on the snow gate petitions and the review process. She reviewed the chart shown below regarding reviewing the petitions. A resolution to hold a Special Election will be placed on the agenda for the City Council Meeting on Tuesday, December 18, 2012. If approved, this Special Election would be held in conjunction with the Sioux Falls School District election on Tuesday, May 21, 2013. If this resolution does not pass, State Statue would allow the City to hold the election on Tuesday, April 8, 2014. Council Members expressed their thoughts about which dates to hold the election and why. Discussion was held regarding a snow gate report coming from the Administration in March, 2013; budgetary concerns; and the overall timeline. Jamison reminded the City Council that the topic at hand is to determine when to hold the election. He stated that the citizens have requested that this be done. The results of the election will determine the need for the rest of the information. Aguilar stated there is no additional money available in the 2013 budget for equipment. She stated it would be more responsible to hold the election in April, 2014, because there would be more information available for the voters to make an educated vote. In addition, she stated that voter turnout in a municipal election which includes a Mayoral race is much higher. Staggers stated that the citizens and petitioners wanted this election to occur in 2013. Entenman stated that he has asked staff members from the Street Department and from the Purchasing Department (Contracts) to present additional information regarding contracts, costs, etc. at a future Informational Meeting. Entenman stated more information is needed before determining the election date. Staggers asked if Theresa Stehly, who started the petition drive, to come forward and answer the question of whether or not they wanted the election held in 2013 or 2014. Stehly responded that their intent was to have a Special Election in 2013 with the School Board. She reminded the City Council that the Events Center was also a Special Election. Anderson Jr. asked Galynn Huber, Fleet Street Manager, to discuss the number and type of equipment that can be used for snow gates. He also discussed the number of leased equipment and the number of contractors needed. Anderson Jr. asked Scott Rust, Purchasing Manager, to give a brief overview of the discussions he has had with contractors and/or leasing companies regarding attaching snow gate equipment and the associated costs. Rust stated he will be polling the contractors to see if they would be willing/able to add snow gate equipment to their machines; and if they would allow the city to attach the necessary brackets to their equipment to allow snow gate attachments, etc. Jamison stated this was a good example of learning about this process prior to an election. He reminded the Council that the task at hand is to determine the date of the election; the outcome is out of the Council's hands and it is up to the public to decide.  B. Jim David, Legislative/Operations Manager David reminded the City Council of the Breakfast Club Meeting to be held at 7:30 a.m. on Wednesday, December 19, 2012, at Leonardo's Cafe in the Washington Pavilion. This meeting is the annual meeting with members of the State Legislature. After this meeting, David stated there is a Public Officials Forum being held at the EROS Data Center. Transportation will be provided for the City Council Members to attend. 3. Land Use Committee A. Report on meeting held Tuesday, November 20, 2012 Karsky provided an update on the meeting covering the following topics: Arterial Street Expansion Funding and updates to the Engineering Design Standards. 4. City Council Open Discussion Erpenbach took a point of privilege and asked Darrin Smith, Director of Community Development and Public Parking, to discuss the Sioux Falls School District's closing of Longfellow and Jefferson Elementary Schools and the consolidation at Mark Twain Elementary School. Jamison provided an update on the Audit Committee Meeting that occurred on Monday, December 10, 2012. Audit Reports covered: 12-08 Light and Power; 12- 13 Ryan White Grant; and 12-10 Fraud Risk Assessment. Jamison stated these reports will be presented to the City Council in January, 2013. Jamison encouraged the Council to review and pay particular attention to the information in Audit Report 12-08 Light and Power. He stated that Public Works has been making corrections this year on how they manage some of their expenses in this area. 5. Presentations A. Shape Places Zoning Ordinance by Sam Trebilcock, Transportation Planner B. Railroad Relocation Project Update by Mark Cotter, Director of Public Works; and Joshua Peterson, Principal Engineer C. Spellerberg Park Master Plan and Aquatic Facilities Master Plan Updates by Don Kearney, Director of Parks and Recreation; and Alicia Luther, Recreation Manager 6. Adjournment Council Chair Erpenbach adjourned the meeting at 5:55 p.m. Tamara Jorgensen, CMC Assistant City Clerk