City and Borough Assembly

ASSEMBLY CHAMBERS CITY AND BOROUGH OF SITKA 330 Harbor Drive Sitka, AK (907)747-1811 Minutes - Final City and Borough Assembly Mayor Steven Eisenbeisz, Deputy Mayor Kevin Mosher, Vice Deputy Mayor Crystal Duncan, Thor Christianson, Chris Ystad, Timothy Pike, JJ Carlson Municipal Administrator: John Leach Municipal Attorney: Brian Hanson Municipal Clerk: Sara Peterson Thursday, February 2, 2023 6:00 PM Assembly Chambers SPECIAL MEETING I. CALL TO ORDER II. FLAG SALUTE III. RECITAL OF LANDS ACKNOWLEDGEMENT IV. ROLL CALL Present: 7 - Christianson, Mosher, Eisenbeisz, Duncan, Ystad, Pike, and Carlson V. CORRESPONDENCE/AGENDA CHANGES None. VI. PERSONS TO BE HEARD None. VII. NEW BUSINESS: A 23-013 Discussion / Direction of the FY2024 Municipal Budget with focus on the General Fund (Assembly action may be taken) Administrator Leach said the staff sought guidance from the Assembly on the General Fund budget, in particular the new initiatives. Finance Director Melissa Haley reviewed FY23 approvals, changes to the FY24 internal budget process to ensure the budget aligned with the strategic plan and asset management initiative. Haley provided an overview of each of the strategic plan goals and respective initiatives. No formal action was taken. However, the Assembly consensus to the Administrator was to move forward with drafting the General Fund budget to include the following initiatives: CITY AND BOROUGH OF SITKA Page 1 City and Borough Assembly Minutes - Final February 2, 2023 Goal 1 - Quality of Life *Housing development study $750,000 *Don't fill the Code Enforcement Officer position (-$108,695) *Nonprofit support $255,000 Total appropriations $896,305 Total net new cost from prior year $314,305 Goal 2 - Communication *Record migration and digitization project $90,000 *Support of SAFV $50,000 donation Total appropriations $140,000 Total net new cost from prior year $90,000 Goal 3 - Sustainability *3rd party building plan review services $70,000 *Support of SEDA $70,000 donation *Development of fiscal policies $9,000 Total appropriations $149,000 Total net new cost from prior year $16,000 Goal 4 - Infrastructure *Fully shift asset management function to Administration $0 *Additional staff support in Engineering $156,000 *Additional contract support in Public Works $100,000 *Vehicle monitoring system $20,000 *Support of Sitka Trail Works $8,000 Total appropriations $284,000 Total net new cost from prior year $276,000 Goal 5 - Service *Implementation of new time tracking system $88,000 *Voting tabulator replacement $16,000 *Work with vendors of various finance systems to improve service levels $15,000 *Accounting training for staff in Finance Department $5,000 Total appropriations $124,000 Total net new cost from prior year $124,000 Eisenbeisz mentioned the Fire Department resource proposal request for additional personnel that had been denied. He believed the Fire Hall was close to a breaking point and more FTE's were needed. Christianson agreed. Mosher, while in agreement, reminded positions had been recently added. Eisenbeisz and Christianson requested the Fire Chief keep the Assembly updated on staffing needs. B 23-014 Discussion / Direction of the FY2024 Municipal Budget, if needed, as it relates to the General Fund and other Funds (Assembly action may be taken) Mosher thanked the staff for their work. Christianson stated he had been contacted by the Sitka Homeless Coalition and the Sitka Community Land Trust for financial support from the City. Eisenbeisz suggested considering a match for installing lights at the new community playground. Administrator Leach encouraged the Assembly to contact him with resource proposal requests. VIII. PERSONS TO BE HEARD: CITY AND BOROUGH OF SITKA Page 2 City and Borough Assembly Minutes - Final February 2, 2023 Fire Chief Craig Warren said former Fire Chief Dave Miller was scheduled for surgery Friday and asked that people keep him in their thoughts. IX. ADJOURNMENT A motion was made by Mosher to ADJOURN. Hearing no objections, the meeting ADJOURNED at 7:50 p.m. ATTEST: _______________________________ Sara Peterson, MMC Municipal Clerk CITY AND BOROUGH OF SITKA Page 3