Metro Management Executive Board

Metro Management Executive Board Monday, April 21, 2025 4:00 PM City Hall - 224 W. Ninth Street - Room 308 - Sioux Falls – SD – 57104 MEETING ASSISTANCE: UPON REQUEST, ACCOMMODATIONS FOR MEETINGS WILL BE PROVIDED FOR PERSONS WITH DISABILITIES. PLEASE CONTACT THE HUMAN RELATIONS OFFICE, FIRST FLOOR, CITY HALL, 224 WEST 9TH STREET, SIOUX FALLS, SD AT 367-8745 (VOICE) OR 367-7039 (TTY) 48 HOURS IN ADVANCE OF THE MEETING. Call To Order Present: Board Member Mike Gramlick, Board Member Dean Karsky, Board Member Matt McAreavey, Board Member Mike Milstead, Board Member Curt Soehl, Board Member Jon Thum Absent: Board Member Gerald Beninga, Board Member Sarah Cole Others Present: City Attorney David Pfeifle, Assistant Director of Finance Tom Huber, Business Analyst Sam Stanforth, Chief Technology Officer Brian Sherman Vice Chair Dean Karsky called the meeting to order at 4:00 p.m. Approval of Minutes A. Tuesday, December 10, 2024 A motion was made by Board Member McAreavey and seconded by Board Member Milstead to approve the Metro Management Meting Minutes of Tuesday, December 10, 2024. A voice vote was taken, and all members present voted yes. Quarterly Financial Update Sam Stanforth, Business Analyst for Finance, reviewed a PowerPoint presentation for Metro Communications Financials. The information reviewed included: 911 Dispatch Fund to include the 2024 Revenues and Expenditures and the 2024 Balance Sheet. Also covered were the Financial Outlook; the Investment Plan; the Contribution Support (City and County); and the Recalibration Scenario. Discussion was held regarding: Total fund balances of January 1 were $2,721,356 for 2024. This is a breakdown of assets and liabilities. The 911 surcharge change is $2.00 which worked to our benefit. There are some concerns regarding the future impact of property taxes and tariffs and inflation. Future concerns for 2026-2030 revolve around radio console replacements, the regionalization/consolidation of CAD and completing the staffing model buildout and board expansion. The Investment Plan graph illustrates an increase in total expenses in 2028 which reflects the radio consoles and CAD implementation and a subsequent dip in the fund balances. The Contribution Support chart showed projected increases of 6% in 2026, 7% in 2027 and annual increases with a fund balance dip in 2030. The recalibration scenario illustrates similar information. Discussion continued regarding CAD systems and expenses and revenues related to these services. A request was made to prioritize hiring staff over purchasing IT related equipment at this time. Discussion held about what entities should be added in future discussions to ensure success for financial coordination. Manager's Report Aimee Chase provided updates regarding the status of emergency and non-emergency staffing. She stated she recently attended a conference in Florida where it was stated they get 30-40 applications yearly for dispatch positions whereas in Sioux Falls there were 600 applicants last year. Metro is 100% hired at this time. On May 12th, Metro will be fully staffed for non- emergency personnel and on May 19th will be fully staffed for emergency personnel. There will be some promotional opportunities from within due to these trends. There has been some separation of service, but those separations were for the right reasons meaning personnel changes due to staff selecting to leave. Discussion was held regarding partner agency training (PAT). Brian Sherman, Chief Technology Officer, provided updates regarding technical support issues with the metro facility with three issues: frozen ground, rodent related, weather related and a sidewalk issue. Additional lines to be added for traffic increases. All entities are working well together. Motion to recommend Aimee Chase as Manager of Metro Communications A motion was made by Board Member Milstead and seconded by Board Member Thum to recommend Aimee Chase as Manager of Metro Communications. A voice vote was taken, and all members present voted yes. Public Input There was none. Executive Session (If Needed) There was none. A. Consulting with legal counsel or reviewing communications from legal counsel about proposed or pending litigation or contractual matters pursuant to SDCL 1-25-2(3). B. Discussing the qualifications, competence, performance, character or fitness of any public officer or employee or prospective public officer or employee. The term "employee" does not include any independent contractor pursuant to SDCL 1-25-2(1). Adjournment A motion was made by Board Member McAreavey and seconded by Board Member Milstead to adjourn the meeting at 4:54 p.m. A voice vote was taken and all members present voted yes. Tamara Jorgensen, Assistant City Clerk