City Council

Spearfish City Council Regular Session Minutes June 19, 2017 The Spearfish City Council met at 5:30 PM on Monday June 19, 2017. Mayor Boke presided and called the meeting to order. All stood and recited the pledge of allegiance. Roll Call was taken with the following members present: Clark, Hodgs, Jacobs, Klarenbeek, Lee and Schmit, Also present: Finance Officer Dutton, City Planner Watson, City Attorney Davis, Street Superintendent Riopel, Police Chief Rotert, Fire Chief Sachara, Parks, Rec and Forestry Superintendent Ehnes, Police Lieutenant Dean, Human Resource Director Friedel and Legal Intern Hoffman. Order Of Business – Schmit moved, Hodgs seconded and all voted to approve the Order of Business. There were no potential conflicts-of-interest declared. Consent Agenda – Clark moved, Jacobs seconded and all voted to approve the Consent Agenda as follows: A. Approve a special on-sale liquor license for Zbar for the Graber wedding on July 8th from 5:00 p.m. to midnight at the Spearfish Pavilion. B. Hire Austin Amick as a temporary/seasonal Lifeguard, $9.00 per hour, effective 6/20/2017. C. Raffle – Spearfish Rams Football plans to raffle 3 Louisiana Grill LG700 Pellet Grills. Tickets are $20 each with ticket sales from July 9 – September 9. A total of 100 tickets per team/grill will be sold – 300 total. Proceeds to benefit Spearfish Rams Youth Football Teams – Mighty Mites, Junior Pee Wee and Pee Wee teams. D. Approve the following Brown Bag Permits: FACILITY APPLICANT EVENT DATE City Park South Kristin Schmeltzer rehearsal dinner 7/21/17 Pavilion Kristin Schmeltzer wedding reception 7/22/17 Center Shelter MaryAnn Boe class reunion 7/3/17 Lions Park Lincoln Ainsworth family gathering 7/2/17 Center Shelter Sandi Hem family gathering 7/23/17 South Shelter Regional Health BBQ 6/25/17 Pavilion Kaylee Goeringer wedding reception 7/7/17 Salem Park Shelter Kali Arrigo reveal party 6/24/17 Indian Springs Brenda Johnson wedding 6/24/17  E. Approve Minutes of City Council Regular Session dated June 5, 2017. F. Accept Monthly Financial Reports dated May 31, 2017. ITEMS FROM VISITORS Award Presentation - Chief Rotert presented a Life Saving Commendation Award to seven year old Adam Merkle and dispatcher Kayla Drieling. Adam played a vital role in saving his mother's life on June 2, 2017, after she was stung by a bee and went into anaphylactic shock. HEARINGS License – Mayor Boke opened a public hearing at 5:37 PM to consider an application from Dave Brueckner with Cheyenne Crossing for a special malt beverage & on-sale wine license for a rehearsal dinner on June 23rd from 5 p.m. to 10:00 p.m. at the Snappers Club. There were no oral or written comments and public hearing was closed at 5:37 PM. Hodgs moved, Clark seconded and all voted to approve the special license. PUBLIC WORKS Easement – Schmit moved, Jacobs seconded and all voted approval for revocable sidewalk/right of way encroachment permit for consumption of alcohol in a public place (sidewalk) from ZBar. This permit valid for one year. Easement – Schmit moved, Jacobs seconded and all voted approval for revocable sidewalk/right of way encroachment permit for consumption of alcohol in a public place (sidewalk) from B&B. This permit valid for one year. Travel – Jacobs moved, Hodgs seconded and all voted to approve out of state travel to Orlando, FL for Beau Riopel to attend the American Public Works Association PWX Conference August 27 through 30. All costs minus wages are covered by a SDMSMA Scholarship. FIRE DEPARTMENT Square Program – Klarenbeek moved, Schmit seconded and all voted to authorize the ability to use the Square program to process payments for Fire Department shirt sales at Downtown Friday Nights and other activities. Fire Chief Sachara stated the fundraisers are to be used to start the Explorer youth program. PLANNING AND ZONING Parkside Village – Representatives from Dakota Land Trust reviewed the series of Q&A regarding the Parkside Village proposal. Schmit moved, Klarenbeek seconded and all voted to authorize the Dakota Land Trust to apply on the City's behalf for a change of zoning from R-2 to DRD for the 13 dwellings. Schmit moved, Clark seconded and all voted to choose option one as the preferred method of land transfer ‘Direct staff to initiate the creation of a TIF thus enabling reimbursement and donate land to the DLT’ PARKS AND RECREATION Campground Policy – Lee moved, Jacobs seconded and all voted to change the campground check-in/out policy to include no fees for early check-in or late check-out when the space in question is ready and available. Hodgs further explained that in the instance that the space is not available in the capacity the customer wishes, campground staff needs to be empowered to explain the situation appropriately to the customer. Bill List – Schmit moved, Hodgs seconded and all voted to approve the Bill List dated June 19, 2017. VENDOR DESCRIPTION AMOUNT A&B BUSINESS INC ENVELOPES/STAPLES/PAPER $ 460.78 A-1 TRANSMISSION SPECIALISTS TRANSMISSION REPAIR $ 198.80 ADAMS - ISC CYLINDER REPAIR $ 590.00 ADVANCED ENGINEERING & ENV FLOODPLAIN/JACKSON BLVD/GA WATERLINE ENG $ 22,167.55 ALEX AIR APPARATUS INC MAGELIS DISPLAY UNIT $ 849.74 ALPINE IMPRESSIONS SHIRTS FOR EMPLOYEES-REC PROGRAMS-RESALE $ 5,992.04 AMERICAN ENGINEERING TESTING OLD TOWN SEWER MATERIAL TESTS $ 3,082.00 AMERICAN LEGAL PUBLISHING ORDINANCE SUPPLEMENT PAGES $ 217.84 ARCTIC GLACIER USA INC CAMPGROUND ICE $ 333.60 ASSOCIATED SUPPLY CO INC EYEWASH SOLUTION $ 75.91 BAKER & TAYLOR AUDIO MEDIA/BOOKS $ 1,033.03 BECK'S NURSERY CORP PLANTS & MATERIALS $ 1,501.08 BELLE FOURCHE LANDFILL MAY 2017 LANDFILL FEES $ 27,638.55 BENTZ EQUIPMENT INC FUEL PUMP $ 158.21 BHSU - BHTV VIDEO PRODUCTION $ 382.88 BICKLE TRUCK & DIESEL INC COMPUTER HOOK-UP $ 105.50 BLACK HILLS CHEMICAL CORP JANITORIAL SUPPLIES/CUPS/PLATES $ 1,447.72 BLACK HILLS ENERGY ELECTRICITY $ 8,466.78 BLACK HILLS OCCUPATIONAL MED DOT SCREENING $ 60.00 BLACK HILLS PIONEER SUBSCRIPTION/LEGAL PUBLISHING/ADS $ 1,065.63 BLACK HILLS PURE INC WATER/COOLER RENTALS $ 63.00 BLACK HILLS TRAVEL AGENCY WENZEL-CHARLSON FLIGHT TICKETS $ 768.00 BLACK HILLS TRUCK/TRAILER BRAKE REPAIRS $ 326.06 BLACK HILLS URGENT CARE EMPLOYMENT SCREENING $ 460.00 BUILDERS FIRSTSOURCE INC MASONRY DRILL/PAINT/TAPE/SANDPAPER $ 29.25 BUTLER MACHINERY CO FILTERS/SEAT GROUP $ 1,920.78 CASH-WA DISTRIBUTING CO CONCESSIONS $ 5,494.15 CBH COOPERATIVE MAY 2017 BULK FUEL CONTRACT $ 24,353.68 CENTER POINT LARGE PRINT BOOKS $ 318.78 CENTURYLINK INC JUN 2017 CIRCUITS & E911 $ 1,200.87 CITY OF SPEARFISH MAY 2017 CITY UTILITIES $ 14,859.57 CITY OF SPEARFISH CREDIT CARDS TRAVEL/SUPPLIES/AWARDS/RECORDER/RACK $ 3,908.82 CLARK PRINTING CORP BUSINESS CARDS-BRADLEY $ 47.00 CLAUSER MACHINE WORKS REPAIRS $ 4,624.66 CLIMATE CONTROL SYSTEMS REPAIR BLOWER BEARINGS $ 8,587.43 COCA-COLA BOTTLING CO CONCESSIONS/MILK/COFFEE/CREAMER $ 1,408.00 TELECOMMUNICATION SYSTEMS PSAP ADDITIONAL UPS EQUIPMENT $ 3,860.60 CREEKSIDE DEVELOPMENT LLLP MAY 2017 TIFD#4 TAX INCREMENTS $ 7,281.90 CROP PRODUCTION SERVICES FERTILIZER UPPER SPARTAN FIELD-DONATION $S $ 880.00 CULLIGAN SOFT WATER CORP WATER $ 58.50 L N CURTIS & SONS AUTOMATIC NOZZLE TIPS $ 2,248.00 DAKOTA BARRICADE LLC PAVEMENT MARKING $ 25,914.33 DAKOTA BUS SERVICE CORP SUMMER REC BUSSING $ 340.00 DAKOTA SUPPLY GROUP HYTROL VALVE $ 598.00 DANKO EMERGENCY EQUIPMENT SMEAL SWITCH $ 169.56 DHARMA TREE CARE LLC REMOVE ELM-437 STATE ST $ 425.00 DICTATION SALES & SERVICES VOICE CAPTURE LICENSES $ 119.00 MEDNANSKY, DOUGLAS PD LIGHTING UPGRADES/ELECTRICAL REPAIRS $ 6,919.96 ECOLAB PEST ELIMINATION PEST CONTROL $ 71.64 EDDIE'S TRUCK CENTER INC COMPRESSOR/RECEIVER-DRIER $ 357.12 FASTENAL CO HARDWARE/SLING/EQUIP RECERTIFICATION $ 1,015.51 FEDEX FORENSICS LAB SHIPPING $ 12.76 GAGES GARDEN CENTER PLANTS $ 160.91 GEFFRE, LONI TRAVEL MILEAGE & PER DIEM $ 354.22 GEIGLE, JD TRAVEL MILEAGE & PER DIEM $ 340.98 VIEHAUSER ENTERPRISES LLC KEY & CYLINDER $ 31.50 NEWS-RECORD INC TOURISM GUIDE $ 495.00 THE GLASS SHOP REPLACE N PAVILION DOOR $ 2,800.00 GOULD, DONALD F RECOVER SEATS/REPAIR TARP $ 290.00 GRAINGER INC FILTERS $ 199.40 HAWKINS INC AZONE/BLEACH/ACID/ALKALI/AQUA HAWK $ 9,339.31 HD SUPPLY WATERWORKS LTD METERS/VALVES/LID $ 29,293.20 HEARTLAND PAPER CO PUSH CLEANER $ 61.58 HERMANN, BRUCE CITY MAP LISTINGS $ 170.00 HESER, LLOYD 2017 BOOT ALLOWANCE $ 100.00 INLAND TRUCK PARTS CO SPRING ASSY/HARDWARE $ 263.97 JENNER EQUIPMENT CO RIM/REPAIR PARTS $ 193.24 JUNEK'S SERVICE CORP FUEL PUMP $ 292.00 KARL'S INC REPAIR PARTS $ 34.50 KEYSTONE RIDGE DESIGNS MEMORIAL BENCH-BJORKMAN $ 1,959.00 BETHESDA CHRISTIAN BROADCASTING RADIO ADS $ 250.00 KT CONNECTIONS FORTINET RENEWAL $ 37.03 LARSON CO LTD INC STEERING WHEEL $ 81.58 LAWRENCE COUNTY HWY DEPT MAITLAND GRAVEL/MAGNESIUM CHLORIDE $ 32,215.87 LIGHT & SIREN NFORCE LIGHTS $ 541.36 LOWE ROOFING INC PARKS SHOP ROOF RETROFIT $ 18,540.00 LYONS, JEREMY 2017 BOOT ALLOWANCE $ 100.00 MACK'S AUTO BODY LLC REPAIR POLICE CAR DOOR $ 60.00 MATTHEWS INTL CORP BRONZE PLAQUE-BARTH $ 125.89 MANDY BING LLC CAMPGROUND FIREWOOD $ 525.00 MEDIA USA INC REC CENTER ADVERTISING $ 148.75 MIDCO JUN 2017 CABLE-INTERNET-TELEPHONE SERVICE $ 547.38 MIDCONTINENT TESTING LAB LAB TESTS $ 563.00 MINITMAN INC PREMIUM GAS/DIESEL/GAS $ 160.97 MONTANA-DAKOTA UTILITIES NATURAL GAS $ 6,020.03 MURPHY PETROLEUM TRANSPORT USED OIL DISPOSAL $ 80.00 NEVE'S UNIFORMS INC BOOTS-BRADLEY/SHIRT/POLOS/PANTS $ 509.46 NORTHERN HILLS TRNG CENTER JANITORIAL SERVICES $ 4,221.05 NORTHERN HILLS SOD FARM SOD $ 320.00 ORIGINAL WATERMEN INC LIFEGUARD SUITS $ 2,761.97 OVIVO USA LLC WIPERS $ 121.72 PENGUIN RANDOM HOUSE INC AUDIO MEDIA $ 80.45 PETTY CASH P&Z-WELLS FARGO PLAT FEES $ 648.00 PONDEROSA LAND SURVEYS LLC MARK LOT CORNERS $ 500.00 POWERPLAN MOWER BLADES/OVERHAUL PARTS/KIT/REPAIRS $ 6,028.53 PRECISION DYNAMICS CORP WRIST BANDS $ 545.02 QUEEN CITY DOOR LLC DOOR SERVICE CALL $ 70.00 QUIK SIGNS INC MOUNTED FOAMBOARD/DECALS/SIGNS $ 1,818.65 RAMADA LODGING-GEFFRE & GEIGLE $ 362.00 RAMKOTA HOTEL - PIERRE LODGING-J HAFNER $ 195.98 RAPID CITY JOURNAL ENGINE BOSS ADVERTISING $ 740.00 RAPID DIESEL SERVICE DRIVE SHAFT/HEAD/HARDWARE $ 1,926.26 RECREATION SUPPLY CO WHISTLES/SIGNS/FLOATS/VALVE $ 396.62 RESERVE ACCOUNT POSTAGE MACHINE REFILL $ 4,131.43 RICHARD PLUIMER, PROF. LLC MAY 2017 ATLAS BLDG LEGAL FEES $ 462.50 RUSHMORE COMMUNICATION INC FD COMMAND VEHICLE RADIO $ 2,076.95 SACRISON ASPHALT INC LIMESTONE $ 2,229.00 SAND CREEK PRINTING CORP LIBRARY BOOKMARKS $ 86.85 SD FIRE FIGHTERS ASSOC'N 2017 STATE FIRE SCHOOL-GEFFRE & GEIGLE $ 116.00 SDML BUDGET TRAINING $ 75.00 XYLEM INC METER READING SOFTWARE SUPPORT $ 1,949.94 SERVALL TOWEL & LINEN FLUSHER/MOP/MAT/UNIFORM RENTAL $ 1,141.54 PETERSON CONSULTANTS INC JUN 2017 NH CINEMA ADS $ 225.00 TELKAMP, ROBERT A BRAKE CANISTER TOOL & CREDIT $ 20.00 SOUTH DAKOTA DOT BISYMETRIC BEADS $ 1,368.00 SOUTH DAKOTA ONE CALL MAY 2017 MESSAGE FEES $ 228.90 SPEARFISH ECON DEVELOPMENT 2017 SPECIAL OPERATION GRANT $ 35,000.00 SPEEDY MART INC GAS $ 31.93 STATE OF SD-EXECUTIVE MGMT APR 2017 WWTP CENTREX CALLS $ 14.79 STATE OF SD-BUREAU OF HR TRAINING REGISTRATIONS $ 520.00 SYSCO FOOD SERVICES OF MT CONCESSIONS $ 989.95 TERMESPHERES INC CLOCKTOWER TERMESPHERE PROGRESS PAYMENT $ 9,000.00 MACKENZIE ENTERPRISES VFA GRANT SAFETY EQUIPMENT $ 4,745.00 THOMSON REUTERS WEST MAY 2017 WEST LAW $ 430.45 TIMECLOCK PLUS TIMECLOCK PLUS UPGRADE $ 8,925.00 TOUT ADVERTISING BH WOMAN MAGAZINE ADS $ 495.00 KNIGHT ENTERPRISES INC MAGAZINE ADS $ 2,475.00 TSP INC LIBRARY EXPANSION STUDY $ 860.98 TUBE PRO INC TUBES $ 1,486.00 TURBIVILLE INDUSTRIAL ELEC BALDOR MOTOR $ 290.00 ALB TWILIGHT LLC EYE PROTECTION $ 106.80 USA BLUE BOOK WATER/SEWER KEYS $ 337.42 CLARITY TELECOM LLC JUN 2017 SERVICES $ 2,986.22 VERIZON WIRELESS JUN 2017 CITY CELL PHONES $ 3,747.44 WARD DEVELOPMENT GROUP LLC TOP SHELF RECAPTURE FEE $ 21,000.00 WAUPACA NORTHWOODS LLC CEDAR MULCH $ 2,332.20 WEST RIVER INTERNATIONAL DASH LAMP $ 36.45 WESTERN COMMUNICATIONS RADIO/ANTENNAS/REPEATER REPAIR $ 1,075.20 WOLFF'S PLUMBING & HEATING REPLACE STOP IN URINAL $ 144.00 ZEEB, BRAD P PLANTS $ 403.20 ** TOTALS ** $ 433,635.09 APPROVAL INITIALS Mayor Boke Marty Clark Dan Hodgs Pam Jacobs Larry Klarenbeek John Lee Doug Schmit Hodgs moved, Jacobs seconded and all voted to adjourn at 6:20 PM to Executive Session for Personnel Matters Pursuant To SDCL 1-25-2(1). Council returned from Executive Session at 8:18 PM. There being no further business before the Council, Hodgs moved, Jacobs seconded and all voted to adjourn at 8:18 PM. Dated this 19th day of June, 2017. CITY OF SPEARFISH BY: ____________________________ Dana Boke, Mayor ATTEST: _________________________________ David H. Dutton, Finance Officer Published once at the approximate cost of ________.