City Council

April 24, 2018 Regular Board Meeting AGENDA Regular Board Meeting of the Village of Solvay Board of Trustees Tuesday, April 24, 2018 OFFICE OF THE CLERK HARRY DECARLO Today, Tuesday, April 24, 2018 the REGULAR BOARD MEETING of the SOLVAY VILLAGE BOARD OF TRUSTEES was called to order by Mayor Derek Baichi at the Town of Geddes Court Room, 1000 Woods Road, Solvay, NY 13209 at 6:00 p.m. PLEDGE TO THE FLAG ATTENDANCE ROLL CALL: Trustees William McVicker Daniel Bellotti Thomas Tarolli Raymond Fougnier John Cregg Deputy Mayor John Fall Sr Mayor Derek Baichi CORRESPONDENCE: PUBLIC HEARINGS: Prohibit Vehicle Parking Between Street Curbs and Principal Structures COMMITTEE REPORTS: Administrative Mayor Derek Baichi Legal Kevin Gilligan, Village Attorney Treasurer Cheryl Visconti, Treasurer Police Allen Wood, Police Chief Electric Joe Hawksby, Electric Superintendent DPW/Highway Library Dan Golden, Library Director Codes Anthony Alberti Stormwater Mark Malley RESOLUTIONS: 1. Authorization from the Board of Trustees to pay C&S Engineers $10,187.50 for services rendered from 3/1/18 to 3/31/18. (Total Cost to the Village is: $9,637.50) Below are the specific projects that will be reimbursed through Grant or the County: • Invoice No. 0171335 – Project No. 114.213.001 – I/I Reduction Grant MOTION: SECOND: AYES: NAYES: MOTION CARRIED 2. Authorization from the Board of Trustees to pay Costello, Cooney & Fearon, PLLC $17,107.16 for services rendered for the month of March 2018. MOTION: SECOND: AYES: NAYES: MOTION CARRIED 3. Authorization from the Board of Trustees to approve the minutes from the March 27, 2018 Regular Board Meeting and the Reading of the Minutes be herewith dispensed. MOTION: SECOND: AYES: NAYES: MOTION CARRIED 4. Authorization from the Board of Trustees to approve the minutes from the April 10, 2018 Budget/Special Board Meeting and the Reading of the Minutes be herewith dispensed. MOTION: SECOND: AYES: NAYES: MOTION CARRIED April 24, 2018 Regular Board Meeting 5. Authorization from the Board of Trustees for the Mayor to sign the proposal with General Code for Standard eCode360 with an initial fee of $1,120 and an Annual Maintenance Fee of $995. The features include posting new laws, easy searching, electronic index, table of contents, email and share links, printing, bookmarking searches, eCode360 search app, archive view, public and private notes and sample legislation. MOTION: SECOND: AYES: NAYES: MOTION CARRIED 6. Authorization from the Board of Trustees to approve the Budget Modifications: Village of Solvay General Fund Newly (as modified) Proposed Modified Current Budget Account Title Budget Budget Mod Amount Revenues 410900 A Interest & Penalties on Tax 19,000 6,000 25,000 415600 A Safety Inspection Fees 7,500 1,000 8,500 415610 A Safety Registration Fees 4,000 1,000 5,000 426800 A Insurance Recoveries 30,350 838 31,188 426650 A Sale of Equipment 22,423 6,950 29,373 Total 83,273 15,788 99,061 Expenses 511104 A Police Justice-Other 7,500 500 8,000 536201 A Code Enforcer-Wages 50,000 (5,000) 45,000 590308 A Social Security 169,300 (12,000) 157,300 590458 A Life Insurance 7,800 (250) 7,550 590508 A NYS Unemployment 15,000 (4,400) 10,600 590558 A Disability Insurance 700 (200) 500 590608 A Health Insurance 485,000 30,700 515,700 581701 A Street Cleaning-Wages 111,200 (23,977) 87,223 599019 A Interfund Transfers 40,311 30,415 70,726 Total 886,811 15,788 902,599 MOTION: SECOND: AYES: NAYES: MOTION CARRIED 7. Authorization from the Board of Trustees to hire Ms. Carrie Frank as a Library Clerk at a rate of $11.10 per hour and a work schedule of 11 hours per week. The start date will be April 28, 2018. MOTION: SECOND: AYES: NAYES: MOTION CARRIED 8. Authorization from the Board of Trustees to approve the Pole Attachment Agreement and a Right of Way License Agreement with TVC Albany, Inc. d/b/a FirstLight Fiber, to be dated April 24, 2018, conditioned upon reimbursement to the Village of any and all legal fees incurred in the development, negotiation and execution of this Agreement. MOTION: SECOND: AYES: NAYES: MOTION CARRIED April 24, 2018 Regular Board Meeting 9. Authorization from the Board of Trustees to approve: MOTION: SECOND: WHEREAS, pursuant to the provisions of the Municipal Home Rule Law, proposed Local Law No. C-2018, prohibiting vehicle parking between street curbs and principal structures within the Village of Solvay and made the following Resolution, was presented and introduced at a Regular Meeting of the Village Board of Trustees of the Village of Solvay held on March 27, 2018; and WHEREAS, a public hearing was held on such proposed local law on this 24th day of April, 2018 by the Village Board of Trustees of the Village of Solvay and proof of publication of notice of such public hearing, as required by law, having been submitted and filed, and all persons desiring to be heard in connection with said proposed local law having been heard, and said proposed local law having been in the possession of the members of the Village Board of Trustees of the Village of Solvay in its final form in the manner required by Section 20 of the Municipal Home Rule of the State of New York; and WHEREAS, at its March 27, 2018 meeting, this Board determined that the enactment of Proposed Local Law No. C of 2018 is a Type II action thus concluding the SEQR review process; and WHEREAS, it is in the public interest to enact said Proposed Local Law No. C of 2018. NOW, THEREFORE, it is RESOLVED that the Village Board of Trustees of the Village of Solvay, Onondaga County, New York, does hereby enact Proposed Local Law No. C of 2018 as Local Law No. 3 of 2018 as follows: VILLAGE OF SOLVAY LOCAL LAW NO. 3-2018 A Local Law to Amend the Code of the Village of Solvay to Prohibit Vehicle Parking Between Street Curbs and Principal Structures Be it enacted by the Board of Trustees of the Village of Solvay that this local law amends Chapter 160 of the Code of the Village of Solvay titled “Vehicles and Traffic” as follows: Section 1. So that a new section, to be numbered 160-55.1, shall be added to Article IV of Chapter 160 of the Village of Solvay Code titled, “Stopping, Standing and Parking” which section shall read, in its entirety, as follows: “160.55-1 Parking between street curbs and principal structures. No person shall park a vehicle between the curb of any street and the principal structure of a parcel, unless such vehicle is parked in a properly designated parking area. Such designated parking areas shall include driveways on residentially zoned parcels and parking lots on commercially zoned parcels.” Section 2. This Local Law shall take effect upon its filing in the Office of the Secretary of State. April 24, 2018 Regular Board Meeting The question of the adoption of the foregoing resolution was duly put to a vote and upon roll call, the vote was as follows: William McVicker Trustee Voted Yes/No Raymond Fougnier Trustee Voted Yes/No John Cregg Trustee Voted Yes/No John Fall, Sr. Trustee Voted Yes/No Daniel Bellotti Trustee Voted Yes/No Thomas Tarolli Trustee Voted Yes/No Derek Baichi Mayor Voted Yes/No 10. Authorization from the Board of Trustees for the Mayor to sign the agreement with Hamer Enterprises Internet Processing Professional Services and provide account information for accepting online tax payments in accordance with the changes agreed to by Hamer. This agreement is part of the use of Onondaga County's eTax Software Program. MOTION: SECOND: AYES: NAYES: MOTION CARRIED 11. Authorization from the Board of Trustees to award the Village of Solvay Collection and Disposal of all Refuse Rubbish, Garbage and Recyclables to Superior Waste Removal. The Contract will start June 1, 2018 through May 31, 2019 for the contract amount not to exceed $417,000.00, from June 1, 2019 through May 31, 2020 for the contract amount not to exceed $423, 000.00 and from June 1, 2020 through May 31, 2021 for the contract amount not to exceed 429,000. Total Contract Amount for the three years of collection is $1,269,000.00. The award of the Contract to the lowest bidder, Superior Waste Removal is a three-year contract period for each year that, in the opinion of the Owner, is qualified to perform the work required and is responsible and reliable. MOTION: SECOND: AYES: NAYES: MOTION CARRIED 12. Authorizing the Board of Trustees to schedule a due process hearing during the Board’s regularly scheduled meeting on May 22, 2018, at 6:00 p.m. in the Town of Geddes Court Room, 1000 Woods Road, Solvay, New York, to consider the “Petition for Unsafe Building and Structure” for 207 Cogswell Avenue, Tax Map No. 007.-04-38.0, as prepared by Village of Solvay Code Enforcement Officer Peter Albrigo, and determine whether the structure on such property is unsafe requiring remedial action or demolition. MOTION: SECOND: AYES: NAYES: MOTION CARRIED 13. Authorization from the Board of Trustees to purchase one Scag V-Ride II 61" VELOC for the Solvay DPW from Tony Rotella's Body Shop and Accessory Center, 450 Horan Rd, Syracuse, NY 13209 for $8,050. The guidelines of the Village of Solvay procurement policy were followed. MOTION: SECOND: AYES: NAYES: MOTION CARRIED 14. Authorization from the Board of Trustees to sell on Auctions International the Solvay DPW's oldest Scag Mower. MOTION: SECOND: AYES: NAYES: MOTION CARRIED April 24, 2018 Regular Board Meeting 15. Authorization from the Board of Trustees to prohibit videoconferencing in Executive Session due the unsecured nature of this form of communication when dealing with contractual and personnel matters. MOTION: SECOND: AYES: NAYES: MOTION CARRIED 16. Authorization from the Board of Trustees for the Electric Department to solicit quotes/bids in accordance with the Village's procurement policy, for the purchase and installation of two electric vehicle charging stations in the Village, to be reimbursed by IEEP. MOTION: SECOND: AYES: NAYES: MOTION CARRIED 17. Authorization from the Board of Trustees to approve Joe Hawksby and John Kurtz as an alternate as the accredited delegate of the Village of Solvay for May NYMPA Meeting. MOTION: SECOND: AYES: NAYES: MOTION CARRIED 18. Authorization from the Board of Trustees to approve the Standard Work Day and Reporting for Elected and Appointed Officials required by the New York State and Local Retirement System for Raymond Fougnier (Trustee) and Jonathon Lorber (Zoning Board). • Raymond Fougnier - 6 hrs Standard Work Day and 2.78 Record of Activities Result • Jonathon Lorber - 6 hrs Standard Work Day and .58 Record of Activities Result MOTION: SECOND: AYES: NAYES: MOTION CARRIED 19. Authorization from the Board of Trustees to accept the proposal submitted to the Village by B.R. Johnson, LLC, for security improvements at the Village Hall, in the amount of $17,000, subject to a written agreement including the standard Village insurance requirements and the inclusion of prevailing wage requirements. This proposal has been secured in accordance with the Village’s procurement policy. MOTION: SECOND: AYES: NAYES: MOTION CARRIED 20. Authorization from the Board of Trustees to support a memorializing resolution to the NYS Dept. of Transportation, the Syracuse Metropolitan Transportation Council and to the State Legislators who represent the CNY region, opposing the so-called “grid” proposal with respect to the NYS Route 81 redevelopment project and urging alternative approaches to rehabilitation of Route 81 within the City of Syracuse that will enhance and protect the preservation of the current interstate designation and efficient travel through Syracuse and Central New York, all in accordance with the full resolution that has been circulated to the Board of Trustees MOTION: SECOND: AYES: NAYES: MOTION CARRIED PETITIONS: Resolved that this Board of Trustees move into Executive Session to discuss a contract and/or personnel matter. Time p.m. MOTION: SECOND: AYES: NAYES: MOTION CARRIED Resolved that the Executive Session be closed and that this Board return to the regular meeting. Time p.m. MOTION: SECOND: AYES: NAYES: MOTION CARRIED April 24, 2018 Regular Board Meeting Action/No action was taken at the Executive session meeting. NEW BUSINESS ADJOURNMENT: The regular meeting of the Solvay Board of Trustees be adjourned at MOTION: SECOND: AYES: NAYES: MOTION CARRIED Respectfully submitted, Harry DeCarlo, Village Clerk