City Council Worksession

South St. Paul WORKSESSION AGENDA SSP City Hall 125 3rd Avenue North Training room Monday, March 8, 2021 7:00 pm Please be advised that the regular meeting location is the City Hall Training Room, located at 125 3rd Avenue North, South St. Paul. Pursuant to Minn. Stat. 13D021, under the current emergency declaration due to the COVID-19 health pandemic, some or all of the council members may participate in remote locations using WebEx. Any member of the public wishing to monitor the meeting may do so electronically by logging in as follows: WebEx Meeting - Login for the Public: Join by Phone: 1-312-535-8110 Access Code: 133 123 2992 AGENDA: 1. Industrial Development Update and Strategy 2. Parking Easement – 351 15th Avenue N. 3. Review of Dakota County Prosecution Statistics – No Attachment 4. Public Works & City Hall Upgrades 5. Council Comments & Questions A CITY COUNCIL WORKSESSION AGENDA REPORT DATE: March 3, 2021 1 DEPARTMENT: ECONOMIC & COMMUNITY DEVELOPMENT Prepared by: Ryan Garcia, Director of Economic & Community Development ADMINISTRATOR: JRH AGENDA ITEM: Industrial Development Update and Strategy DESIRED OUTCOMES: • Discuss status of Industrial Land Market in South St. Paul • Review Existing EDA/City-owned properties • Identify how (or if) to pursue positioning sites for future industrial development. OVERVIEW: The success of the City’s Redevelopment Program over the past 30 years has been nothing short of remarkable. Led by the South St. Paul HRA, the former Armour & Co. Meatpacking Plant and Union Stockyards have turned over to become a thriving, dynamic, diverse and attractive light industrial park. As we have discussed in recent months, development interest in the last two, relatively small, vacant industrial sites in Bridgepoint has matured to the point that it is quite likely that by the end of 2021, there will not be a vacant buildable parcel in the I-1 Light Industrial Zoning District. While this is absolutely something our community should be proud of, this situation also places us at a critical juncture in our community’s history. Precisely, does the City Council feel it is in the City’s best interest to identify areas within the City that may be underutilized today for future industrial development? Staff couches Monday’s worksession discussion in the fact that there are a number of (longtime) South St. Paul-based businesses that have legitimate aspirations for growth and physical expansion, in most cases without the land capacity – or zoning framework - to accommodate any such expansion. As these situations unfold, Staff believes it is timely to engage the Council in a discussion about whether and where we might build additional capacity for industrial development. CRITICAL CONSIDERATIONS: Staff hopes that we can engage in discussion and come to consensus around three critical questions at Monday’s worksession: 1. There are several existing SSP businesses (generally, “industrial” in nature) that have legitimate (physical) growth aspirations and have effectively outgrown their existing space. Should it be a priority to attempt to retain these businesses? 2. The City is essentially out of industrially-zoned vacant land. Should it be a priority to identify additional lands within the City where industrial development should occur? 3. The City has designated much of the underutilized Concord Street Corridor as “Mixed- Use” through the Comp Plan and Zoning, which is in conflict with many existing uses. Recent studies would indicate that this vision continues to resonate with the Community. How do we best advance this vision for key areas that are currently occupied with viable, vital businesses? OVERVIEW/BRIEF ANALYSIS OF PUBLICLY-OWNED PROPERTIES IN SSP: Between the City, the EDA, and the HRA, almost 600 individual parcels of land, totaling 608 Acres, are in public ownership in South St. Paul. A significant majority of these parcels are either formal or effectively used as recreational/open space and/or long-ago platted lots that lie in unbuildable bluffs and ravines. Nonetheless, there is a great deal of publicly-owned property that has at least some legitimate development potential. For purposes of Monday’s discussion, Staff will focus only on those areas “down the hill”, as we really don’t see a scenario whereby industrial development would make any sense within the more traditionally residential/neighborhood commercial areas of the town “up the hill”. Depicted in the map below, Staff identifies the following areas for potential consideration in the context of this discussion: A. “Armour Gate” site (~4 Acres) B. South Concord Exchange (Scattered sites, between 0.5 – 1.5 acres each) C. Bridgepoint Drive/Bridgepoint Court (2 sites, ~3 acres total) D. Hardman Triangle (~ 10 Contiguous Acres) E. North Concord – minor concentration around Bryant/Concord (all less than 1 acre) F. “Port Crosby” / Southport (~ 9 contiguous acres) Generally speaking, there continues to be velocity in the Industrial development market for two distinct layouts. First, there is constant interest in relatively small-format (15,000 – 30,000 SF) owner-occupied space (including existing SSP businesses). These setups generally require between 1.5 – 3 acres, a 75% / 25% split of warehouse/shop to office, highway proximity, drive-in doors, parking, and in some cases a bit of exterior storage. These smaller sites/buildings are much more difficult to finance and thus are generally pulled together by working directly with a specific owner that has some motivation to be in the community. Developers (generally speaking) are not speculatively building these smaller formats. The other format that continues to perform regionally is the larger (minimum 80,000 SF up to several hundred thousand SF) spec or build-to-suit industrial space which typically does involve working with a developer (rather than the individual small business owner). These setups typically want 10 acres at a minimum and today (and going forward) the industry standard is to accommodate distribution-size vehicles: docks, truck courts, plenty of parking (fleet and employee). They also want at least 24’ – 26’ clear height (and beyond), some amenity/flex space in addition to standard office/warehouse, easy access to the freeway network, transit, and access to workforce. Unfortunately, South St. Paul is more or less unable to capture either of these active markets now, and won’t be able to capture them going forward unless additional land is planned for and opened up for these types of uses. SUMMARY/CONCLUSION: Generally speaking, the publicly-owned sites introduced above are only potentially in play for the smaller-format user type as summarized in the previous paragraph; there probably isn’t a site under EDA/City control today that is large enough to accommodate the bigger boxes. Thus, our focus on Monday will be on whether and how we can build any capacity for smaller users, even potentially existing SSP-based businesses who may be poised to outgrow their current facility, or whose sites otherwise “don’t work” well for them or the City. Staff will be prepared to discuss, at a high level at least, how we might proceed in the future to try and identify larger sites (to accommodate the larger-scale developments). While there aren’t sites currently under our control, we should keep our eye on opportunities to help private landowners position their sites for this development when the opportunity arises. A COUNCIL WORKSESSION REPORT DATE: MARCH 8, 2021 2 DEPARTMENT: ENGINEERING Prepared By: Sue Polka, CityEngineer ADMINISTRATOR: JRH AGENDA ITEM: Parking Easement – 351 15th Avenue N. DESIRED MEETING OUTCOMES: INPUT FROM COUNCIL ON RELEASING THE EASEMENT OVERVIEW: In 2007, the City reimbursed the former owner of 351-15th Avenue North in the amount of $2,760 for the construction of four (4) off-street parking along 15th Avenue N., conditioned on a signed parking easement. The parking spaces were then considered public. The council memo and signed easement are attached to this report. Staff has received a request from the current owner to allow them to utilize the spaces for their building. Currently 351-15th Avenue has no parking available on their property (see attached map). The current property owner has indicated that they would be willing to reimburse the City for the easement if the City will consider releasing the easement. Staff feels that this is an acceptable solution for the following reasons: • The easement agreement grants the City (Grantee) the right to “maintain and repair said easements and rights of way as the Grantee may deem fit…”. Currently the City does not provide any maintenance of the parking spaces and does not plow the spaces. • 15th Avenue North is a Dakota County roadway. The easement is a 10’ strip along the west side of the right of way, so approximately ½ of each parking space is in the easement and the rest in County right of way. • There is an adequate number of off-street parking in the area. • The owner would consider signing the spaces to allow for after-hour parking for the public. If the Council would like to release the easement to the property owner in exchange for reimbursement of the easement purchase, staff could schedule this item on the next council agenda. 351 15th Ave N 1 in = 47 ft ± February 19, 2021 Map Powered By DataLink  City Council Agenda Report 1— G 1 Date: June 4, 2007 1 Department: Engineering Administrator: l P lO A enda Item: Request for Dr. Ostrosky Regardin Parkin Area Action to be considered: h Motion to approve the request of Dr. Ostrosky at 351- 15` Avenue North and reimburse$ 2 7(00. for the construction of the off-street public parking area, conditioned on a signed parking easement. Overview: 15th As part of the CDA senior Avenue by Luther Memorial Church, the parking housing project on arrangement between the Church and Dr. Ostrosky' s dental office had to be discontinued. This left the dentist office without a convenient parking area other than on- street parking. The City worked with the dentist office, the cleaners, and the CDA to facilitate a mutually agreeable solution to this issue. However, the parties were unable to agree on a solution. The cleaners were uneasy about granting an easement across their property for utilities or parking. This failed attempted resulted in the dentist office contracting directly with the senior housing' s contractor to extend the existing off-street parking bays, such that there would be parking directly in front of the dentist' s office. h In 1986 when 15` Avenue was reconstructed, the parking bays were redone at City expense. However, when the bays were originally built in the 1960' s ( estimated) it is believed that the church paid for the improvement. Dr. Ostrosky is requesting that the City consider reimbursement of the expenses associated with the extension of the parking bay in front of their office. The costs are $ 4700. If the City were to consider a reimbursement of these costs, the City should require a dedicated parking easement over that area that is outside of the public right- of-way. A 10- foot easement over the eastern border of the dentist' s office would be needed to cover the parking area. The sidewalk would not be a public sidewalk but had to be removed and replaced to accommodate the parking bay. In the opinion of the staff, the City should consider at least some financial participation in the parking bay construction. The level of participation is at the discretion of the City Council. Source of Funds: Contingency Fund  Keith F. Ostrosky, D. D.S., P.A. Family Dental Care 351 15th Avenue North South St. Paul, Minnesota 55075 Apri126, 2007 City of South St. Paul 125 Third Avenue North South St. Paul, MN 55075 Attention: City Engineer Dear Mr. Sachi, I am writing in regards to the new curbing and street replacement at 351 15th Ave North. It is my understanding that the city had offered funds toward our cost in these repairs due to the new construction of the Senior Housing. As you know that with this new construction we had lost our patient parking. Then with the denial of access to the rear of our property by the City of South St. Paul ( CBS Construction would not accommodate) we were forced to reconstruct the front of our building. Enclosed is a copy of the bill from CBS Construction. Your cooperation in this matter is greatly appreciated and I look forward to a positive resolution. Sincerely, ith F. Ostrosky DDS MAY tl i( i t-'...., r . r i_ '-- f:._ . A COUNCIL WORKSESSION REPORT DATE: MARCH 8, 2021 4 DEPARTMENT: ADMINISTRATION Prepared By: Joel Hanson, City Administrator ADMINISTRATOR: JRH AGENDA ITEM: City Hall & Public Works Building Upgrades DESIRED MEETING OUTCOMES: Discuss the building deficiencies at City Hall and Public Works, talk about options to resolve them, and provide direction for further action. OVERVIEW: On December 9th, 2019, Wold Architects conducted a tour of Public Works and City Hall to review deficiencies/building upgrades at each facility. Here are the key points of that review: Public Works: • Overhead doors are nearing end of their useful life. They are also only 12’ wide which is a tight entry for snowplows. • No locker or restroom facilities for female employees. • A number of HVAC deficiencies exist. • Electrical service is maxed out. • No backup generator capability. • Lighting at end of useful life and obviously not LED. • A number of ADA deficiencies. • Interior doors need replacing. • Floor & wall finishes need attention. • No fire suppression system. • Pavement needs replacing. • Property is not protected by the levee. A more detailed listing prepared by Wold Architects is attached to this memo. In their analysis, it is estimated that over $4 million would be needed to address the identified issues. In the report they provide in 2019, the estimated the cost of a new, 75,000 square foot facility at about $23 million. The current building is about 33,000 square feet and valued at just under $1.3 million according to Dakota County. While these are very preliminary numbers and we can debate needs and size estimates, the key question is what level of investment in the existing building makes sense over the long-term? City Hall: The areas of concern with City Hall can be focused on the lack of adequate space in the Police Department, the segregation of work areas (departments) due to the building layout, and the need to create a “one-stop service” experience for the public.  For the Police Department, twenty-four officers currently share six cubicles within a 500 square foot area. The cubicles were purchased used in 2007 and need to be replaced. $100,000 is currently budgeted for this purchase that also includes four cubes for the sergeant’s office area. A concept developed in conjunction with Wold is to convert Chief Messerich’s and Commander Wicke’s office areas into patrol/CSO workspace to provide additional square footage while moving the Chief and Commander to the former officer space after remodeling. For City Offices, significant remodeling was done in 2007 to upgrade the building. What that work did not address is the limited interaction opportunities provided to staff due to segregation of office areas. This proves counterproductive in establishing a “team” environment. The other challenge the building poses is providing efficient services to the public. Staff feels a “one-stop” service area would be more efficient for both the public and staff. We began moving in that direction in late 2019 by moving the City Clerk’s staff downstairs to eliminate the public having to go to the 2nd floor for election services as well as many day-to-day needs such as building permits, rental licenses, etc. While this move improved the situation in some respects, the counter and workspace areas need further modifications. We could also explore bringing additional staff downstairs but remodeling of office areas would be needed to create efficient work/service areas. Additionally, with departmental staffing and structure changes combined with the lack of space due to current office configurations, there are staff members that are not housed in the same area as the rest of their department staff. This does not allow for appropriate team communication and collaboration. The current office area of the Finance/Administration area also does not allow for staff to maintain proper social distancing. The 2019 Wold Report is attached that focuses on various changes over various timelines depending on what we ultimately want to accomplish. Again, the question must be asked is what investment in the current building makes sense when one considers the long-term needs of the community. SOURCE OF FUNDS: Depending on the Option Chosen, the following are potential sources of funding: Capital Project Funds 2020 CARES Surplus Dollars (General Fund Surplus) Potential 2021 American Rescue Plan Funding State Bonding Allocation City Issued Debt  City of South St. Paul Facility Assessment February 2021 Public Works Analysis Issue Qty Unit Project Cost Priority SITE Asphalt paving in yard has deteriorated. Remove and replace asphalt. 8000 SF $55,700 N $55,700 EXTERIOR Exterior hollow metal doors have peeling Sand and refinish (7) hollow metal doors 7 EA $600 N paint. and their frames. All overhead doors are nearing the end Remove and replace exterior overhead 24 EA $300,000 1 of their useful life. doors. $300,600 INTERIOR 1 75% of interior hollow metal doors have Sand and refinish (18) hollow metal doors 18 EA $1,500 N significantly chipping paint. and their frames. All vehicle storage area walls are dirty Paint walls of all vehicle storage areas. 17500 SF $70,000 N and finish is worn. All interior concrete floor finish is Grind and refinish concrete floor. 28000 SF $440,000 2 deteriorating. $511,500 ACCESSIBILITY Handrails at staircase do not extend 12" Remove and install new handrails. 36 LF $2,600 1 past the last riser on either end. No elevator exists to access the upper Install chair lift. Included in remodel cost incl. 1 level staff spaces. below. Paint storage sink does not meet the Remove existing sink and countertop. 13.5 LF $4,200 2 accessibility guidelines of the ADA. Install new countertop and ADA Compliant sink. Staff breakroom sink does not meet the Remove existing sink and countertop. 7 LF incl. 2 accessibility guidelines of the ADA. Install new countertop and ADA Compliant sink. Included in remodel cost below. Staff toilet & shower facilities do not Remodel 2nd floor to accommodate a new $182,000 2 meet the accessibility guidelines of the women's locker Room, new Break Room, ADA. Floor finish is also deteriorating. Office, and Conference Room. Cost includes chair lift. Existing drinking fountain on the main Redesign fountain area to expand into $21,400 1 level does not meet ADA guidelines for existing urinal room. Remove urinal. access. $210,200 LIFE SAFETY $0 HZRD. MTLS. $0 Comm. No.: 192112  City of South St. Paul Facility Assessment February 2021 MECHANICAL Ventilation and heating for the office and Provide a central commercial HVAC $387,000 1 interior shop areas is through four (4) solution to more accurately control separate vertical style furnaces. Three temperature and humidity, as well as of the units are high-efficiency furnaces ensure proper fresh air in occupied with the older of the four being a spaces is achieved. Proposed work standard efficiency unit. Fresh air is includes relpacement of underground through a manual damper and exterior deteriorating ductwork and new branch louver into the furnace room. It's not ductwork out to the spaces that is properly likely these units are able to provide the insulated. code required amount of ventilation in occupied areas. Two (2) of the units are connected to outdoor condensing units and provide DX coolling through a duct- mounted coil. With the ductwork not being insulated there was a build-up of condensation on the outside of the ductwork. Distribution is also provided through some underground ductwork, the condition of which is uknown. The south bay is heated with overhead Provide automatic intake hoods to bring in $16,300 1 IR elements that were recently installed. proper amount of combustion air. May be They are in good condition and work supplanted with new make-up air strategy well, but do not have the code required of entire area. amount of combustion air being introduced into the space. Many of the shop spaces have separate Replace and reconfigure exhaust strategy $83,000 2 exhaust fans for specific uses that may throughout shop and office areas. no longer be applicable. The majority of fans observed were original and past their useful life. There is currently no exhaust or make- Provide code rquired make-up air and $240,000 1 up air for the South bay. exhaust strategy with CO and NO2 sensors. The South bay only includes one drain Provide a properly sloped and drained $211,000 2 grate for the entire area. floor to manage the introduction of water and melting snow within the parking areas. The East bay includes a series of aging Replace portions of IR and Unit Heaters $106,000 2 IR heating elements and some aging to modernize the heating systems, and gas-fired unit heaters for heating. provide proper combustion air. There is only minimal exhaust and Provide code required make-up air and $282,000 1 make-up air throughout the East bay exhaust strategy with CO and NO2 which no longer meets current code sensors. requirements for exhaust and ventilation air. The equipment utilized is past its useful life. Provide new fume and vehicle exhaust $85,000 3 There are a few original exhaust equipment with properly paired make-up extraction systems that may no longer air. function properly. Comm. No.: 192112  City of South St. Paul Facility Assessment February 2021 There is no central Building Automation Provide a complete direct digital controls $270,000 2 System. automatioon system for the building with the capability to be interconnected with other city facilities. The compressor and lubrication Replace portions of the compressed air $16,300 3 distribution systems are in good piping and provide functional connections condition. Some portions of the and dryers at strategic locations to prevent compressed air piping is aging. moisture build-up. The plumbing fixtures at the building are Replace plumbing fixtures throughout the $25,300 1 manual operation and not typically lower facility to ensure accessibility and take flow. advantage of modern fixtures that will conserve more water. The trench drains and underground Ultimately replacement of the trench $130,000 2 plumbing are beginning to deteriorate drains, portions of the underground and show signs of age and wear. sanitary waste piping, and the oil/sand interceptor should be completed. The building is not sprinklered. Provide a complete water-based fire $180,000 2 suppression system throughout the facility to meet current code requirements. Remodel Upper Level Remodel Upper Level $265,000 $2,296,900 ELECTRICAL Interior fixtures are primarily Upgrade fixtures to more efficient LED $227,728 2 fluorescents and are past their fixtures. Add dimming and automatic life span. Exterior Lights are HID controls and pats their life span Existing main power service Replace the entire existing power $25,454 1 entrace is original to the building distribution systems including conduit and passed it life span and conductors Existing power distribution Replace the entire existing power $66,300 1 system has long passed it life distribution systems including expectancy panelboards, transfromers, conduit and conductors Existing Transformers are original Replace transformers $11,159 1 to the building and passed their life expectancy Mechanical/Electrical Miscellaneous mechanical and electrical $41,405 2 Equipement and Devices equipment and device connections Work associated with power utility Utility Power work company for power distribution $10,400 2 system replacement Miscellaneous voice/data work System - Voice/Data devices $2,028 3 Miscellaneous fire alarm work System - Fire Alarm $7,800 3 Provide new access control system. System - Access Control System 9 ea $29,500 2 Provide generator, transfer switches, Provide generator back-up for the whole and feeders. 1 ea $200,000 2 facility. Remodel Upper Level Remodel Upper Level $39,930 2 $661,704 Total $4,036,604 Comm. No.: 192112 Facility Space Needs Assessment Council Presentation December 9, 2019  Agenda 1. Review Project Purpose 2. Review Guiding Principles 3. Review Process 4. Review Options 5. Discuss Next Steps  Project Purpose Assist in the understanding of the physical state of existing facilities. Determine what investments are required to ensure their longevity. Review the current utilization of space within the facilities. Plan for future growth and department expansion. Guiding Principles/ Mission Statement • Anticipate the long term needs of the city for the next 20 years. • The facilities should align with new job responsibilities / roles. • The facility solutions should achieve the best functional layout for the department. • An emphasis on efficient use of space should be planned for. Less compartmentalization. • Lobby and entry should be welcoming and reflect the community • Provide opportunities for collaboration (staff and public). • Provide better customer service through centralized counter services. • The facilities should strive to be safe for staff, but also be open and publically welcoming. • The facility solutions should create a comfortable work environment that staff take pride in. • Common sense approaches to sustainability. • Efficient and user-friendly technology. Facility Assessment Process  Preliminary Building Diagram Immediate Solution (6 Months) ELECTIONS STORAGE RELOCATION (170 SF) LOBBY & COUNTER EXPANSION (860 SF) ADMIN CONFERENCE NEW FURNITURE TO ROOM RELOCATION ACCOMMODATE 6 WORKSTATIONS CITY HALL, POLICE, & FIRE LOWER LEVEL PLAN Preliminary Building Diagram Immediate Solution (6 Months) IT RELOCATION RELOCATION OF FINANCE AND CITY ADMINISTRATOR CITY HALL, POLICE, & FIRE UPPER LEVEL PLAN  Recommendations Immediate Solution (6 Months) Renovation to Existing City Hall, Fire, & Police Lobby & Counter Renovation, Office Relocations (allowance) $ 125,000 New Workstations (6 @ $3,500) $ 21,000 Total Construction Cost $ 146,000 Project Cost Multiplier x 1.25 (Fees, Testing & Contingency) Total Project Cost $ 182,500 CITY HALL, POLICE, & FIRE BUDGET DISCUSSION Preliminary Building Diagram Short Term Solution (0-2 Years) POLICE EVIDENCE 1,400 SF NEW ELEVATOR CITY HALL, POLICE, & FIRE LOWER LEVEL PLAN Preliminary Building Diagram Short Term Solution (0-2 Years) NEW ELEVATOR POLICE LOBBY & SUPPORT, MGMT SERVICES, PARTOL REMODEL 6,000 SF CITY HALL, POLICE, & FIRE LOWER LEVEL PLAN  Recommendations Short Term Solution (0-2 Years) Addition/ Renovation to Existing City Hall, Fire, & Police Facility Renovation (7,400 sf x $160/sf) $ 1,184,000 PD Elevator Addition $ 200,000 Additional Deferred Maintenance (Priority 1 & 2) $ 306,620 $ 1,690,620 Total Construction Cost $ 1,690,620 Project Cost Multiplier x 1.35 (Fees, Testing, FF&E & Contingency) Total Project Cost $ 2,282,400 *All numbers assume 2021 construction dollars CITY HALL, POLICE, & FIRE and would have to be inflated by 4-5% annually. BUDGET DISCUSSION  Preliminary Building Diagram Mid Term Solution (3-5 Years) FIRE TRAINING ROOM REMODEL FACILITIES 600 SF REMODEL 500 SF CITY HALL, POLICE, & FIRE LOWER LEVEL PLAN  Preliminary Building Diagram Mid Term Solution (3-5 Years) FIRE APPARATUS & SUPPORT FIRE OPERATIONS ADDITION REMODEL (5,000 SF) (1,700 SF) ADMIN, HR, FINANCE, CLERK, BLDG, CODE, ENG., COMM. DEVEL. REMODEL 4,500 SF CITY HALL, POLICE, & FIRE MAIN LEVEL PLAN  Preliminary Building Diagram Mid Term Solution (3-5 Years) COUNCIL REMODEL 1,150 SF LARGE STAFF MEETING ROOM IT & BREAK ROOM & SUPPORT SPACES REMODEL REMODEL 1,500 SF 2,000 SF CITY HALL, POLICE, & FIRE UPPER LEVEL PLAN  Recommendations Mid Term Solution (3-5 Years) Addition/ Renovation to Existing City Hall, Fire, & Police Facility Renovation (11,950 sf x $183/sf) $ 2,182,000 FD Apparatus & Support Addition (5,000 sf x $230/sf) $ 1,141,000 Additional Deferred Maintenance (Priority 3) $ 824,000 $ 4,147,000 $ 4,147,000 Total Construction Cost x 1.35 Project Cost Multiplier $ 5,598,500 (Fees, Testing, FF&E & Contingency) Total Project Cost *All numbers assume 2024 construction dollars CITY HALL, POLICE, & FIRE and would have to be inflated by 4-5% annually. BUDGET DISCUSSION Preliminary Building Diagram Long Term Solution (5+ Years) POLICE PARKING ADDITION 6,390 SF CITY HALL, POLICE, & FIRE LOWER LEVEL PLAN Preliminary Building Diagram Long Term Solution (5+ Years) ADMIN, HR, FINANCE, CLERK, BLDG, CODE, ENG., COMM. DEVEL. REMODEL ADDITION 900 SF 660 SF NEW ELEVATOR CITY HALL, POLICE, & FIRE MAIN LEVEL PLAN  Preliminary Building Diagram Long Term Solution (5+ Years) EXISTING FIREFIGHTER DORM/LIVING REMODEL ADDITION 1,400 SF 900 SF CITY HALL, POLICE, & FIRE UPPER LEVEL PLAN  Recommendations Long Term Solution (5+ Years) Addition/ Renovation to Existing City Hall, Fire, & Police City Hall, Fire, & Police Addition - PD Garage Expansion (6,390 sf x $270/ sf) $ 1,739,000 - Admin/HR/Fin/Clerk/Bldg/Code/Eng/CD (660 sf x $380/ sf) $ 252,000 - Fire Dorms/Living Addition (900 sf x $380/ sf) $ 343,000 Facility Renovation (900 sf x $220/sf + 1,400 sf x $160/ sf) $ 424,600 City Hall Elevator $ 272,200 Additional Deferred Maintenance $ 1,875,000 $ 4,905,000 $ 4,905,000 Total Construction Cost x 1.35 Project Cost Multiplier (Fees, Testing, FF&E & Contingency) $ 6,622,000 Total Project Cost *Option Cost for Public Parking Ramp 40 Stall Ramp @ $44K /stall Project Cost $ 1,800,000 *All numbers assume 2024 construction dollars CITY HALL, POLICE, & FIRE and would have to be inflated by 4-5% annually. BUDGET DISCUSSION  Recommendations Multi-phase Solutions Immediate (0-6 Months) Short Term (0-2 Years) Total Construction Cost $ 146,000 Total Construction Cost $ 1,690,700 Project Cost Multiplier x 1.25 Project Cost Multiplier x 1.35 Total Project Cost $ 182,500 Total Project Cost $ 2,282,400 *All numbers assume 2020 construction dollars *All numbers assume 2021 construction dollars and would have to be inflated by 4-5% annually. and would have to be inflated by 4-5% annually. Mid Term (3-5 Years) Long Term (5+ Years) Total Construction Cost $ 4,147,000 Total Construction Cost $ 4,905,000 Project Cost Multiplier x 1.35 Project Cost Multiplier x 1.35 Total Project Cost $ 5,589,500 Total Project Cost $ 6,622,000 *All numbers assume 2024 construction dollars *All numbers assume 2028 construction dollars and would have to be inflated by 4-5% annually. and would have to be inflated by 4-5% annually. CITY HALL, POLICE, & FIRE BUDGET DISCUSSION  Recommendations Budget Discussion City Hall Police Station Fire Station 21,000 sf @ $260/sf $ 5,460,000 45,000 sf @ $260/sf $ 11,700,000 17,600 sf @ $260/sf $ 4,576,000 Total Construction Cost $ 5,460,000 Total Construction Cost $ 11,700,000 Total Construction Cost $ 4,576,000 Project Cost Multiplier x 1.35 Project Cost Multiplier x 1.35 Project Cost Multiplier x 1.35 Total Project Cost $ 7,370,000 Total Project Cost $ 15,795,000 Total Project Cost $ 6,178,000 STAFF STAFF STAFF PARKING PARKING PARKING PUBLIC PUBLIC PARKING PUBLIC PARKING PARKING *Does not include site purchase. *All numbers assume 2021 construction dollars and would have to be inflated by 4-5% annually.  Preliminary Building Diagram Public Works – Short Term Solution EXISTING MECHANIC (NO WORK) EXISTING SHOPS (NO WORK) ELEVATOR w/ LOBBY ADDITION (300 SF) EXISTING VEHICLE STORAGE (NO WORK)  Preliminary Building Diagram Public Works – Short Term Solution EXISTING STORAGE (REDUCTION) LOCKER/BREAK RENOVATION (4,000 SF) ELEVATOR w/ LOBBY ADDITION (300 SF)  Recommendations Budget Discussion – Short Term Solution New Facility – Public Works Elevator Cost + Lobby Addition (600 sf x $200/sf) $ 400,000 Locker Expansion (4,000 sf x $160/sf) $ 640,000 Deferred Maintenance (Priority 1 & N) $ 1,700,000 Site Investigation (Allowance) $ 50,000 Total Construction Cost $ 2,790,000 Project Cost Multiplier (Fees, Testing, FF&E & Contingency) x 1.35 Total Project Cost $ 3,766,500 Actual cost for site remediation - TBD All numbers assume 2021 construction dollars and would have to be inflated by 4-5% annually.  Preliminary Building Diagram Public Works – New Build PUBLIC PARKING SECURE YARD STAFF PARKING  Recommendations Budget Discussion New Facility – Public Works New Construction (75,400 sf x $225/sf) $ 16,985,000 Total Construction Cost $ 16,985,000 Project Cost Multiplier x 1.35 (Fees, Testing, FF&E & Contingency) Total Project Cost $ 22,900,000 Does not include site purchase. All numbers assume 2021 construction dollars and would have to be inflated by 4-5% annually.  Next Steps 1. Council Feedback 2. Core Planning Group Discussion 3. Finalize Report and Long Range Plan