City Council

Spearfish City Council Regular Session Minutes July 3, 2017 The Spearfish City Council met at 5:30 PM on Monday July 3, 2017. Mayor Boke presided and called the meeting to order. All stood and recited the pledge of allegiance. Roll Call was taken with the following members present: Clark, Hodgs, Jacobs, Klarenbeek and Schmit. Lee was absent. Also present: Finance Officer Dutton, City Attorney Davis, Police Chief Rotert, Fire Chief Sachara, Police Lieutenant Dean, Assistant Fire Chief Mathis, Human Resource Director Friedel and Legal Intern Hoffman. Order of Business – Klarenbeek moved, Jacobs seconded and all voted to approve the order of business. There were no potential conflicts-of-interest declared. At 5:31 Jacobs moved, Hodgs seconded and all voted to adjourn to executive session to discuss the qualifications of a prospective employee pursuant to SDCL 1-25-2(1) and to consult with legal counsel about contractual matters pursuant to SDCL 1-25-2(3). Council returned to regular session at 5:43 PM. Consent Agenda – Schmit moved, Hodgs seconded and all voted to approve the Consent Agenda as follows: A. Request authorization to move Gale McAnlis to Water/Wastewater Utility Operator I, effective July 10, 2017. B. Request authorization to hire Thomas Karp as part-time (not benefit eligible) Public Works/Parks Laborer, grade 9, step 1, $13.72 per hour, effective 7/5/2017. C. Request authorization to hire Logan Rank as a temporary/seasonal Recreation Facility Janitorial, $9.50 per hour, effective 7/5/2017. D. Request authorization to hire the following temporary Rally Officers at a grade 18, step 1, $21.40 per hour, effective 8/4/2017. To include State per diem for meals and lodging: John Murphy, Mike Apland, Josh Thompson, Keith Mutschler, and Scott Mickelson. E. Authorize Mayor Boke to appoint Drew Skjoldal to Planning Commission with term effective from July 18, 2017 to December 31, 2021. F. Approve a special malt beverage license for Queen City Liquor for the Black Hills Beer Run on September 17th from 12:00 p.m. to 5:00 p.m. at the Spearfish Pavilion. G. Approve the following Special Event Permits  • Main Street Show and Shine National Impala Association - July 20, 2017 from 2:30- 8:30pm in the 500 & 600 blocks of Main Street (Grant to Illinois) • Black Hills 12U All Star Tournament – applicant: Tony Sieber - July 29-30, 2017 - Saturday 8am-8pm & Sunday 8am – 4pm at Spearfish Forest Products Youth Fields • Black Hills Beer Run – applicant: Theresa Bibler - 9/17/17 12-5pm. 5k will go up to Spearfish Canyon parking lot and back to the Pavilion. H. Consent Agenda – Approve the following Brown Bag Permits: FACILITY APPLICANT EVENT DATE Indian Springs Brenda Johnson wedding *6/24/17 Salem Park Shelter Glass Shop/ Vanessa Thompson Company BBQ 7/21/17 Jorgensen Jeanne Hanson picnic 7/22/17 Pavilion Anthony King wedding 7/12/17 Snapper’s Helene Eddy 60th Anniversary 7/24/17 South City Park Spearfish Chamber/Young prof Picnic 7/11/17 North shelter Darrel Graber rehearsal dinner 7/7/17 South City Park Jessica Gutwein Class Reunion 7/29/17 Jorgensen Virginia Mollman birthday/family *7/1/17 Evan's Park Heather Janvrin Family Gathering 7/9/17 Salem Park Shelter Kali Arrigo reveal party *6/24/17 Snapper’s Club Margo Peters Family Reunion 7/5-7/17 Log Cabin Clarence Young wedding reception 7/21/17 Jorgensen Shelter Mary Beets Family Gathering 7/16/17 Salem Park Shelter Evergreen Mgmnt. Services, Inc Company BBQ 7/14/17 Pavilion Holly Hamlin/ Calvin Dobesh wedding reception 7/21/17 *indicates an event that has been administratively approved I. Raffle – Zonta Club of Spearfish plans to raffle a Hawaiian vacation – trip to Kaanapali, Maui (used from May 1, 2018-December 15, 2018). Trip includes 7 nights lodging, airfare up to $3,000, $500 spending stipend – or $2000 cash alternative. Tickets are $25 each with ticket sales from 7/4/17 to drawing on 12/1/17. Proceeds to benefit local service organizations and Northern Hills charities. J. Raffle – Spearfish Nutrition Site plans to raffle two tickets to see Jewel at Deadwood Mountain Grand on Friday October 13th plus miscellaneous other small donated items. Tickets are $1.00 each or six for $5.00 with ticket sales from July 4, 2017 to drawing on December 28, 2017. Proceeds to benefit Spearfish Nutrition Site – Meals on Wheels. K. Approve Minutes of City Council Regular Session dated June 19, 2017. L. Approve Minutes of City Council Special Sessions dated June 13, 2017, June 14, 2017, June 15, 2017 and June 16, 2017. HUMAN RESOURCES  Contract – Hodgs moved, Klarenbeek seconded and all voted to approve and authorize the Mayor to sign Employment Contract with candidate for the position of City Administrator. Start date for Michael Harmon will be September 5, 2017. BIDS AND PROPOSALS Proposals – Schmit moved, Clark seconded and all voted to accept proposals from Rapid Fire Protection Inc. ($14,501) and ClimateControl Systems and Services ($24,402) totaling $38,903, for Police Department server room re-model. Budgeted in 214 (911). LEGAL AND FINANCE Amendment – Hodgs moved, Klarenbeek seconded and all voted to approve and authorize the Mayor to sign "Second Amendment to Real Estate Purchase Agreement" between the City and NWE concerning the purchase of the former McLaughlin Sawmill. Resolution 2017-16 – Schmit moved, Jacobs seconded and all voted to approve Resolution 2017-16 - Miscellaneous Fees. RESOLUTION 2017-16 A RESOLUTION TO SET FEES CHARGED BY THE CITY BE IT RESOLVED BY THE COMMON COUNCIL OF THE CITY OF SPEARFISH, SOUTH DAKOTA that the following fees shall be amended and/or charged by the City of Spearfish: CURRENT AMENDED/NEW ITEM AREA FEE DESCRIPTION AMOUNT AMOUNT Campground – RALLY RATES – NEW CAMPGROUND Primitive site/no Hookups – RV’s, 5th n/a $25.00 wheels, pop-up campers, per person Cemetery – Nameplate for Rose NEW PARKS n/a Garden $225.00 NEW PARKS Parks – Memorial Bench – standard n/a $2,500.00 79.00 INCH X 64.00 INCH AERIAL PHOTO PRINTED ON ENG n/a NEW FOAMBOARD, SALES TAX INCLUSIVE $500.00 69.00 INCH X 57.00 INCH AERIAL PHOTO PRINTED ON ENG n/a NEW FOAMBOARD, SALES TAX INCLUSIVE $450.00 Be it further resolved that these fees shall go into effect on August 3, 2017. Adopted this 3rd day of July, 2017 CITY OF SPEARFISH  ____________________________________ Dana Boke, Mayor ATTEST: ___________________________________ David H. Dutton, Finance Officer (SEAL) Adopted: July 3, 2017 Published: July 14, 2017 Effective: August 3, 2017 Published once at the approximate cost of ________. FIRE DEPARTMENT Request – Schmit moved, Klarenbeek seconded and all voted to deny request for overtime pay for exempt employees, when ordered for incidents to be paid through SD State Wildland Fire Co-Op Agreement. Schmit, Klarenbeek and Hodgs cited concerns with the request. Fire Chief Sachara requested Council review and revisit the Wildland Fire program. PLANNING AND ZONING 1010 Christensen Drive – Hodgs moved, Klarenbeek seconded and all voted to approve Resolution 2017-17 - Voluntary Annexation. RESOLUTION NO. 2017-17 A RESOLUTION OF ANNEXATION TO EXTEND THE BOUNDARIES OF THE CITY OF SPEARFISH, SOUTH DAKOTA, BY ANNEXING LANDS MORE SPECIFICALLY DESCRIBED HEREIN: WHEREAS, The City of Spearfish has conducted an analysis of the territory where a petition for voluntary annexation has been submitted, and has determined the resources necessary to serve the annexed territory exist; and, WHEREAS, the territory described herein adjoins and is contiguous to the existing boundaries of the City of Spearfish and is not separated from the existing City by any significant physical barriers, and annexation is natural and reasonable and the municipal body hereby created constitutes a homogenous and unified entity; and, WHEREAS, the City of Spearfish has held public hearings and considered all testimony regarding said annexation; and,  WHEREAS, the City of Spearfish has fully complied with all statutory requirements of SDCL Chapter 9-4 required and precedent to this Resolution. NOW, THEREFORE BE IT RESOLVED by the Common Council of the City of Spearfish, Lawrence County, South Dakota, that the following described territory shall be incorporated into the Christensen Addition to the City of Spearfish, and the same is hereby annexed, to-wit: (See Exhibit A, attached to this resolution) 1) Lot A of NW¼SW¼ of Section 24, T6N, R2E, BHM; as shown on the Plat thereof recorded in Plat Book 6, Page 265 in the Office of the Lawrence County Register of Deeds; 2) Lot A-1 of NW¼SW¼ of Section 24, T6N, R2E, BHM; Lawrence County, South Dakota, as shown on the Plat thereof recorded in Plat Book 6, Page 361, in the Office of the Lawrence County Register of Deeds; Dated this 17th day of July, 2017 CITY OF SPEARFISH ATTEST: By: _______________________________ Dana Boke, Mayor __________________________________ David H. Dutton, Finance Officer (SEAL) Adopted: July 3, 2017 Published: July 14, 2017 Effective: August 3, 2017 Schmit moved, Hodgs seconded and all voted to approve first reading of Ordinance 1261 to rezone from County Ag to City R-1 Single Family and to set public hearing for Ordinance 1261 for July 17, 2017 with Second Reading. Resolution 2017-18 – Jacobs moved, Schmit seconded and all voted to transfer the entirety of Block 47 Original Town plat into the Thoen Stone Addition. RESOLUTION NO. 2017-18 A RESOLUTION TO TRANSFER TERRITORY WITHIN THE ORIGINAL TOWN PLAT INTO THE THOEN STONE ADDITION WHEREAS, the territory described herein is located within the Original Town Plat of the City of Spearfish as shown on the Plat thereof recorded in Plat Book 1, Page 73, in the Office of the Lawrence County Register of Deeds, WHEREAS, the territory described herein is to be platted in the future and will thus include areas located within the Thoen Stone Addition to the City of Spearfish. WHEREAS, the City of Spearfish now desires to simplify the process for recording future plats involving the territory described herein and wishes to identify all territory as being located within the Thoen Stone Addition. NOW, THEREFORE BE IT RESOLVED by the Common Council of the City of Spearfish, Lawrence County, South Dakota, that the following described territory be transferred from the Original Town Plat to the Thoen Stone Addition: (See Exhibit A, attached to this resolution for general location). 1. All of Block 47 including the vacated alley of the Original Town Plat of the City of Spearfish as shown on the Plat thereof recorded in Plat Book 1, Page 73, in the Office of the Lawrence County Register of Deeds. 2. The vacated portion of the Federal Street right of way which was vacated by City of Spearfish Resolution Number 2016-20. Dated this 3rd day of July, 2017 CITY OF SPEARFISH By: __________________________ Dana Boke, Mayor ATTEST: ________________________________ David H. Dutton, City Finance Officer (SEAL) Adopted: July 3, 2017 Published: July 14, 2017 Effective: August 3, 2017 Easement – Klarenbeek moved, Hodgs seconded and all voted to authorize Mayor Boke to sign Easement Agreement #14-17 between The City of Spearfish and Rapid Fish Ventures LLC for permanent awning and underground drainage improvements to be located within the street rights of way at the Main and Jackson redevelopment project. Ordinance 1262 – Schmit moved, Clark seconded and all voted to approve first reading of Ordinance 1262 - Transfer Certain Properties from Rural Service District to Urban Service District in the City of Spearfish. This will remove the 15 acres at 258 Evans Lane from the rural service district designation. Bill List – Klarenbeek moved, Jacobs seconded and all voted to approve the Bill List dated July 3, 2017. VENDOR DESCRIPTION AMOUNT A&B BUSINESS INC CITY HALL COPIER LEASES $ 1,357.81 ADVANCED ENGINEERING & ENV ENGINEERING SERVICES $ 410.00 AMERICAN RED CROSS SAFETY INSTRUCTOR TRAINING $ 35.00 ATCO INTERNATIONAL ASSAULT HORNET SPRAY $ 131.95 BAKER & TAYLOR BOOKS $ 1,203.62 BECK'S NURSERY CORP SHRUBBERY $ 243.80 BIERSCHBACH EQUIP & SUPPLY SAFETY VEST $ 15.50 BLACK HILLS CHEMICAL CORP SACKS/TOWELS/TISSUE/CLEANERS/SUPPLIES $ 1,542.36 BLACK HILLS ENERGY ELECTRICITY $ 26,295.25 BLACK HILLS STATE UNIV JUN 2017 NEWSLETTER & BILLS/BINDING MAPS $ 911.44 BOKE, DANA MILEAGE-NEWELL $ 34.02 BOMGAARS SUPPLY INC TOOLS/HARDWARE/SUPPLIES/BOOTS/REPAIRS $ 2,097.47 BORDER STATES ELECTRIC TAPE/HARDWARE/ELECTRIC CORE $ 763.96 3T CORP SALT $ 210.00 BUTLER MACHINERY CO REPAIR AIR CONDITIONING $ 508.05 CARLS TRAILER SALES INC TRAILER-SN 4FHFS2225GD007842 $ 4,950.00 CASH-WA DISTRIBUTING CO CONCESSIONS $ 1,333.35 CENGAGE LEARNING BOOKS $ 218.17 CITY OF DEADWOOD SDGFOA SCHOOL-LODGING $ 195.98 CITY OF SPEARFISH CREDIT CARDS TRAVEL FUEL/DARE PIZZA/SUPPLIES/MONITOR $ 767.95 CLARK PRINTING CORP ENVELOPES $ 1,670.95 CRESCENT ELECTRIC SUPPLY ELECTRONIC BALLASTS $ 369.40 AIRLINE MEDIA PRODUCTIONS MOVIE RENTAL-KUNG FU PANDA PV $ 300.00 L N CURTIS & SONS HELMET DECALS/RED VINYL COVER & RUNNER $ 2,582.63 CVD CONSTRUCTION INC CORE DRILL HOLE & EPOXY LEAK $ 765.56 DAK GENERATOR SERVICES REPAIR WATER PUMP $ 1,173.08 DAKOTA CHIMNEY/RESTOR INC INDIAN SPRINGS PUMP HOUSE PROJ $ 14,700.00 DAVIS, ERIC MILEAGE $ 78.96 DIVISION OF MOTOR VEHICLES TITLE & PLATE FEES $ 21.20 EAGLE ENGRAVING INC RIBBON BARS & CLUTCH $ 16.50 ECOLAB PEST ELIMINATION PEST CONTROL $ 153.99 EDDIE'S TRUCK CENTER INC FUEL PUMP $ 441.28 ELKHORN RIDGEAT FRAWLEY RANCH JUN 2017 TIF#1 TAX INCREMENTS $ 10,508.94 NEWHOUSE ENTERPRISES INC HIGHLIGHTERS/PENS $ 14.36 FEDEX FORENSIC LAB SHIPPING $ 12.78 FITNESS FLOORING INC REC CENTER FLOORING-FINAL PAYMENT $ 13,705.12 JAMES OWEN EDDIE TRAINING $ 143.75 VIEHAUSER ENTERPRISES LLC R/R LOCK ON HOURLY CARE ROOM $ 605.90 THE GLASS SHOP ADJUST DOORS $ 66.33 GOULD, DONALD F COVER SEAT $ 100.00 GREAT WESTERN TIRE INC RIM/TIRES/TIRE REPAIRS $ 3,547.37 DAKOTA SPORTS INC WHISTLES/COUNTER/VOLLEYBALLS $ 489.00 HAWKINS INC BLEACH/ALKALI/ACID/AZONE/CHLORINE/VALVE $ 7,646.81 HEARTLAND PAPER CO TOWELS/SPONGES $ 185.67 HEISLER HARDWARE HARDWARE/REPAIRS/TOOLS/PAINT SUPPLIES $ 1,334.89 HERSRUDS OF STURGIS CUTTER BLADES/DRIVE LINE/SKID SHOE $ 2,157.63 SIMON CONTRACTORS OF SD ROADSTONE $ 114.19 KELLY MIDWEST VENTURES LLP LODGING-S MONNENS $ 91.00 HOUCHEN BINDERY LTD CORP BOOK BINDING $ 285.15 KT CONNECTIONS UPDATE POLICE & REC CTR PHONES/COMPUTER $ 23,096.47 LADSON, TRAVIS REIMBURSEMENT $ 39.48 LOU'S GLOVES INC EXAM GLOVES $ 296.00 MANDY BING LLC CAMPGROUND FIREWOOD $ 262.50 MIDWEST TURF & IRRIGATION IRRIGATION REPAIRS $ 1,009.75 NEVE'S UNIFORMS INC VEST/STRIKE PLATFORM/NAME TAG $ 571.18 ONE TIME VENDORS INTERVIEWEE TRAVEL EXPENSES $ 1,763.10 3BG LLC PLASTIC CLEANER $ 24.29 PENGUIN RANDOM HOUSE INC AUDIO BOOKS $ 96.30 PITNEY BOWES INC 3RD QTR 2017 POSTAGE MACHINE RENT $ 180.00 PETTY CASH P&Z-WELLS FARGO PLAT FEES $ 92.00 QUIK SIGNS INC SIGNS $ 1,099.77 RAPID CONSTRUCTION CO LLC PR# 3 PH1 & PR#1 PH2-2017 SEWER PROJECT $ 169,201.58 RCS CONSTRUCTION INC PR#1 HYDRO PENSTOCK PROJECT $ 176,095.62 REBERLAND EQUIPMENT INC UPGRADE WILDLAND FIRE TRUCK $ 25,785.66 RECORDED BOOKS LLC AUDIO BOOKS $ 125.54 RECREATION SUPPLY CO GOGGLES $ 479.52 BH REPTILE GARDENS INC SUMMER REC ADMISSIONS $ 366.00 ROBBINSDALE ENTERTAINMENT SUMMER REC ADMISSIONS $ 238.00 ROCKINGTREE FLORAL/GARDEN TREES $ 2,206.36 SACRISON ASPHALT INC LIMESTONE $ 1,271.40 SANITATION PRODUCTS INC BEARING/BUSHINGS/HARDWARE $ 1,117.69 SD MUNICIPAL ATTORNEY ASSN REGISTRATION X2 $ 36.00 SDML BUDGET TRAINING X2 $ 50.00 SHARKEY PLUMBING HEATING REPAIR IRRIGATION PUMP VALVE $ 761.27 SOLE PERFECTION 2017 BOOTS-C MELLOTT $ 100.00 SOUTH DAKOTA DENR 2018 DRINKING WATER/WW PERMIT $ 2,650.00 SPEARFISH AUTO SUPPLY TOOLS/REPAIRS/FILTERS/BATTERIES/CHEMICALS $ 5,965.38 VIVI BENE INC PULSE RATED SOCKETS $ 60.00 SPEARFISH GLASS INC FIRE EXT CASE GLASS $ 5.29 STAN HOUSTON EQUIPMENT PERMA PATCH $ 3,052.50 STOCK, LAUREL MILEAGE & PER DIEM $ 262.00 SYSCO FOOD SERVICES OF MT CONCESSIONS/CHEESE & FUDGE SERVER $ 899.76 MACKENZIE ENTERPRISES WEIGHT PACK/WEB GEAR/TENT $ 1,472.70 THE UPS STORE #5137 SHIPPING-FORENSIC LAB $ 19.20 TYLER TECHNOLOGIES INC ANNUAL SOFTWARE MAINT/JUL ONLINE FEES $ 18,776.40 ULINE INC DOGIPOT WASTE SACKS $ 108.38 US BANK NATIONAL ASSOC WWTP SRF BOND PAYMENT $ 96,470.41 VANWAY TROPHY & AWARD PLAQUE $ 49.95 VISIT SPEARFISH INC JUL 2017 HOTEL BID SUPPORT $ 16,750.00 W W WHEELER & ASSOC INC HYDRO PENSTOCK ENGINEERING $ 10,771.54 WALMART COMMUNITY/GEMB SUPPLIES/VACUUM/MEETING COOKIES/TOOLS $ 2,615.06 WESTERN HILLS HUMANE SCTY QUARTERLY KENNEL CONTRACT $ 3,000.00 INTEGRITY ACQUISITION LLC REPAIR AIR BAG LIGHT $ 452.37 WHITE'S QUEEN CITY MOTORS REPAIR PARTS $ 160.42 WILLIAMS 66 SERVICE PREMIUM GAS $ 34.52 ** TOTALS ** $ 676,449.48 Bill List June 2017 Salary Expense & Credit Card Fees 07/03/17 Gross Wages/Benefits Gross Wages Mayor/Council $3,690.86 0.57% $3,428.52 City Administrator 6,352.61 0.98% 5,442.28 City Attorney 4,850.79 0.75% 4,226.95 Finance 15,026.70 2.31% 12,278.51 Human Resources 4,740.74 0.73% 3,857.70 Gov't Bldgs 13,852.83 2.13% 10,806.84 PW Admin 12,449.06 1.92% 10,122.26 Police 125,874.68 19.37% 101,053.58 Fire 25,119.83 3.87% 20,875.91 Bldg Inspect 16,041.48 2.47% 12,680.55 Streets 18,291.68 2.81% 14,409.29 Snow Removal 214.76 0.03% 176.81 Cemetery 11,251.90 1.73% 9,606.35 Animal Control 3,405.80 0.52% 2,537.56 Recreation/Aquatic 109,012.56 16.77% 95,747.85 Spectator Recreation 7,820.23 1.20% 6,523.50 Parks 22,286.57 3.43% 19,083.10 Library 24,009.15 3.69% 19,368.92 Plan & Zone 14,735.28 2.27% 12,129.46 Motor Pool 8,443.54 1.30% 6,605.87 Police Comm (214) 32,865.41 5.06% 25,275.19 Water 31,308.33 4.82% 25,190.83 Electric Production 20,784.85 3.20% 17,173.28 Sewer 32,693.63 5.03% 26,649.17 WWTP 34,475.77 5.30% 27,690.14 Airport 2,766.95 0.43% 2,326.60  Parking 567.35 0.09% 527.03 Solid Waste 30,475.01 4.69% 24,372.08 Campground 16,479.36 2.54% 14,724.35 Totals $649,887.71 100.00% $534,890.48 Credit Card Fees paid in June $3,122.60 Grand Total $653,010.31 APPROVAL INITIALS Mayor Boke Marty Clark Dan Hodgs Pam Jacobs Larry Klarenbeek John Lee - Absent Doug Schmit Reminder - Upcoming Budget Meetings: • Monday, August 21st after City Council Regular Session – Personnel/General Fund/Grants • Thursday, August 24th at 5:30pm – Enterprise/Capital/Special Revenue Funds • Tuesday, August 29th after Public Works Committee Meeting – Final updates & wrap-up There being no further business before the Council, Hodgs moved, Jacobs seconded and all voted to adjourn at 6:13 PM. Dated this 3rd day of July, 2017. CITY OF SPEARFISH BY: ____________________________ Dana Boke, Mayor ATTEST: _________________________________ David H. Dutton, Finance Officer Published once at the approximate cost of ________.