Informational Meeting

MINUTES Tuesday, January 8, 2013 Informational Meeting 4:00 PM at Carnegie Town Hall Sioux Falls City Council 235 West Tenth Street Members Present: Sue Aguilar, Kenny Anderson Jr., James Entenman, Michelle Erpenbach, Greg Jamison, Dean Karsky, Rex Rolfing, and Kermit L. Staggers Members Absent: Mike T. Huether Staff Present: Tamara Jorgensen, CMC, Assistant City Clerk; Lorie Hogstad, CMC, City Clerk; Dave Bixler, Budget Analyst; and Jim David, Legislative/Operations Manager 1. Call To Order City Council Chair Michelle Erpenbach called the meeting to order at 4:00 p.m. 2. Staff Report A. Lorie Hogstad, City Clerk Hogstad stated that the newly recodified ordinance books have been distributed. Hogstad stated that the ordinances are also available online at www.siouxfalls.org. She stated that some city departments are accessing the information online and this has diminished the original distribution list of 70 sets to 40 sets. Hogstad stated they have found a few small items that need to be updated and encouraged city departments and the public to let the City Clerk's Office know of any items that need to be updated. Supplements will be received monthly and the first supplement will contain the amendments that occured in the further quarter of 2012. Hogstad stated that the revised ordinance books contain parallel references at the end of the sections. Hogstad provided an update on the audio/listening devices available at the Carnegie Town Hall. These devices are available for Council Members and members of the public to enhance hearing capabilities in the Chambers. She has tested the equipment and said that it works very well. 3. Fiscal Committee A. Report on meeting held Wednesday, January 2, 2013 Council Member Dean Karsky provided an update on future staffing needs for the  Police Department. 4. City Council Open Discussion Council Member Kermit L. Staggers provided an update on losing his voice. Erpenbach stated that Tuesday, February 12, 2013, is Sioux Falls Day at the South Dakota State Legislature in Pierre. Because of this, there will not be a quorum present at the City Council Meeting that evening. Erpenbach stated there may be a resolution presented at the City Council Meeting on Tuesday, January 15, 2013, to cancel the February 12th meeting. After discussion, Erpenbach stated if there is a need to hold a meeting to cover agenda items (such as contracts), a Special Meeting could be called for Wednesday, February 13, 2013. City Attorney David Pfeifle stated that 24 hours’ notice is required for a meeting cancellation or notice for a Special Meeting. Erpenbach stated that the Mayor's staff has asked that the schedule for the Events Center updates get changed from monthly to every other month. The next update will occur on January 22, 2013, then in March, June, etc. Council Member Rex Rolfing asked if all the bids/contracts would be done by that time. Council Member Jim Entenman stated that there may be updates provided at the January 22, 2013 Informational Meeting. Erpenbach reminded the Council that they can ask questions at any time and can request an updated presentation if needed regarding this topic. 5. Presentations A. Update on SIRE and CityLink Equipment by Sue Quanbeck Etten, Director of Central Services B. Internal Audit Reports: 12-08 Light and Power; 12-13 Ryan White Grant; and 12- 10 Fraud Risk Assessment by Rich Oksol, Lead Internal Auditor C. Railroad Relocation MOU Discussion by Mark Cotter, Director of Public Works City Council Open Discussion (cont.) Council Member Greg Jamison asked about the citizen survey that is being developed. He asked if the City Council was going to have any input in the development of the questions for the survey. Entenman responded by stating that the survey is similar to one that goes out across the entire nation and is generic. The City had an opportunity to put in three questions on the survey. The survey is similar to a national survey for comparisons and ratings.  Tracy Turbak, Finance Director, provided additional information on the survey. The questions are identical to the survey distributed three years ago so that benchmarks can be determined on the results. Jamison noted that there was value taken from the previous survey and stated that he thought the City Council had a participation role in the first survey. Turbak responded that the survey questions are the same because the survey results are reviewed against cities of similar size in the area. Turbak stated there is one open ended questions in the survey asking the citizens "What can we do to improve the community of Sioux Falls?". 6. Adjournment City Council Chair Michelle Erpenbach adjourned the meeting at 5:10 p.m. Tamara Jorgensen, CMC Assistant City Clerk